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HomeMy WebLinkAboutGOVERNMENT CONSULTING PARTNERS, INC. (2) ii!S�iRtii i= )';FILE N-2026-094 MAY 0 7 2026 OL 1 f Vv�t`) Grielct ttmeli/ TI AGREEMENT BETWEEN GOVERNMENT CONSULTING PARTNERS, INC. AN fawn No-kJvcinj(it) THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 15"' day of April, 2026, by and between Government Consulting Partners, Inc., a California corporation ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. The City desires to retain a Consultant having special skill and knowledge in the development of indirect and direct cost analysis of local government services, specifically those calculations utilized for CaItrans reimbursement. B. Consultant represents that it is able and willing to provide such services to the City. C. Santa Ana City Ordinance No. NS-3041 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The Golden Gate Bridge, Highway and Transportation District awarded a contract to Consultant(Contract No.2024- D-093) as a result of an open competitive bidding process. D. The City researched available procurement options and consultant offerings in the market and determined Consultant meets the City's requirements regarding expertise and familiarity with the cost analysis services at issue. E. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth,the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described in the Exhibit A. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit A. The total amount to be expended during the term of this Agreement shall not exceed$44,500.00, including all extension. periods. This sum is comprised of (1) the base amount of $39,500 as contained in Exhibit A, and(2) a contingency in the amount of$5,000 for additional services at the City's sale discretion. Page I of 8 b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH)transfers. Consultant agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on April 15, 2026 and terminate on June 1, 2028, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Page 2 of 8 Insurance requirements are attached hereto as Exhibit B. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents,employees,contractors, special counsel,and representatives from liability: (1)for personal injury,damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement, This indemnity and hold harmless agreement applies to all claims for damages,just compensation,restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark,or copyright infringement, including costs,contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 4. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. la. CONFIDENTIALITY Page 3 of 8 If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a) has been disclosed in publicly available sources; (b) is,through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City°s Municipal Code,whose position with the City shall award or influence the award of this. Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Consultant or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any Ca1PERS retiree as authorized by City Council resolution d. The Consultant must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Consultant warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Consultant hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Consultant covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) Page 4 of 8 by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and(c) above. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race,color, creed,religion, sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion,termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems Page 5of8 appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy.No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals,waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice,tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Page 6 of 8 Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza P.O. Box 1988 Santa Ana, California 92702 To Consultant: J. Bradley Wilkes President Government Consulting Partners 5016 Brower Court Granite Bay, California 95746 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four(24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures on following page] Page 7 of 8 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST CITY OF S TA ANA ennifer all ]varo Nunez Cit City Manager APPROVED AS TO FORM CONSULTANT SONIA R. CARVALHO City Attorney By: Kylei, ellesen By: J Bradley Wilkes Assistant City Attorney Title: CEO RECOMMENDED FOR APPROVAL: o Rosas, Acting Executive Director Public Works Agency Page 8 of 8 EXHIBIT A GOVERNMENT CONSULTING. A) Government Consulting Partners, Inc. February 21, 2026 GCP is professional services firm specializing in the development of the indirect and direct cost analysis of local government services.This proposal is focused on the unique calculation of cost appropriate for Caltrans reimbursement. GCP staff members have been providing this kind of analysis for California city and counties for the past 40 years, including providing these calculations