HomeMy WebLinkAboutItem 22 - Agreement with California Governor’s Office of Emergency Services for Homeland Security Police Department
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Item # 22
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 21, 2026
TOPIC: Urban Area Security Initiative Grant Training Program Support Services
AGENDA TITLE
Agreement with California Governor’s Office of Emergency Services for Homeland
Security Training Program Support Services (Specification No. 26-037) (Non-General
Fund - UASI)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with California Governor’s Office
of Emergency Services (Cal OES), California Specialized Training Institute (CSTI) to
provide Homeland Security Training Program support services in an amount not to
exceed $249,500 for the period of April 21, 2026 through February 28, 2029
(Agreement No. A-2026-XXX).
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The United States Department of Homeland Security, Federal Emergency Management
Agency, has developed the Urban Areas Security Initiative (UASI), a funding program
designed to enhance the ability of major urban areas to prepare for and respond to
terrorism and other security threats. This initiative strengthens domestic preparedness
by ensuring that UASI funded training programs provide first responders with the
equipment and training they need to prevent, respond to, and recover from acts of
terrorism.
Designated as an Urban Area Core City since 2003, Santa Ana serves as the fiduciary
for the region for selected grant years, overseeing grant-funded projects, including the
procurement of training, exercises, and equipment for the 34 jurisdictions in Orange
County.
In an effort to address the unique needs of a high-density, high-threat urban area, the
Anaheim/Santa Ana Urban Area (ASAUA) allocates a set percentage of its annual grant
allocation to fund training for the Orange County region. With oversight from the Santa
Ana Police Department Homeland Security Division, the ASAUA Homeland Security
Regional Training Program is designed to provide the ASAUA stakeholders with
UASI Cal OES Homeland Security Training Program Support Services
April 21, 2026
Page 2
5
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regional training necessary to meet the goals and objectives set forth in the ASAUA' s
homeland security strategy and target capabilities identified in the Threat and Hazard
Identification and Risk Assessment (THIRA). The goal of these agreements is to
enhance the capabilities of the current program by providing access to a wide range of
training in support of a comprehensive and regional approach.
Santa Ana Municipal Code, Section 2-807(a,e), authorizes the City to make non-bid
purchases of services, supplies, materials, and equipment whenever it shall appear that
there is only one reasonably available source. Staff researched available procurement
options and product offerings in the market and determined that the training offered by
the Cal OES, through the CSTI, meets the Police Department’s specifications. Per Cal
OES, CSTI is the “sole authorized presenter” of the specific courses within California
authorized to issue state-level certification for completed training. Staff recommends
awarding an agreement with Cal OES (Exhibit 1).
CSTI as a vendor will support the Homeland Security Training Program to enhance
capabilities across multiple disciplines and jurisdictions. California Specialized Training
Institute will provide Emergency Management course (EMC- Emergency Management
Concepts), Criminal Justice course (T1 Terrorism 1: International Terrorism), Criminal
Justice course (T2 Terrorism 2: Domestic Terrorism), and Criminal Justice course (T3
Terrorism 3: Advanced Counterterrorism Strategies) in the total amount not to exceed
$249,500 over the course of grant years FY2024, FY2025, FY2026, and FY2027.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding is available in the current FY 2025-26 budget and funding for subsequent fiscal
years will be included in the proposed budgets and carryovers for City Council
consideration as follows:
Fiscal
Year
Account Unit –
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 25-26 12514491-62300 OES UASI
UASI CAL OES Anaheim,
Contract Services-
Professional
$25,000
Total $25,000
The account number may change in the future to no.12514407-62300, depending upon
which UASI grant FY funds are used for these specific training projects. The remaining
$224,500 of the agreement may be expended in any future fiscal year and is subject to
future grant approval.
