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ARCHIE'S ICE CREAM
INSURANCE NOT ON F4LE WORK MAY NOT PROCEED CITY CLERK N-2026-080 DATE, APR 17 2026 0' Librari (0) AGREEMENT WITH ARCHIE'S ICE CREAM TO PROVIDE FOOD VENDING AT Dylan dar i o C4�� CITY LIBRARY EVENTS THIS AGREEMENT is made and entered into on this 1 st day of April, 2026 by and between Archie's Ice Cream, ("Vendor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"}. RECITALS A. The City desires to retain a Vendor having special skill and knowledge in the field of: providing quick service food vending for City Library events, beginning with the Dia de los Ninos, Dia de los Libros event on April 25, 2026. B. Vendor represents that Vendor is able and willing to provide such services to the City. C. In undertaking the perfonnance of this Agreement, Vendor represents that it is knowledgeable in its field and that any services performed by Vendor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES a. Vendor shall perform the tasks and obligations set forth in Exhibit A, attached hereto and incorporated by reference. Such obligations include, but are not limited to, providing food servings to attendees at Library events, beginning with the Dia de los Milos, Dia de los Libros event at the Main Library, 26 Civic Center plaza, Santa Ana, CA 92701 on April 25, 2026 from 10.3Oam to 2:00pm. b. City grants vendor the right to enter its property for the purpose of setup, operation, and pick-up on the days of the scheduled events. 2. COMPENSATION a. City agrees to pay, and Vendor agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B, attached hereto and incorporated by reference. The total amount to be expended during the term of this Agreement shall not exceed S10,000. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. c. Payment need not be made for work that fails to meet the standards of performance set Page 1 of 8 #19793v18 forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on April 25, 2026 and will terminate on April 25, 2027 unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Vendor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Vendor performs the services which are the subject matter of this Agreement; however, the services to be provided by Vendor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Vendor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings: or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Vendor under this Agreement ("Documents & Data'J. Vendor shall require all subcontractors to agree in writing that City is granted a nonexclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Vendor represents and warrants that Vendor has the legal right to license any and all Documents & Data. Vendor makes no such representation and warranty in regard to Documents & Data which were provided to Vendor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Insurance requirements are attached hereto as Exhibit C. 7. INDEMNIFICATION Vendor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Vendor, its subcontractors, agents, employees, or other persons acting Page 2 of 8 ##19793v18 on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this ,Section or by reason of the terms of, or effects, arising from this Agreement. The Vendor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Vendor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Vendor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Vendor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Vendor to the City pursuant to this Agreement. 9. RECORDS Vendor shall beep records and invoices in connection with the work to be performed under this Agreement. Vendor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Vendor under this Agreement, All such records and invoices shall be clearly identifiable. Vendor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Vendor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Vendor under this Agreement. 10. CONFIDENTIALITY If Vendor :receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Vendor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information7 shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The Page 3 of 8 #19793vl8 foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Vendor disclosed in a publicly available source; (c) is in rightful possession of the Vendor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Vendor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Vendor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Vendor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Vendor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement, The Vendor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Vendor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Vendor covenants that none of its directors, officers, employees, or agents ,shall participate in selecting or administrating any subcontract supported (in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above, 12. NON-DISCRIMINATION Vendor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training„ utilization, Page 4 