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MARK THOMAS & COMPANY, INC. (6)
SURD: ,_F 0 A-2026-063 MAY 2 5 2026 AGREEMENT WITH MARK THOMAS & COMPANY TO PROVIDE DESIGN 1 x� guckcoz) SERVICES FOR SANTA ANA BLVD. GRADE SEPARATION rcari THIS AGREEMENT is made and entered into on this 5th day of May, 2026 by and between Mark Thomas & Company, Inc., ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On November 14, 2025, the City issued Request for Proposal ("RFP") No. 25-131A, by which it sought qualified consultants to provide environmental, right-of-way, and engineering design services for grade separation projects with existing rail crossings. B. Consultant submitted a responsive proposal that was selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 25-13IA. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibits A and B, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit B. The total amount to be expended during the term of this Agreement shall not exceed $6,859,918, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant's account(s) with financial institutions. EXHIBIT 3 Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a three (3) year term with the option for the City to grant up to two, one-year extension(s), exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 17, below. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to EXHIBIT 3 Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Insurance requirements attached hereto as Exhibit C. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subconsultants, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to EXHIBIT 3 examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CERTIFICATIONS The funds used to pay for this Agreement will be partly comprised of federal grant funds. Consultant agrees and understands that it will comply with the terms of the Certifications attached hereto as Exhibit D, incorporated by reference into this Agreement. Consultant is referenced as Consultant in Exhibit D. Consultant shall keep itself informed of all City, State and Federal laws and regulations which may, in any manner, affect the performance of it services pursuant to this Agreement. Consultant shall at all times, observe and comply with all such laws and regulations. City and its officers and employees shall not be liable at law or in equity by reason of the failure of the Consultant to comply with this paragraph. 13. CONFLICT OF INTEREST CLAUSE a. The Consultant or subrecipient must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award, and administration of contracts. No employee, officer, agent, or board member with a real or apparent conflict of interest may participate in the selection, award, or administration of a contract supported by the Federal award. A conflict of interest includes when the employee, officer, agent, or board member, any member of their immediate family, their partner, or an organization that employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from an entity considered for a contract. An employee, officer, agent, and board member of the Consultant or subrecipient may neither solicit nor accept gratuities, favors, or anything of monetary value from consultants. However, the EXHIBIT 3 Consultant or subrecipient may set standards for situations where the financial interest is not substantial or a gift is an unsolicited item of nominal value. The Consultant's or subrecipient's standards of conduct must also provide for disciplinary actions to be applied for violations by its employees, officers, agents, or board members. b. If the Consultant or subrecipient has a parent, affiliate, or subsidiary organization that is not a State, local government, or Indian Tribe, the Consultant or subrecipient must also maintain written standards of conduct covering organizational conflicts of interest. Organizational conflicts of interest mean that because of relationships with a parent company, affiliate, or subsidiary organization, the Consultant or subrecipient is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization. c. Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. d. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Consultant or have any other direct or indirect financial benefit or interest in this Agreement. e. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CaIPERS retiree as authorized by City Council resolution f. The Consultant must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Consultant warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Consultant hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. g. Consultant covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported (in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (d) and (e) above. EXHIBIT 3 14. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 15. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 16. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. EXHIBIT 3 18. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 19. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. FEDERAL REGULATIONS Consultant shall comply with all applicable contractual provisions required by the United States Office of Management and Budget (OMB), as set for the in 2 CRF Part 200, whether or not expressly set forth in this document, including but not limited to those provisions set forth below. Notwithstanding, anything to the contrary herein, including without limitation , the language in this Agreement, the actual language contained in federal statutes, federal regulations, federally promulgated materials and state statutes, shall control in determining any obligations under federal law in the event of a conflict with any terns, language or provisions contained in this Agreement. Consultant shall not perform any act, fail to perform any act, or refuse to comply with any requests, which would cause City to be in violation of the federal terns and conditions. a. Federal Regulations — Consultant must comply with the government cost principles, uniform administrative requirements and audit requirements for federal grant program housed within Title 2, Part 180 of the Code of Federal Regulations. b. Debarment and Suspension — As required by Executive Orders 12549 and 12689, and 2 CFR §200.214 and codified in 2 CFR Part 200, Consultant must provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. EXHIBIT 3 C. Audit Records — With respect to all matters covered by this agreement all records shall be made available for audit and inspection by CITY, the grant agency and/or their duly authorized representatives for a period of three (3) years from the date of submission of the final expenditure report by the City of Santa Ana. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Consultant shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Consultant shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Consultant, upon request during usual working hours. d. Reports — Consultant shall provide to City all records and information requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) — All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Consultant agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its consultants, subconsultants, assignees or successors. f. Americans with Disabilities Act of 1990 — (ADA) Consultant must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. g. Political Activity None of the funds, materials, property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". h. No Lobbying — Consultant will comply with all applicable lobbying prohibitions and laws, including those found in the Byrd Anti -Lobbying Amendment (31 U.S.C. 1352, et seq.), and agrees that none of the funds provided under this award may be expended by the Consultant to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement. i. Non -Discrimination and Equal Opportunity — Consultant will comply, and all its consultants (or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the WHE11:311c] Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non -Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Consultant makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Consultant will forward a copy of the findings to CITY which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. If applicable, Consultant will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375. j. Equal Employment Opportunity — Consultant will comply, and all its consultants (or subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable. k. Public Contracts Code -- Consultant will comply, and all its consultants (or subrecipients) will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable. 1. Copeland "Anti -Kickback" Act — Consultant will comply, and all its consultants (or subrecipients) will comply, with all requirements of the Copeland "Anti -Kickback" Act (40 U.S.C. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. in. David -Bacon Act -- Consultant will comply, and all its consultants (or subrecipients) will comply, with all requirements of. the Davis -Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. n. Work Hours and Safety — Consultant will comply, and all its consultants (or subrecipients) will comply, with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. o. Clean Air Act — 1. The Consultant agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean. Air Act, as amended, 42 U.S.C. § 7401 et seq. 2. The Consultant agrees to report each violation to CITY and understands and agrees that the CITY will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. EXHIBIT 3 3. The consultant agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA. P. Energy and Conservation — Consultant will comply, and all its consultants (or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as applicable. q. Waste Disposal — Consultant will comply, and all its consultants (or subrecipients) will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable. r. Patent Rights — Consultant agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR§ 401 and any other implementing regulations, as applicable. S. Copyright — Consultant may copyright any books, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA) and City reserve a royalty -free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or City purpose: (1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the subconsultant purchases ownership with support through this grant. The Federal government's, SAA's and City's rights identified above must be conveyed to the publisher and the language of the publisher's release form must ensure the preservation of these rights. t. Equal Employment in Construction Contracts — Pursuant to Equal Employment Opportunity requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375, as to any construction contract thereunder, if applicable, during the performance of this contract, the consultant agrees as follows: (1) The consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The consultant will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be EXHIBIT 3 provided setting forth the provisions of this nondiscrimination clause. (2) The consultant will, in all solicitations or advertisements for employees placed by or on behalf of the consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (3) The consultant will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the consultant's legal duty to furnish information. (4) The consultant will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The consultant will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The consultant will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (7) In the event of the consultant's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (S) The consultant will include the portion of the sentence immediately preceding EXHIBIT 3 paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subconsultant or vendor. The consultant will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. U. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment — Consultant will comply, and all its consultants (or subrecipients) will comply, with all requirements under Uniform Guidance 2 CFR §200.216. Consultant will comply with FEMA Policy 405-143-1, Prohibitions on Expending FEMA Award Funds on Covered Telecommunications Equipment or Services (Interim), which prohibits grant recipients and subrecipients from obligating or expending loan or grant funds to procure or obtain, extend or renew a contract to procure or obtain, or to enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment: (1) Telecormmunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (3) Telecommunications or video surveillance services produced by such entities or using such equipment. (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. V. Domestic Preferences for Procurements/Subcontracts — Consultant will comply, and all its consultants (or subrecipients) will comply, with all requirements under Uniform Guidance 2 CFR §200.322. Consultant shall comply with the federal and recipient standards in the award of any subcontracts. For purposes of this Agreement, subcontracts shall include but not be limited to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and EXHIBIT 3 construction subcontracts. Consultant shall ensure that the terms of this Agreement with the CITY are incorporated into all Subconsultant Agreements. The Consultant shall submit all Subconsultant Agreements to the CITY for review prior to the release of any funds to the subconsultant. The Consultant shall withhold funds to any subconsultant agency that fails to comply with the terms and conditions of this Agreement and their respective Subconsultant Agreement. (1) Recovered Materials Consultant shall make maximum use of products containing recovered materials that are EPA -designated items unless the product cannot be acquired competitively within a timeframe providing for compliance with the contract performance schedule; Meeting contract performance requirements; or at a reasonable price. Information about this requirement, along with the list of EPA -designated items, is available at EPA's Comprehensive Procurement Guidelines webpage: http s ://www. epa. gov/smm/comprehensive-procurement-guideline -cpg-pro gram. The Consultant also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act. (2) Domestic Preference for Procurements Consultant should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. This includes, but is not limited to iron, aluminum, steel, cement, and other manufactured products. For purposes of this clause: Produced in the United States means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. Manufactured products mean items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer -based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. W. Termination for Cause and Convenience -- Should Consultant fail for any reason to comply with the contractual obligations of this agreement within the time specified by this Agreement, the CITY reserves the right to terminate the Agreement, reserving all rights under state and federal law. X. Contractual/Legal Remedies for Breach of Contract— Should Consultant fail for any reason EXHIBIT 3 to comply with the contractual obligations of this Agreement and/or willfully, knowingly or negligently breach any term, condition or requirement of the agreement, City may impose sanctions including but not limited to damages (liquidated damages and or penalties) and /or any other remedy available pursuant to the Agreement of the laws then in effect. 22. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 To Consultant: Mark Thomas & Company, Inc. Attn: Pat Sommerville, Associate Principal 3200 El Camino Real, Suite 290 Irvine, CA 92602 A party may change its address by giving notice in writing to the other parry. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 23. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the EXHIBIT 3 power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: City PROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: �J`f Kyle ellesen Assistant City Attorney RECOMMENDED FOR APPROVAL: {n Digitally signed by Rodolfo Rosas Rodolfo Rosa s D ail=rr sassolfo nta-a email=rrosas@santa-ana.org, c=US Date: 2026.04.06 14:14:25-07'00' 17 Rodolfo Rosas, P.E. Acting Executive Director Public Works Agency CITY OF, SANTA ALVARO NUNETCity MARK THOMAS & COMPANY INC. (CONSULTANT): _a By: David A. Moritz Title: Executive Vice President EXHIBIT A SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR ENVIRONMENTAL, RIGHT -OF WAY & ENGINEERING DESIGN SERVICES FOR SANTA ANA BLVD. GRADE SEPARATION ' ►9 .. ... INTRODUCTION/PROJECT DESCRIPTION The Santa Ana Boulevard Grade Separation Project shall improve safety, pedestrian access, and improve connectivity by separating the existing rail crossing with the Southern California Regional Rail Authority (SCRRA) Orange Line double tracks at Santa Ana Boulevard adjacent to the Santa Ana Regional Transportation Center (SARTC) with a new multimodal underpass. The project shall also reduce the roadway from six- to four -lanes with Class IV protected bikeways and space for future transit expansion. Furthermore,, the project enhances pedestrian access by retaining the pedestrian crossing at the intersection of Santa Ana Boulevard and Santiago Street and constructing a new pedestrian bridge spanning over Santa Ana Boulevard, along with sidewalks on both sides of the overcrossing. The current at -grade crossing and the resulting gate arm down time of 2.25 hours per day creates significant barriers within the City. The project addresses transportation challenges for the underserved community and vulnerable road users by improving safety and air quality, eliminating mobility barriers to reconnection, improving emergency response times, and increasing accessibility to intercity passenger rail, bus transit, and the future Orange County Streetcar (OC Streetcar). The Project shall reconstruct the SCRRA Orange line rail crossing to become a safe, modern, sustainable, and multimodal hub for economic activity and mobility. The Project involves grade separating Santa Ana Boulevard and reducing travel lanes from six- to four -lanes, as well as providing a pedestrian bridge over Santa Ana Boulevard to SARTC, raised medians, protected bikeways, sidewalks, and space for a pedestrian plaza. This shall improve connectivity to nearby commercial opportunities and infiIl housing, SARTC, the SCRRA railroad corridor, Downtown Santa Ana, Interstate 5 (I-5), and the future OC Streetcar. At this time, the City is proceeding with development of the Plans, Specifications, and Estimates (PS&E), Environmental Documentation including Technical Studies, Right -of -Way Engineering and Acquisition necessary to prepare for construction of the project. SCOPE OF SERVICES The following presents the scolle of work for the Environmental Revalidation. PS&E, and Right -of Wav services based upon the selected preferred alternative identified. The selected Consultant is expected to prepare all reports, studies and plans to meet the requirements of all affected agencies. City staff shall provide overall project coordination and shall handle administrative and policy matters. Caltrans, OCTA, SCRRA, the County of Orange, and all other affected agencies shall provide oversight, guidance and interpretation on matters related to their respective policies and regulations. Services to be performed in response to this RFP include but not limited to: 1. Project Administration 2. Data Collection 3. Coordination 4. Standards 5. Site Survey 6. Environmental Documentation (ED) 7. Roadway Design 8. Railroad & Structural Design 9. Right -Of -Way 10. Utility Coordination & Relocation 11. Traffic Management Plan 12. Agreements & Permits 13. Construction Support 14. Optional Services The Consultant services shall require review and approval of the design by SCRRA. Formal approval is expected to be provided through execution of both a Design Agreement and a Construction and Maintenance Agreement. The CPUC approval is also required for all modifications to rail crossings. It is anticipated that approval shall be provided through the CPUC General Order 88-13 process. The successful team shall provide City staff with all necessary support, applications, drawings, exhibits, meetings, submittals and resubmittals to obtain. approvals. 1. PROJECT ADAHNISTRATION This task includes the day-to-day management of the Project. The Consultant Project Manager shall maintain ongoing liaison with the City Project Manager, agency contacts, railroad, regulatory agencies and utility companies to promote effective coordination during the course of project development. The following management and administrative duties shall be performed: • Supervise project staff, subconsultants, coordinate, and monitor work for conformance with set standards and policies Conduct internal meetings with project staff and subconsultants + Apply for and obtain permits necessary for the design team to be on the jobsite • Apply for and obtain County and/or City approvals and permits, as necessary • Prepare; circulate, and file correspondence and memoranda as appropriate • Maintain Project files using specified filing system Project Development Team (PDT) meetings with the City Project Manager, and other representatives from affected agencies shall be held at least once a month and may be held on a bi-weekly basis. The Consultant shall prepare meeting agendas and minutes for each meeting. The minutes shall be distributed within 5 working days after the meeting to all attendees. The minutes shall include, but not be limited to, a list of attendees with phone numbers and email, a synopsis of discussion items, any pertinent information, action items, and all follow-ups to the action items. The Consultant shall monitor quality on all deliverables, calculations, and other work products. The Consultant shall prepare a Quality Control Plan for all prime and sub -consultant tasks for the project and submit a copy to the City within. thirty (3 4) calendar days of Notice -to- Proceed. This is not a separate task but shall be included as part of Project Administration. The Consultant shall attend meetings as required to complete the Project, including Caltrans Safety Review meeting, Design Review meetings, Constructability Review meetings, Quality meetings, and informational meetings with stakeholders. Provide the deliverables listed in other sections of the scope of work. A. Budgeting The Consultant shall prepare budgets for each task and milestone for the Project. Such budgets shall be entered into the Consultant's Management Information System along with actual costs incurred and used as a basis for cost monitoring and control. B. Cost Accounting Consultant shall prepare monthly reports of expenditures for the Project by task and milestone. Expenditures include direct labor costs, other direct costs and subconsultant costs. These reports shall be included as supporting data for invoices presented to the City every month and shall be in accordance with the City's invoicing requirements. C. Quality Control Plan The PIans, Specifications, and Estimate (PS&E) shall be subject to quality control reviews before submittal. These reviews shall assure conformance to Caltrans and City standards and criteria as well as minimize typographical omissions. Consultant shall submit documentation of the completed QA/QC review. D. Progress Reporting Progress reports shall be prepared in accordance with City and grant guidelines. Reports shall be required monthly and shall accompany the invoice. E. Project Schedule (Critical Path Method Schedule) Within two (2) weeks from the Notice to Proceed (NTP), the Consultant shall provide a detailed schedule of anticipated services to meet the Scope of Work. Provide a schedule using calendar days with a list of tasks and sub -tasks, milestones, major activities and deliverables, including agencies review time (assume 4 weeks for Caltrans review and agency review of each submittal package), submittal and issuance of needed permits. Review of the schedule shall occur at subsequent trend meetings. Adjustments shall be made, as necessary, due to changing circumstances. Plans submitted to the City that are incomplete shall be returned to the Consultant unchecked and the Consultant shall be expected to maintain the Project' delivery schedule at no additional cost to the City. Consultant shall be familiar with Caltrans' plan check submittal procedures and timelines and shall schedule plan check submittals in order to maintain the Project schedule. F. Risk Assessment The Consultant shall identify all material risks and harms to the project and the strategies that the lead agency and any project partners need to undertake or will undertake to mitigate those risks, and describe the potential effects of each risk (if any) on meeting the key project delivery schedule milestones presented in the Proposed Schedule. The Consultant shall assess the greatest risks to the project and identify how the project parties will mitigate those risks. A report detailing identified risks shall be prepared by the Consultant and update throughout the project implementation. 