UASI Cal OES Homeland Security Training Program Support Services
April 21, 2026
Page 3
5
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EXHIBIT(S)
1. Agreement with California Governor’s Office of Emergency Services
Submitted By: Robert Rodriguez, Police Chief
Approved By: Alvaro Nuñez, City Manager
SCOID: 0690-A251016440R
ST ATE OF CALIFORNIA - DEPARTMENT OF GENERAL SERVICES
ST ANDARD AGREEMENT
STD 213 (Rev. 04/2020)
1. This Agreement is entered into between the Contracting Ag+:ncy and the Contractor named below:
AGREEMENT NUMBER
A251 01 6440R
PURCHASING AUTHORITY NUMBER (If Applicable)
GOES-0690
CONTRACTING AGENCY NAME
California Governor's Office of Emergency Services
CONTRACTOR NAME
City of Santa Ana
2. The term of this Agreement is:
START DATE
March 1, 2026, or upon approval by DGS whichever is later.
THROUGH END DATE
February 28, 2029
3. The maximum amount of this Agreement is:
S249,500.00
Two Hundred Forty Nine Thousand Five Hundred Dollars and Zero Cents
4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.
Exhibits Title Pages
Exhibit A Scope of Work 4
Exhibit B Budget Detail and Payment Provisions 1
Exhibit B-1 Cost Sheet 4
Exhibit C 'General Terms and Conditions (02/2025)1
Attachment
1
Training Courses 3
ItemS SnOWn Wltn Cln aStenSK (-), are nere)'] InCOrpOrateCJ O)I reterenCe anCJ maCle pClrt Of trllS agreementaS ItattaChed heretO.
These documents can be viewed athttps://www.dqs.ca.qov/OLS/Resources
IN WITNESS WHEREOF, THIS AGREEMENTHASBEENEXECUTED BYTHEPARTIESHERETO.
CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)
City of Santa Ana
CONTRACTOR BUSINESS ADDRESS
20 Civic Center Plaza (M-30), PO Box1988
CITY
Santa Ana
STATE
CA
ZIP
92702
PRINTED NAME OF PERSON SIGNING
Alvaro Nunez
nTLE
City Manager
CONTRACTOR AUTHORIZED SIGNATURE
See attached signature page
DATE SIGNED
Page1of2
IN WITNESS WHEREOF, the parties hereto have executed tis Agreement the date and year
first above written.
ATTEST:CITY OF SANTA ANA
JENNIFER L. HALL
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attomey
B7:
TAMARA BOGOSIAN
Senior Assistant City Attorney
AI,VARO NUNEZ
City Manager
RECOMMENDED FOR APPROVAL:
Robert Rodriguez
Chief of Police
SCOID: 0690-A251016440R
ST ATE OF CALIFORNIA - DEPARTMENT OF GENERAL SERVICE';
ST ANDARD AGREEMENT
STD 213 (Rev. 04/2020)
AGREEMENT NUMBER
A251 01 6440R
PURCHASING AUTHORITY NUMBER (If Applicable)
GOES-0690
ST ATE OF CALIFORNIA
CONTRACTING AGENCY NAME
California Governor's Office of Emergency Services
CONTRACTING AGENCY ADDRESS
10391 Peter A McCuen Blvd.
CITY
Mather
STATE
CA
ZIP
95655
PRINTED NAME OF PERSON SIGNING
Mary Rucker
nTLE
Assistant Director, Administrative Services
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
CALIFORNIADEPARTMENTOFGENERALSERVICE5 APPROVAL EXEMPnON (lfApplicable)
Page 2 of 2
City of San+a Ana California Governor's Office of Emergency Services
Training and Exercise Santa Ana
A251016440 R
City of Santa Ana
EXHIBIT A
ST ATEMENT OF WORK (SOW)
TRAINING AND EXERCISE SANTA ANA
1. OBJECTIVE
This is an Agreement between City of Santa Ana, hereinaf+er referred to as the "Agency"
and the California Governor's Office of Emergency Services, hereinafter referred as "Cal
OES", to provide exercises, training courses, and certification on an as-needed basis in
support of the Anaheim/San+a Ana Urban Area (ASAUA) Homeland Security Regional
Training and Exercise Program and to enhance domestic preparedness for acts of
terrorism.
2. TERM/PERIOD OF PERFORMANCE
A. The period of performance for the Agreement shall be March 1, 2026, or upon
approval by the Department of General Services (DGS), whichever is later, through
February 28, 2029.