of #19793v18 promotion, termination or other employment related activities or any services provided under this Agreement. Vendor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Vendor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Vendor. The parties agree that any terns or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Vendor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Vendor, Vendor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Vendors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Vendor shall be entitled to receive and the City shall pay Vendor compensation for all services performed by Vendor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Vendor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Vendor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or Page 5 of S #19793v18 remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California,, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Vendor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Vendor shall notify the City inunediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE .Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City. City Clerk City of Santa Aria 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa .Ana, CA 92702-1988 Fax. 714- 647-6956 With courtesy copies to: Brian Sternberg Executive Director, Library Service Agency City of Santa Ana. 20 Civic Center Plaza (M-42) P.O. Box 1988 Santa Ana, California 92702 Page G of 8 #19793v18 To 'Vendor: 5hant Keuilian Owner Archie's Ice cream. 745 N l~Iariton St. Change, CA 92868 A party may change its address by giving notice in writing to the other party: Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City frilly, including reasonable costs and attorney's fees, for any injuries or dar rages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. .All Exhibits referenced herein and attached hereto shall be incorporated as if folly set forth in the body of this Agreement. [signature page follows] Page 7 of 8 #19793vl8 SIGNATURE PAGE TO AGREEMENT WITH ARCHIE'S ICE CREAM TO PROVIDE FOOD VENDING AT CITY LIBRARY EVENTS IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: athan T. Martinez Assistant City Attorney RECOMMENDED FOR APPROVAL: � ti Brian $ie erg {Apr 2, 2D26 08.3819 PDT} Brian Sternberg, Executive Director Library Services Agency CITY OFAANTA Alvaro Nunez City Manager VENDOR: shad kealWil Shant Keu1— (Apr 3, 2026 15'.37'.50 POT) Shant Keuilian Owner f Page 8 of S #I9793v18 EXHIBIT A SCOPE OF SERVICES VENDOR INFORMATION: ARCHIE'S ICE CREAM 745 N Hariton ST. Orange, CA 92868 Phone Number, (714) 771-1292 Email: arebi �s�jcecre�qmda�tt-net ]EVENT: ,ilia de los Nifios, is de los Libros (Children's Day, Book Day) LOCATIONS: All Library facilities, including but not limited to facilities listed below: • Main Library, 26 Civic Center Plaza, Santa Ana, CA 92701 • Newhope Library, 122 N, Newhope Street, Santa Ana, CA 92703 • Delhi Branch Library, 505 E. Central Ave., Unit B, Santa Ana, CA 92707 • Jerome Park Outdoor Library, 2115 W. McFadden Ave, Santa Ana, CA 92704 TERM: Saturday, April 25, 2026 — Sunday, April 25, 2027 COMPENSATION: Not to exceed $10,000 DESCRIPTION: The vendor shall provide food truck services for the department's city -sponsored events at the Santa Ana Public Library sites. ARCHIE'S ICE CREAM will provide its catering services on April 25) 2026, from 10:30 am to 2:00 pm, at the Main Library, 26 Civic Center Plaza, SantaAna, CA 92701,during the Di a de los Nigos, .pia de los Libros event. Food items vvi.11 be selected, purchased by the library, and provided free of charge to attendees. Upon request by the City, the contractor shall provide an invoice or quote in writing, detailing the requested services, including location, addition or removal of services, and costs. Both parties will agree on future event dates and quantities, The City will be responsible for setting up the space for the patrons attending and advertising the event. The vendor will be responsible for providing all equipment, materials, supplies, and personnel necessary to offer the service. The vendor is aware that payment is made after services are rendered, as noted in the agreement. City staff -Aill be present at all times during the service. Future Library events shall be agreed to by the parties and confirmed in writing. #19703vl8 EXHIBIT B COMPENSATION rchi 's Ice Cream 745 Hariton St Phone: (714) 771-1292 Orange, CA 92868 Fax: (714) 771- 225 E-Mail.. �°chiesicec�eam��ttCn�et Invoice: 042526 Bill To: Seta Ana Public Library Event Date: April 25,2026 Contact- Jessica Hernandez Event. Dia de los Ninos Event hocaatlon: Santa.Ana Public Library *For future events to be agreed upon and confirmed by both Parties. The cost per ice cream shall �� 2�80: #1979308 EXHIBIT C INSURANCE Vendor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Vendor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence' basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Automobile Liability (AL); Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. Workers' Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Vendor has no employees. If Vender maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Vendor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Vendor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Vendor for City. 3. All required insurance policies: For any claims related to this contract, Vendor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. #19793v1$ 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Vendor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. S. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non -renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non - renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana Attention: Library Services, Dylan Dario 20 Civic Center Plaza, M-42 Santa Ana, CA 92701 The name and location of the event should be included in the Description of Operations section of each certificate. Self -Insured Retentions Self -insured retentions must be declared to and approved by the City. City may require Vendor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Vendor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the COL policy listing all policy endorsements to Entity before work. begins. However, failure to obtain the required documents prior to the work beginning shall not waive Vendor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims -made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and, evidence of insurance must be provided for at least three (3) years after completion of work. 3, If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a retroactive elate prior to the contract effective date, Vendor must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work, #19793v18 Subcontractors Contractor shall require and verify that all sub -contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub -contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. #1.9793v18 Archie's Ice Cream - unsigned Final Audit Report 2026-04-03 Created: 2026-04-02 By: Dylan Dario (ddario@santa-ana.org) Status: Signed Transaction ID: CB.ICHBCAABAAzem6-COgU6Pcva6gSTYu_iRZeZg9Vz6b "Archie's Ice Cream - unsigned" History Document created by Dylan Dario (ddario@santa-ana.org) 2026-04-02 - 3:06:46 PM GMT L--''. Document emailed to Brian Sternberg (bsternberg@santa-ana.org) for signature 2026-04-02 - 3:06:51 PM GMT tl Email viewed by Brian Sternberg (bsternberg@santa-ana.org) 2026-04-02 - 3:37:20 PM GMT o Document e-signed by Brian Sternberg (bsternberg@santa-ana.org) Signature Date: 2026-04-02 - 3:38:19 PM GMT - Time Source: server C'4 Document emailed to Shant Keuilian (archiesicecream@att.net) for signature 2026-04-02 - 3:38:21 PM GMT Email viewed by Shant Keuilian (archiesicecream@att.net) 2026-04-03 - 10:37:09 PM GMT 650 Document e-signed by Shant Keuilian (archiesicecream@att.net) Signature Date: 2026-04-03 - 10:37:50 PM GMT - Time Source: server Q Agreement completed. 2026-04-03 - 10:37:50 PM GMT Brill Adobe Acrobat Sign CERTIFICATE OF LIABILITY INSURANCE DAT03124120226 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Veracity Insurance Solutions, LLC PHONE (A/C, No, Ext): (844) 520-6992 Veracity Insurance Solutions, LLC. FAX (A/C, No): Pleasant Grove, UT, 84062 E-MAIL ADDRESS: info@fliprogram.com INSURED INSURER(S) AFFORDING COVERAGE NAIC # ARCHIE'S ICE CREAM INSURER A: Accelerant National Insurance Company 10220 745 N. HARITON STREET ORANGE, CA, 92868 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURE BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE PO INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSR WVR (MM/DD/YYYY) (MM/DD/YYYY) EACH OCCURRENCE $1,000,000 GENERAL LIABILITY DAMAGE TO RENTED $300,000 ✓ COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence) CLAIMS -MADE ✓❑ OCCUR MED EXP (Any one person) $5,000 A PROFESSIONAL LIABILITY ❑ ✓ N0276GL00000100- 09/12/2025 09/12/2026 PERSONAL & ADV INJURY $1,000,000 (CLAIMS -MADE FORM) F330112 GENERAL AGGREGATE $2,000,000 GENL AGGREGATE LIMIT APPLIES PER PRODUCTS COMP/OP POLICY ❑ PROJECT ❑ LOC $2,000,000 AGG AUTOMOBILE LIABILITY ANY AUTO ❑ ❑ ALL OWNED AUTOS ❑ SCHEDULED AUTOS HIRED AUTOS ❑ NON -OWNED AUTOS EACH OCCURRENCE 0 UMBRELLA LIAB ❑ OCCUR AGGREGATE 0 EXCESS LIAB ❑ CLAIMS -MADE $ DED ❑ RETENTION $ LJ WC STATUTORY LIMITS LJOTHER $ WORKERS COMPENSATION AND E.L. EACH ACCIDENT $ EMPLOYERS' LIABILITY E.L. DISEASE EA EMPLOYEE $ ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N E.L. DISEASE POLICY LIMIT $ ❑ OFFICE/MEMBER EXCLUDED N/A ❑ (Mandatory in NH) If yes describe under DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space required) It is understood and agreed that the Certificate Holder is named as Additional Insured per attached CG 20 26 (Ed. 04 13) - Additional Insured - Designated Person or Organization subject to all policy terms, conditions, and exclusions. A waiver of subrogation applies CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Santa Ana THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE Attention: Library Services, Dylan Dario WITH THE POLICY PROVISIONS. 