2. DATA COLLECTION The Project shall involve the review and assimilation of a large amount of existing data and the generation of new data. The Consultant shall perform all research of agency records, as necessary, to secure the information, clearances, and/or plan review services required to identify, locate, and accurately layout all of the improvements above and underground within City ROW; private properties affected with the Project; SCRRA; County of Orange; and with Caltrans ROW, Consultant shall accurately layout easements, centerline, ROW, addresses and private property lines. Perform research of records including utilities and other agency records as necessary to secure information required to identify, locate, and accurately layout all existing utilities, improvements, easements, and rights -of -way within project limits that may interfere with the proposed improvements. The information to be researched shall be, as a minimum, the following: • Review existing utility and street record drawing plans. • Perform utility investigation/utility coordination and provide utility relocation recommendations. • Perform an existing utility easement investigation (Prior Rights for proposed relocation). • Coordinate with Consultant's Right -of -Way Acquisition subconsultant to perform field investigation and measurement to assess existing site conditions. • Provide a copy of all utility notifications and responses prior to first progress payment request. • Coordination ROW permits The Consultant shall determine the ownership rights (utilities in their own easement or utilities by City franchise agreement) of utilities affected by Project construction and shall coordinate and notify the City if any costs are to be paid by the City for utility relocations early in the design process. The Consultant shall track the progress/schedule of the utility company relocation plan preparation in order to have the utility facility relocated prior to construction (preferred) or to ensure final approved utility relocation plans are attached to the City construction plans including the number of working days required by the Utility to construct their facilities clearly identified in the Special Provisions, A utility matrix shall be prepared listing the facility type, construction material, location./depth and disposition of utilities within the Project limits. The Consultant shall perform all research of private development plans adjacent to or affecting the Project site, as necessary, to secure the information, clearances, and/or plan review services required to identify, locate, and accurately layout all of the above underground improvements and easements, centerline, ROW, and private property lines. The selected Consultant shall be expected to determine what data sources are necessary to gather and by what date, and to prioritize the gathering of that data. Consultant shall research and review all previous work performed to date in the Project vicinity that impacts the design of the improvements, including but not limited to: • Existing improvement plans/engineering reports of record • Right-of-way mapping, ownership records (Title Reports) • Preliminary engineering and reports for this Project • Environmental clearance and mitigation measures • City/other agency engineering design standards, codes, and plan processing procedures • Existing topographic mapping, photos, reports, maintenance reports, "as -built" plans, record maps and surveys, study reports, assessor maps, contract documents, utility index maps, local street improvement/development plans and other pertinent data shall be obtained and reviewed. In case of conflict, ambiguities, discrepancies, errors, or omissions among the reference materials obtained by Consultant from other agencies, Consultant shall submit the matter to City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by Consultant prior to clarification by City shall be at Consultant's risk and expense. In event that non-standard features become apparent during the initial design, Consultant shall prepare the necessary design exceptions following Caltrans or SCRRA and the respective city's guidelines. The Consultant shall positively locate all, both high- and low -risk (pothole) utilities in conformance with Government Code 4216 to determine the depth and size for clearance and connection points or conflicts for any underground improvements, such as gas lines and services, electrical lines and services, signal, street lighting, communication lines and services, sewer lines and services, storm drains, or potable and non -potable water lines and services. The Consultant shall submit to each utility company a preliminary set of plans that provide the location, elevation of the utility, and the elevation of the improvement, with the conflict area clouded to show the utility companies the areas of conflict with the proposed improvement. Potholing information and plan shall be submitted to the City after completion of this task. If an area of possible conflict was not potholed during the project design phase and the City determines that additional potholing is required, the Consultant shall pothole the area to verify any conflicts at no additional cost to the City. Consultant and Subconsultants shall obtain necessary training including applicable rail safety program prior to performing field investigations. All said training shall be at the sole cost of the Consultant and at no additional cost to the City. The City expects that the selected team shall make the best use of existing data to minimize waste and duplication of work efforts. 3. COORDINATION The Consultant shall be fully responsible for the overall management and coordination for the project, which may include, but is not limited to project development team meetings, liaison with affected agencies, and utility companies. Prepare progress report and schedule, securing permits for all field studies and any other required permits from other agencies. Consultant shall coordinate with City of Santa Ana and its various departments (such as Development Engineering, Traffic Engineering, Water Services, Santa Ana Regional Transportation Center (SARTC), etc..), other involved agencies, private property owners, business owners and developers to ensure a compatible design and phasing of construction with existing and proposed conditions. Coordination may include, but shall not necessarily be limited to the following: • SCRRA • Public Utilities Commission (PUC) • Caltrans District 12 • Utility Companies • Orange County Transportation Authority (OCTA) including railroad ROW and bus operations • Other regional bus services • Property business owners and residents Community engagement is a critical component of this Project. The Consultant team shall responsible to coordinate and manage the community engagement component in conjunction with the City. Consultant shall prepare for, schedule, produce, and manage Community Engagement Meetings at key decision points. Provide renderings for public meetings showing the selected plan. The City anticipates four community meetings, as many as twelve one-on- one meetings with property owners and/or business owners, as well as two presentations to Infrastructure Committee, three presentations to the Planning Commission and the City Council of the design during the various progress phases. Based on input, the Consultant shall incorporate changes to the design (when possible) and present the final schematic design to the Community and City Council using colored 3D interactive viewing/navigation of project design alternatives and phases depicting overall look and feel to aide in stakeholders' and public's understanding of the proposed improvements. Consultant shall maintain positive public relations during design through an effective public information program. The 3D virtual model developed by the Consultant must have the ability to: a. Interactively view, analyze and present the Project; b. Animate simulations to depict existing and proposed conditions within the Project boundary (buildings, landscape, signage, vehicles, signals, pavement, sidewalk, striping, relevant design features); create virtual tours for public access, create 360' and Virtual Reality videos; c. Present multiple viewpoints or animation paths; d. View existing conditions and design alternatives; c. Generate unlimited still images and clipped simulation videos; and £ Be accessible to City and public audiences from any web connected device. A cloud collaboration service shall be provided to enable City to view and navigate the visualization models using standard internet browsers. This service needs to be able to extend to public stakeholders and engage in web -based meetings with shared model viewing, view, and navigate on local desktop computers. The cloud collaboration service shall extend for approximately 24 months (with option to extend as needed). Training shall also be provided to city staff in order to utilize the service. Caltrans may exercise review and approval function through the City Project Manager at key points in the development process. All contacts with Caltrans shall be directed through the City Project Manager. Milestone Project design reviews shall be performed for the specific products and deliverables listed herein. The City Project Manager shall conduct these reviews, in addition to the monthly project status reports and meetings. All meetings with other outside reimbursed, and/or paid for, by the City for the amount stipulated on the permit or receipt. 4. STANDARDS The Project plans, specifications, and estimates for the bridge shall be prepared in accordance with current AASHTO and Caltrans' regulations, policies, procedures, manuals, and standards. Improvements of local roads may be prepared in accordance with City standards in lieu of Caltrans standards as directed by City. All Documents shall be prepared using US standards and dimensions. Also, compliance with American Railway Engineering and Maintenance- of. - Way Association (AREMA) requirements, SCRRA, Railway -Union Pacific Railroad Guidelines for Railroad Grade Separation Project and/or County or City Standards as appropriate. SCRRA standard plans and specifications shall be used for applicable designs. Roadway, water, sewer, lighting, signal, landscape, traffic striping and signage, traffic control, erosion control and drainage plans shall be prepared on City standard plan and profile sheets. Design of improvements within Caltrans rights of way may be required per their standard drawings and plans. Specifications shall be prepared in conformance with the current editions of the City Standard Plans and Specifications, Standard Specifications for Public Works Construction (Greenbook) and Caltrans' Standard Special Provisions (SSP)s, latest edition. As part of the work involved in the preparation of the plans, specifications and estimates, the Engineer shall prepare and furnish to the City special provisions for items of work included in the plans which are not covered in the City's Standard Specifications or Greenbook. In case of conflict, ambiguities, discrepancies, errors, or omissions among the reference materials obtained by Consultant from other agencies, Consultant shall submit the matter to City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by Consultant prior to clarification by City shall be at Consultant's risk and expense. In event that non-standard features become apparent during the initial design, Consultant shall prepare the necessary design exceptions following SCRRA, Caltrans and the respective agency's guidelines. 5. SITE SURVEY All surveying work shall be performed by a Licensed Surveyor registered in the State of California and shall be performed by Consultant in accordance with the current Caltrans "Survey Manual" and its revisions. Work not covered by the manual shall be performed in accordance with accepted professional surveying standards. The Consultant shall be responsible to verify datum with the City. Consultant shall obtain applicable encroachment permits prior to beginning any field investigation. Consultant and Subconsultants shall obtain necessary training including applicable rail safety program prior to performing field investigations. All said training shall be at the sole cost of the Consultant and at no additional cost to the City. Additionally, if a traffic control plan is required, Consultant shall prepare the plan. Such documents shall be forwarded to the City, for review and concurrence prior to beginning any field investigation. Consultant shall perform design surveys including mapping and mapping updates, necessary to complete a constructible PS&E. This includes horizontal and vertical control, drainage surveys, topographical surveys, cross sections, grid grades, open-ended traverses, profile data sheets and required documentation. Surveys performed by Consultant shall conform to the requirements of the Land Surveyors Act and per City's direction. In accordance with the Act, "responsible charge" for the work shall reside with a Registered Civil Engineer registered prior to January 1, 1982, or a Licensed Land Surveyor, in the State of California. The surveyor shall complete a topographic survey map of the site to prepare a base map for the project plans and right-of-way engineering. The field survey shall also be required to provide existing property corners (for determination of right-of-way acquisitions), spot elevations, identify any unknown features, identify all known existing utilities in the street and on private property, and cross sections,. Develop a base map of the proposed alignment, including public right-of-way and proposed right-of-way acquisitions with new legal descriptions. Plats, Record of Survey, property lot lines, street centerlines, bench marks, monuments, and control points shall be confirmed and shown on the plans. Consultant is to conduct site visits to identify all existing improvements and conditions that may affect the design and construction of the proposed project and existing site conditions. Provide one (1)- foot contours based on City of Santa Ana vertical datum. Establish street centerlines, right-of- way lines existing and proposed, and all easements from available record information. Provide the basis -of -bearing and benchmark information used for the survey and necessary for construction. Consultant shall locate and tie any features that would affect the design or construction. Conduct a thorough independent field investigation of the project site to identify pre-existing site conditions and physical constraints of the project area. Consultant shall obtain Record of Surveys, benchmark and centerline tie information. The Consultant shall also coordinate and verify datum with SCRRA as the railroad ROW may not be on the same datum. 6. ENVIRONMENTAL DOCUMENTATION (ED) A Project Study Report Equivalent (PSRE) was completed and the project was cleared environmentally in 2014 (Appendix _). Coordination with the appropriate federal agencies is required to determine if an Environmental Revalidation or other appropriate level of clearance is necessary based on the passage of time and changed conditions to the project site. The project funding plan includes Federal, State, and Local funds; therefore, preparation of documents and studies for obtaining compliance with NEPA are required. As all the project funding sources have not been finalized and additional grants are required, the Consultant shall assume NEPA compliance with environmental requirements for both Federal Rail Administration and Federal Highway Administration. Since the Project is expected to eliminate an existing grade crossing, it is anticipated that the Project shall be statutorily exempt from compliance with CEQA. However, in order to ensure the City is minimizing potential effects on environmental resources, businesses and residents in the area, the Project shall require all technical studies that are typically performed as part of the environmental documentation process. The Consultant shall prepare a thorough project description defining the limits of project - related activities, which shall be used as the basis for environmental technical studies conducted for this project. Pursuant to section 21080.13 of the California Environmental Quality Act (CEQA) and CEQA Guidelines Section 15282(g), the state legislature has determined that railroad grade separations shall be statutorily exempt from CEQA documentation and public disclosure requirements. Accordingly, a more formal CEQA environmental document is not required for this project. However, in certain instances and at the discretion of the sponsoring agency, it is sometimes prudent to undertake certain, limited environmental studies in order to better understand and manage the consequences of a particular proposed railroad grade separation. Such is the case for the Santa Ana Blvd. Grade Separation, for which the City and Caltrans has determined that certain selected studies should be undertaken. This scope of work responds to that decision. As part of the scope of services, the Consultant shall prepare a Notice of Exemption (NOE) and provide to the City for approval and submittal to the State Clearinghouse. In addition, once biological, cultural, noise, and community impact reports have been completed and approved by the City, the Consultant shall prepare a letter report summarizing the findings of these reports, as well as general information related to public outreach that was conducted in support of the project. Consultant shall develop Project Vicinity and Project Location Maps, as well as a set of maps that clearly shows the location and features of the alternative under consideration. Additionally, base mapping of the environmental components/data. These components/data include Section hazardous materials sites, and land uses and right-of-way sites. Data from publicly available sources shall be used and adjusted, where appropriate, based on field surveys and observations conducted by the Consultant. Environmental Clearance, Technical studies and other information may be required to be prepared include, but not limited to the following: Natural Environment Studies, Biological Assessments, Initial Site Assessment, Aerial Deposited Lead Report, Asbestos Survey Report, Visual Impact Study, Right -of -Way Impact Study, Relocation Impact Study, Community Impact Assessment, Noise and Vibration Analysis and Technical Study, Cultural Resources Study, Area of Potential Effects (APE) Map. Noise StudylNoise Abatement Decision Report, Air Quality Study, Water Quality Study, Hazardous Waste/Material Phase II Study, Paleontology Study, Wetland Assessments, Protocol Surveys, Tribal Cultural Resources, Archeological Survey Report or other required studies. Traffic/Circulation Study Update In addition to the studies identified above, a focused traffic study is required that documents the methodology and results of an analysis performed to evaluate traffic operations for the proposed grade separation of the existing Santa Ana Boulevard/Orange County Transportation Authority (OCTA) Metrolink at -grade crossing in the City of Santa Ana, Orange County, California. The previous Traffic/Circulation Study, conducted in May 2012, evaluated a six -lane Santa Ana Boulevard (Major Arterial). However, the City of Santa Ana adopted the General Plan Mobility Element Update in April 2022. As part of that update, Santa Ana Boulevard between Santiago Street and the Interstate 5 (I-5) southbound off -ramp is proposed to be a four lane Primary Arterial per the Master Plan of Streets and Highways. The traffic study will therefore need to be updated to reflect a four -lane section of Santa Ana Boulevard. The project description is as follows: • East leg of Santiago Street/Santa Ana Boulevard to provide one left -turn, two throughs, and one right -turn lane • Termination of Logan Street north of Santa Ana Boulevard via construction of cul-de-sac • Intersection of Fuller Street/Santa Ana Boulevard: o One NB shared left/through/right o One SB shared left/through/right o One EB left -turn lane, one EB through lane, and one EB shared through/right-turn lane o One WB left -turn lane, one WB through lane, and one WB shared through/right- turn lane • West leg of I-5 SB off-ramp/Santa Ana Boulevard to provide dual left -turns and two through lanes • Focused Traffic Study Scenarios 1. Existing Conditions: This section will present an overview of the existing roadway system, transit network, and pedestrian/bicycle facilities within the study area, along with existing traffic volumes, and intersection and roadway levels of service. 2. Opening Year Conditions: Document methodology utilized to develop background opening year traffic forecasts, including ambient growth rates and traffic from future development projects 3. Future Year Conditions: Future year conditions to be based on OCTA's latest travel demand model, Orange County Transportation Analysis Model (OCTAM). 4. Existing plus Construction Conditions: An analysis of potential impacts during construction of the proposed project (i.e., temporary reduction in capacity). 5. Opening plus Project Conditions: Opening year traffic volumes with project roadway configuration. 6. Future plus Project Conditions: Future year traffic volumes with project roadway configuration. 0 Traffic Study Area Locations Focused Traffic Study shall analyze the following intersections and roadway segments, consistent with the City of Santa Ana VMT and Traffic Impact Study Guidelines (September 2019). 1. Santiago Street/Santa Ana Boulevard 2. Fuller Street/Santa Ana Boulevard 3. 1-5 SB Off-Ramp/Santa Ana Boulevard 4. Santa Ana Boulevard from Santiago Street to Fuller Street 5. Santa Ana Boulevard from Fuller Street to I-5 SB Off -Ramp Although the project is anticipated to screen out from a VMT analysis due to the reduction in travel Ianes, a VMT screening analysis is still required. Consultant shall prepare a list of the proposed technical studies that would support the benefits of the Project. Consultant shall coordinate and secure approval of Caltrans Environmental review group on the list of studies prior to start of work on the Environmental Clearance effort. 7. ROADWAY DESIGN All engineering work shall be performed by a Professional Engineer registered in the State of California. All reports, plans, and cost opinions shall be to a level of professional competence that is common among engineers performing like services. All final reports, plans, technical specifications, and cost opinions shall be stamped and signed by the Civil Engineer responsible for the work. Consultant shall incorporate all environmental requirements and mitigation measures into the design of the project, including, but not limited to, air/water quality, nesting birds/endangcred species, etc. into the Project construction documents. Prepare plans in AutoCAD 2022 .DWG or MicroStation Connect .DGN format and provide an electronic file submittal in the preferred format to the City containing the plans (including all xrefs) along with PDF files. Prepare final drawings for bidding and construction in PDF file format with an additional sets on 24-inch x 36-inch bond paper. The original drawings and digital files shall be the property of the City. The special provisions and technical specifications section shall be prepared using Microsoft Word conform to the Greenbook and City of Santa Ana boilerplate specifications for the street and utilities portion of the project. Bridge Specifications shall be prepared in conformance with the Caltrans Bridge Design Specifications, Division of Structures current edition. The Consultant shall prepare and furnish special provisions for items of work included in the plans which are not covered in the Standard Specifications, Caltrans-approved standard special provisions, and City approved standard special provisions. Consultant shall prepare a preliminary cost estimate. Throughout development of the PS&E, Consultant shall update this estimate using the City's cost estimate format with the final estimate due with the plans and specifications. If this cost estimate, or any of the updates, exceeds the Project Cost Budget as provided by the City's project manager, Consultant shall recommend and implement alternatives for reducing the project costs to within the budget. A. Roadway Design Roadway or related facilities plans shall be prepared in conformance with the current City Design and Standard Plans for roadway within City right-of-way, and shall be per Caltrans standards and requirements within Caltrans right-of-way. All Roadway plans shall be on single sheet files. Graphic files shall conform to the Caltrans current standards and requirements for Data Formate B. Drainage Design Consultant shall prepare and submit hydrologic and hydraulic analyses to support any required storm drain relocation and realignment. Consultant shall prepare Hydraulics and Hydrology Reports as needed to address existing and proposed drainage conditions and any changes caused by the proposed design including mitigation. Consultant shall investigate hydrologic and hydraulic features of the site as necessary to accommodate the grade separation. Hydraulic and Drainage Engineering, The Consultant's analysis shall be closely coordinated with the affected properties, and agencies, including the County of Orange, Caltrans and SCRRA. The Design Drainage Report shall quantify the magnitude and frequency of design flows from adjacent areas to the PROJECT area, as well as the volumes attributable to the proposed improvements. C. Water Quality Plans Consultant shall prepare a Water Quality Management Plan (WQMP) for the project as required for urban runoff from municipal separate storm sewer systems (MS4 permit). The scope of the WQMP shall include recommendations for post -construction permanent best management practices (BMPs), including source control (structural and non-structural) and treatment BMPs. Recommendations for BMPs shall be incorporated into the project's PS&E. Consultant shall provide base Project data for SWPPP preparation (areas, slopes, etc.). The construction documents shall require the construction Contractor to engage a licensed engineer to prepare a Storm Water Pollution Prevention Plan (SWPPP) for this Project that covers all items within the scope of work. D. Landscape and Irrigation plans Landscape and Irrigation plans shall be prepared in conformance with City's standards and requirements. E. Deliverables: Deliverables shall include, but not be limited to, the following 1. Plans • Title sheet with location map • Typical sections • Key map and line index • Disposition and demolition plans • Roadway design plans and details • Profiles with super -elevation diagrams • Construction details and construction notes • Drainage layouts, profiles, and details • Signing & Striping plans • Stage construction and traffic handling plan • Detour layout plans • Street light electrical plans and details (temporary and permanent) • Construction area sign details • Signal and signal details • Site control and fencing plan and details • Safety barriers plan and details • Sound wall and/or retaining wall plans and details • NPDES erosion control plans • Utility relocation plans and details • Landscaping and Irrigation plans and details • Structure plans and details • Water Quality Management Plan (WQMP) • Storm Water Pollution Plan Preparation (SWPPP) • Miscellaneous details • Aesthetic details 2. Other Deliverables • Construction Cost Estimate • Project Special Provisions and Technical Specifications • Provide a minimally detailed construction Critical Path Method (CPM) schedule to support the calculation of the number of Working Days for the Project construction. • All technical studies and reports — Drainage reports and calculations — Structural reports and calculations — Retaining Wall/Sound Wall reports and calculations — Traffic Management Plan F. Plan Checks Consultant shall submit (3) sets of 24-inch x 36-inch and (3) sets of 11-inch x 17- inch plans on bond paper and the latest construction cost estimate with each submittal (35%, 65%, 95%, 100%, and Final). Consultant shall submit (3) sets of specifications (beginning with the 65%submittal). Paper submittals shall be accompanied by electronic copies (PDF and WORD files) of submittals. The final submittal shall include one (1) set of 24-inch x 36-inch original signed/sealed plans on bond paper, one (1) set of signed/sealed final specifications, appendices, bid form, construction cost estimate, and electronic files as described herein. G. Bidding Phase Support Assist the City in providing clarification and prepare information to be used in addenda as needed for questions that may arise during the bidding process. City shall prepare and make available to plan holders any required addenda. Attend the pre -bid meeting and assist the City with bid evaluations and recommendation of bid award. H. Conformed Plans and Specifications Prepare conformed plans and specifications for use in constructing the project. The conformed plans and specifications shall reflect changes made during bidding and shall be noted as a revision to the final design plans. 