B. Consistent with the terms and conditions of the original solicitation, and upon mutual
consent, the Agency and Cal OES may execute written amendments for changes to
this Agreement that were evaluated and considered. No amendment or variation of
the terms of this Agreement shall be valid unless made in wri+ing, and agreed upon by
both parties and approved, as required. No verbal understanding or agreement not
incorporated into the Agreement is binding on any of the parties.
3. BUDGETED AMOUNT
The initial award of this Agreement shall not exceed $249,500.00.
4. PROJECTTASKSANDDELIVERABLES
Cal OES agrees to the following:
A. As the sole authorized presenter Cal OES shall provide the training courses as listed in
Attachment 1 with any additional sole course courses at the Agency's request and
approval by the Cal OES Contract Manager or designee.
B. Cal OES shall issue State level certification for individuals who successfully completed
the training courses.
City of Santa Ana California Governor's Office of Emergency Services
Training and Exercise Santa Ana
A25101 6440 R
C. Cal OES shall provide copies of each course provided: Daily sign-in sheet,
evaluations and certificates.
5. AGENCY RESPONSIBILITIES
A. The Agency shall designate a point of contact, to whom all communication may be
addressed, with the authority to act on all aspects of the services. This person will review
the SOW and associated documents to ensure understanding or the responsibilities of
both parties.
B. The Agency agrees to provide Cal OES the following:
i. The Agency must provide locations for course(s) o minimum of 60 days prior to
the course(s) start date.
The Agency must provide a point of contact for facility usage and classroom
setup for the scheduled course(s).
The Agency must provide course rosters to the Cal OES Contract Manager at o
minimum of two weeks or 14 days, prior to the course(s) start date.
The Agency must provide a minimum of 30 days' notice prior to the agreed
training course(s) start date if the course(s) shall be cancelled. Notice shall be
provided to and received by the Cal OES Contract Manager. Failure to provide
such notice will result in administration fees associated with the course(s).
C. The Agency agrees to verify charges that will be provided by CSTI Financial
Department.
D. The Agency is responsible for the payment as outlined in Exhibit B, Budget Detail and
Payment Provisions and B-1, Cost Sheet.
E. The Agency agrees to indemnify, defend, and save harmless Cal OES, its officers,
agents, and employees from any and all claims and losses accruing or resulting in
connection with the performance of this agreement, and from any and all claims and
losses accruing or resulting to any person, firm, or corporation who may be injured or
damaged by the Agency in the performance on this Agreement.
6. PROBLEM ESCALATION
The parties acknowledge and agree that certain technical and project relo+ed
problems or issues may arise, and that such matters shall be brought to Cal OES's
attention. There may be instances where the severity of the problem(s) justifies escalated
reporting. To this extent, the Agency will determine the level of severity and notify the
City of San+a Ana California Governor's Office of Emergency Services
Training and Exercise Santa Ana
A25101 6440 R
appropriate Cal OES personnel. Cal OES personnel notified and the time period taken to
report the problem or issue shall be at a level commensurate with the severity of the
problem or issue. The relevant CC)I OES personnel include, but are not limited to, the
following
First level:Kelly Gargano, Supervisor I
805-594-2151
Kelly.Garqano@CalOES.ca.qov
Second level:Yolanda McGlinchey, Program Manager Ill
805-594-2154
Yolanda.McGlinchey@CalOES.ca.qov
Third level:Dr. Jill Barnes, Superintendent
9'l6-364-4687
Jill.Barnes@CalOES.ca.qov
7. TERMINATION OF AGREEMENT
Cal OES may exercise its option to terminate this Agreement at any time with 30
calendar days prior written notice. If at such time the Agreement terminates, Cal OES
and the Agency will mutually agree upon any pro-rated monthly reimbursement cost
due to CCII OES for services rendered.
8. NOTICES
All notices required by or relating to this Agreement shall be submitted in writing, via
electronic mail, and shall be sent to the parties of this Agreement at their email
addresses as set below unless changed from time to time, in which event each party
shall notify the other via email, and all such notices shall be deemed duly given upon
receipt of the notification.