20 Civic Center Plaza, M42 AUTHORIZED REPRESENTATIVE Santa Ana, CA 92701 1988-2014 ACORD CORPORATION. All rights reserved. APPROVED By Tu Tran Nguyen at 11:11 am, Apr 16, 2026 ACORD 25 (2014101) INS025 (201401) The ACORD name and logo are registered marks of ACORD ACOR" CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 4/16/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Arthur J. Gallagher Risk Management Services, LLC 500 N Brand Boulevard, Suite 100 CA 91203 CONTACT NAME: Diana Spinoglio PHONE FAX A/C No EXt: (714) 386 1091 (A/C, No): E-MGlendale ADDRESS: DianaS@ajg.com INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: California Automobile Insurance Company 38342 License#: OD69293 INSURED ARCHICE-01 Archie's Ice Cream INSURER B : 745 N Hariton St INSURERC: INSURERD: Orange CA 92868 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 1273511743 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM/DD POLICY EXP MM/DD LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE1:1 OCCUR PREMISES DAMAGE TO ccurrence PREMISES Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY D PRO ❑ JECT LOC PRODUCTS - COMP/OP AGG $ $ OTHER: A AUTOMOBILE LIABILITY Y Y BA040000014016 4/15/2026 4/15/2027 COMBINED SINGLE LIMIT Ea accident $ 100,000 BODILY INJURY (Per person) $ ANY AUTO OWNED X SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ FIR ER DAMAGE Per accident $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY Uninsured motorist Li $ 100,000 UMBRELLA LAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LAB CLAIMS -MADE DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N PER OTH- STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICE R/MEMBER EXCLUDED? ❑ N/A E.L. DISEASE - EA EMPLOYEE $ (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required) City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are named additional insured on Automobile Liability with respect to the operations of the named insured. Waiver of Subrogation on Automobile Liability applies in favor of additional insured. Endorsement to Follow. APPROVED By Tu Tran Nguyen at 11:11 am, Apr 16, 2026 CERTIFICATE HOLDER CANCELLATION City of Santa Ana SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Attention: Library THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Services, Dylan Dario ACCORDANCE WITH THE POLICY PROVISIONS. 20 Civic Center AUTHORIZED REPRESENTATIVE Plaza, Santa Ana, CA 92701 © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD N0276GL00000100-F330112 IN: 163:1.IITS] 14ih1:1.rga:/e1.[c]*29:1:1111116I1111[aA:11111el,9v 1-11elk tael7:111IMA ADDITIONAL INSURED — DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: [K.]�•1�•11 Zy1_1Aei1041:11 NIII /_11urV1 it Schedule Name of Additional Insured Person(s) or Organization(s): City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. CG 20 26 (Ed. 04 13) A. SECTION II - WHO IS AN INSURED is amended to include as an Additional Insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury," "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. in the performance of your ongoing operations; or 2. in connection with your premises owned by or rented to you. However: 1. the insurance afforded to such additional insured only applies to the extent permitted by law; and 2. if coverage provided to the Additional Insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these Additional Insureds, the following is added to SECTION III — LIMITS OF INSURANCE: If coverage provided to the Additional Insured is required by a contract or agreement, the most we will pay on behalf of the Additional Insured is the amount of insurance: 1. required by the contract or agreement; or 2. available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. Copyright, ISO Properties, Inc., 2012 CG 20 26 (Ed. 04/13) PRO (Page 1 of 1) Policy Number: N0276GL00000100-F330112 Effective Date of Change: 03/16/2026 BUSINESSPRO POLICY CHANGES NAMED INSURED AND ADDRESS: POLICY PERIOD: ARCHIE'S ICE CREAM 12:01 A.M. STANDARD TIME AT THE ADDRESS OF 745 N. HARITON STREET THE NAMED INSURED SHOWN AT LEFT. ORANGE, CA 92868 FROM: 09/12/2025 TO: 09/12/2026 THIS ENDORSEMENT CHANGES BROKER NAME AND ADDRESS: THE POLICY. Veracity Insurance Solutions, LLC. 260 South 2500 West, Suite 303 PLEASE READ IT CAREFULLY. Pleasant Grove, Utah 84062 INSURANCE IS AFFORDED BY THE COMPANY INDICATED BELOW: (X) Accelerant National Insurance Company In consideration of the additional premium of $10.00 plus a BHTA Fee of $10.00, for a total of $20.00, it is hereby understood and agreed that the following form has been added to the policy mentioned above: ❑ Additional Insured - Vendors CG2015 (Ed. 04 13) with primary and noncontributory wording ❑ Additional Insured - Designated Person or Organization CG 20 26 (Ed. 04/13) with primary and noncontributory wording ❑ Additional Insured - Lessor of Leased Equipment CG 20 34 (Ed. 04 13) with primary and noncontributory wording ❑ Primary and Noncontributory — Other Insurance Condition CG 20 01 (Ed. 04 13) ❑✓ Waiver of Transfer of Rights of Recovery Against Others to Us CG 24 04 (Ed. 05 09) ❑ Trailer