8. RAILROAD & STRUCTURAL DESIGN A. Railroad & Bridge Design Bridge plans shall be prepared in accordance with the Caltrans Bridge Design Details Manual, Bridge Design Aids Manual, Bridge Memos to Designers, Division of Structures current edition, and SCRRA standards and design manuals. Consultant shall prepare a concept submittal package as required under SCRRA Grade Separation Projects. The submittal package shall include the proposed plan, elevation, and typical sections of the proposed grade separation showing bridge width and location within the OCTA right-of- way. The submittal package shall also include existing and proposed track lay -outs and any proposed shooflies and construction phasing that shall impact SCRRA ,facilities or operations. Consultant shall prepare the Structures Memorandum bridge type report and the bridge general plan to comply with the most current SCRRA, AREMA, and CPUC guidelines. The memorandum shall state recommendations for retaining wall types, as required. Consultant shall submit to the City and SCRRA for review and approval. The bridge type report shall include a discussion of foundation and falsework requirements, seismic and aesthetic considerations, traffic handling requirements and alternatives, and construction cost and staging. In addition, Consultant shall develop an order -of -magnitude construction cost estimate in a format to be specified by the City. Anticipated construction methods shall be identified in the Type Selection process and coordinated with the project geometry. Consultant shall submit Type Selection documents to the City and SCRRA for review and approval. Consultant shall discuss, review, and coordinate the bridge type and retaining wall type selections with the City and SCRRA. These discussions shall include pros and cons for each structure type being considered, including construction costs, schedule, constructability issues, maintenance, and aesthetics. Consultant shall submit railroad bridge concept and plans to SCRRA via the City for review and approval. B. Geotechnical Design Geotechnical design shall be conducted in conformance with current City, Caltrans, and SCRRA standards, design manuals, and requirements. Consultant shall conduct a site visit to observe the topography and visualize the proposed improvements at the project location. Consultant shall review available subsurface data from nearby structures or published geologic maps, to determine general subsurface conditions at the project site. Geotechnical borings shall be performed by the Consultant. Consultant shall provide geotechnical, geologic and seismic design recommendations. Consultant shall provide geotechnical and foundation recommendations for roadway, bridge, retaining walls, and other structures as required. Consultant shall prepare a geotechnical, materials and bridge foundation report with information gathered during the site visit and review of existing subsurface data, geotechnical borings, results obtained from the alternative analysis and the preliminary bridge and retaining wall foundation data. Consultant shall prepare and submit a geotechnical review and exploration plan for the City to review. Consultant shall obtain right -of -entry permits prior to exploration. Geotechnical borings within. the railroad ROW or adjacent with the potential to foul the tracks will require SCRRA review with right of entry permit, training, and flagging. Consultant shall conduct subsurface investigation and evaluate the results in accordance with specified testing criteria. Consultant shall analyze the results and present them in the geotechnical report. The geotechnical report shall be prepared to include recommendations for design and construction of bridge foundations, bridge type selection, earth retaining structures, cut and fill slopes, pavement, and drainage facilities. Results obtained from the field and laboratory testing shall be used to establish an idealized soil profile and strength parameters for bridge foundation design, and slope stability and settlement calculations for the approaches. Consultant shall provide information on remediation measures if the site soils are corrosive to concrete or steel structures. R-value shall be used to determine composite pavement structural sections using Traffic Indices. All reports shall be in accordance with Caltrans procedures, regulations, manuals, standards, policies, and format. The pavement structural sections shall be determined by a qualified Geotechnical Engineer in accordance with Caltrans policies and procedures. A qualified geotechnical engineer shall prepare a Geotechnical Report for foundation design of the bridge, and roadway pavement and embankment in accordance with Caltrans requirements. Sufficient borings and material samples shall be taken to determine the road structural section and slope stability. Consultant shall propose a Traffic Index (TI) for the all lanes and obtain City and Caltrans concurrence. It shall be the responsibility of the Consultant to notify Underground Service Alert and provide traffic control. Consultant shall tie position of boring locations, with elevation. The Foundation Report shall also include: • Nature of materials found on the site. • Liquefaction potential. • Any geological hazards that may exist and recommend mitigation measures. • Seismic design data in accordance with Caltrans seismic design criteria. The report shall be developed in accordance with the guidelines for foundation studies and report as referenced in EFPB Information and Procedures Guide and the Bridge Design Aids Manual. It shall be assured that the design parameters and potential construction difficulties are identified and addressed, together with the proper mitigation measures in the Foundation Report. For the bridge structure, alternative types of foundations shall be evaluated to insure the selection of the most suitable type of foundation. A log of Test Borings sheet shall be prepared and included as part of the report and as part of the structure plans. This Foundation Report and Log Test Borings sheet shall be prepared in accordance with Caltrans Standard Procedures and shall be approved by Caltrans. • Laboratory Testing — Bulk and undisturbed samples shall be selected for laboratory testing. All tests shall be conducted in accordance with Caltrans Test Methods or ASTM Standards. • Engineering Analyses -- Results obtained from the field and laboratory investigation program shall be used to establish idealized soil profiles and design soil parameters for bridge foundation design. 9. RIGHT-OF-WAY This Project shall require the acquisition of additional right-of-way. Consultants must demonstrate the minimum qualifications as established in the California Department of Transportation (Caltrans) Right of Way Manual which can be accessed at: http://www.dot.ca,gov/hq/row/rowman/manual/index The acquisition process shall be conducted in accordance with applicable codes, procedures and regulations, including California Government Code, Code of Civil Procedure, California Relocation Assistance and the Uniform Relocation Assistance and Real Property Acquisition Policies Act (Uniform Act). City shall review and approve all right -of -way -related work and deliverables. Consultants must demonstrate ability to have successfully negotiated and closed escrow on acquisition of parcels and minimized the eminent domain process on similar projects. In conjunction with the Environmental Review, the Consultant shall determine right-of-way needs and prepare maps for submittal to the City. The Consultant shall identify the need for new right-of-way, new access control, permanent easements, and temporary construction easements. The Consultant shall coordinate with affected agencies to determine right-of-way impacts (including utility right-of-way needs). The City shall approve right-of-way requirements prior to initiating preparation of right-of-way maps. The Consultant shall draft all escrow agreements, relocation agreements, temporary and permanent easements, and perform County recordation and all required notices associated with the acquisitions and permits. The Consultant shall attend regular progress meetings and provide a status update on project progress, schedule, and any critical issues/items and the follow up action items necessary for all acquisitions, relocations, and property management throughout the duration of the ROW phase. The right-of-way acquisition process shall include, but not be limited to the following: A. Right -of -Way Maps • The Consultant shall prepare right-of-way base maps in accordance with Caltrans requirements. Base maps shall show existing features consisting of lots along Santa Ana Boulevard with all right-of-way and easement areas, assessor's parcel numbers, addresses, types of businesses, property lines, footprints of buildings, setback distances from right- of -way to buildings, vegetation, and improvements in the acquisition areas and existing driveways. • The Consultant shall identify all utilities, including those that have prior rights. • The Consultant shall identify all improvements including monument signs, cell towers, business signs etc. that shall be removed and or relocated as a part of the Project. + The Consultant shall prepare right-of-way maps at a scale approved by Caltrans reflecting all right-of-way for the Project, including acquisitions and easements required for maintenance access, drainage, material sites, utilities, and construction work areas, as necessary. The Consultant shall also show access control. Dimensions are to be shown in English units. B. Appraisal Maps, Plats and Descriptions • The Consultant shall coordinate with City's Right -of -Way Acquisition Consultant to prepare legal descriptions, plats, deeds, and maps for each parcel acceptable to Caltrans and the City for conveyance of marketable title interests and for accurate representation of right-of-way necessary for construction of the Project. • The Consultant shall prepare legal descriptions, plats, and maps acceptable to utility companies (as required) and the City for conveyance of marketable title interests and accurate representation of easements necessary for construction of the Project. • The Consultant shall prepare a right-of-way maps acceptable to Caltrans. • A licensed Appraiser hired by the City shall be responsible preparation of appraisals as required by Caltrans. The appropriately licensed appraiser shall be used for cell towers (if any), signs, etc. Consultant shall provide required documentation to City's Right -of - Way Acquisition Consultant to allow them to prepare the necessary appraisals for any property required for the Project. • An experienced Right -of -Way Acquisition Consultant hired by the City shall be responsible for right-of-way negotiations and coordination with City representatives. • An experienced Relocation Consultant hired by the City shall be responsible for all effort associated with relocations, negotiations and coordination with City representatives. • The Consultant shall prepare necessary Caltrans Local Assistance Paperwork associated with utility relocations. C. Appraisal Services Consultant shall prepare appraisal services that include full and partial acquisition for commercial property; industrial property; easements; special use or zoned property; and review appraisals. Appraisal Services shall be in accordance with federal, state, and local regulations, policies, procedures and standards. Consultant must make every effort to meet with the property owner prior to preparation of the report. D. Acquisition & Relocation Services The Consultant shall coordinate all the various aspects of the real property acquisition and relocation process, ensuring all work will be performed in accordance with the public agency's policies and procedures and federal, state and local regulations. All acquisition/relocation agents, performing work for the City, must hold a valid California Real Estate License. Salespersons must be registered with the California Department of Real Estate (DRE), as working solely under the Consultant's supervising broker of record. Consultant shall provide a complete relocation assistance program to comply with the Uniform Act or Title 25, California Code of Regulations, its amendments, and other pertinent laws and regulations. This scope includes the preparation of relocation plans, relocation guidelines, relocation cost estimates, project area surveys and other specialized reports. E. Property Management Services Consultant will coordinate all of the property management tasks with City staff and the demolition contractor as deemed necessary. Consultant shall provide post acquisition property management services during the transition from occupancy to demolition. This includes the coordination of utility connections and disconnections, preparing and facilitating short-term rental agreements, rent collections, providing eviction services, property maintenance and security, preparing and issuing notices to vacate in accordance with state law, coordination of final asbestos and lead surveys, and monitoring the demolition of structures and removal of underground storage tanks or other environmental concerns. The property management consultant is required to inspect all City owned properties and to confirm tenancy of occupants. Consultant shall establish a separate checking account in the name of City and Consultant with the City to be co-owner of the account and have full access at a bank approved by City and conforming with all City policies and procedures. F. Furniture, Fixtures Machinery & Equipment (FFME) Appraisal Services Consultant shall complete work under the direction of City staff. Consultant shall, throughout the life of the Agreement retain within Consultant's firm a staff of qualified personnel to perform each of the work listed below. Consultants shall be responsive and maintain excellent working relationships with property owners, tenants, and City staff. Consultant shall be committed to provide adequate staffing levels at all times in order to adhere to established schedules. Consultants shall be knowledgeable and very familiar with federal, state and local regulations, policies and procedures as pertain to the right of way services provided. G. Business Goodwill Appraisal Services Consultant shall perform professional and technical Loss of Goodwill Appraisal services on an as -needed basis to prepare reports for use during ROW negotiations for the project and settlement during condemnation proceedings. The Loss of Goodwill reports are to be prepared in accordance with all applicable regulations as determined by the City. These may include, but are not limited to local, state and federal regulations, policies, procedures, manuals, and standards including. 10. UTILITY COORDINATION & RELOCATION This task involves the collection, assembly, and mapping of existing overhead and underground utility lines within the project limits. Perform necessary research to identify all existing utilities and potential conflicts. Pothole existing utilities to verify depth and location. Provide all required traffic control and surface repair necessary for potholing work. The intent of the City is that the services of the Consultant shall be complete and "turn -key" with respects to all utility coordination matters, including complete coordination for the protection and relocation of existing facilities as described herein, as well as coordination, preparation of applications, and all other matters pertaining to the relocation and installation of water and electric services, except for those procedures that must be performed by City. The Consultant shall determine the ownership rights (utilities in their own easement or utilities in by City franchise agreement) of utilities affected by project construction and shall coordinate and notify the City if any costs are to be paid by the City for utility relocations early in the design process. Consultant shall designate experienced dedicated staff who shall be responsible for all coordination work related to utilities for Project, including but not limited to relocations of existing trunk and mainline facilities, installation of new trunk and mainline facilities, relocation of existing sewer, drainage, communication, electric and water services, and installation of new services. Consultant shall coordinate with utility owners and City with respect to all utility related matters. Consultant shall provide copies of all correspondence with utility companies and other utility related information to the City. Correspondence, as described herein, shall be prepared by Consultant for either Consultant or City signature, as appropriate, and as directed by the City's Project Manager. Consultant shall coordinate with City staff to obtain record copies of utility maps from each utility owner within the project limits for existing and/or proposed utility facilities. Consultant shall include mapping and/or exhibits that clearly define the project limits as part of the requests for utility information. Consultant shall identify utility companies affected by the project and delineate utilities within the project's sphere of influence on the plans. Consultant shall prepare preliminary plans, which shall include all existing utilities (above ground and below ground) identified by location, size, type, and owner, as appropriate. Consultant shall check horizontal and vertical clearances for utilities and coordinate design with the various utility companies to address conflicts. In addition to information provided by the owning utility companies and through research of other record maps, field surveys shall be used to locate utility features such as manholes, valves, fire hydrants, poles, risers, etc., which shall be reflected on the plans. Focused coordination and meetings with OCTA and SCRRA on the disposition of utilities within and adjacent to the railroad ROW shall be required. Consultant shall hire contractor to pothole all utilities that shall be affected with the Project. Consultant shall coordinate the use of field survey crews to locate potholed utilities by coordinates and elevations based on the project's survey controls. Known utility conflicts shall be shown on the plans with construction notes indicating action to be taken and by whom. Inventory numbers of poles, vaults and other surface facilities shall be shown on the plans for those facilities that have such numbers attached to the facility and as provided on the owner's inventory maps. Consultant shall send preliminary design plans to owning utility companies within the project limits with requests for review and comments on the plans relevant to their respective facilities, and with requests for other project specific information. The Consultant shall track the progress/schedule of the utility company relocation plan preparation in order to have the utility facility relocated prior to construction or to ensure final approved utility relocation plans are attached to the City construction plans including the number of working days required by the Utility to construct their facilities clearly identified in the Special Provisions. A utility matrix shall be prepared listing the facility type, construction material, location/depth and disposition of utilities within the project limits. Consultant shall tie position of boring locations, with elevation. Consultant shall monitor responses of utility notices received and make recommendations for mitigating conflicts. Consultant shall provide written responses to utility companies with regard to stated concerns and conduct design coordination meetings with utility companies as needed. Unresolved issues shall be brought to the attention of the City's Project Manager as early as practical. Utility conflict issues shall be resolved prior to the completion of the final design plans as follows: • Consultant, through City staff, shall request and obtain a written acknowledgement of any conflicts from the respective utility owners. • Reasonable efforts shall be taken to accommodate utility company requests for minor design changes to accommodate their facilities. Consultant understands that the utility companies are generally operating within the City right-of-way but may have prior rights to that of the City in some cases. • Consultant, through City staff, shall issue mid -design letters with 50% plans which requests utility owner to initiate relocation engineering, funding, properly rights checks, etc. • Consultant shall monitor each utility owner that has conflicting facilities and shall obtain relocation plans and other relevant information from utility owner. Consultant shall review relocation plans for conformance with the requirements of the project. • Consultant shall coordinate inclusion of special provisions in City's bid documents for adjustments and relocations of utility facilities as alternate bid items, if requested by the owning utility. Said work may require that cooperative agreements be prepared by City between the City and the owning utility companies. Engineer shall provide information and exhibits as required to support the preparation of cooperative agreements, if needed. • Consultant shall conduct utility coordination meetings, as needed, regarding adjustments and relocations, to resolve conflict issues. • For utility conflicts that require relocating, Consultant staff shall submit the official notice / order to the utility companies to relocate conflicting facilities. • Consultant shall make recommendations for special provision language with regard to utility issues, recommendations for construction windows of time for utility relocation activities, recommendations for inclusion of utility bid items, etc. • For utility conflicts with City owned water, sewer, reclaimed pipelines, electrical, Fiber Optic lines, Signal electrical, or storm drain that require relocating, Consultant shall prepare the required relocation plans or new installation plans as necessary to provide biddable Plans and Specifications (turn -key service). City staff shall submit the official notice / order to the utility companies to relocate conflicting facilities. • For utility conflicts or improvements within properties that shall be affected with the Project, the Consultant is responsible to prepare the needed plans for relocation or demolitions and re-establishment (such as irrigation., landscape, electrical services, lighting, gas services, communication, etc.) Consultant shall locate and tie any features that would affect the design or construction. 