HomeMy WebLinkAboutItem 18 - Purchase Order Contract for On-Call Roadway Sign and Striping Maintenance, Repair and Installation Public Works Agency
www.santa-ana.org/pw
Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 5, 2026
TOPIC: Purchase Order Contract for On-Call Roadway Sign and Striping Maintenance,
Repair and Installation
AGENDA TITLE
Purchase Order Contract to Superior Pavement Markings LLC for On-Call Roadway
Sign and Striping Maintenance, Repair, and Installation (Spec No. 26-025) (General
Fund and Non-General Fund)
RECOMMENDED ACTION
Award a Purchase Order Contract to Superior Pavement Markings LLC for on-call
roadway sign and striping maintenance, repair, and installation for a one-year term
beginning July 1, 2026 and expiring June 30, 2027, with an annual average budget of
$643,000 with provisions for two, one-year renewal options, in a total amount not to
exceed $1,929,000.
GOVERNMENT CODE 484308 APPLIES: No
DISCUSSION
The Public Works Agency (PWA) is responsible for maintaining over 400 miles of roads
within the City of Santa Ana and, on average, re-stripes 75 miles of roadway annually.
To maintain a high level of quality for City streets and comply with State standards,
contract services are required for the installation and removal of traffic striping,
pavement markings, curb markings, and raised pavement markers, as well as the
installation, removal, and relocation of City traffic signs. The maintenance of signs and
roadway striping is essential to providing safe and efficient accessibility for motorists,
pedestrians, and cyclists traveling on City streets and sidewalks.
Roadway striping and signs require continuous maintenance, modifications, and
replacement due to aging infrastructure, vehicle collisions, and the installation of traffic
engineering directed safety improvements. When a regulatory traffic sign is damaged, it
must be replaced as quickly as possible to minimize impacts to public safety and adhere
to State regulations. With an annual average budget of$643,000, an average of 1,275
roadway markings and sign service requests, including staff-initiated modifications and
improvements, are completed annually in addition to the re-striping of 75 miles of
roadway.
Purchase Order Contract for On-Call Roadway Sign and Striping Maintenance, Repair,
and Installation
May 5, 2026
Page 2
Invitation for Bids (IFB) No. 26-025 was issued on March 3, 2026 on the City's online
bid management and publication system, PlanetBids. A summary of vendor participation
and results is as follows:
971 Vendors notified
0 Santa Ana vendors notified
13 Vendors downloaded the bid packet
3 Bids received
0 Bids received from Santa Ana vendors
Bids were solicited, opened on March 24, 2026, and evaluated (Exhibit 1). Three bids
were submitted by the IFB deadline and all were determined to be responsive to the
specifications and met the City's requirements. To ensure timely service delivery,
competitive pricing, and operational flexibility, staff recommends awarding a purchase
order contract to the lowest responsive bidder, Superior Pavement Markings LLC.
Superior Pavement Markings LLC has proven to have solid experience, availability of
fleet and highly skilled staff, and a clear understanding of the City's needs and
expectations of quality service. They have provided similar scope of services to
neighboring cities such as the City of Irvine. Service levels to the community will remain
relatively unchanged due to favorable pricing received and available budgets.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds will be budgeted and available in the following accounts pending City Council
adoption of the 2026-2027 Budget. Subsequent fiscal year funding will be included in
the proposed budgets for City Council consideration.
Accounting Fund Accounting Unit,
Fiscal Unit— Account Amount
Year Account No. Description Description
Public Works
01117625- Roadway
62300 General Fund Markings/Signs, $543,000
Contract Services-
2026-27 Professional
Roadway
02917660- Special Gas Maintenance,
62300 Tax Contract Services- $100,000
Professional
Purchase Order Contract for On-Call Roadway Sign and Striping Maintenance, Repair,
and Installation
May 5, 2026
Page 3
Accounting Fund Accounting Unit,
Fiscal Unit— Account Amount
Year Account No. Description Description
Public Works
01117625- Roadway
62300 General Fund Markings/Signs, $543,000
Contract Services-
2027-28 Professional
Roadway
02917660- Special Gas Maintenance,
62300 Tax Contract Services- $100,000
Professional
Public Works
01117625- Roadway
62300 General Fund Markings/Signs, $543,000
Contract Services-
2028-29 Professional
Roadway
02917660- Special Gas Maintenance,
62300 Tax Contract Services- $100,000
Professional
TOTAL $1,929,000
EXHIBIT(S)
1. Abstract of Bids (No. 26-025)
Submitted By: Rodolfo Rosas, P.E., Acting Executive Director, Public Works Agency
Approved By: Alvaro Nunez, City Manager
EXHIBIT 1
ABSTRACT OF BIDS
On-Call Roadway Sign and Striping Maintenance, Repair and Installation (IFB No.
26-025)
BIDDER LOCATION TOTAL
Superior Pavement Markings
LLC Cypress, CA $ 961,910
WGJ Enterprises, Inc. Azusa, CA $ 1,068,900
J&S Striping Company, Inc. Ontario, CA $ 1,168,404