9. AUTHORIZED REPRESENTATIVES
The authorized representatives during the term of this Agreement are identified in the
tables below. Changes to the Authorized Represenk>tives are allowed without contract
amendment via written notice to the representatives identified below.
City of Santa Ana
For service-related inquiries:
California Governor's Office of Emergency Services
Training and Exercise Santa Ana
A25101 6440 R
The City of Santa Ana
The California Governor's Office of
Emergency Services
NAME:
Jeff Hiltbrand, UASI Project &
Fiscal Coordinator
NAME:
Contract Manager, Saroh
Main, Associate
Governmental Program
Analyst
ADDRESS:
60 Civic Center Plaza, M-18
Santa Ana CA 92701
ADDRESS:
10 Sonoma Ave, Bldg 904
San Luis Obispo, CA 93405
PHONE:(714)245-8739 PHONE:(805)594-2118
EMAIL:Jhiltbrand@santa-ana.orq EMAIL:Sarah.main@CalOES.ca.qov
For Agreement administrative inquiries:
The City of Santa Ana
The California Governor's Office of
Emergency Services
NAME:
Robert Rodriguez, Chief of
Police
NAME:Ines Silva, Contract Analyst
ADDRESS:
60 Civic Center Plaza, Santa
Ana CA 92701
ADDRESS:10391 Peter A McCuen Blvd
Mather, CA 95655
PHONE:(714) 245-8014 PHONE:(9'l6) 364-4659
EMAIL:Rrodriquez@san+a-ana.orq EMAIL:Ines.silva@caloes.ca.qov
City of San+a Ana California Governor's Office of Emergency Services
Training and Exercise San+a Ana
A25101 6440 R
EXHIBIT B
BUDGET DET AIL AND PAYMENT PROVISIONS
1. Costs for training to be provided by Cal OES shall be fully reimbursed by the Agency at o
per training basis.
2. Invoices shall be submitted after services are rendered and shall include the following
information:
Agreement No.
Course Code
Course Title
Course Dates
Contractor
Service
Itemized Cost
Invoice Date
Invoices shall be due and payable, and payment shall be made, only after Cal OES'
Contract Manager's acceptance of services.
3. Submit invoices to:
City of Santa Ana Santa Aha Police Department Homeland Security Division/UASI
Pa Box 1981 Santa Ana, CA 92701
ATTN: Jeff Hiltbrand
Jhiltbrand@santa-ana.orq
4. CalOESwillinvoicetheAgencyonapercoursebasisinarrearsforac+ualworkperformed.
The Agency is required to schedule invoices for payment to Cal OES no later than 30 days
after receipt of invoice. If errors are found in the invoice or the Agency disputes invoice
charges or services rendered, Cal OES is to be notified immediately. Partial payment of
an invoice without Cal OES' approval is not allowed. Failure to comply with the CC)I OES'
payment policy as outlined above may result in cancellation of this agreement.
5. CC)I OES reserves the right to invoice administration fees associated with the course(s), if
the Agency does not provide a minimum of 30 days' notice of cancellation to the
Contract Manager prior to the course start date. These fees will range from 5% - 1 5% of the
course(s) total. The Agency will be invoiced for these fees accordingly and at the
discretion of the Contract Manager or designated representative.
City of Santa Ana California Governor's Office of Emergency Services
Training and Exercise Sonta Ana
A251m6440 R
EXHIBIT B-1
COST SHEET
The Agency shall provide all labor, materials, equipment, and every other item of expense,
direct or indirect including any applicable taxes, necessary to complete the services in
accordance with the specificotions described in the Statement of Work, Exhibit A, at the rates
specified below. Cal OES makes no guarantee, expressed or implied, on the actual amount
of services/hours that shall be required for this Agreement, and reserves the right to omit
portions or quantities of work, as may be deemed necessary. Payment for service performed
under this Agreement shall be for actual expenditures incurred. The rates referenced below
shall be binding for the term of the Agreement.