11. TRAFFIC MANAGEMENT PLAN A Traffic Management Plan (TMP) shall be developed with the objective to provide continuous traffic circulation and access, with adequate space for safe and efficient construction. The TMP will be coordinated with project stakeholders to include but not be limited to: • Orange County Transportation Authority (OCTA) • Southern California Regional Rail Authority (SCRRA) • California Public Utilities Commission (CPUC) • California Department of Transportation (Caltrans) • Businesses • LocaI neighborhood associations, and • Other public or private agencies/utilities or parties. The development of the staged construction and traffic detours, closures or alterations to traffic patterns will be included. The plan must detail the use of temporary traffic control devices, such as cones, drums, barricades, and signs, all of which must comply with the California MUTCD. Any temporary roadway must be engineered to the same design standards as new construction, including alignment, pavement, markings, and pedestrian/bicycle facilities. The TMP shall be developed according to Caltrans TMP Guidelines. TMP strategies include: • Project Description • Public Information • Motorist Information • Incident Management • Construction Strategies • Demand Management • Alternate Routes (or Detours) • Layout Sheets • Typical Cross Sections • Project Schedule Although the TMP shall be prepared per Caltrans guidelines, it is anticipated that Caltrans review and approval of the TMP shall be limited to portions impacting their right-of-way only. 12. AGREEMENTS & PERMITS The Consultant shall provide technical support to draft and prepare cooperative agreements, construction and maintenance (C&M) agreements, CPU approvals, and all noticing required for the project. The Consultant shall provide technical support and prepare necessary documents for the City as required for obtaining all permits needed for construction of the Project. Consultant shall, on behalf of the City, identify, prepare applications for, and assist in obtaining the permits, clearances and agreements required by OCTA, SCRRA, CPUC, Caltrans, and other public or private agencies/utilities or parties, for construction of the proposed facilities. The Consultant shall submit permit applications as applicable; attend and organize meetings; revise, edit and resubmit permit applications, plans, and exhibits as needed; and follow up with the agencies as needed to assist the City in securing all required permits. The City shall pay all application and permit fees through the Consultant as part of the agreement. 13. CONSTRUCTION SUPPORT Consultant shall assist the City during the construction of the project by performing the items below: a. Engineering Support — Assist the City with the following: i. Provide professional engineering services to address and respond to Requests for Information (RFI's) from the contractor, ii. Review shop drawing and materials submittals, iii. Prepare supplementary sketches and details as required to resolve field construction problems that may be encountered, iv. Review and provide recommendations regarding proposed change orders, as needed. b. Preparation of Record Documents (As-Builts) The construction contract shall require the contractor to provide to the City for review and approval one set of as -built plans showing the design changes made during the course of construction. Consultant shall prepare record drawings from contractor and construction inspector as -built drawing, markups, and field notes. Submit the following: i. One (1) electronic submittal with the record drawing files saved in AutoCAD 2022 .DWG or MicroStation Connect .DGN and .PDF formats. 14.OPTIONAL SERVICES Consultant shall provide separate line items in the cost proposal for the "Optional Services". City may exclude or include the optional services as part of the awarded contract at City's discretion.. The "Optional Services" shall include the following activities: a. Construction Staking b. Other optional service as determined by Consultant EXHIBIT 3 EXHIBIT B EXHIBIT 3 LA MARK THOMAS March 13, 2026 Jason Gabriel, PE CIP Engineering Manager City of Santa Ana— Public Works Agency 20 Civic Center Plaza, M-36 Santa Ana, CA 92701 RE: Santa Ana Boulevard Grade Separation—Cost Proposal Revision 1 (Final Design) Dear Mr. Gabriel: Thank you again for selecting us as the top-rated firm for the grade separation. Based on your email communication and discussions, we are resubmitting our Cost Proposal specific to the final design elements of the contract. We will follow up with you separately on the details related to right-of-way acquisition efforts. For the final design efforts, we revisited our assumptions and reviewed project elements in more detail in order to refine the levels of effort. Additionally, we refined our approach to certain items which account for the larger reductions in efforts, as described below. 1. Metrolink Rail Bridge—Our approach with Metrolink is to conduct a workshop(s) soon after the notice-to-proceed is received in order to gain concurrence on the approach to the bridge staging concepts. This decision will be driven by Metrolink's approval of a Limited Work Window (30 day track closure) or only allowing Absolute Work Windows (full weekend closures). That decision will dictate the bridge type, therefore the Bridge Type Selection document will only focus on a single structure type that works for the staging concept. 2. Pedestrian Bridge—We have determined that the most cost-effective approach is a two- span prefabricated structure. The aesthetics for the abutment and bents will be consistent with the rail bridge aesthetics. Similarly, the railing on the rail bridge can also designed to mimic the pedestrian bridge. 3. Canopy Design—The submitted effort included an entry structure, similar to the existing condition adjacent to Santa Ana Boulevard.With the proximity of the pedestrian bridge, we believe a cut and reface of the canopy structure will be appropriate without the entry structure. The plans for this will be prepared for building department plan check. 4. Caltrans— In evaluating the extent of work, we are confident that we will not have any design exceptions within their right of way and will avoid the need to modify their traffic signal. These two tasks have been shifted to the Optional Tasks in case conditions change in the future. ,■'�,■„■„■,�,■,�,■, I3200 RV NE AA 21 00 REAL,SUITE 290 MARKTHOMAS.COM EXHIBIT 3 I PAGE 2 OF 2 5. Utility Agreements— From our analysis, it appears that all utilities are City owned (sewer and water) or in franchise.As such, utility agreements will not be required as there is not cost sharing required.This effort has been moved to Optional Tasks. 6. Potholing— In reviewing the existing and potential relocation needs of the utilities, we are confident that 30 potholes will suffice for the project, a reduction from the submitted 40 potholes. Please note this effort was shifted from Task 3 to Task 2, coupling it with the utility coordination and subsurface utility investigation tasks. A summary of our revised cost proposal includes: Final Design $6,053,463 TIRCP Grant Funding Right of Way Services $964,247 Unchanged Construction Support $891,333 Unchanged Optional Tasks $417,855 Contingency Items The detailed cost proposal is attached. If the proposed changes as noted hereon are acceptable to the City, we will submit a revised scope of services which align with these changes. We thank you for your consideration and look forward to further discussing our scope and cost proposal in detail with you. If you have any questions about our proposal, please contact me at psomerville@markthomas.com or(714) 815-5222. Sincerely, MARK THOMAS &COMPANY, INC. 46 Pat Somerville, PE Associate Principal + Division Manager/Project Manager ,■'�,■„■„■,�,■,�,■, 3200 EL N CA A 21 00 REAL,SUITE 290 IRV MARKTHOMAS.COM EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS Task 1 Project Administration 1.3 Project Meetings Mark Thomas will lead Project Development Team 1.1 Project Management &Administration (PDT) meetings throughout the Environmental, Mark Thomas will be responsible for the daily Right of Way, and Plans/Specifications/Estimate management and administration of the project, (PSE) phases of the Project. PDT meetings will including subconsultants. include representatives from the City and other stakeholders as appropriate and as requested by 1.2 Project Management Plan (PMP)/Quality the City. This task includes preparation of Management Plan (QMP) agendas, meeting minutes within seven (7) days of This task will include the preparation of a Project- the meeting date, log of action items, data request specific Project Management Plan (PMP) to the log, and design decision log. Current copies of the City for review and concurrence within one month Baseline Schedule, Deliverables List and Risk of receiving Notice to Proceed and will be reviewed Register will be distributed and reviewed during at the first PDT meeting. At a minimum, the PMP PDT meetings. Assumed number of meetings is will include: twenty-four (24). • The final scope of services 1.4 Progress Reporting • Communication plan between Mark Mark Thomas will prepare monthly invoices for the Thomas, City and other third-party Project by task number and milestone. This will stakeholders. include direct labor, other direct costs, and sub- • Deliverables List consistent with the scope consultant costs. These will include progress of services including dates submitted by reports in accordance with the City guidelines Mark Thomas and approved by the City (or corresponding to task number and milestones. approving agency). Updated schedule will be included with the monthly • Baseline Schedule using Microsoft Project progress reports. and in a Critical Path Method (CPM) 1.5 Schedule format. • CADD Procedures consistent with the City A detailed baseline schedule will be prepared in CADD Users Manual MS Project for the design phase of the project for • Approved Invoicing Instructions. City review and approval. The schedule will be • List of Applicable Design Standards and updated on a monthly basis. Guidelines to be utilized in the project. 1.6 Risk Assessment • General Prevailing Wage Determinations Risk Register identifying risk, quantifying time and for applicable classifications and services. cost impacts, risk owner, risk mitigation plan, due Mark Thomas will prepare, implement and and completion dates for risk mitigation maintain a Project-specific Quality Management Task 1 Deliverables: System (QMS) Manual throughout the services for this scope of work. The QMS Manual will be Draft and Final PMP & QMP updated as necessary to include additional • Meeting Agendas, Minutes & Exhibits measures and processes throughout the life of the • Progress Reports project to minimize or eliminate errors and • Baseline Schedule and Monthly Updates omissions. Mark Thomas will submit the Project- • Risk Matrix specific QMS Manual for review and concurrence Task 1 Assumptions: within one month of receiving Notice to Proceed. Training will be provided, as necessary, with Mark The basis for the scope of services is a 24 Thomas staff and sub-consultants staff responsible month period for the final design, excluding for implementing the QMS Manual. bid and construction support. EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS Task 2 Data Collection and retracement area generally shown in Figure 1. We estimate locating up to forty (40) monuments Provide the necessary research and field activity to or centerline tie references for this effort. Mark establish the project baseline conditions. Our in- Thomas will then delineate the street centerline house SUE services will benefit the utility locating and rights of way, and the railroad centerline and on-site, supplemented by potholing. right of way, to approximately 200' feet outside the 2.1 Records Research Project Area as shown in Figure 1. Mark Thomas will field walk site and inventory All results will be depicted in a LandNet Base Map visible utility, topography, drainage, and other and distributed to the project team to be used as notable features. Research will include City the basis of existing street centerlines, rights of roadway, drainage, utility record maps and as-built way, easements and property lines used in all improvement plans as well as information found property acquisition efforts. from the County of Orange, OCTA and Metrolink. Deliverables This information will be organized and compiled • Maximum of twenty (20) Preliminary Title into a Records Research Package. Reports Additionally, Mark Thomas will generate field • Points file and field notes of found notes, a 360-Degree Photograph Log with GIS monumentation and ties mapping link, and project control report. • Right-of-Way Basemap LandNet file in Deliverable, AutoCAD, PDF formats • Field notes 2.3 Initial Utility Coordination • Listing of found record documents and as- Initial Utility Coordination Using CivilGrid, Mark builts Thomas will submit "A" Letters to utility companies • Photo log and link to online 360-degree to notify them of the proposed project and request photographs as-builts and record maps. The city or county 2.2 Right of Way Mapping (Landnet) owned utilities will be entered into a spreadsheet (utility matrix) along with the private utilities, and Mark Thomas will perform research at the County street or public works improvement plans will be of Orange to obtain available record mapping such requested (if applicable). Mark Thomas will as Tract Maps, Parcel Maps, Records of Surveys, compile a master list of the potential private and Corner Records and Tie Notes, as well as public utilities that may be affected by the available As-Built maps, showing street and alley proposed Project area in the utility matrix to track centerlines as well as rights of way. Mark Thomas the status of record requests. The matrix will will review and analyze the property records, identify the potential utilities, the contact easements, corner records, record maps, information, critical dates, and correspondence. centerline ties, and as-built information obtained. The history of requests and the records received Mark Thomas to acquire up to twenty (20) shall be entered into the utility matrix. Preliminary Title Reports (PTR) for further Mark Thomas will organize the as-builts and utility boundary analysis and plotting of existing records received in response to the documented easements as shown in said PTRs. Mark Thomas requests tracked by the utility matrix. Mark to prepare preliminary right of way basemap based Thomas makes up to three attempts to contact on GIS and calculated record data. each utility during the project duration and the log Field crews will recover or re-establish a sufficient of correspondence along with a lack of response number of survey monuments to plot centerlines will be noted in the utility matrix. and right-of-way lines from record information. Based on the proposed project layout, utility Mark Thomas will deploy field crews to locate information, mapping and SUE identification, appropriate centerline, right of way, and property potholing will be provided up to an assumed thirty corner monumentation within the Project Limits EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS (30) potholes at relocation tie-ins and areas of community, including in-house generated graphics potential vertical conflict with the proposed for the community engagement. improvements. Potholes will provide traffic control 3.1 City Departments per WATCH Manual. Task Deliverables Coordination will be provided with various City departments, outside of Public Work, for the • Utility Matrix summarizing research source project. This may include the City Manager's office, and findings City Commissions or Council meetings and • Utility Mapping briefings, and the Building Department plan check • Utility Potholing Log & Survey process for the pump station and/or 2.3 Subsurface Utility (SUE) Investigations remodel/refacing of the SARTC pedestrian entrance and canopy, as needed. Mark Thomas will conduct utility detection and 3.2 SCRRA/Metrolink marking services to provide Subsurface Utility Engineering (SUE) Quality Level B (QL-B) surface Provide SCRRA/Metrolink coordination, permitting markings for underground utilities that shall be interface support, and railroad requirements derived from electromagnetic induction and GPR confirmation for the project. readings. Findings will be documented in the field Coordinate SCRRA review cycles and comment using Paint, Flags, and/or whiskers. resolution related to track restoration and railroad A rodder will be used to trace out the Sewer/Storm modifications. lines if unable to be seen with GPR. Utilities will be Coordinate railroad constraints and operational marked in Pink, identifying them as survey marking considerations that affect design development and and dotted in USA color code. Depths will be added on ground wherever possible, depending on construction staging. signal received by the EM locator or GPR. Any Provide SCRRA interface support for all railroad- issues will be reported to the client and related submittals and approvals. documented in the report. Upon completion of the 3.3 CPUC SUE efforts, the utility markings will be surveyed and included in our utility mapping effort. Provide coordination with the CPUC, including the This information will be cross-checked with the diagnostic meetings, in support of the General information received from the utility owners to Order 88-B (GO 88-B) process for the modification ensure the existing utility lines are shown in their of an at-grade crossing. proper locations. It is assumed there will be no 3.4 Caltrans more than three (3) field mobilizations for this task. The improvements within Caltrans right of way are Mark Thomas to provide existing utility base map expected to be limited to traffic signal for all existing underground and overhead utilities, modifications, striping modifications and traffic based on utility data collected from document control during construction. As such, it is expected research, surveyed locations of surface utilities, that the project will only require an encroachment and USA dig alert markings. Utility base map shall permit through the District 12 Local Assistance be incorporated into the project survey file. unit. Efforts will include meetings and coordination Task Deiiverablet< leading up to the permit application. Higher level project documents such as a Design Engineering • Underground Utility Locating Report and Evaluation Report (DEER) or full project oversight Daily Log(s) in PDF format are excluded. Task 3 Coordination 3.5 OCTA Mark Thomas will lead the overall coordination As OCTA owns the railroad right of way, efforts with the project stakeholders and coordination will be required throughout the project design. Mark Thomas will respond to comments EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS and address concerns expressed by OCTA. Branding, Collateral & Presentation Materials: Coordination will also be provided with bus Development of eye-catching Project branding operations for temporary and permanent locations package consistent with City of Santa Ana of bus stops and route impacts during construction. standards will support consistent and recognizable 3.6 Other Third Parties project communications. Outreach materials may include a project logo, visual identity elements, Coordination with other third parties, including presentation templates, display boards, and Amtrak, BNSF, Greyhound Bus, and others, will be miscellaneous meeting materials. provided as needed to convey the project design The team will also support the City in the and potential impacts. development of an Overview Fact Sheet and 3.7 Community Engagement Frequently Asked Questions or talking points, as PLANNING, RESOURCES AND TOOLS: needed, to support public engagement activities and stakeholder communications. Collateral will be Outreach Coordination Meetings: The team will updated up two times to support refinements in lead up to 24 outreach coordination meetings. messaging from the start of the project. Visuals Agendas and meeting notes will be prepared for and renderings developed by Mark Thomas will be each meeting, as appropriate. integrated into outreach materials and public Outreach Strategy & Planning: A Public meeting materials to support effective Involvement Plan (PIP) will be developed at the communication of project concepts. start to serve as a blueprint for all community Website & Notifications: Project-related content engagement activities and will include a will be drafted and coordinated with City staff to demographic analysis to ensure outreach efforts support the establishment and ongoing reflect the needs of the community, while aligning maintenance of a project webpage hosted on the Title VI, environmental justice, and accessibility City's website. Website content may include a guidelines to ensure equitable participation. Up to project overview, meeting announcements, four (4x) strategic work plans will also be summaries of engagement activities, and posting developed for key milestone community meetings of meeting materials for public access. to guide tactics and methods of engagement Establishment of vanity URL link(s) is toward desired outcomes. recommended to develop Project recognition and Stakeholder Database, Comment Log & facilitate more effective print notifications. Engagement Tracking: A project-specific Each meeting round will be supported by a stakeholder database will be developed and comprehensive, layered notification campaign, maintained with comment log, and engagement log which may include webpage updates and to support transparent documentation and announcements, direct mail, flyer distribution, reporting throughout the Project. The stakeholder eblasts, social media outreach, and other digital database will include residents, businesses, communications. Property owner and occupant agencies, elected officials, community mailing lists will be acquired, as needed, prior to organizations and more. The City will maintain the each community meeting to support timely and Project email address and may establish a project accurate direct mail notifications up to 500-feet of hotline, if needed, to receive public inquiries and the rail corridor. comments outside of planned engagement ENGAGEMENTS & REPORTING: activities. Public comments received through meetings, events, email, and other engagement Community Meetings & Summary Reporting (up to channels will be documented and coordinated with 4x) are included. the City and Team for response and inclusion in The Team anticipates holding four rounds of one, project records. Logs will be maintained with in-person, open house format community meetings support from the City and Team to ensure over the course of environmental review and accuracy. design development. Meetings will be timed to EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS align with major Project milestones, including prepare a detailed 3D model using Autodesk 3DS Project introduction and environmental scoping, Max and Unreal Engine that reflects existing and environmental review and alternatives evaluation, proposed conditions, including roadway geometry, design development and refinement, and final bridge and structural elements, transit facilities, design and construction readiness. pedestrian and bicycle infrastructure, grading, All outreach materials and engagement activities landscaping, lighting, and key streetscape will be provided in English and Spanish, with features. The model shall be developed to bilingual staff available to support meeting accurately convey the scale, materials, spatial participation. We will lead meeting logistics and relationships, and shall be developed to support materials development, including venue visualization of the overall character and user coordination, sign-in sheets, wayfinding, comment experience of the proposed improvements. cards, and related support. The Team will remain From the developed 3D model, the Graphics Team flexible and may incorporate virtual meeting shall prepare high-quality still renderings and an formats if directed by the City to enhance interactive 3D visualization model suitable for accessibility and participation. public meetings, City presentations, and Meetings will provide opportunities for community stakeholder coordination. The interactive model members to review project information, ask shall be deployed using Pixel Streaming to allow questions, and provide input at each stage of web-based access through standard internet project development. Public feedback will be browsers without the need for specialized documented and summarized following each software. Select visualization content may also be meeting, with summaries coordinated with the City incorporated into an ArcGIS StoryMap to support and consultant team to inform environmental public-facing communication. Visualization updates documentation, design refinement, and project and revisions shall be coordinated with the design decision-making. team and incorporated at key project milestones. Cloud-based hosting and access to the interactive This scope of work assumes that community model shall be provided for approximately 24 meetings will not require a formal scoping meeting months. or Public Hearing process as part of NEPA, including legal notice, court reporting, formal bask Deliverables: comment collection, etc. However, we are • Meeting Agendas, Minutes & Exhibits prepared to support the City if that need arises. • Public Outreach Plan, Collateral Materials Up to 16 Stakeholder Briefings are provided, • Photosimulations, Renderings, interactive including City Council and Planning Commission 3D visualization model briefings. These engagements will be tracked in a Task 4 Standards log for public record. Individual outreach summaries will be prepared for 4.1 Design Exceptions — City each community meeting, event, and activity, as A design memorandum will be prepared for the needed. A comprehensive Final Outreach Report City that documents the design guidance and will also be prepared at the conclusion of the standards utilized for the project, including engagement program, documenting all outreach Caltrans, AASHTO, PROWAG and NACTO. activities, notifications, participation metrics, and 4.2 Design Exceptions — SCRRA key themes for the project record. 