Endorsement — Amendment to Exclusion -Aircraft, Auto or Watercraft CG 88 02 (Ed. 11 85) ❑ Increase Inland Marine Limits to $ (maximum payout for any one article) / $ (annual aggregate) ❑ Increase Aggregate Limits to $2M ❑ General Endorsement — Professional Coverage Extension CG 88 02 (Ed. 11 85) ❑ Loss Payable Provisions — CM 78 70 (Ed. 06 92) All other terms and conditions remain the same. N 0276G L00000100-F330112 CG 24 04 (Ed. 05 09) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART Schedule Name of Person or Organization: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers. ATTN: LIBRARY SERVICES, DYLAN DARIO 20 CIVIC CENTER PLAZA, M-42 SANTA ANA, CA 92701 Information required to complete this Schedule, if not shown above, will be shown in the Declarations. The following is added to paragraph 8. Transfer of Rights of Recovery Against Others to Us of SECTION IV - CONDITIONS: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products -completed operations hazard." This waiver applies only to the person or organization shown in the Schedule above. CG 24 04 (Ed. 05/09) Copyright, ISO Properties, Inc., 2008 PRO (Page 1 of 1) Business Auto Policy MERCURY To report a claim please call (800) 503-3724 � INSURANCE Renewal Declarations General Information Policy Number: BA040000014016 Policy Period: 04/15/2026 — 04/15/2027 12:01 AM Standard time at the address of the Named Insured Named Insured ARCHIE'S ICE CREAM A CA BUSINESS TRUST 745 N HARITON ST ORANGE, CA 92868-1313 Business Entity: Corporation Annual Policy Premium: $3,308.52 Important Notice Date Sent: 04/14/2026 Your Business Auto Insurance expires, and coverage ceases at 12:01 AM on 04/15/2026. Coverage under this policy will become effective only if you pay the premium and any applicable fees, as indicated on the enclosed Renewal Bill, prior to the due date shown in the Renewal Bill. Agent Arthur J Gallagher Risk Management Services LLC (049014) 21820 BURBANK BLVD STE 301 WOODLAND HLS, CA 913677404 (833) 854-1080 Underwriting Company California Automobile Insurance Company P.O. BOX 10730 SANTA ANA, CA 92711-0730 (800) 503-3724 CABADEC 0625 BA040000014016 Effective Date: 04/15/2026 ARCHIE'S ICE CREAM A CA BUSINESS TRUST Schedule of Covered Autos Vehicle #1 1983 GMC VALUE VAN P3500 Garaging Location: Orange, CA, 92868 VIN: 1 GTFP32T8D3501351 Loss Payee: None Liability $ 1,344 ........................................................................................................................................................................................................................................................................................ Uninsured Motorists Bodily Injury $ 152 .................................................................................................................................................................................................................................................................................... Uninsured Motorists Property Damage $ 63 Total Vehicle Premium $ 1,559 Vehicle #2 2006 FORD RANGER-V6 Garaging Location: Orange, CA, 92868 VIN: 1 FTYR14U86PA59860 Loss Payee: None Liability $ 1,291 ........................................................................................................................................................................................................................................................................................ Uninsured Motorists Bodily Injury $ 159 .................................................................................................................................................................................................................................................................................... Uninsured Motorists Property Damage $ 66 Total Vehicle Premium $ 1,516 . Stated Amount coverage is an agreed to limit on your vehicle's actual cash value, including the actual cash value of any Non -Factory Equipment permanently attached to the vehicle that you disclose to us, and is the most we will pay for a loss. Non -Factory Equipment coverage is subject to a sub -limit shown on the Declarations. Be sure to check the Stated Amount and Non -Factory Equipment sub -limit at every renewal to receive the best value from your Mercury Business Auto policy. It is your responsibility to notify the Company of any requested changes. .' Premium is included with Comprehensive/Collision when coverage is elected. CABADEC 0625 Page 2 of 4 BA040000014016 Effective Date: 04/15/2026 ARCHIE'S ICE CREAM A CA BUSINESS TRUST Coverage Summary This policy provides only those coverages where a charge is shown in the premium column below. Coverage ........................... Liability Uninsured Motorists Bodily Injury ........................................................................................................................... Uninsured Motorists Property Damage ........................................................................................................................... Uninsured Motorist Physical Damage/Collision