City of Santa Ana California Governor's Office of Emergency Services
Training and Exercise Santa Ana
A251016440 R
LOCCII Volunteer &
Donations
Management
G288 $ 12,498.86 $ 13,7 48.75 $ 15,123.62
Local Volunteer &
Donations
Management &
Management of
Spontaneous
Volunteers in Disasters
G288/ 489 $ 15,654.47 $ 17,219.92 $ 18,941.91
Evacuation & Re-entry
Planning
G358 $ 17, 112.00 $ 18,823.20 $ 20,705.52
Multi-Hazard
Emergency Planning
for Schools
G364 $ 12,372.66 $13,609.93 $ 14,970.92
Planning for Needs of
Children in Disasters
G366 $ 11,690.81 $12,859.89 $ 14,145.88
Mitigation for
Emergency Managers
G393 $ 18,899.91 $20,789.90 $ 22,868.89
Mass Care-Emerency
Assistance (MC-EA)
Planning & Operations
G418 $ 16,632.17 $18,295.39 $ 20, 124.93
Management of
Spontaneous
Volunteers in Disasters
G4B9 $ 14,554.18 $16,009.60 $ 17,610.56
Rapid Needs
Assessment
G557 $ l 6,570.63 $18,227.69 $ 20,050.46
Hazardous Materials
Instructor
Certicica+ion for
Trainers
HINSTT $ 11,994.34 $13,193.77 $ 14,513.15
Human Trafficking:
Modern Day Slavery
HT $ 25,040.16 $ 27,544.18 $ 30,298.59
Human Trafficking:
The State of Human
Trafficking in California
HTCA $ 7,892.63 $ 8,681 .89 $ 9,550.08
City of Santa Ana California Governor's Office of Emergency Services
Training and Exercise Santa Ana
A251016440 R
Human Trafficking:
Forced and Exploited
Labor
HTL $ 15,836.47 $ 17,420.12 $ 19,162.13
Convergence of
Human Trafficking,
Terrorism, and Signs of
Radicaliza+ion
HTR $ 15,836.47 $ 17,420.12 $ 19,162.13
Intermediate Public
Information Officer
Training: Building
Incident Based
Strategic
Communication Plans
IPIO $ 23,090.80 $ 25,399.88 $ 27,939.87
Joint Information
Center Concepts
JICC $ 22,826.15 $ 25, 108.77 $ 27,619.64
Public Information
Basic
LO105 $ 28,789.98 $ 31,668.98 $ 34,835.88
Advanced Public
Information Officer
(CSTI / FEMA
certificate)
LO388 $ 49,254.99 $ 54,180.49 $ 59,598.54
Instructional
Presentation and
Evaluation Skills
L141 $ 42,348.79 $ 46,583.67 $ 1 ,242.04
Media Relations MR $ 22,826.15 $ 25,108.77 $ 27,619.64
Terrorism I:
International Terrorism
T1 $ 25,218.02 $ 27,739.82 $ 30,513.80
Terrorism II: Domestic
Terrorism
T2 $ 23,407.52 $ 25,748.27 $ 28,323.10
Terrorism Ill:
Counterterrorism
Strategies
T3 $ 23,363.63 $ 25,699.99 $ 28,269.99
Terrorism Intelligence
Analysis
TIA $ 27,712.14 $ 30,483.35 $ 33,531 .69
Terrorism Special
Seminar: Transnational
Repression
TBD $ 9,958.72 $ 10,954.59 $ 12,050.05
City of San+a Ana California Governor's Office or Emergency Services
Training and Exercise Santa Ana
A25101 6440 R
Homeland Security
Exercise Evaluation
Program & Enhanced
Exercise Design
Conduct and
Evaluation
HSEEP/EEDCE $ 12,792.74 $ 14,072.01 $ 1 5,479.22
HOMELAND SECURITY
EXERCISE AND
EV ALUATION
PROGRAM
HSEEP $ 9,380.22 $ 10,318.24 $ 11,350.07
City of Santa Ana California Governor's Office of Emergency Services
Training and Exercise Santa Ana
A25'l016440 R
ATTACHMENT 1
TRAINING COURSES
GAVIN NEWSOM
GOVERNOR
July 09, 2025
Subject: Single Source Training
Provider To Whom It May
Concern:
Pursuant to California Government Code, Title 2, Division 1, Chapter 7, Sections
8588 (Cl) and (b), the California Governor's Office of Emergency Services (Cal
OES), through the California Specialized Training Institute (CSTI), is responsible For
providing "troining to state agencies, cities, counties, and other
nongovernmental agencies in their plonning and preparation for disasters."