3.8 Supporting Graphics Prepare design exceptions for elements not meeting the Metrolink or AASHTO standards, Mark Thomas shall develop coordinated three- including calculations, exhibits, etc. as necessary dimensional (3D) visualization materials to support to support the exception and waiver requests. design development, agency coordination, and It is assumed that up to three SCRRA Form DPM- community engagement. The Graphics Team shall 13: Request for Special Consideration for items EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS that deviate from SCRRA standards and manuals. Mark Thomas will map all planimetric feature data These are anticipated to include requests for in three dimensions to generate an Aerial deviations from 1) minimum temporary horizontal Topographic Survey Base Map with aerial imagery clearance requirements, 2) the requirement that a background at 1" = 40' scale. Mapped features will minimum of two columns be provided per track, generally include roof outlines of buildings and and 3) bridge skew angle. other major structures, tops/toes of channels, edge 4.3 Design Exceptions — Caltrans of pavement for all paved surfaces, manholes, drop inlets, parking areas, curbs/gutters, No design exceptions anticipated, an optional task sidewalks, fences, walls, signs, utility poles, light has been provided in case the need arises through poles, above ground utility service facilities, storm the project development. drain facilities, ditches, streams, trees/tree Task Deliverables outlines, dense brush, bulkheads, and other visible improvements at the surface elevation. Mass • City Design Memorandum points and break lines will be collected along all • SCRRA Design Exception Memorandum mapped improvements listed above to create continuous contours with a 1.0' interval and a Task 5 Site Survey Digital Terrain Model (DTM). 5.1 Project Control Assumption4 Mark Thomas will establish horizontal control • Up to eight (8) aerial ground control targets based on CCS83, Zone VI, and vertical control will will be established be based on the City of Santa Ana Vertical Datum, • Aerial topographic mapping will not be to be confirmed with the City prior to control reviewed by Caltrans (no "ABC" submittal establishment. Mark Thomas to set temporary for this project) control points for future design and construction • Field surveys to be conducted under traffic survey within the project limits. Mark Thomas to control plan, if required. obtain applicable encroachment permits prior to beginning any field survey work. Mark Thomas to Task Deliverables also coordinate and verify datum(s) with SCRRA, • Project Control in CSV and PDF formats where appropriate. • Basemap LandNet file in AutoCAD, PDF 5.2 Aerial Topography formats • Aerial Topographic Survey Base Map in Once the project control is established, Mark AutoCAD, PDF and SHP formats Thomas will establish supplemental horizontal and • Color Digital Orthophotography (JPG or vertical control necessary for orienting the TIFF format) photogrammetric survey. Mark Thomas will acquire . Digital Terrain Model (DTM) in CAD format new color stereo image data covering the above- . Site Photos, Videos and Field Notes mentioned project area that will be suitable in resolution, scale and image quality for developing 5.3 Field Survey key topographic break lines and improvements. Once the geometrics are refined utilizing the aerial Mark Thomas will collect data during the primary mapping, Mark Thomas will perform supplemental data acquisition mission using conventional flight as-built design surveys within the Project Area, methods. Aerial imagery will be obtained when the approximate areas as shown below in Figure 1, ground is not obscured by smog, haze, fog or dust, per direction of the resident engineer. Topographic and when cloud or cloud shadow coverage will not survey data to be collected using a conventional appear in any image. Refer to MAGENTA area in Total Station, static/mobile LiDAR and/or GPS and Figure 1 below illustrating the general footprint of will include, but is not limited to, improvements the topographic data/aerial imagery to be captured such hardscape, drainage features, utility facilities, and processed. break lines, driveways, and other pertinent EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—04/02/2026 MARK THOMAS features to produce accurate elevations and Cross-sections will be performed at maximum of horizontal locations. 50' intervals where requested and will generally Other mapped features will generally include, but extend approximately 10' back of walk or to right- are not limited to: edge of pavement, curb and of-way lines, where accessible. Break lines will be gutter, curb ramps, sidewalks, driveways, parking collected along all mapped improvements listed features, roadway crown, critical flow areas, above to create continuous contours with a 1.0' landscape features such as trees greater than 6" interval and a Digital Terrain Model (DTM). trunk diameter and significant vegetation, Mark Thomas has will invert/dip and detail up to manholes, drop inlets, walls, signs, twenty (20) storm drain manholes, sewer utility/light/signal poles, above ground utility service manholes and catch basin features within the facilities and underground utility paint mark project area. lei '•1i'a• IIy _ 4 �� 1+ � I si n iw • r 4 — _:.K •. �. s„ �.'�` � :per-' �..� ,-, �Y 9 . r w- •Jy�y�' a` r i � 1 .. Figure 1.Aerial Mapping Limits locations, storm drain facilities, and other visible If working within railroad right of way, Mark improvements at the ground surface elevations. Thomas survey crew(s) to have appropriate BNSF Roadway Worker Protection (RWP) training and EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS will have completed BNSF Contractor Safety • Changes in project design (e.g., substantial Orientation (obtain safety badges). Railroad scope change; a new alternative; change in Worker in Charge (RWIC) flagging services, if project alignment) required, are not included in this proposal. • Changes in environmental setting (e.g., Assumptions new development affecting traffic or air • Maximum of twenty (20) field mobilizations quality) Changes in environmental circumstances for as-built topographic surveys (e.g., a new law or regulation; change in • Maximum of twenty (20) sewer, storm drain the status of a listed species) and catch basin features will be located, Changes to environmental impacts of the inverted (dipped) and detailed project (e.g., a new type of impact, or a Task Dellverablem change in the magnitude of an existing • Topographic Survey Base Map in impact) AutoCAD, PDF • Changes to avoidance, minimization, • Digital Terrain Model (DTM) in CAD format and/or mitigation measures since the • Detailed field notes of drain features such environmental document was approved. as sewer/stormdrain manhole dips and A brief discussion related to the validity of the catchbasins information provided in the adopted NEPA • Site Photos, Videos documentation related to potentially impacted • Survey Field Notes resources will be included. Since the project was addressed with a CEQA Statutory Exemption (SE) it is assumed that no CEQA related discussion will Task 6 Environmental Revalidation be required. It is also assumed that the purpose The CEQA SE will be updated to reflect the current and need from the adopted NEPA documentation project configuration. NEPA Revalidation will be will not be revisited or revised and that all areas prepared with supporting technical study updates, will be addressed qualitatively and no quantitative as per Caltrans (FHWA delegation) and FRA analyses will be required, unless otherwise requirements. specifically noted in this scope of work. Furthermore, it is assumed that no separate 6.1 CEQA Statutory Exemption (SE) technical studies, beyond the those studies Once the project team has agreed upon the project identified in herein. design that will move forward, the design Areas where a separate technical study will not be information will be used to update the Project prepared but are assumed to require more than a description that was included in the previously cursory discussion are presented below. adopted CEQA statutory exemption (SE). An Biological Resources - there are some species updated CEQA will be filed for the project. that have had changes to their listing status since 6.2 NEPA Revalidation the NEPA CE was adopted. This includes Monarch ICF will prepare a single NEPA/CEQA butterfly, burrowing owl, and Crotch's bumblebee. Environmental Re-Validation (ER) form (NEPA Based on the conditions at the project site, it is not portion only) based on the ER form that is expected that suitable habitat is present and it is available on the Caltrans Standard Environmental therefore expected that there would be no potential Reference (SER) at the time of this submission. for impacts to any listed species. The biological Using existing available information studies listed resources effort will consist of obtaining an herein, the ER will document the following items updated Unites States Fish and Wildlife Service and identify whether there are: species list and conducting a review the California Natural Diversity Database to identify any species with the potential to be present/occur. Following the review of this information, a field visit will be EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS conducted to confirm that no suitable habitat is documentation is still valid in conjunction with the present and that these species do not have the above listed analyses and that no further action is potential to be present. It is assumed that no required related to environmental documentation. species will have the potential to be present and As part of the ER effort, the Environmental that no additional biological evaluation or studies Commitment Record (ECR) will be updated to will be required. It is assumed that the biological reflect any changes, additions, or deletions to the resources information will be directly incorporated measures included in the previously adopted into the ER. NEPA documentation. The ECR will be an Cultural Resources —The cultural resources attachment to the ER. Finally, the Transportation effort will consist of conducting a record search to Air Quality Conformity Findings Checklist will be confirm that no resources have been identified that prepared as an attachment to the ER. are eligible for listing on the National Register of 6.3 Technical Study Updates Historic Places (NRHP) or California Register of Historical Resources (CRHR). In addition, a review Preparation of all technical analyses and reports will be conducted to confirm that no resources that will follow local, state, and federal environmental were not previously of age would now require guidelines, primarily consisting of the Caltrans evaluation. It is expected that no resources will be SER website, Caltrans Project Development present that are eligible for listing on the National Procedures Manual, local and state CEQA Register of Historic Places or California Register of Guidelines, and FHWA Technical Advisory Historical Resources, that no resources will require 6640.81 Guidance on Preparing and Processing evaluation, and that the cultural discussion will be Environmental and Section 4(f) Documents. The directly incorporated into the ER. formats to be used for the technical studies will Water Quality—The water quality effort will follow the guidance available on the Caltrans SER consist of reviewing the list of impaired water website as of the date that those studies are bodies to confirm no changes have occurred and initiated. no new water bodies are listed as impacted, and Only those technical studies identified in this scope updating any information, regulations, and regional of work are assumed or included. Any other permits information that is now outdated. This technical studies or efforts are assumed to be not discussion will be directly incorporated into the ER. required, or will be addressed/prepared by others It is assumed that no new mitigation, or elimination and provided to ICF. For this scope of work, the or reduction of mitigation commitments, will be technical studies for which a specific scope of work identified or required, that no revisions to the has been included have been assumed based on a CEQA/NEPA documentation itself(or new, review of existing project information and a supplemental, or subsequent environmental preliminary review of the project site. If additional documentation) will be required, that no studies are identified during the environmental meaningful modifications to any measures will be phase of the project a scope of work and cost will required, and that no recirculation or public be submitted for approval by the City prior to their availability of the CEQA/NEPA documentation will initiation. be required. It is assumed that no new laws or For each technical study the following submittals regulations will be identified since adoption of the are assumed (additional submittals would be NEPA documentation that require analysis, considered out of scope): evaluation, or documentation beyond that identified Draft Technical Study (electronically to the in this scope of work. City and then to Caltrans) Based on the results of the above analyses a . Revised Draft Technical Study determination will be provided on the NEPA/CEQA (electronically to the City and Caltrans for Re-Validation Form regarding the validity of the concurrent review) existing NEPA determination and findings. It is . Final Technical Study for approval assumed that the finding will be that the NEPA (electronically to the City and Caltrans for EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS concurrent review and concurrence; Strategy with base year 2019 and future year assumes no further comments) 2050). A review of OCTAM land use will be 6.3.1 Traffic Analysis conducted to confirm that land use growth assumptions are consistent with City expectations While the reduction in lanes is supported by (Please note that Fehr & Peers recently conducted preliminary review of average daily traffic, a this model land use review as part of the City's focused review of peak hour travel is needed to Climate Action Plan and found consistency with confirm commute congestion is within City and City growth expectations). Two future model runs OCTA standards. The study will evaluate the (with and without project) will be performed to Santa Ana Boulevard corridor intersections using understand potential redistribution with the project. microsimulation software, SimTraffic, which is 1. Opening Year Conditions: project opening appropriate for closely spaced intersections in year conditions assuming no project. An congested corridors. Microsimulation is required to ambient growth rate will be developed by evaluate how queues between intersections build referencing OCTAM and the inclusion of up over space and time and potentially create relevant pending and approved gridlock between the closely spaced intersections. development projects anticipated to be in The following five intersections will be evaluated: operation by opening year. 1. Santiago Street/Santa Ana Boulevard 2. Future Year Conditions: Future year 2. Fuller Street/Santa Ana Boulevard conditions to be based on OCTAM 3. 1-5 SB Off-Ramp/Santa Ana Boulevard forecasts with no project. 4. Santa Ana Boulevard from Santiago Street 3. Existing plus Construction Conditions: An to Fuller Street analysis of potential impacts during 5. Santa Ana Boulevard from Fuller Street to construction of the proposed project 1-5 SB Off-Ramp assuming that one lane in each direction will be provided throughout construction. Fehr & Peers will collect new peak period turning 4. Opening plus Project Conditions: Opening movement traffic counts (7-9 AM & 4-6 PM) to year traffic volumes with project roadway prepare the existing conditions baseline condition. configuration. Traffic counts will include pedestrian and bicycle 5. Future plus Project Conditions: Future year counts to reflect the active uses in the corridor. A traffic volumes with project roadway 24-hour vehicle classification count will also be configuration. conducted on Santa Ana Boulevard to understand Traffic analysis will be prepared to confirm heavy vehicle percentages. Fehr & Peers will intersection lane configurations and turn pockets collect traffic signal timing from the City of Santa are adequately sized to support future traffic with Ana and Caltrans at the study locations. the project. Off-ramp queues will also be Fehr & Peers will conduct an existing conditions evaluated to confirm 1-5 mainline traffic would not assessment that will evaluate the existing roadway be affected by potential spillback. system, transit network, and pedestrian/bicycle It is assumed that no more than two rounds of facilities within the study area, along with existing comments will be received on the draft study from traffic volumes, and intersection and roadway the City and Caltrans. levels of service. 6.3.2 Phase I ESA Fehr & Peers will prepare future traffic forecasts for the below scenarios utilizing OCTA's latest travel A Project-wide Phase I Environmental Site demand model, Orange County Transportation Assessment (ESA) will be prepared for the project Analysis Model (OCTAM), which is consistent with area. Additionally, we will review the Phase II work Connect SoCa12024 (Southern California prepared by others in the prior phase and provide Association of Governments 2024 Regional input on what applies to the Project. Note that this Transportation Plan and Sustainable Communities EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS scope does not include parcel-specific ESAs for prepare, and the changes in air quality related parcels to be acquired for the Project. requirements. The Air Quality report will consist of The ESA will check for historical evidence of the following. potential site contamination for the Project study Regulatory Setting and Existing Conditions. area and will be performed in general accordance Summarize the existing federal, state, and local air with ASTM E1527-21 and Caltrans Standards, and quality regulatory environment as it affects the will consist of the following: proposed project, and describe the location of • Conducting a review of available existing sensitive receptors in the project vicinity. Using local, state, and federally maintained data provided by the California Air Resources databases of hazardous materials sites and Board (ARB) and the South Coast Air Quality underground storage tank records Management District (SCAQMD), the report will generated by EDR, Inc. characterize existing air quality conditions in the project area and explain how those conditions are • Reviewing available historic aerial affected by local climate and topography. photographs and topographic maps to help identify prior land uses. Regional Conformity. Evaluate whether the project • Performing a brief visual of the Project from meets regional transportation conformity the public right-of-way to document existing requirements by determining whether it is included, conditions. as currently defined, in the most recent Regional • Identifying sites of recognized Transportation Plan/Sustainable Communities environmental conditions (REC) that may Strategy (RTP/SCS) and Federal Transportation have significant potential impact on the Improvement Program (FTIP) prepared by the Project construction and/or environment. Southern California Association of Governments • Preparing a draft Phase I ESA report. (SCAG). • Responding to one set of review comments Project-Level Conformity. Evaluate whether the from the agency and providing a final project meets project-level transportation report. conformity requirements, which will also be used to The scope of services specifically excludes a support the CEQA/NEPA analysis. Phase II investigation for hazardous materials, an Localized Carbon Monoxide Hot Spot evaluation for aerially deposited lead or other Analysis. Analyze the degree to which chemicals of concern, and asbestos or lead-based project-related traffic volumes have a paint surveys. These services, if needed, can be potential to affect local carbon monoxide provided at an additional cost. (CO) concentrations using the California 6.3.3 Air Quality Department of Transportation CO Hotspot Protocol. It is anticipated that the CO The Project is located within Orange County region screening procedure will be appropriate, of the South Coast Air Basin (SCAB). The SCAB and that CALINE-4 dispersion modeling will region where the project is located is within a not be required. nonattainment area for the federal 8-hour ozone Localized PM2.5/PM,o Hot Spot Analysis. (03), lead, and particulate matter less than 2.5 The PM Hot Spot Analysis will assess the micrometers in diameter (PM2,5) standards and degree to which project-related traffic within an attainment/maintenance area for the volumes have a potential to affect local federal carbon monoxide (CO) and particulate PM2,5 and PM10 concentrations. ICF will matter less than 10 micrometers in diameter prepare the required PM Conformity (PM10) standards. Therefore, the Project is subject documentation and submit to Caltrans for to Transportation Conformity. A Supplemental Air review and approval. Caltrans will then Quality Report will be prepared to address the forward the documentation to the SCAG change in the Project design (reduction in number Transportation Conformity Working Group of lanes, etc.), the updated traffic study that will be (TCWG). ICF will lead the TCWG EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS interagency consultation on behalf of the Mitigation Measures. ICF will develop mitigation Project Sponsor. Based on our review of measures, where applicable, to address significant the proposed Project Description, it is air quality impacts, if present. assumed that the project will not be 6.3.4 Supplemental Noise Study Report considered a Project of Air Quality Concern (POAQC), and that a screening-level PM Due to the change in the Project design (reduction conformity analysis will be sufficient. in number of lanes, etc.), the updated traffic study Evaluation of Construction-Period Emissions. A that will be prepared, and the presence of new quantitative construction analysis will be performed developments with noise sensitive receptors that to evaluate regional and localized mass have been constructed since the previous NSR emissions. Based on preliminary construction was approved, a Supplemental Noise Study scheduling and phasing information, construction Report (SNSR) will be prepared. It is assumed the emissions will be quantified using the Road previously prepared NSR will be redone in its Construction Emissions Model integrated into the entirety since it was prepared using an outdated CaIEEMod model. version of TNM, was based on the old Caltrans Noise Protocol, and does not meet current Evaluation of Operations-Period Mass Emissions. requirements. The SNSR will be prepared Regional criteria pollutant emissions will be consistent with the guidance included in Caltrans' quantified using project-level vehicle miles traveled Protocol and Caltrans' Technical Noise (VMT) and current EMFAC emissions factors. In Supplement. order to accomplish this scope item, ICF must ICF noise staff will identify noise sensitive land receive project-level VMT for existing condition, uses and other features using platforms such as no-build condition for the opening year and horizon Google Earth prior to the field survey. ICF will year, and build alternative conditions for the consult with the Caltrans District 12 noise opening year and horizon year for each build specialist (if necessary) assigned to this project to alternative. ensure that all requirements are addressed. ICF Mobile Source Air Toxics. Evaluate proposed will also prepare a Noise Work Plan for Caltrans project-related mobile source air toxics (MSATs) review and approval prior to initiating the noise emissions in accordance with FHWA updated work. interim guidance on how MSATs should be Existing noise conditions will be quantified based addressed in NEPA documents. It is assumed that on noise measurements conducted at locations a quantitative analysis can be prepared. along the project alignment. Short-term monitoring Climate Change/Greenhouse Gas Emissions. A (10 to 15 minutes) will be conducted during quantification of operational-period greenhouse daylight hours at selected locations in the project gas (GHG) emissions associated with area at up to eight (8) locations. Long-term implementation of the proposed project will be monitoring (24 hours or more) will be conducted conducted. Operations-period GHG emissions will provided a safe and secure location can be be quantified using regional daily VMT; and current identified to leave a long-term sound level meter in EMFAC emissions factors. ICF will present a the project area at up to two locations. comparison of GHG emissions under the Build ICF will prepare a traffic noise model that Alternatives and the No-build Alternative to addresses the updated Project design, using the characterize effects of the proposed project on FHWA Traffic Noise Model (TNM) Version 2.5. GHG emissions. The analysis of climate change This scope assumes that MT will provide 3-D will also incorporate the most recent guidance Computer Aided Design (CAD) topographical found on the Caltrans Standard Environmental maps, with elevation contours at no greater than Reference (SER) and Caltrans annotated outline. two-foot resolution, that extend at least 500 feet Construction GHG emissions will be quantified outside of the right of way in all directions. TNM using the Road Construction Emissions Model will be used to model worst hour traffic noise integrated into the CaIEEMod model. EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS conditions at representative modeled receiver The NADR will summarize reasonableness cost locations under existing conditions and design- allowances for barriers determined to be feasible in year build and no build conditions with the the SNSR and compare these allowances to the proposed Project. This scope also assumes that construction cost estimates for each barrier height the project engineer will provide as-built plans as to identify any reasonable barrier and the barrier well as typical cross sections, alignment files, and heights to be included as abatement as part of the design files for all project improvements. project. This scope assumes that all cost estimates Traffic noise impacts for the Project will be for feasible walls will be provided by MT. assessed under 23CFR772 by determining if Comparisons between the reasonable cost implementation of the Project