Deductible Waiver ........................................................................................................................... Comprehensive ........................................................................................................................... Collision Limit of Insurance ........................................................................................................................... $100,000 Combined Single Limit $ See Undisclosed Drivers Liability Limits ............................................................................................................................ $100,000 Combined Single Limit $ ............................................................................................................................ $3,500 $ ............................................................................................................................ ............................................................................................................................ See Schedule of Covered Autos $ ............................................................................................................................ See Schedule of Covered Autos $ ........................................................................................................................... Blanket Additional Insured $ ........................................................................................................................... Blanket Waiver of Subrogation $ ........................................................................................................................... Broadening Endorsement $ ........................................................................................................................... ........................................................................................................................... California Consumer Services and Fraud Program Fees $ ............................................................................. Total Policy Premium $ Premium 2,635.. 3.52 .................. 3,308.52 Driver(s) Name E Rated Excluded ..SHANT KEUILLIAN....................................................................................................................................................................................................................................... Undisclosed Driver Liability Limits Drop Down Limits Full liability limits are for listed drivers on the policy. Additional provisions limiting coverage to state minimum Rejected limits for unlisted drivers may apply. See policy form MCA CABA 08 23 for details. .................................... :...........................................................................................................................................................................................................................:........................ Expanded Driver Full liability limits for non -excluded drivers on the policy. See policy form MCA CABA 08 23 and MCA CAEX 08 23 Selected Full Limits for details. CABADEC 0625 Page 3 of 4 BA040000014016 ARCHIE'S ICE CREAM A CA BUSINESS TRUST Effective Date: 04/15/2026 Additional Coverages & Provisions Important Notice Warning Minimum Limits: In some cases, the policy affords only minimum limits of liability for bodily injury and property damage as specified by the compulsory or financial responsibility law of the jurisdiction where the loss occurred. Such minimum limits may be less than the stated policy limits. Please review Undisclosed Driver Liability Limits selection to confirm the intended limits for undisclosed drivers is selected. For your protection, California law requires the following to appear on this form: Any person who knowingly presents false or fraudulent information to obtain or amend insurance coverage or to make a claim for the payment of a loss is guilty of a crime and may be subject to fines and confinement in state prison. Premium must be paid in United States dollars, and in a form acceptable to the company. See the Payment Options page on our website for details. Discounts Personal Auto Policy Policy Forms MCA CACC O8 23 - Common Policy Conditions ................................................................................................................................ MCA CABA O8 23 - Business Auto Coverage Form ................................................................................................................................ IL N 119 10 15 - California Auto Body Repair Consumer Bill of Rights ................................................................................................................................ MCA CABE O8 23 - Mercury Broadening Endorsement ................................................................................................................................ MCA 04 44 09 13 - Blanket Waiver of Subrogation ................................................................................................................................ MCA 