for the city of Santa Ana for the past eight years. Currently, GCP has contracts with several California local government agencies providing this service — including the city of Turlock and the Bridge Golden Gate Bridge, Highway and Transportation District. Copies of their contracts are included with this proposal. B) Santa Ana PW Indirect Cost Rate Proposal PROJECT SCOPE: Develop a PW ICRP that meets Caltrans guidelines for the following PW departments: • CIP Design Engineering This ICRP will be based on: • 2024/2025 actual expenditures • 2 CFR Part 200 appropriate indirect costs based on salary costs of the department PURPOSE: Calculate the indirect cost rate that will be submitted to Caltrans for reimbursement of city engineering costs related to state Caltrans funded projects. The indirect cost rate and its submission consist of two major calculations and an upload to the state's website: 1) The costs accounted for within PW CIP Engineering—these costs must meet the State Controller's guidelines and the recent state audit agreement. For example: a. Personnel costs with an examination of allowable productive hours by staff title. b. A review of cross support charges that meet the requirements of backup support. 2) Incoming allocations from citywide and PW administration support. These allocations must adhere to the State Controller's office guidelines and recent audit report. For example: a. This would include an examination of allowable citywide overhead from the citywide cost allocation plan. Costs allocated in the CAP must meet 2 CFR Part 200 guidelines. b. Allowable allocations from PW administration. 3) Electronically submit the final ICRP to the state's website. 1IPage GCP GOVERNMENT • • The submission will follow federal and state (Caltrans)guidelines and format, i.e. Agency: City of Santa Ana Department. Public Works Fund 86 Fiscal Year: 2021/2022 Actual Expenditures SC Total Costs Excluded Allowable Allowableindirect Direct A) i personnel Casts 1 Salary and Wages $ 2,776,988 $ 711,925 $ 2,065,063 Distribution%. 100% 096 25.64% 74.36% 2 Temporary&Overtime $ 75,768 $ 75,768 3 Benefits 60.5836 $ 1,682,250 $ 431,271 $ 1,250,979 Subtotal: $ 4,535,006 $ 75,768 $ 1,143,196 $ 3,316,042 0) (Other Operating Expenses 4 Accident Repair&Replacement 3,018.00 3,018.00 - 5 Benefits Overhead 9,858.00 9,858 6 Building Rental 110,743.50 110,743.50 - 7 Communications 28,936.12 29,936 8 Contract Services-Professional 201,739.14 201,739 9 Delivery Charges 2,287.94 2,287.94 - 10 Gas&Diesel 17,030.00 17,030.00 11 Insurance Charges 494,967.00 494,967.01) - 12 IT Maintenance Charge 162,745.34 162,745.34 13 Maintenance&Repair Machinery&Equi 158.51 159 14 Membership,Subscription&Dues 4,000,08 3,000.00 1,000 15 Miscellaneous Operating Expenses 50,495.75 50,496 16 Public Works Administrative Charges 644,833.32 644,833.32 - 17 Rental City Equipment 40,132.00 40,132.00 - 18 Training,Transportation,Meeting 6,677.64 6,678 19 20 _ Subtotal: $ 1,777,622 $ 1,478,757 $ 298,865 $ Total Dept Ex enditures $ 6,312,628 $ 1,554,525 $ 1,442,062 $ 3,316,042 C) Central Service Cost Allocation 21 Citywide 2 CFR 200 CAP 259,295 259,295 22 PW Admin Fund 101 Deptwide 2 CFR 200 CAP 470,837 470,837 23 24 25 Subtotal: $ 730,132 $ - $ 730,132 $ - Total Costs of all Divisions: $ 7,042,760 $ 1,554,525 $ 2,172,194 $ 3,316,042 D) Indirect Rate: Dept Indirect Costs: $2,172,194 Direct Salaries $2,065,063 Indirect Cost Rate; 105.2% 2 Pag 01ir GCP GOVERNMENT CONSULTING PARTNERS, The steps of the project are illustrated below: ®I Citywide CAP CAP Citywide Indirect Costs Thecarvrlde CAP arlocatn General fund support will throughout the city Public Works a - Departmental CAP Departmental Indirect Costs thrtosts allocated 6n Ihr citywide CAP cars beeombined with gaits apocAted horn the PW Admin rd 101 CAP to form an (#2 Above) estlrnateof all otwideaNPwadminwpMltotu PW Administrative Support + PW Admin a �PW Admin(601&605)Cost Allocated 10 Operations Pw Administtnke iuppon PW operatlom are all«atrd In this cal-boon. Enterprise State Fed PW/Trafdic/ Fds fds Engineering PW Operations receive their share of PW admin Other Fds and support costs PW operations-Fd/Dept/Div W;th the Allout on of rtr adrninistr.uve coaM the vW tug cost of operatnns can be calculated. (#1 Above) CONSULTING FEE:$39,500 (fixed fee, includes all expenses) GCP BACKGROUND INFORMATION: Website Experience 3 Pabe GCP EXHIBIT B Insurance Requirements Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant. A. Minimum Scope and Limit of Insurance 1. Commercial General Liability Insurance The Consultant shall, at its own expense,procure and maintain Commercial General Liability insurance providing bodily injury and property damage coverage with a per occurrence limit of at least One Million Dollars ($1,000,000) and a general aggregate limit of at least Two Million Dollars ($2,000,000). This insurance shall include, but not be limited to,premises and operations, contractual liability covering the indemnity provisions contained in this Agreement,personal injury,products and completed operations, and broad form property damage, and include a Cross Liability endorsement. Said Policy shall protect the Consultant and the City in the same manner as though a separate policy had been issued to each, but nothing in said policy shall operate to increase the insurance company's liability as set forth in its policy beyond the amount or amounts shown or to which the insurance company would have been liable if only one interest had been named as an insured. 