is projected to result allowances and construction cost estimates will be in traffic noise levels under design-year conditions used to identify the preliminary cost that approach or exceed the FHWA noise reasonableness of barriers. Any barrier found to be abatement criteria or if implementation of the reasonable will be identified and recommended as project is predicted to result in a substantial traffic abatement as part of the project. noise increase (12 dB increase relative to the It is assumed that up to three (3) noise barriers will existing) at noise-sensitive uses. If traffic noise be evaluated in the NADR and that no noise impacts are projected to occur, information on the barriers will be determined to be reasonable. preliminary feasibility and reasonableness of noise Therefore, noise surveys are assumed to be not abatement, as defined in the Protocol, will be required. If any noise barriers are determined to be evaluated and presented for use by decision reasonable then noise barrier surveys would be makers in considering noise abatement. ICF will required and a scope and cost for this work will be also evaluate potential construction noise impacts provided to MT and the City for approval prior to using methods recommended by the U.S. conducting this effort. Department of Transportation and/or direction 6.3.6 Updated Caltrans Data Sheets included in Caltrans Standard Specifications (SS). ICF will prepare a Supplemental (SNSR) Provide an updated Caltrans Right of Way Data addressing the requirements of 23CFR772 in Sheet (RWDS) for the project reflecting the change accordance with guidance in the Protocol and in right of way impacts with the project design. following the NSR format indicated in the Caltrans Monument will coordinate with the design team to Annotated Noise Study Report Outline. Should identify right-of-way acquisitions resulting from the impacts be identified, the SNSR will include a proposed improvements. Additionally, Monument preliminary noise abatement design to will provide information about existing conditions schematically identify the location, height, and within the project limits, including land use, and extent of noise barriers needed to abate noise any existing rights or encumbrances known to exist impacts (if applicable). In accordance with Protocol on the affected properties. The specific steps guidance, the description of noise walls will be Monument will take to determine impacts and sufficient for environmental review of the Project, estimate costs are as follows: but not for final design of the walls. It is assumed Perform a GIS analysis to identify property that up to three (3) noise barriers will need to be and rights potentially affected by the evaluated. proposed design 6.3.5 Noise Abatement Decision Report . Use publicly available data and other real ICF will prepare a Noise Abatement Decision estate resources to confirm the ownership, Report (NADR) analyzing the reasonable land use, zoning, lot size, and allowance for any barriers and respective barrier improvements for each affected property. heights that meet the feasibility requirement and • Perform a desktop inspection of properties design goal discussed in the SNSR. to confirm the probable acquisition type (fee, easement, temporary construction easement, etc.), including identifying EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS existing uses or personal property to be . RWDS will be prepared for a maximum of 1 relocated (if any). Build Alternative. • Calculate the fee and/or easement area . Maximum of 2 updates based on (including temporary construction comments from the City and Caltrans. easements) that will need to be acquired 6.3.7 Relocation Impact Memorandum for each impacted property using design data and assessor boundary information. A Relocation Impact Memorandum will be provided • Estimate the total capital cost of acquisition for the NEPA revalidation. The document will be for all parcels, including real estate costs, updated based on City and/or Caltrans relocation assistance, severance damages, comments as appropriate and submit a Final for loss of goodwill, fixtures and equipment, the revalidation. demolition, and clearance. Task 6 Deliverables: • Estimate permit costs. • Estimate the total support cost for all Updated CEQA SE parcels, including appraisal fees, Updated Project Description, Project condemnation costs, title and escrow fees, Vicinity Map, Project Location Map and environmental fees, and consultant fees as Project Layout Map necessary. Draft Environmental Re-Validation for City • Escalate costs to anticipated right-of-way and then Caltrans review acquisition date. Revised Draft Environmental Re-Validation • Prepare a draft Caltrans Right of Way Data for City and Caltrans review Sheet using Caltrans Exhibit 17-EX-21 0Final Environmental Re-Validation for City (Right of Way Data Sheet for Local Public review and Caltrans review and approval Agencies) for the Build Alternatives. (assumes no additional comments) • Update the RWDS based on comments • Draft & Final Technical Study Updates from the design team and the City, and submit a final Draft RWDS. • Respond to comments from Caltrans R/W as necessary and make required updates to the Data Sheets. Based on the properties identified by the design, environmental, and real estate teams as impacted by the Project, Monument will determine the number and types of potentially displaced uses. This research will be based on data sources, including but not limited to County Assessor Records, CRMLS, DataTree, LandVision, Costar, and Google Maps. Monument will prepare a discussion of displacements that would result from each acquisition. The discussion will identify the number and type of residences or businesses affected, as well as the estimated number of affected occupants or employees, as appropriate. Monument will also perform a search to verify that a sufficient number of comparable replacement sites would be available to support relocation of the displaced users. Assumptions: EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS Task 7 Roadway/Civil Improvements • Grading Sheets (5, 20 Scale) • Total Sheets: 51 The full suite of roadway, traffic, lighting, utility, 7.2.2 Survey Control Plans drainage and landscape plans will be produced, adhering to the City and SCRRA submittal Mark Thomas will prepare the Survey Control requirements. plans sheets for the 65%, 95%, 100%, and Final 7.1 Concept Development submittal phases of the Engineering Design. It is assumed that the following is required: Mark Thomas will provide preliminary geometric Survey Control Plan (2) drawings for the Metrolink `A' submittal (5/o) level. The geometric drawings will include the following: 7.2.3 Signing & Striping • Plans, typical sections, profiles (Santa Ana Mark Thomas will develop signing and striping Boulevard, Fuller Street, Logan Street, plans for Santa Ana Boulevard, covering the entrance to SARTIC). segment from Santiago Street to Grand Avenue, to • Plans will generally include geometric support the integration of the grade separation conditions, striping configuration, drainage between Santa Ana Boulevard and railroad. considerations, right of way impacts, and • Signing & Striping Plan (1, 40 scale) approximate limits of grading. • Any nonstandard design elements will be 7.2.4 Staging, Traffic Handling, Detours, Site documented (City, SCRRA) and will be Control and Fencing Plan included in a memorandum as part of Task Mark Thomas will develop staging and traffic 4.1 and 4.2. handling plans following the latest CAMUTCD • Preliminary Bridge Improvement Layout for edition. At each stage, at least one travel lane in up to two (2) bridge alternatives. both directions and pedestrian access along Santa • Preliminary Stage Construction Concept. Ana Boulevard will remain open. The detour plans 7.2 Roadway Improvements will be based on the latest CAMUTCD edition. The Site Control and Fencing Plan includes identifying Mark Thomas will develop the following right-of-way and easement limits, and applicable improvement plans for the standard sequence of railroad agency and city standards, and 35%, 65%, 95%, 100%, and Final. coordination with the railroad agency and city to 7.2.1 Roadway Plans confirm site control and fencing requirements. The plan shall identify permanent and temporary site The following sheets (and number of sheets) are control areas and define required fencing along the anticipated for the Santa Ana Boulevard rail corridor and construction limits to protect Underpass: railroad operations, the public, and construction • Title / Index/ Key Map / General Notes (5) activities. Fencing limits, types, heights, and gate • Typical Sections (4) locations shall conform to City standards, railroad • Disposition and Demolition Plans (5, 20 standards, and agency's safety requirements. Scale) • Stage Construction / Traffic Handling Plans • Roadway Design plans Santa Ana (12, 40 scale) Boulevard (4, 20 Scale) • Detour Plans (2, 200 scale) • Profiles Santa Ana Boulevard (4, 20 Scale) • Site Control and Fencing Plans (3, 40 • Roadway Plan and Profiles Other Streets scale) (9, 20 Scale) • Total Sheets: 17 • Intersection Grid Details (2, 10 Scale) • Curb Ramp / Driveway Details (5, 10 Scale) • Offsite Grading (6, 20 Scale) • Miscellaneous Details (2) EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS 7.2.5 Traffic Signal & Interconnect 7.2.7 Utility Plans It is assumed that the following is required: Utility plans will be provided within the project • One traffic signal modification at Santa Ana limits. Existing utilities (type, owner, disposition) Boulevard/Santiago Street (City) will be shown. Proposed utilities will be added to the plans as the utility coordination advances and • One new traffic signal at Santa Ana utility relocation plans are being developed. A Boulevard/Fuller Street (City) Utility Pothole table will be included when For traffic signal modifications the City will request available. The following sheets are anticipated: new service cabinets, controller cabinets, controller Utility Plans (6) hardware, and poles, as well as traffic signal interconnect and fiber. 7.2.8 Water Main Relocations Record drawings will be collected for electrical Tetratech will prepare construction drawings for systems from Caltrans and City of Santa Ana, the Water Main relocations for the 35%, 65%, including Traffic Signals, Street Lighting, 95%, 100%, and Final submittals. It is assumed Interconnect, and Caltrans Fiber Optic that the following is required: Communications. A field visit will be performed to • General notes /abbreviations / construction confirm (where possible) the data described in the notes (1) record drawings and collect information that will be . Horizontal control plan (1) needed to perform the design. . Key map for pipeline alignments (1) It is assumed there are no traffic monitoring (TMS) • Plan and Profile sheets (5, 20 scale) features and that updates to the ramp meters will • Detail sheets with existing pipeline not be required. This scope does not assume connection details, service line/meter detail, temporary traffic signals will be required. valve detail, hydrant detail, casing detail and miscellaneous details (2) Our sheet assumptions associated with the above . Total Sheets: 10 design requirements are as follows: 7.2.9 Sewer Main Relocations • City Traffic Signal Plans (2) • Mark Thomas will prepare construction drawings • Traffic Signal Interconnect (1) for the Sewer Main relocations for the 35%, 65%, • Total sheets: 4 95%, 100%, and Final submittals. It is assumed that the following is required: 7.2.6 Street and Pedestrian Lighting . Plan and Profile sheets (3, 20 scale) Street lighting will be provided along Santa Ana • Detail sheets (2) Boulevard and Fuller Street. Pedestrian level . Total Sheets: 4 lighting along the pedestrian path from Santiago 7.3 Drainage Improvements Street to the pedestrian bridge, the stairs, the pedestrian bridge, and the pedestrian promenade. 7.3.1 Hydrology & Hydraulics Report It is assumed that no Caltrans lighting is required. Tetra Tech will prepare hydrologic and hydraulic Fehr & Peers will prepare photometric calculations analyses, calculations, and reports to support in support of the street lighting and pedestrian required storm drain relocation and realignment. scale lighting plans. The following sheets are anticipated: Our analysis will begin with reviewing existing documents as well as Orange County Flood • Street Lighting Plans (2) Control drainage systems and as-built documents including review of topographic data and street improvement plans in the vicinity of the project area that will be provided by the City to understand the flow patterns of the existing drainage area and EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS future proposed conditions. There will need to be Street Flow/Catch Basin analysis. Street confirmation if the Interstate 5 sump to the north flow hydraulics of the existing roadway and outputs it's pumped flow to a pipe that leads to the catch basins will be analyzed for the south to the project site to join the main drainage roadway hazard during design storm pipe. This includes a site visit to the project site to events. review the watershed and the Caltrans pump Proposed Condition Alternative Measures. station. Conceptual designs will be developed to Based on topographic data, the improvement minimize storm flows to the proposed plans, and confirmation of the drainage patterns to project grade crossing and associated the site through coordination with Orange County pump station location. This will evaluate Flood Control District and Caltrans, Tetra Tech measures that may include diverting flows WTR will conduct a series of analyses based on around the project site, detaining water in the OCPW Hydrology Manual (OCHM) basins or offline catchments, and methodology generating high confidence flows stormwater infiltration. (per the OCHM Addendum) for flood control A technical memorandum will be prepared, design purposes that will include the following: summarizing the baseline existing condition • A Hydrology Study. This will include an of the project drainage area and include study assumptions, results, and findings for existing condition baseline study of the each task previously listed to inform the watershed, flow paths, concentration pump station proposed design and points, and routing delineations based on potential alternative measures that could be topography and pipe dimensions/elevations. It also includes land incorporated to limit the pump stationsizing. use, and land cover per the Orange County hydrology manual and available Orange After review and incorporation of the results of the County geomatics data. baseline study by the project design team and • Rational Method Analysis. Using the pump station design team, a proposed condition hydrology input, the rational method will be analysis will be performed incorporating new implemented in AES to determine time of grading, drainage patterns, and pump station and concentration and designed discharges for pipe locations, etc. This will include: the 10, 25, and 100 year events which • Proposed condition Hydrology Study aligns with both the City of Santa Ana and • Proposed condition Rational Method Orange County Public Works (OCPW) Analysis requirements. • Proposed condition Unit Hydrograph • Unit Hydrograph Analysis. Using the Analysis hydrology input, a unit hydrograph method • Proposed condition WSPG analysis to will be implemented also to determine include HEC-HMS for modeling the pump volumes discharged to the proposed pump station functionality station. • Proposed condition Street Flow/Catch • WSPG Analysis. Pipe hydraulics will be Basis analysis, and conducted using the Los Angeles County . Proposed condition Technical 2018 WSGP software for all the proposed Memorandum pipe systems that lead to the proposed pump station and pump station outlet pipe to the existing storm drain system. If the Caltrans pump on Interstate 5 to the north discharges into the project area, an evaluation of that pump system and resulting outflows will be included based on provided data. EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS 7.3.2 Pump Station (inclusive of structure, • General Notes, Abbrev and Const Notes electrical, mechanical, SCADA) and (1) Retention Basin . Horizontal Control Plan (2) The design of the pump station and retention • Overall Site Plan (1) design includes the following: • Storm Water Pump Station Site Plan (1) • Storm Water Pump Station including civil, • Storm Water Pump Station Grading Plan mechanical, electrical, control and (1) instrumentation and • Storm Water Tank Site Plan (1) • structural • Storm Water Tank Grading Plan (1) • Separate electrical building • Yard Piping Stormwater Pump Station Plan • Below grade storage (1) • Flow Control Discharge Valve Vault • Yard Piping Stormwater Storage Tank Plan • Connection to existing City storm drain (1) facility • Plan and Profile (4) • Civil Details (3) At time or proposal we envision the following • Mechanical Pump Station Plan (1) process: • Mechanical Pump Station Sections (1) • Mark Thomas Company will provide a • Mechanical Stormwater Discharge Control single point of connection for the storm Vault Plan (1) water conveyance within Santa Ana . Mechanical Stormwater Discharge Control Boulevard to a location near the storm Vault Sections (1) water pump station. The pump station will • Mechanical Details (3) include integral trash screens, a sediment • Structural General Notes (1) pit, weir wall and adjacent wet well for • Structural Design Criteria (1) submersible pumps. The storm water . Structural Special Inspections and pumps are assumed to be driven by Observations (1) variable frequency drives. • Structural Pump Station Foundation Plan • The storm water pump station will convey (1) storm water to an underground retention . Structural Pump Station Intermediate Floor structure Plan (1) • The underground retention structure is . Structural Pump Station Roof Plan (1) assumed to be either a cast-in-place . Structural Pump Station Sections (3) concrete underground storage tank or • Structural Valve Vault Foundation Plan (1) multiple HDPE cylindrical storage tanks • Structural Valve Vault Roof Plan (1) • A flow control vault with a motor operated • Structural Valve Vault Section (1) modulating plug valve to control the • Structural Pump Station and Valve Vault downstream water elevation into the City's existing system. Details (6) • Structural Electrical/Control Building Our scope of work includes preparing civil, Foundation Plan (1) mechanical, structural, and electrical and controls • Structural Electrical/Control Building Roof and process and instrumentation construction Plan (1) drawings for a stormwater pump station and • Structural Electrical/Control Building retention design. Sections (1) Design Plans for the pump station and retention • Structural Electrical/Control Building design are expected to include the following Elevations (2) sheets: • Structural Electrical/Control Building Details (3) EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS • Structural Stormwater Water Tank Mark Thomas will prepare construction drawings Foundation Plan (1) for the Storm Drain Plan relocations for the 35%, • Structural Stormwater Water Tank Roof 65%, 95%, 100%, and Final submittals. It is Plan (1) assumed that the following is required: • Structural Stormwater Water Tank • Plan and Profile sheets (5, 20 scale) Elevations (2) • Detail sheets (2) • Structural Stormwater Water Tank Details • Total Sheets: 7 • (4) 7.4 Water Quality Electrical General Sheet (1) • Electrical Stormwater Pump Station Site 7.4.1 WQMP Plan (1) Tetra Tech will prepare a WQMP for the project as • Electrical Stormwater Pump Station Power required for urban runoff from municipal separate Plan (1) storm systems (MS4 Permit). The scope of the • Electrical Stormwater Pump Station Control WQMP shall include recommendation for post Plan (1) construction permanent best management • Electrical Stormwater Pump Station practices (BMP's), including source control Lighting Plan (1) (structural and non-structural) and treatment • Electrical Stormwater Pump Station BMPs. Grounding Plan (1) • Electrical Stormwater Tank Power and Scope assumes recommendations for BMPs shall Control Plan (1) be incorporated into the projects PS&E for the • Electrical Stormwater Control Building design tasks by Mark Thomas. Base project data Power Plan (1) for SWPPP preparation (areas, slopes, etc.) will be • Electrical Stormwater Control Building provided. Control Plan (1) Scope assumes SWPPP will be provided by the • Electrical Stormwater Control Building construction contractor per the RFP. Lighting Plan (1) 7.4.2 Water Quality/BMP Plans • Electrical Stormwater Control Vault Power and Control Plan (1) Mark Thomas will prepare construction drawings • Electrical Stormwater Control Vault Lighting for the Water Quality/BMP Plans for the 35%, Plan (1) 65%, 95%, 100%, and Final submittals. The • Electrical Single Line Diagram (1) Layout and details will be included in the Storm • Electrical Conduit Schedules (2) Drain Plans and Details as part of task 7.3.3. • Electrical Pump Control Schematic (1) 7.5 Planting & Irrigation • Electrical Details (3) Mark Thomas will prepare Planting and Irrigation • P&IDs (3) plans for the 35%, 65%, 95%, 100%, and Final • Total sheets: 80 submittals. a conceptual planting layout plan and a Tetra Tech will rely on geotechnical design plant palette for City review prior to proceeding parameters provided by Mark Thomas. with the 65% submittal. The following submittal It is assumed the Pump Station and retention milestones will incorporate updates based on the improvements are within properties that will be City's comments on the conceptual planting layout affected with the Project. Therefore, Tetra Tech will plan. The planting plans will include a complete prepare the needed plans for relocation or plant layout, plant callouts and notes, and quantity demolitions and re-establishment (such as sheets. Shrubs will be shown with hatch patterns irrigation, landscape, electrical services, lighting, in the PS&E package. gas services, communication, etc.). The irrigation layout will be prepared and will 7.3.3 Storm Drain Plans include irrigation head and valve locations, valve callouts, and point-of-connection callouts and EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS notes. Lateral line sizing and notation will be estimate provided will be updated based on City included at the 95% submittal. The irrigation comments and market data at the 35%, 65%, 95%, system is assumed to be a new system connecting 100%, and Final PS&E submittals that include a to the existing water meters. response to comments from subsequent If as-built drawings with sufficient information are submittals. not available, planting and irrigation removal and All estimate submittals will be both in excel and repair areas will be identified with callouts only. PDF formats with each submittal. It is assumed that the following is required: 7.8 Construction Schedule • Irrigation Notes and Legend (1) Mark Thomas will provide a detailed CPM method • Irrigation Plans (4) schedule of construction activities in Microsoft • Irrigation Details (2) Project format based upon our assumed staging • Planting Notes and Legend (1) plans and design efforts. The initial Construction • Planting Plans (4) Schedule will be supplied at the 65% PS&E • Planting Details (1) submittal with updates with the 95%, 100%, and • Total sheets: 13 Final PS&E submittals that include a response to 7.6 Specifications comments from subsequent submittals. Task Deliverables- Mark Thomas will prepare specifications packages using the latest APWA Standard Specifications for • Concept Submittal to SCRRA Public Works Construction (Greenbook)/Caltrans Planting Concept Standard Specifications and consistent with the 30%/60%/90%/100%/Final Plan and Cost current City format. We anticipate the City will Estimate Submittals aligned with SCRRA provide the boilerplate contract documents to be • 60%/90%/100% Specifications & included in the specifications package. We will Construction Schedule work with the City on assembling the entire contract document package. Specifications will be Task 8 Railroad & Structural Design provided, starting with full special 8.1 Track Plans provisions/technical specifications at the 65% PS&E submittal. The 95%, 100%, and Final PS&E 8.2 SCRRA Rail Bridge submittals will include a response to comments 8.2.1 Type Selection from subsequent submittals. Biggs Cardosa will develop a structure selection 7.7 Quantities & Cost Estimates analysis in accordance with §11.6.1 of the SCRRA A cost estimate will be prepared to inform the City Design Criteria Manual for the railroad bridge. of the upcoming financial obligation and to provide Along with discussing span arrangement, an engineer's estimate as a basis for the design. substructure configuration, etc., constructability will The estimate will show quantities and unit prices be a primary focus of the Bridge Type Selection for each work item along with appropriate Report. Attachments will include a Bridge General mobilization and contingency costs. For structural Plan and a rough order of magnitude construction items, Caltrans BEES format will be used. We will cost estimate. research the latest unit prices available, Caltrans Assumptions: database information and Caltrans latest The Bridge Type Selection Report will be Construction Cost Manual, and consult with the focused on a single alternative based on City on specific prices and use our own information SCRRA concurrence on Limited Work from other recent bids as available to ensure the unit prices are current. We will also coordinate and Windows and Absolute Work Windows conduct value engineering study/analysis for any scenarios. proposed improvements during the design. The This scope does not anticipate the preparation of multiple superstructure and EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS substructure alternatives. Rolled steel . Deck Drain Details (1) beams are assumed to be the most • Architectural / Aesthetic Details (2) preferable alternative for SCRRA and the • Approach Slab Details (2) City, and Type I or Type II CIDH or CISS • Total Sheets: 36 foundations will be preferrable over a pile cap. To maintain independence for the check • One (1) construction staging alternative will calculations, Biggs Cardosa recommends that the be considered for the Bridge Type 65% structural calculations be transmitted to the Selection Report. Alternative may include: City and SCRRA (if required), but the independent 1) Piles located outside of tracks to review team should not review until both firms are minimize railroad work windows, 2) piles ready to reconcile structural calculations. located within tracks that would reduce Assumptions: structure cost but would require longer . The 35% Plans are anticipated to consist of Limited Work Windows in addition to the General Plan prepared for the Bridge Absolute Work Windows, and 3) an Type Selection Report and a Foundation alternative that could eliminate the need to Plan. use Slide -In Bridge Construction. This scope assumes that the bridge • The rough order of magnitude construction drawings will be developed with traditional cost estimate will be based on estimated 2D Iinework, and Mark Thomas or others costs per square foot. Detailed quantity will use the 2D Iinework to develop 3D calculations and development of unit prices models for visualization purposes. are not anticipated for this task. This scope assumes that the preferred • This scope assumes one (1) round of alternative resulting from Task 8.2.1 is review comments from SCRRA and the consistent with the general assumptions in City will be provided concurrently, or that this Scope of Work, and that the selected the City will review prior to submission to construction staging alternative will consist SCRRA. of constructing foundations outside of the 8.2.2 Plan Preparation tracks and using Slide-In Bridge Biggs Cardosa will prepare plans and structural Construction methods. calculations for the railroad bridge. Plans are Structural calculations will be prepared in anticipated to include a General Plan, General accordance with AREMA, SCRRA design Notes, Foundation Plan, Bent and Abutment criteria, and Caltrans manuals. Structural Layouts, Staged Construction Details, and detail calculations will be submitted at the 65% sheets. milestone (Draft), reconciled with the independent structural check calculations, The following sheets (and number of sheets) are and then a Final set of structural anticipated for the Santa Ana Boulevard calculations will be prepared. The Final Underpass: Structural Calculations will be signed and • General Plan (1) sealed by a licensed engineer in the State • Typical Sections (1) of California.