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HomeMy WebLinkAboutENTERPRISE FLEET MANAGEMENT, INC. A-2026-041 APR 1 7 2026 U. PO(62) NSWnCloyogFe'(Dz) AMENDMENT TO SUPPLEMENTAL AGREEMENT BETWEEN ENTERPRISE FLEET MANAGEMENT, INC AND CITY OF SANTA ANA FOR VEHICLE LEASE AND MAINTENANCE THIS AMENDMENT TO THE SUPPLEMENTAL AGREEMENT is made and entered into on this 7th day of April, 2026, by and between Enterprise Fleet Management, Inc., a Missouri corporation also known as "Services" in the Master Equity Lease Agreement ("Enterprise"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City'). Enterprise and the City are referred to collectively as "The Parties." RECITALS, A. On January 16, 2024, upon approval by the City Council of the City of Santa Ana, the parties entered into seven (7) agreements for the lease and maintenance of vehicles from Enterprise Fleet Management. The agreements are: • Master Walkaway Lease Agreement ("MWLA") (A-2024-018-01) + Master Equity Lease Agreement ("MELA") (A-2024-018-02) • Maintenance Management and Fleet Rental Agreement(A-2024-018-03) Supplemental Agreement (A-2024-018-04) • Indemnity Agreement for MWLA (A-2024-018-05) • Indemnity Agreement for MELA (A-2024-018-06) • Addendum to Maintenance Management Agreement (A-2024-018-07) B. For the agreements, listed above, the Supplemental Agreement (A-2024-018-04) ("Supplemental Agreement") provides the not-to-exceed amount of the rent and charges incurred in connection with the leased vehicles consistent with paragraphs 3,5 and 6 of the Master Equity Lease Agreement and Master Walkaway Lease Agreement entered into between the parties. In addition, all vehicle repair and service fees, billing and payments in connection with the leased vehicles arc defined by paragraphs 2 and 3 of the Maintenance Management Agreement and Fleet Rental Agreement. C. Under the Supplemental Agreement, Sections 2 and 3 of the Enterprise Master Equity Lease Agreement and the Enterprise Master Walkaway Lease Agreement govern the Term, Rent and Other Charges. ©. Pursuant to the terms of the Supplemental Agreement, the parties acknowledged that the term of the lease or maintenance of any leased vehicles, as provided in the remaining Enterprise Agreements listed in Recital A, above,would not extend past April 18,2026 due to the not-to-exceed amount provided in Section La. of the Supplemental Agreement. E. The City retains the option to grant up to one(I)-year renewal of such authority,exercisable by a writing by the City Manager and the City Attorney. The Supplemental Agreement is therefore, current and in-effect. F. Santa Ana Ordinance No. NS-3041 authorizes the City to purchase against contracts awarded by any public agency employing a competitive bid process. Sourcewell, a cooperative government purchasing agency, awarded a contract to Enterprise Fleet Management, Inc. (Contract No. 030122-EFM) for procurement of fleet management services, open-end leases, maintenance management programs, etc., as a result of open, competitive bidding on behalf of its members, which includes government agencies. G. This pricing and services under this Agreement is in accordance with the contract between Enterprise Fleet Management and Sourcewell for Fleet Management Services Request for Proposal 4030122-EFM effective until April 18,2027. H. Utilizing Sourcewell's contract enables the City to enter into these agreements with Enterprise and obtain the best pricing and allows SAPID to continue with the existing lease vehicles currently under contract. Such use was approved by the City's Purchasing Manager in accordance with the City's guidelines defined above. I. The parties hereby wish to amend the Supplemental Agreement to exercise the option to extend the term of the Supplement Agreement and increase the not-to-exceed amount to provide compensation for the extended term. No other changes are contemplated by this Amendment. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. Section La., COMPENSATION, is hereby amended and reads as follows: a. The total amount to be expended for the lease and maintenance of vehicles, during the extended tern defined below in Section 2 of this Amendment to the Supplemental Agreement, shall not exceed $520,536. 2. Section 2, TERM, is hereby amended to exercise the option to extend the term of the Supplemental Agreement through April 18, 2027. This extended date shall apply to the terms of Enterprise Agreements listed in Recital A, above, and any prior pending or existing lease agreements referenced in the Supplemental Agreement. [signature page to follow] IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: o ..., CITY OF S TAANA P x° en r 1 Alvaro Nunez City Cier Citv Manager APPROVED AS TO FORM: SONIA R. CARVALHCI ENTERPRISE.FLEET MANAGEMENT City ttorney INC.: �ocu5ig3led by: By. EI iG�cAt( Ary-S ES DFSFgZA TarnaraBogosian By: Michael verges Senior Assistant City Attorney Title: ug of F;nance RECOMMENDED FOR APPROVAL: Q , � Robert Rodriguez Chief of Police