2. Workers' Compensation and Employers' Liability Insurance If the Consultant employs any person to perform work in connection with this—Agreement, the Consultant shall procure and maintain at all times during the performance of such work Workers' Compensation Insurance in conformance with the laws of the State of California, and federal laws where applicable. Employers' Liability Insurance shall not be less than One Million Dollars ($1,000,000) for each accident and One Million Dollars ($1,000,000) for each disease, with a policy limit of One Million Dollars ($1,000,000). The policy shall contain a waiver of subrogation in favor of the City and its officers, directors, employees,volunteers,and agents,while acting in such capacity, and their successors and assignees, as they now or as they may hereafter be constituted, singly,jointly, or severally. 3. Professional Liability Insurance The Consultant shall also maintain Professional Liability Insurance covering the Consultant's performance under this Agreement with a limit of liability of One Million Dollars ($1,000,000) for any one claim. This insurance shall be applicable to claims arising from the work performed under this Agreement. Prior to commencing work under this Agreement,the Consultant shall furnish to the City a Certificate of Insurance or certified copy of the insurance policy if requested, indicating compliance with the requirements of this paragraph. This certificate or policy shall further stipulate that thirty (30) days' advance written notice of cancellation, non-renewal or reduction in limits shall be given to the City. B. General Insurance Requirements 1. Acceptable Insurance All policies will be issued by insurers acceptable to the City. This insurance shall be issued by an insurance company or companies authorized to do business in the State of California with minimum "Best's" rating of B+ and with minimum policyholder surplus of Twenty-Five Million Dollars ($25,000,000) or a company acceptable to the City in its sole discretion.All policies shall be issued in a form satisfactory to the Risk Manager of the City and shall be issued specifically as primary insurance. Workers' Compensation coverage requirements may be met with the California State Compensation Fund. 2. Procure and Maintain Insurance The Consultant must, at its own cost and expense, procure and maintain at all times during the performance of this Agreement, all of the required policies specified above. The failure to procure or maintain the required insurance policies and/or an adequately funded self-insurance program acceptable to the City will constitute a material breach of the Agreement. 3. Terms of Policies All insurance specified above shall remain in force until all work to be performed is satisfactorily completed. If the insurance is provided on a claims-made basis, it must remain in force for the entire term of the Agreement and a minimum of three (3)years thereafter. 4. Self-Insurance Upon evidence of financial capacity satisfactory to the City and Consultant's agreement to waive subrogation against the City respecting any and all claims that may arise, the Consultant's obligations hereunder may be satisfied in whole or in part by adequately funded self-insurance. 5. Deductibles and Retentions The Consultant shall be responsible for payment of any deductible or retention on the Consultant's policies without right of contribution from the City. Deductible and retention provisions shall not contain any restrictions as to how or by whom the deductible or retention is paid.Any deductible or retention provision limiting payment to the Named Insured is unacceptable. In the event that the policy of the Consultant or any subcontractor contains a deductible or self-insured retention, and in the event that the City seeks coverage under such policy as an additional insured, the Consultant shall satisfy such deductible or self-insured retention to the extent of loss covered by such policy for a lawsuit arising from or connected with any alleged act or omission of the Consultant, subcontractor, or any of their officers, directors, employees, agents, or suppliers, even if the Consultant or subcontractor is not a named defendant in the lawsuit. C. Evidence of Insurance and Endorsements Prior to commencing work or entering onto the City's property, the Consultant shall file a Certificate of Insurance with the City evidencing the foregoing coverages, including the following endorsements: 1. The insurance company(ies) issuing such policy(ies)will provide at least thirty(30) days' notice to the City of cancellation or non-renewal. 