• General Notes (2) Biggs Cardosa will supply plans and structural calculations for inclusion in the • Construction Staging (8) SCRRA submittal packages at the City- specified milestone submittal (e.g. the 65% • Abutment & Bent Layouts and Details (8) plans will be packaged by other into a 60% • Girder Layout & Details (6) SCRRA submittal). • Bearing Details (2) Comments received on a milestone • Walkway Details (1) submittal will be addressed at the • Waterproofing Details (1) subsequent submittal. This scope does not EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS assume preparation of Draft 65% Plans . Foundation Plan (1) and Final 65% Plans, for example. • Abutment Layout (2) 8.2.3 Independent Check • Abutment Details (3) • Bent Layout (1) An independent design check of the rail bridge will . Bent Details (3) be performed in conformance with Caltrans Bridge . Typical Section (1) Design and Details Manual and SCRRA standards and design manuals. Calculations will be • Girder Layout (1) performed to check the bridge layouts and • Girder Details (2) structural integrity. Upon completion of the • Railing Details• Joint Details ) independent check, discrepancies between the designer and checker will be reconciled for plan • Miscellaneouss Details(1) updates in the following submittal. Log of Test Borings (3) • Total Sheets: 23 8.3 Pedestrian Bridge 8.3.1 Type Selection 8.3.3 Independent Check Mark Thomas will perform an independent design Mark Thomas will prepare a Structure Type check of the pedestrian bridge in conformance with Selection Report to assist the City in determining Caltrans bridge design procedures. The the best suited structure type for the project. The independent check will be completed by an Type Selection Report will discuss geotechnical, engineer who was not involved in the original hydraulic, seismic, constructability, aesthetic, design of the structure. Calculations will be utility, and drainage issues related to the structure. performed to check the bridge layouts and A final proposed alternative will be recommended structural integrity. Upon completion of the in the report, which will include a General Plan, independent check, discrepancies between the Foundation Plan, and General Plan Estimate for designer and checker will be reconciled and plans the recommended alternative. updated. The pedestrian bridge is assumed to be a two- 8.4 Retaining Walls span, prefabricated steel truss structure. No other bridge superstructure types will be considered. 8.4.1 Plan Preparation 8.3.2 Plan Preparation Mark Thomas will prepare structural calculations and plans for the retaining walls, including Mark Thomas will prepare structural calculations staircase details between retaining walls adjacent and plans for the recommended bridge alternative. to northwest corner of the Pedestrian For the purposes of this scope of work, it is Overcrossing, with the proposed wall type for each assumed that a two-span, prefabricated steel truss location. For the purposes of this scope of work, it is the preferred structure alternative. The structure is assumed that combination of soldier pile walls design will be in accordance with AASHTO LRFD and/or secant pile walls (top down construction Guide Specification for the Design of Pedestrian method) and a Cast-In-Place (CIP) gravity Bridges, 2nd Edition with the California cantilever concrete retaining walls (bottom up Amendments and Caltrans Seismic Design construction method) will be utilized for the 6 wall Criteria, Version 2.1. The 2025 Caltrans Standards locations. and current versions of the Caltrans Structure Technical Policies and Bridge Design Manuals will The structure design will be in accordance with be used. It is assumed that the following plan AASHTO LRFD Bridge Design Specifications, 8th sheets will be prepared: Edition with the California Amendments and SCRRA standards and design manuals. The 2025 • General Plan (1) Caltrans Standards and current versions of the • Index to Plans(1) Caltrans Structure Technical Policies and Bridge • Deck Contours (1) EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS Design Manuals will be used. It is assumed that • Demolition details, sequencing, temporary the following plan sheets will be prepared: shoring, and protection notes(1) Retaining Walls Sheet Description • Structure Site Plan (1) • Platform Canopy Details (1) • General Plan (1) • Canopy Foundation Plan and Framing • Index to Plans(1) Plan (1) • General Notes (1) • Platform and Connection Details (1) • Construction Details (1) • Additional Concrete Details (1) • Structure Plan (9) • Additional Canopy Details (2) • Wall Details (8) • Total Sheets: 11 • Drainage Layout (2) Mark Thomas will perform an independent design • Railing Details Drainage Details is (2) check of the Pavilion Structures in conformance • Aesthetic Details (1) with CBC, CEBC, and ASCE 7 design • requirements. The independent check will be • Miscellaneous Details(2) completed by an engineer who was not involved in • Log of Test Borings (6) the original design of the structure. Calculations • Total Sheets: 36 will be performed to check the layouts and 8.4.2 Independent Check (non-std walls) structural integrity. Upon completion of the independent check, discrepancies between the Mark Thomas will perform an independent design designer and checker will be reconciled and plans check of the retaining walls in conformance with updated. Caltrans bridge design procedures. The independent check will be completed by an 8.6 Aesthetics engineer who was not involved in the original Structure aesthetics concept design and details will design of the structure. Calculations will be be prepared during PS&E for bridge and retaining performed to check the layouts and structural walls, including up to one (1) plan sheet, one (1) integrity. Upon completion of the independent section sheet and two (2) detail sheets to support check, discrepancies between the designer and the MT Transportation and Structure Team. The checker will be reconciled and plans updated. aesthetic design scope assumes one design per 8.5 Entry Pavilion/Canopy Remodel component, including the bridge barrier, pedestrian Pavilion Structures work consists of removing overcrossing barrier, fence, and retaining walls. existing Entry Pavilion and portion of existing 8.7 Geotechnical Investigation & Report Canopy structure. Mark Thomas will prepare Geotechnical design shall be conducted in structural calculations and plans for the cut and conformance with current City, Caltrans, and reface of the canopy structure. For the purposes of SCRRA standards, design manuals, and this scope of work, it is assumed that the cut and requirements. reface will match existing and City will provide all as-built plans for the existing Canopy structure and Consultant shall conduct a site visit to observe the Entry Pavilion Structure. The structure design will topography and visualize the proposed be in accordance with California Building Code improvements at the project location. Consultant (CBC, 2025), California Existing Building Code shall review available subsurface data from nearby (CEBC, 2025) and ASCE 7-22. It is assumed that structures or published geologic maps, to the following plan sheets will be prepared: determine general subsurface conditions at the Pavilion Structure Sheet Description project site. Geotechnical borings shall be performed by the Consultant. • Structural general notes, design criteria, Consultant shall provide geotechnical, geologic special inspections (2) and seismic design recommendations. Consultant • Structural demolition plan (1) shall provide geotechnical and foundation EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS recommendations for roadway, bridges, retaining Results obtained from the field and laboratory walls, and other structures as required. testing shall be used to establish an idealized soil Consultant shall prepare a preliminary profile and strength parameters for bridge and geotechnical report with information gathered retaining wall foundation design, and slope stability during the site visit and review of existing and settlement calculations for the approaches. subsurface data,geotechnical borings, results Consultant shall provide information on obtained from the alternative analysis and the remediation measures if the site soils are corrosive preliminary bridge and retaining wall foundation to concrete or steel structures. R-value shall be data. used to determine composite pavement structural sections using Traffic Indices. Consultant shall prepare and submit a geotechnical review and exploration plan for the City to review. Consultant shall obtain right-of-entry permits prior Number of Approximate to exploration. Geotechnical borings within the Design Element Borings Depth (feet) railroad ROW or adjacent with the potential to foul the tracks will require SCRRA review with right of Rail Bridge and 2 125 entry permit, training, and flagging. To reduce the Pedestrian Bridge 2 175 delay in permitting and flagging time, borings will be placed outside of the railroad ROW. Retaining Walls 3 30—60 Consultant shall conduct subsurface investigation Roadway 3 5 — 10 per AASHTO requirement and evaluate the results Improvements in accordance with specified testing criteria. AASHTO requires a soil boring at each bridge A qualified geotechnical engineer shall prepare a support location where substructure width is less Geotechnical Report for foundation design of the than 100 feet; minimum of two borings are required bridges, retaining walls, pump station, and per location where substructure width is greater roadway pavement and embankment. Sufficient than 100 feet. Since the bridge substructure width, borings and material samples shall be taken to measured from one edge of the pedestrian bridge determine the road structural section and slope to the other edge of the railroad bridge, is less than stability. Consultant shall propose a Traffic Index 100 feet, one set of borings is sufficient for both (TI) for the all lanes and obtain City concurrence. It bridges. shall be the responsibility of the Consultant to For retaining walls, a soil boring is required every notify Underground Service Alert and provide 100 to 200 feet. For pavement, a boring shall be traffic control. Consultant shall tie position of performed every 500 to 750 feet. Based on this boring locations, with elevation. information, consultant's geotechnical field The Foundation Report shall also include: investigations plan is presented in the table below. The proposed approximate boring depths will be • Nature of materials found on the site. raised if refusal is encountered. The boreholes will • Liquefaction potential. be excavated using a truck-mounted or track- . Any geological hazards that may exist and mounted drilling rig. Asphalt concrete cold-patch recommend mitigation measures. will be used to replace asphalt that is removed by . Seismic design data in accordance with excavations. Consultant shall analyze the results Caltrans / AREMA seismic design criteria. and present them in the geotechnical report. The It shall be assured that the design parameters and geotechnical report shall be prepared to include recommendations for design and construction of potential construction difficulties are identified and bridge foundations, earth retaining structures, cut addressed, together with the proper mitigation and fill slopes, pavement, and drainage facilities measures in the Geotechnical Report. For the bridge structure, alternative types of foundations shall be evaluated to insure the selection of the EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS most suitable type of foundation. A log of Test Task 9 Right of Way Borings sheet shall be prepared and included as part of the report and as part of the structure plans. 9.1 RNV Requirements Map This Log of Test Borings sheet shall be prepared in 9.2 Legal Descriptions & Plats accordance with Caltrans Standard Procedures. • Laboratory Testing — Bulk and disturbed / Mark Thomas will prepare up to twenty (20) legal undisturbed samples shall be selected for descriptions and plat map exhibits for required real laboratory testing. All tests shall be property interests, including but not limited to any conducted in accordance with Caltrans temporary construction easement and/or right or Test Methods or ASTM Standards. entry agreements. Legal descriptions and plats to be prepared under the responsible charge of a • Engineering Analyses — Results obtained California Licensed Professional Land Surveyor. from the field and laboratory investigation program shall be used to establish idealized soil profiles and design soil Assumptions parameters for bridge foundation design. • Upon changes from coordination with Assumptions corresponding agencies or due to • No permit fee was assumed for the City construction, up to two (2) revision rounds encroachment permit. $3,000 was allocated will be made to each legal description and for County well permits. plat map. Revisions to be minor geometric • Railroad entry permit, railroad insurance, or dimension changes only. and flagging are not needed. Task Deliverables • Private property permits and access will be Twenty (20) Legal Description & Plat Map provided by others. Site-specific traffic control plans are not Exhibits and traverse closure calculations • in PDF format required; CA MUTCD will be used for traffic control plans. 9.3 Appraisal Maps • No time-history or site-specific ground Utilizing the completed landnet basemap will help response analyses. establish existing rights necessary for planning • Borings will be patched with rapid set acquisition needs. Mark Thomas will utilize ArcMap concrete with black dye to replace asphalt GIS to create a consolidated database of that is removed by excavations; no hot ownership and potential acquisition areas. An mix/sawcut repair. Appraisal Map Exhibit will be produced, showing Task 8 Deliverables: proposed acquisitions overlaid on aerial imagery. • Concept Submittal "A" to SCRRA These exhibits are designed to be clear and easily• 30%/60%/90%/100%/Final Plan and Cost understood by appraisers, land agents, and Estimate Submittals aligned with SCRRA property owners. It is assumed that a single plan submittals "B" through "E". sheet covering the project limits will be prepared. • 60%/90%/100% Specifications & 9.4 Appraisal Services Construction Schedule Title Reports • Aesthetic Concepts • Draft and Final Geotechnical Report Monument will procure preliminary title reports and copies of all underlying documents for each property to determine present ownership, encumbrances affecting the subject property, and matters to be cleared and taken "subject to" as part of the transaction. Monument will perform the following: EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS • Order and examine Preliminary Title During the appraisal process, Monument will be Reports/Litigation Guaranties, determine responsible for the following tasks: title deficiencies, develop a plan to resolve Prepare appraisal scope, fee, and schedule and cure title deficiencies, and clear liens for each property. and encumbrances. Prepare and deliver appraisal notices to • Deliver all necessary documents to the title property owners. and escrow companies and shall be • Conduct field reviews of property with responsible for the preparation and completion of such documents. Monument appraiser. will be responsible for managing and Make weekly contact with appraisers to monitoring the title and escrow companies update progress. to ensure timely delivery. 0Review appraisal reports for quality and • Assist the City, its consultants, and agents accuracy. in resolving issues affecting marketable title Appraisals will be prepared in accordance with to properties through, among other things, USPAP requirements, and will contain the recordation of corrective instruments and/or following: other appropriate means. • Provide necessary assistance to the City to Adequate description of the physical clear exceptions stated in the preliminary characteristics of the property being title report unless waived by the City in appraised (and, in the case of a partial writing. acquisition, an adequate description of the Record releases of deeds of trust, grant remainder). • Any identified personal property. deeds, certificates of acceptance, and other related documents required with respect to Statement of any known or observed the transfer of each property. encumbrances and the location, zoning, present use, and year sales history of the Upon completion of the project, provide the Policy property. of Title insurance; the cost of such will be paid • An analysis of the property's highest and directly by the City through escrow. best use. Deliverables • All relevant approaches to value are Up to 11 Title reports consistent with established federal • appraisal practices. If more than one Assumptions: approach is used, there will be an analysis • The title report for the County of Orange and reconciliation of the approaches to (OC Public Works Facilities Operations) is support the appraiser's opinion of value. to be combined into a single title report. A listing and analysis of comparable sales, • A separate Title Report for the railroad is including a description of all relevant required. physical, legal, and economic factors such as parties to the transaction, source, and Appraisals method of financing, and verification by a All appraisals and appraisal reviews used for the party involved in the transaction. acquisition of real property will be prepared in A statement of the value of the real accordance with 49 CFR Part 24 and the Uniform property interest to be acquired and, for a Standards of Professional Appraisal Practice partial acquisition, a statement of the value (USPAP). A single self-contained appraisal report of the damages and benefits, if any, to the will be prepared for each property acquisition that remaining real property, where will contain relevant project-related data, subject appropriate. property information, market comparables, and an analysis of the appraiser's value conclusions. EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS • The effective date of valuation and the date and develop the reasons for any of the appraisal report, with a signed disagreement. certification of the appraiser. Review appraisals will be forwarded to the Deliverables: City for the establishment of just compensation prior to the preparation of • Up to 12 appraisal reports. offers to acquire the proposed land rights Assumptions: for the project. • Appraisal mapping and legal descriptions & Deliverames„ plat maps to be provided by others. • Up to 12 appraisal reviews. • Appraisal fees may vary based on actual market rates at the time of assignment. Fixtures and Equipment Appraisal Appraisal Review In providing fixtures and equipment appraisal services to the City, Monument will oversee Review appraisals will be provided for each Desmond Marcello & Amster (DMA) to provide the appraisal, in accordance with State and Federal following: law and City policy as required. The review appraiser will, as appropriate: Communicate with the City to ascertain the scope of the assignment. • Identify the intended users and use of the • Coordinate with real estate appraiser, review, and the purpose of the relocation agents, acquisition agents, and assignment. attorneys. • Identify the following for each appraisal • Prepare a complete inventory of the assets under review: at the subject business location. This — Appraiser and firm who completed inventory includes the make, model, and the assignment. serial number (if applicable) of all items, a — Subject property. description of the assets, as well as an — Effective date of the appraisal and observation of their age, condition, method opinion of value. of installation (if applicable), and — Property and ownership interest photographs. appraised. Review any documentation related to the • Identify the scope of work to be performed. assets provided by the business owner • Develop an opinion as to the completeness and/or manager, including invoices, of the material under review, given the depreciation schedules, and construction scope of work applicable in the contracts. assignment. Interview business owners and/or • Develop an opinion as to the apparent managers. adequacy and relevance of the data and Research the marketplace for each of the the propriety of any adjustments to the assets identified on-site. Such research data, given the scope of work applicable in includes reference to a variety of the assignment. publications, as well as discussions with • Develop an opinion as to the individuals knowledgeable about the appropriateness of the appraisal methods market for the assets. and techniques used, given the scope of Coordinate with other appraisers to avoid work applicable in the assignment, and duplication of compensation. develop the reasons for any disagreement. • Apply valuation methods, including the • Develop an opinion as to whether the Market Approach and Cost Approach, to analyses, opinions, and conclusions are the subject assets. appropriate and reasonable, given the • Prepare the appraisal report for scope of work applicable in the assignment, submission, including replacement cost EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS new, depreciated value, and salvage value Compensation, plat maps and legal in place. descriptions, and Title VI Information. • Maintain files in accordance with USPAP • Monument's acquisition agent will attempt and Caltrans Right-of-way Manual; and to meet personally with each property • Provide expert testimony and litigation owner to present the offer and discuss the support, as required. acquisition process. Deliverables: • Negotiate in good faith with each property owner or their agent or representative and • Up to 7 FF&E appraisal reports address any questions or concerns that Assumptions: may arise during the acquisition process. • Fees for FFE Appraisal Reports are • Establish and maintain an acquisition file estimated based on the currently available for each property owner and maintain a file limited information. Additional Appraisals checklist pursuant to the City's may be required, which may result in specifications. additional fees. • Promptly transmit executed documents to the City for acceptance and processing. 