20 48 07 11 - Blanket Additional Insured MCA MSUD 06 25 - Undisclosed Drivers Liability Limits Selection Form ..................................................................................................................................................... . MCA CAUB O8 23 - California Uninsured Motorists - Bodily Injury ..................................................................................................................................................... . MCA CAUP O8 23 - California Uninsured Motorists Coverage - Property Damage ..................................................................................................................................................... . MCA CADW O8 23 - California Changes - Waiver of Collision Deductible ..................................................................................................................................................... . MCA CAEX O8 23 - CA Expanded Driver Coverage CABADEC 0625 Page 4 of 4 CITY OF SANTA ANA Risk Management a division of Human Resources Managing Risk through Awareness and Action AFFIDAVIT OF EXEMPTION FOR WORKERS' COMPENSATION INSURANCE ,s 4 - ��1v4Rcprc, ��'P� ("Representative"), attest that 1 am an authorized (Name and Title of Vendor alive) % representative oflr %a � i' ,,9 L" ("Company"), and (Consultant/Company Name) Possess the authority to legally bind Company. In my capacity as Representative of Company, i represent and confirm the following, as relates to the agreement between Company and City of Santa Ana, agreement number Pending ("Agreement") to provide ?Ce;�?Pc�AGrep 1 e. ,t Y, ("Services"): (Services to'be provided under agreement/contract) During the course and scope of Company's agreement with the City of Santa Ana, Company will not employ any person in any manner so as to become subject to the workers' compensation laws of California, and agree that if Company should become subject to the workers' compensation provisions of Section 3700 of the Labor Code, Company shall forthwith comply with the provisions and provide proof of workers' compensation coverage immediately. If at any time it is found that Company is not adhering to any and/or all of the statements in this document and does not maintain the minimum professional liability insurance coverage as required in the Agreement, it will be considered a breach of Agreement rendering the Agreement null and void"�aj will be fully liable for any and all damages. ignature -� V e 11 %L �,rJ Print Name Title Contact Information, i.e , "telephone Number andlar [mail Address 4,.f-; ( , Date WARNING: FAILURE TO SECURE: WORKERS' COMPENSATION COVERAGE IS UNLAWFUL, AND SHALL SUBJECT AN EMPLOYER TO CRIMINAL PENALTIES AND CIVIL FINES UP TO ONE HUNDRED THOUSANT DOLLARS ($100,000). IN ADDITION TO THE COST OF COMPENSATION, DAMAGES AS PROVIDED FOR IN SECTION 3706 OF THE LABOR CODE, INTEREST, AND ATTORNEY'S FEES. Affidavit of Exemption for Workers' Compensation Insurance 11.12.2024 Nguyen, Tu Tran From: Chandler, Brandon Sent: Wednesday, April 15, 2026 7:56 AM To: RM D Cc: Nguyen, Tu Tran Subject: RE: Rush Request for COI Review - Archie's Ice Cream Good morning, This waiver is approved based on the short term event and limited scope of services. Please just make sure that they update the auto COI since it expires today. Thank you. Brandon Chandler I Risk Manager City of Santa Ana - Human Resources Department 20 Civic Center Plaza Santa Ana, CA 92701 Office: 714-647-5472 Work Mobile: 714-451-6620 Email: bchandlerCaD-santa-ana.org I santa-ana.org/human-resources I Linkedln I nstagram City Hall hours are 8 a.m. to 5 p.m. Monday through Thursday, and 8:00 a.m. to 5:00 p.m. every other Friday. here for a list of observed holidays and Friday closure dates. The mySantaAna mobile app puts the power of the Santa Ana city government in the palm of your hand! The free app allows residents to quickly and easily report issues to the City, access City services, and find news and events. It is available to download from the Apple App Store and on Google Play. Click here to report an issue directly from the City website. From: RMD <rmd@santa-ana.org> Sent: Wednesday, April 15, 2026 7:17 AM To: Chandler, Brandon <bchandler@santa-ana.org> Subject: FW: Rush Request for COI Review - Archie's Ice Cream Good morning Brandon, Library is requesting a waiver of the $1 M policy limit for Automobile Liability for this vendor. They currently have $100,000 combined single limit. Attached is their COI (auto insurance page 5) and the agreement. I confirmed with the Department that the vendor is handing out the ice creams from the truck like a food truck, however, the vehicle is not equipped with anything like a kitchen as it is all prepackaged. Please advise. Kind regards, Tu Tran Nguyen I Risk Management Technician City of Santa Ana - Human Resources Department 20 Civic Center Plaza I Santa Ana, CA 92701 Office: 714-647-5141 Email: TNguyen20(aD_santa-ana.orq I santa-ana.orq/human-resources I Linkedln I nstagram City Hall hours are 8 a.m. to 5 p.m. Monday through