2. That the policy(ies) is primary insurance and the insurance company(ies) providing such policy(ies) shall be liable thereunder for the full amount of any loss or claim that the Consultant is liable for under this section, up to and including the total limit of liability, without right of contribution from any other insurance maintained or which may be maintained by the City. 3. Such insurance shall include as additional insureds the City, and its City Council, officers, employees, and agents while acting in such capacity, and their successors or assignees, as they now or as they may hereafter be constituted, singly,jointly, or severally. 4. The policy must also contain either a Cross Liability endorsement or Severability of Interests Clause and stipulate that inclusion of the City as an additional insured will not in any way affect the City's rights as respects to any claim, demand, suit or judgment made, brought, or recovered against the Consultant. Said policy shall protect the Consultant and the City in the same manner as though a separate policy had been issued to each, but nothing in said policy shall operate to increase the insurance company's liability as set forth in its policy beyond the amount or amounts shown or to which the insurance company would have been liable if only one interest had been named as an insured. D. Consequence of Lapse Should any required insurance not be procured or lapse during the term of this Agreement, requests for payment originating after such lapse will not be processed until the City receives satisfactory evidence of reinstated coverage as required by the Agreement. If insurance is not reinstated,the City, may, at its sole option,terminate this Agreement effective on the date of such lapse of insurance. ^nMoall, (MMIDDffYYY Ac"Ra, CERTIFICATE OF LIABILITY INSURANCE rATE 212412026 ' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Shanna Westphal Valley Oaks Insurance Agency, Inc. PHONE FAX 1508 Eureka Rd., Ste 170 AIM -916-960-1426 1AJC No),916-960-1404 Roseville CA 95661 AbMDR''Ess: swestphal@valleyoaks.com INSURER(S)AFFORDING COVERAGE NAIC# License#:0724045 INSURER A:Philadelphia Indemnity Ins.Cc 18058 INSURED GOVECON-01 INSURER B:Hartford Casualty Ins Co 29424 Government Consulting Partners, Inc. Dba: Government Consulting Partners INSURER C 5016 Brower Court INSURER 13 Granite Bay CA 95746 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:1289643747 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MMIDOlYYYY MMIDDr YYY LIMITS A X COMMERCIAL GENERAL LIABILITY Y Y PHBX23003419-02 10/10/2025 10/10/2026 EACH OCCURRENCE $1.000,000 CLAIMS-MADE Ix I OCCUR DAPREMISESS MAGE (RENTED Ea occurrence $50,000 VIED EXP(Any one person) $1 o,000 PERSONAL&AOV INJURY S GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $3,000,000 POLICY❑ PRO ❑ JECT LOG PRODUCTS-COMP/OP AGG $2,000,ppp OTHER: S A AUTOMOBILE LIABILITY PHBX23003419-02 10/1012025 10/10/2026 COMBINED SINGLE LIMIT S1,000,000 Ea accident ANY AUTO BODILY INJURY(Per person) S OWNED SCHEDULED BODILY INJURY(Per accident) S AUTOS ONLY AUTOS X HIRED L NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident)S $ A X UM13RELLALIAB OCCUR PHUB893341-002 10110/2025 10/10/2026 EACH OCCURRENCE $1,00o,000 EXCESS LIAB HCLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ B WORKERS COMPENSATION Y 57WECB82L9J 11/1/2025 11/1/2026 X PEI' ERH AND EMPLOYERS'LIABILITY YIN ANYPROPRIETORIPARTNERIFXECUTIVE E.L.EACH ACCIDENT S 1,000,000 OFFICERIMEMBEREXCLUDED7 ❑ NIA (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1.000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 A Professional Liability PHSD1831334-002 10/10/2025 10/10/2026 Each Claim $2,000.000 Aggregate $4,000.000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) Certificate Holder is considered Additional Insured per attached endorsements. The City of Santa Ana,its officers,officials,employees,and volunteers are included as Additional Insured, per attached endorsements. CERTIFICATE HOLDER CANCELLATION POL.IC ES PE. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Santa Ana Risk Management Division 20 Civic Center Plaza Santa Ana CA 92702 AUTHORIZED REPRESENTATIVE . I ?1W 6.--f . O 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Philadelphia Indemnity Insurance Company PI-BOP-003 (01/18) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED This endorsement modifies insurance provided under the following: BUSINESSOWNERS COVERAGE FORM A. SECTION II—LIABILITY, C. Who Is An Insured is amended to include the following as an additional insured: Any person(s) or organization(s) for whom you are performing "your work" under a written contract or agreement, that requires such person(s) or organization(s) to be added as an additional insured on your policy. Such person(s) or organization(s) is an additional insured only with respect to liability for "bodily injury", "property damage" or"personal and advertising injury" occurring after the effective date of such contract or agreement that is caused, in whole or in part by: a. Your acts or omissions; or b. The acts or omissions of those acting on your behalf; in the performance of"your work"for the additional