As part of this mission, CSTI delivers courses that are developed and maintained
by the Federal Emergency Management Agency's (FEMA) National Disaster
Emergency Management University (NDEMU). FEMA authorizes each state's
emergency management office to enhance the base curriculum for their states,
deliver the courses, and issue state-level certificates for these courses. These
courses are distinguished by a "G" designator in the course number.
In California, CSTI is the sole authorized presen+er of "G" courses; that is, CSTI is
the only entity within California authorized to issue state-level certification for
completed training. The same applies to CSTI's own curriculum.
The classes for which CSTI is the single source training provider include:
* G197, In+egroting Access and Functional Needs into Emergency Management
* G205, Recovery from Disaster: The Local Community Role
* G235, Emergency Planning
* G288, Local Volunteer and Donations Management
* G358, Evacuation and Re-Entry Planning Course
City of Santa Ana California Governor's Office of Emergency Services
Training and Exercise San+a Ana
A25101 6440 R
@ G364, Multi-Hazard Emergency Planning for Schools
* G366, Planning for Needs of Children in Disasters
@ G393, Mitigation for Emergency Managers
* G418, MCISS Care - Emergency Assistance Planning and Operations
* G489, Management of Spontaneous Volunteers in Disasters
* G557, Rapid Needs Assessment
* E/L141, Instructional Presentation and Evaluation Skills
* K/LO105, Public Information Basic
* K/LO146, Homeland Security Exercise ond Evaluation
* K/LO388, Advanced Public Information Officer (CSTI / FEMA certificate)
* Emergency Manogement Concepts
@ Emergency Management Instructor Certification
3650 SCHRIEVER AVENUE, MATHER, CA 95655
(916) 845-8506 TELEPHONE (916) 845-851 l FAX
www.CalOES.ca.qov
Single Source Training
Provider July 09, 2025
Page 2
* Convergence of Human Trafficking, Terrorism, and Signs of Radicalization
* EOC Section Intermediate: Finance and Administration
* EOC Section Intermediate: Logistics
* EOC Section Intermediate: Management
* EOC Section Intermediate: Operations
* EOC Section Intermediate: Planning and Intelligence
* Hazardous Materials Instructor Certification
* Hazardous Materials Instructor Certification for Trainers
* HSEEP/EEDCE Homeland Security Exercise and Evaluation
Progrom/Enhanced Exercise Design, Conduct and Evaluation Program
(FEMA certificate)
* Human Trafficking: The State of Human Trafficking in California
* Human Trafficking: Forced Labor and Labor Exploitation
* Human Trafficking: Modern Day Slavery
@ Intermediate Public Information Officer Training: Building Incident Based
Strategic Communication Plans
* Joint Information Center Concepts
* Media Relations
* Officer Safety and Field Tactics in a Terrorism Environment
City of Santa Ana California Governor's Office of Emergency Services
Training and Exercise San+a Ana
A25101 6440 R
* Terrorism I: International Terrorism
* Terrorism II: Domestic Terrorism
* Terrorism Ill: Advanced Coun+erterrorism Strotegies
* Terrorism Intelligence Analysis
* Terrorism Seminar: Transnational Repression
CSTI has made a limited number of "G" courses available through instructors
certified through its Emergency Management Outreach Program. These
instructors use CSTI's curriculum and materials and are able to issue certificates
through CSTI. The "G" courses available through both CSTI and CSTI's Outreach
instructors are:
@ G191, ICS/EOC Interface
* G61 1, series, EOC Section Overview
* G626, EOC Action Planning
* G775, EOC Management and Operations
Because these courses are available from multiple presenters, competitive
procurement processes must be used to select training vendors.
Questions regarding the information provided above moy be directed to
traininq@coloes.ca.qov.
Sincerely,
i
Tracy Stocks
State Training Officer, California Specialized Training Institute
California Governor's Office of Emergency Services