Thursday, and 8:00 a.m. to 5:00 p.m. every other Friday. Click here for a list of observed holidays and Friday closure dates. The mySantaAna mobile app puts the power of the Santa Ana city government in the palm of your hand! The free app allows residents to quickly and easily report issues to the City, access City services, and find news and events. It is available to download from the Apple App Store and on Google Play. Click here to report an issue directly from the City website. From: Arroyo, Lupita <LArroyo@santa-ana.org> Sent: Tuesday, April 14, 2026 5:27 PM To: RMD <rmd@santa-ana.org> Cc: Hernandez, Jessica <ihernandez25@santa-ana.2rg>; Dario, Dylan <ddario@santa-ana.org> Subject: RE: Rush Request for COI Review - Archie's Ice Cream Hello everyone, Jessica — I am forwarding your response below to RMD. Regards, Lupita Arroyo Principal Librarian —Youth Services Delhi Library Branch 714-647-5283 From: Hernandez, Jessica <ihernandez25@santa-ana.org> Sent: Tuesday, April 14, 2026 4:05 PM To: Dario, Dylan <ddario@santa-ana.org> Cc: Arroyo, Lupita <LArroyo@santa-ana.org> Subject: RE: Rush Request for COI Review - Archie's Ice Cream Hello, I am requesting the updated policy. As for their second point, they will be handing out the ice creams from the truck like a food truck, however, the vehicle is not equipped with anything like a kitchen as it is all prepackaged. Best, Jessica Hernandez I Librarian — Youth Services Delhi Library Branch 1 505 E. Central Ave., Unit B I Santa Ana, CA 92707 714.647.5117 1 ihernandez25@santa-ana.org I https://www.santa-ana.org/library/ From: RMD <rmd@santa-ana.org> Sent: Tuesday, April 14, 2026 2:45 PM To: Dario, Dylan <ddario@santa-ana.org> Cc: Arroyo, Lupita <LArroyo@santa-ana.org>; Hernandez, Jessica <ihernandez25@santa-ana.org> Subject: RE: Rush Request for COI Review - Archie's Ice Cream Hi Dylan, I will request the waiver of the auto policy limits from Brandon. Before I forward the request, can you provide the following? 1. Updated Auto policy that provides coverage for the event on 4/25/26 a. Auto policy expires on 4/15/26 2. Will the vendor's vehicle be used as a food truck or just for transporting the prepacked ice cream? Kind regards, Tu Tran Nguyen I Risk Management Technician City of Santa Ana - Human Resources Department 20 Civic Center Plaza I Santa Ana, CA 92701 Office: 714-647-5141 Ipwrigla Email: T4quyen20(cDsanta-ana.orq I santa-ana.org/human-resources I Linkedln I nstagram City Hall hours are 8 a.m. to 5 p.m. Monday through Thursday, and 8:00 a.m. to 5:00 p.m. every other Friday. Click here for a list of observed holidays and Friday closure dates. The mySantaAna mobile app puts the power of the Santa Ana city government in the palm of your hand! The free app allows residents to quickly and easily report issues to the City, access City services, and find news and events. It is available to download from the Apple App Store and on Google Play. Click here to report an issue directly from the City website. From: Dario, Dylan <ddario@santa-ana.org> Sent: Tuesday, April 14, 2026 2:28 PM To: RMD <rmd@santa-ana.org> Cc: Arroyo, Lupita <LArroyo@santa-ana.org>; Hernandez, Jessica <ihernandez25@santa-ana.org> Subject: Rush Request for COI Review - Archie's Ice Cream Importance: High Good afternoon RMD, Regarding this COI review request: You'll notice that the AL policy limits do not meet the insurance requirements. The vendor stated that it would cost an additional $3k for the increase and, due to financial reasons, they would not move forward with our agreement. As this vendor is part of the Library's annual Dia Dia de los Ninos, Dia de Los Libros event on 4/25/26 (https://www.santa- ana.org/dia-2026/), we are requesting that the AL policy limits be accepted as is. We appreciate your time and consideration. Thank you! Request Type (check only one): x Standard COI Review — Risk Management will review and approve insurance documents submitted. This applies to PO, Event, Re Permit, and Agreements. 8 Renewal COI Review— Risk Management will review and approve renewal insurance documents submitted. This applies to PO, E Reservations, Permit, and Agreements. Please attach insurance requirements and previously approved COI(s). 8 Request Insurance Requirements - Risk Management will provide insurance requirements for agreements and RFPs. 8 Review Agreement/RFP Language - Risk Management will review Insurance, Indemnification/Hold Harmless, Limitation of Liabil of agreements and RFPs. Ail fields required to advance the process — do not delete or modify. City Contact Department: I Library Services Project Manager Name: Dylan Dario Project Manager Email: ddarioPsanta-ana.orq Contract Details: Business Name: I Archie's Ice Cream Agreement Number and Agreement Pending Link: Brief description of services: Food vending services Contractor/Insured Contact Contact Name: Shant Keuilian Contact Email Address: archiesicecreamPatt.net 714-771-1292 Contact Phone: Insurance Contact (may be found at _ top right of the ACORD form) Contact Name: Contact Email Address: Contact Phone: 1 844-520-6992 1