insured. Coverage for an additional insured under this endorsement ends when "your work"for that additional insured ends or is put to its intended use by any person or organization. B. The following is added to SECTION II—LIABILITY, B. Exclusions, 3. Applicable To Both Business Liability Coverage And Medical Expenses Coverage—Nuclear Energy Liability Exclusion with respect to this endorsement only: There is no coverage under this endorsement for loss or expense, including but not limited to the cost of defense for"bodily injury", "property damage" or"personal and advertising injury" occurring: a. After all of"your work", including materials, parts or equipment furnished in connection with "your work" and performed under the above referenced written contract(s) or agreement(s) has ended; or b. When that portion of"your work" out of which the"bodily injury", "property damage"or "personal and advertising injury"arises and performed under the above referenced written contract(s) or agreement(s) has been put to its intended use by any person or organization; whichever occurs first. E PI-SOP-003 (01/18) Page 1 of 1 lkAii THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA Policy Number: 57 WEC BB2L9J Endorsement Number: Effective Date: 11/01/25 Effective hour is the same as stated on the Information Page of the policy. Named Insured and Address: Government Consulting Partners Inc 5016 BROWER CT GRANITE BAY CA 95746 We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be 2 % of the California workers' compensation premium otherwise due on such remuneration. SCHEDULE Person or Organization Job Description Any person or organization for whom you are required by written contract or agreement to obtain this waiver of rights from us Countersigned by Authorized Representative Form WC 04 03 06 (1) Printed in U.S.A. Process Date: 09/22/25 Policy Expiration Date: 11/01/26 POLICY NUMBER: PHBX23003419 BUSINESSOWNERS BP 04 97 01 06 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: BUSINESSOWNERS COVERAGE FORM SCHEDULE Name of Person or Organization: City of Santa Ana, its officers, officials, employees, and volunteers (Information required to complete this Schedule, if not shown above,will be shown in the Declarations. Paragraph K.Transfer Of Rights Of Recovery Against Others To Us in Section III — Common Policy Conditions is amended by the addition of the following: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products-completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. Philadelphia Indemnity Insurance Company PI-BOP-011 (01118) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY AND NON-CONTRIBUTORY - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: BUSINESSOWNERS COVERAGE FORM SCHEDULE Name of Person or Organization: City of Santa Ana, its officers, officials, employees, and volunteers Information required to complete this Schedule, if not shown above, will be shown in the Declarations. The following is added to SECTION III— COMMON POLICY CONDITIONS (APPLICABLE TO SECTION I— PROPERTY AND SECTION II—LIABILITY), H. Other Insurance: This insurance is primary and non-contributory as respects our coverage for the person or organization shown in the SCHEDULE of this endorsement. We will not seek contributions from any other insurance policy available to the person or organization shown in the SCHEDULE of this endorsement for"bodily injury", "property damage"or"personal and advertising injury"covered under this policy. f I-80 P-011(01/18) Page 1.of 1 PI-MANU-1 (01/00) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CANCELLATION NOTICE TO SCHEDULED ADDITIONAL INSURED OR CERTIFICATE HOLDER This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE OF ADDITIONAL INSUREDS OR CERTIFICATE HOLDERS ADDITIONAL INSURED NAME: •City of Santa Ana, its officers, officials, employees,and volunteers City of Sacramento, its officials,employees, and volunteers c/o EXIGIS LLC P.O. Box 947 Murrieta,CA 92564 City of Hanford and its officers, officials, employees,and volunteers City of Hanford Attn: Mario A Cifuentez 11 319 N. Douty Hanford CA 93230 ADDITIONAL INSURED ADDRESS: The following is added to A.CANCELLATION of the Common Policy Conditions of the above applicable coverage part: In the event we cancel the policy in accordance with the policy's terms and conditions,we will endeavor to mail written notice of cancellation to Additional Insureds or Certificate Holders, shown in the above SCHEDULE within the time frame listed below. However,failure to mail such notice shall impose no obligation of any kind upon us,our agents or representatives. 30 days before the effective date of cancellation if we cancel for any reason other than for non-payment of premium. As respects Additional Insureds,the above canceliation provision applies only when the Additional Insured shown in the above SCHEDULE is added to the policy by a separate additional insured endorsement as the CANCELLATION NOTICE TO ADDITIONAL INSURED OR CERTIFICATE HOLDER does not provide additional insured coverage. All other terms and conditions of this Policy remain unchanged.