9.5 Acquisition Services • If necessary, prepare and submit a Letter of Based on our understanding of the project and the Recommendation for any proposed information provided by the City, Monument administrative settlements, which will assumes that the Project will require the include a chronology of the negotiation acquisition of property rights from up to 14 owners, efforts, and provide supporting including two billboard owners. Monument will documentation and an explanation of the provide all services required for the City to acquire rationale behind the recommendation. the right-of-way necessary for the construction of Escrow Coordination —Serving as liaison the Project. All tasks will be performed in between the City and the title company, we accordance with applicable Federal, State, and will facilitate the opening of escrows, assist local regulations, as well as the City's internal the escrow company in obtaining any policies and procedures. Specifically, Monument necessary additional documentation, will: supervise and review the closing of escrows, and review closing statements for • Coordinate and manage the acquisition completeness and accuracy. process with the City, legal counsel, design Our primary goal is to reach an agreement team, property owners, and tenants, along with each property owner, and we will with the title company, appraisers, and collaborate with the City to develop other consultants to ensure effective cross- solutions that achieve this goal. Should discipline communications. negotiations reach an impasse, we will • Review right-of-way plans, appraisal provide a written recommendation for reports, title reports, appraisal maps, legal condemnation action, including all required descriptions, and all other pertinent justification and supporting documentation. documents. • Provide bilingual acquisition agents as • Prepare acquisition offer packages needed. consisting of the City's written purchase • Upon project completion, completed offer, appraisal summary statement, acquisition files will be provided acquisition brochure, acquisition electronically for each impacted owner. agreement, conveying instruments (Grant Deed, Permanent and/or Temporary Deliverables: Easements, etc.), Certificate of Up to 11 executed Agreements and Acceptance, recommendation of Just Deeds/Easements. EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS Assumptions: . Prepare a Relocation Plan in accordance • 90 Day negotiating period from the date of with applicable guidelines. the first written offer. • Meet personally with each prospective • One offer package per impacted displacee to ascertain the nature and scope property/owner. of relocation assistance required, to inform • Does not contain fees for condemnation the displacees of their rights, and to explain support or utility coordination. the relocation process. • The County of Orange (OC Public Works Determine each displacee's eligibility for Facilities Operations Division) property is relocation assistance; prepare an estimated combined into one acquisition timeline for relocation and prepare an estimate of the amount of relocation Tenant Acquisition benefits to which each displace is eligible. • Prepare all applicable claim forms, secure For acquisitions that result in the need to acquire claimant's signatures on claim forms, and non-residential tenant interests, including submit forms to the City for review, Improvements Pertaining to the Realty, fixtures & acceptance, and payment. equipment, leasehold improvements and/or an . Conduct appropriate searches for interest in the property to be acquired, Monument relocation replacement sites and provide will prepare and present an unsegregated offer to relocation site referrals to displacees. the tenants shortly after presenting an offer . Perform any other normal procedures and package to the property owner. As needed, we will processes to implement the relocation also: assignment and provide any other • Obtain and review lease agreements supporting information and correspondence • Determine any possessory interests to be required by the City. relinquished • Prepare and deliver a Notice of Relocation • Facilitate discussions regarding the Eligibility to the business owner. apportionment of just compensation • Prepare a complete inventory of personal • Perform Uniform Commercial Code filings property and trade fixtures and assist the and bulk sale transfers business owner to obtain at least two bids • Prepare all required agreements, offset from licensed and bonded moving statements, Estoppel Certificates, and companies. deeds • Monitor each move to ensure compliance with all regulations and agreements. Deliverables: • Assist the displaced business in obtaining • Tenant Acquisition for up to 15 Tenants all documentation necessary to receive Business Relocation entitlements. • Maintain a detailed diary of all contacts Based on information provided by the City, made and services provided to the Monument assumes that the Project will require displaced business. the relocation of up to 5 businesses, one personal • Calculate and review all relocation benefit property move, and two billboards. Monument will amounts and allowances. ensure that displaced businesses promptly receive advisory services and relocation benefits in Deliverables- advisory with the Uniform Relocation and Real Relocation assistance services for up to 5 Property Acquisition Act; the California Relocation businesses, one personal property moves, Assistance and Real Property Acquisition and two billboards. Guidelines; the Caltrans Right-of-Way Manual; and the City's internal policies and procedures, as applicable. Monument will: EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS Assumptions: Confirm recordation of deeds and issuance • Number of impacted businesses is of title insurance policies upon close of estimated. Additional fees may be required escrow if multiple businesses are found to be Deliverables operating within the same building or unit. Escrow Coordination for up to 13 • Referrals to impacted businesses will be transactions provided every two (2) weeks, as available, for a period of up to eight (8) months from Certification the date of issuance of the Notice of Monument will assist the City with the preparation Eligibility. and submission of all required Caltrans Right-of- • Does not contain fees for payment of Way Certification forms and supporting security deposits, moving services, or documents. Monument will coordinate with eligible relocation benefits. Caltrans staff to address any questions or • Fees for Business Relocation Assistance concerns and will assist the City to ensure the are estimated based on current available ultimate acceptance and approval of the information. Additional Relocations may be Certification. Specifically, Monument will: required, which may result in additional fees. Escrow Coordination • Draft, review and revise Right-of-Way Certification forms. Once an offer has been accepted and the • Compile and submit all supporting property purchase agreement approved by the City, acquisition, relocation, and other applicable Monument will coordinate escrow and title documents. activities to support the timely and compliant • If necessary, coordinate with relevant closeout of the acquisition. This process includes parties to compile and submit utility the following steps: coordination back-up documents. • Transmit original executed acquisition • Coordinate with Caltrans staff to facilitate documents to the escrow company and the timely review and approval of request an updated Preliminary Title Report Certification. from the title company • Coordinate and attend up to 3 meetings • Review the updated title report and prepare with Caltrans staff to review and discuss a memorandum identifying any Certification forms and/or supporting disapproved title exceptions documentation. • Coordinate with the escrow company as • Hold up to 3 meetings with the project team escrow instructions are prepared and to monitor certification progress and transmitted, including delivery of the schedule. purchase contract to the title company Deliverables • Support escrow in satisfying monetary Approved and accepted Caltrans Exhibit liens, prorating taxes, and clearing adverse 13-B (Right-of-Way Certification) or title exceptions and encumbrances equivalent required Caltrans forms. • Coordinate with the City for the deposit of estimated closing funds into escrow upon 9.6 Property Management Services escrow's request Monument provides comprehensive property • Provide ongoing support to the escrow management and maintenance services following officer to facilitate the execution of escrow acquisition to support the City through the instructions, title clearance documentation, transition from occupancy to demolition or and the processing of wire transfers construction. Our team conducts initial property inspections, confirms occupancy status, and EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS oversees all aspects of the site. Services include . One-time set up and removal of security coordinating utility transfers and disconnections, fencing, if needed. The fee assumes 100 facilitating short-term rental agreements, collecting linear feet of fencing for a six-month period. rent, and issuing notices to vacate in accordance • One-time locksmith/rekeying service. with state law. We review and update existing • Security Measures: Fee includes the option leases and agreements, prepare new agreements of one security measure (security, fencing, for the City's approval, and coordinate with escrow or board-up) per parcel. companies for the transfer of leases, rents, and security deposits. Monument also maintains Deliverables: detailed tenant databases and submits weekly Property management for up to 4 status reports that summarize key property details, Properties including tenancy, rent, notices issued, vacancy Assumptions: dates, and demolition timelines. • All direct costs associated with the To ensure each property is secure and maintained subconsultant property management while awaiting demolition or construction, services are not included in the subject Monument provides full interim management fees and are to be paid via the trust services. This includes site security such as account or directly by the City. fencing and board-up, vendor coordination for The scope and fees of property property maintenance, graffiti and nuisance management do not include the initiation or abatement, utility account setup and payments, management of trust accounts. and trust account establishment for collected rents Fees for Property Management are and deposits. Our team coordinates access for estimated based on available information. inspections, oversees hazardous materials testing Additional property Management may be and abatement, and manages demolition activities required. including removal of underground storage tanks and compliance with environmental regulations. 9.7 Business Goodwill Appraisals Monument ensures all properties are Monument's business goodwill appraiser will professionally managed and transitioned in full perform the necessary research, investigation, and compliance with local, state, and federal analysis to provide written appraisal reports in requirements. compliance with the standards of the Uniform Property Management fees (up to six months) Standards of Professional Appraisal Practice include, per parcel: (USPAP) as it pertains to business valuations. Goodwill work will encompass steps including, but • Fees up to six months of property not limited to, the following: management service, including coordination of rent collection and • Communicate with the City and/or coordination with the City. All rent representatives to ascertain the scope of payments to be payable directly to City. the assignment and provide responsive • One board up service. proposals for each task order. • One weed abatement service. • Communicate with the subject business • One graffiti cleanup service. and/or representatives to commence the • One trash removal/property cleanup data gathering process. service (excludes hazardous materials). • Review and analyze the financial • Security service to consist of one unarmed statements of the subject business, guard performing one daily physical patrol including internal income statements and and inspection. balance sheets as well as tax returns. • Bi-monthly pest control services. • Interview the owners and/or managers of • Landscaping services. the subject business, and/or review deposition transcripts. Such EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS interviews/depositions are intended to • Appraisal Maps & Appraisals provide the appraiser with a thorough • Acquisition Documents understanding of the business's products, operations, management, employees, Task 10 Utility Coordination marketing, competition, and industry, as well as an understanding of recent financial This task continues utility coordination through the trends and outlook. final design, includes coordination of utility Conduct site and area inspections of both relocation design and schedule, and supporting the • the subject location and the business agreements. relocation site, if applicable. 10.1 Ongoing Utility Coordination • Review leases and other contracts 10.2 Utility Notifications & Conflicts pertinent to the business operations. • Coordinate with other professionals, such 10.3 Utility Agreement Support (Optional) as fixtures and equipment appraisers, real Task Deliverables: estate appraisers, and relocation consultants, to avoid duplication of Meeting Agendas, Minutes & Exhibits compensation. 0Utility Notifications B&C, Response Log • Research the business industry, economic Conflict Matrix factors affecting the business, and the Task 11 Traffic Management Plan marketplace for sales of businesses similar to the subject. Fehr & Peers will prepare a Traffic Management • Investigate the impacts of the taking and/or Plan (TMP) to provide continuous traffic circulation relocation, if applicable, on the business's and access, with space for safe and efficient revenues and profits in the "after" construction. The TMP will be coordinated with condition, taking into consideration project stakeholders to include but not be limited potential betterment. to: • Implement valuation methods, such as the 1. Orange County Transportation Authority Income Approach (i.e., Discounted Cash (OCTA) Flow Method, Capitalization of Cash Flow 2. Southern California Regional Rail Authority Method) and Market Approach (i.e., (SCRRA) Discretionary Cash Flow Multiplier Method, 3. California Public Utilities Commission EBITDA Multiplier Method), to determine (CPUC) the value of the business' goodwill in both 4. California Department of Transportation the before condition and in the after (Caltrans) condition. 5. Businesses • Prepare a valuation report in compliance 6. Local neighborhood associations, and with USPAP. 7. Other public or private agencies/utilities or • Attend any required meetings or parties. conferences with the client to address appraisal-related questions. The development of the staged construction and traffic detours, closures or alterations to traffic Deliverables: patterns will be included. The plan will detail the • Up to 2 Billboard Goodwill Appraisals use of temporary traffic control devices, such as • Up to 3 Business Goodwill Appraisals cones, drums, barricades, and signs, all of which will comply with the California MUTCD. Any temporary roadway will be engineered to the same Task Deliverables: design standards as new construction, including • R/W Requirements Map alignment, pavement, markings, and • Legal Descriptions & Plats pedestrian/bicycle facilities. EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS The TMP shall be developed according to Caltrans Task 13 Bid & Construction Support TMP Guidelines. TMP strategies include: 1. Project Description Support will continue through the bid and 2. Public Information construction phases of the project. 3. Motorist Information 13.1 Bid Support 4. Incident Management 5. Construction Strategies 13.2 Conformed Documents 6. Demand Management 13.3 Construction Support 7. Alternate Routes (or Detours) 8. Layout Sheets Task Deliverables: 9. Typical Cross Sections • Response to Contractor RFIs 10. Project Schedule • Contract Bid Review The Construction scenario in the Traffic/Circulation • Review of Shop Drawings & Submittals Study Update is anticipated to evaluate the • Construction Change Request Review corridor with one lane in each direction. However, • Additional Drawings/Exhibits it assumed that some minor weekend and some • As-Built Documents lengthier full closures will be required due to staging. Fehr & Peers will coordinate with Caltrans Task 14 Optional Tasks related to full closures and potential impacts to 1-5 Additional services may be provided under this ramps. This scope of work assumes that a brief task on an as-needed basis. technical memorandum will provide enough evidence that traffic volumes at Santa Ana 14.1 Construction Staking Boulevard and adjacent 1-5 interchanges are not Mark Thomas will provide one set of construction high enough to warrant a full detour assessment. stakes or offset staking as directed by the Task Deliverables: Contractor or the City of Santa Ana. Construction • Draft and Final TMP staking services will be performed in accordance with the work as outlined in Chapter 12 of the Task 12 Agreements & Permits Caltrans Surveys Manual; Construction Surveys and will consist of construction survey services, The necessary third party permits for the design including field surveys and the necessary office and construction will be obtained. support to coordinate staking requirements with 12.1 CPUC GO 88-B the Resident Engineer. 12.2 SCRRA Rights of Entry Mark Thomas will coordinate field staking with the Contactor and/or the City of Santa Ana. Field 12.3 Caltrans Encroachment Permit staking will begin two working days after receipt of 12.4 C&M Agreement Support staking request, assuming all clarifications and the area is ready for staking. Mark Thomas will Task Deliverables: prepare and maintain a spreadsheet tracking all • Draft and Final GO 88-B written staking requests, dates of requests, dates • SCRRA Right of Entry (DES) of staking and all notes (cut sheets) regarding the • SCRRA Right of Entry (CON) staking. • Caltrans Encroachment Permit (DES) Assumption-- • Caltrans Encroachment Permit (CON) Restaking due to lost or destroyed stakes • C&M Agreement Supporting Documents will be performed as approved by the Contactor and will be compensated as extra work. EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS • For the purposes of this proposal, one crew restored monumentation and prepare a post- mobilization shall be defined as one day of construction Record of Survey and submit to the continuous, uninterrupted staking effort to Orange County Surveyor's office for review. Mark complete a staking priority. Thomas to compile all boundary retracement data • After a survey request is received and if the into a Record of Survey as required per the survey field crews are mobilized to an area California Land Surveyor's Act (Business and that is not ready for stakes, the Contractor Professions Code §§ 8700— 8805) Section 8762. will be charged a minimum of 4 hours of The Record of Survey will show all lines, pertinent field crew time as an extra above the measurements delineated in the LandNet base contracted amount. map, found monuments and reference • Mark Thomas will receive a 3-week look- monuments/ties to be set, if any. We anticipate ahead schedule of operations and time one round of review comments from the County. estimates and discuss staking Task Deliverables needs/operations with Contractor • It is assumed stakes will be used within Record of Survey to be recorded with the three working days of being set in order to County of Orange (PDF) preserve the integrity of the staking. 14.3 Additional Community Outreach • Staking will be conducted in the order Virtual Community Meeting received, unless other priorities are given. • If the staking provided appears to have To increase public awareness, an additional (lx), discrepancies or is ambiguous, a request virtual community meeting may be held at the start for clarification must be received within 24 of the project. This fifth community meeting would hours of the time of staking. be held during the first community meeting round, providing a second meeting option for the public to 14.2 Monumentation engage with the Project. Lead logistics and 14.2.1 Record of Survey facilitate an online meeting using Zoom or a similar platform providing convenience for greater public Mark Thomas to prepare apre-construction participation. This meeting would also be recorded Record of Survey and submit to the Orange and posted online as a resource for the interested County Surveyor's office for review. Mark Thomas parties as well as shared via email and social to compile all boundary retracement data into a media to increase the reach of messaging at the Record of Survey as required per the California start. Holding both, a virtual and an in-person Land Surveyor's Act (Business and Professions meeting at the start may also offer insight into how Code §§ 8700 — 8805) Section 8762. The Record people wish to be engaged in subsequent of Survey will show all lines, pertinent meetings, providing a level of confidence in the measurements delineated in the LandNet base efforts thereafter. map, found monuments and reference monuments/ties to be set, if any. We anticipate Community & Pop-Up Events one round of review comments from the County. Prior to two (2) public meetings, the Team will go Deliverable: to the public, participating in up to a total of four • Record of Survey to be recorded with the (4x) scheduled community events or host pop- up County of Orange (PDF) table events. Events will help to reach those without internet access and build awareness, 14.2.2 Post Construction Monument educate the public, and encourage participation in Restoration the meeting and comment process, ensuring Post-construction, Mark Thomas to re- outreach is accessible to residents who may not establish/restore up to twenty (20) durable attend traditional meetings. monuments via ties and previous found monumentation/control. Mark Thomas to document EXHIBIT 3 SCOPE OF SERVICES CITY OFSANTAAh. LA SANTA ANA BOULEVARD GRADE SEPARATION Revision 1—0410212026 MARK THOMAS Spot Canvassing 14.4 Caltrans Detour Assessment If the City believes it beneficial, conduct up to one If a full detour assessment will is requested by (1x) round of door-to-door canvassing with Caltrans due to the proximity to the I-5 targeted businesses and residents that may be interchange, Fehr & Peers has provided optional directly impacted by the proposed improvements. scope to complete the required analysis. Traffic This tactic can be especially useful in on-boarding analysis to support the project will be prepared key stakeholders into the process early, ensuring along detour routes and will include adjacent I-5 no surprises later in the development process. interchange ramp terminal intersections at Penn Stakeholder feedback will be documented and will Way and 4th Street, and will include the corridors coordinate follow-up actions with the City and of Penn Way/Santiago Street, Santa Ana consultant team to ensure issues are tracked and Boulevard, Grand Avenue and 4th Street and addressed in a timely manner. includes up to 15 study intersections. Community Surveys Traffic forecasts will be prepared using the same Develop and administer up to two (2x) bilingual, procedures as the Traffic/Circulation Study, English and Spanish community surveys using a utilizing OCTAM and new turning movement Typeform or similar online preference survey counts collected at the time of the TMP. Traffic platform to support community input at key stages analysis will be prepared using Synchro Software of the Project. The first survey may be deployed for peak hour conditions. A draft plan will be during the initial round of engagement to help build submitted for City and Caltrans review and we project awareness and understand existing travel assume up to two rounds of responses to patterns, corridor use, and community concerns. comments and submission as final. The second survey may be distributed during the 14.5 Utility Agreements design phase of work to gather feedback on design If deemed necessary, Mark Thomas will assist in features, access considerations, and community the preparation of utility agreements for any third priorities that support design refinement. If utilized, part utility that the City has full or partial cost survey notification campaigns will be coordinated liability for the relocation costs. to occur in tandem with planned community meeting outreach efforts for efficiency. Surveys will 14.6 Design Exceptions —Caltrans be made available online and in print format for Our team will coordinate with Caltrans regarding use at in-person engagements, with AA any existing non-standard design features at the (- responsible for staff entry of any print survey 5 ramp intersection. It is not expected that this responses. Survey results will be compiled through grade separation project will create any new non- high-level analysis, including multi-language standard features that would require a Design findings, and summarized through infographic-style Standard Design Document (DSDD) to be materials. Infographics will be shared electronically prepared. through eblasts, subsequent public engagements, and posted to the project website to support 14.7 Metrolink—Additional Support Services transparency and public access. In Task 3.2, a budgetary amount of effort has been Innovative & Inclusive Engagement Tools provided for the coordination with Metrolink. If In-house Innovations Team and Justice Equity additional support above that budget is required Diversity and Inclusion (JEDI) Team are available due to prolonged coordination and approvals by Metrolink, this task will provide additional budget to provide additional, optional support and/or creative and interactive solutions should there be necessary for continued coordination efforts. project demand, such as videography, GIS 14.8 Caltrans Traffic Signal Modification solutions, or CBO Partnerships should the City A traffic signal modification plan will be provided at require a greater degree of public engagement. the Santa Ana Boulevard/1-5 Southbound Ramps (Caltrans) intersection. �Ilillllllllllll�llllllll�lilllll�lllllll�l �1111111�11111111�11111111�1111111�1111111�1 �IIIIIII_IIIIIIII_IIIIIIII_IIIIIII�IIIIIII�I II�IIIIIIIIIIII �IIIIIIIIIIIIII.III�III.I �IIIIIII�IIIIIIIIIIIIIIII�IIIIIII�IIIIIII�I �Illllli�llllllll�llllllll-Illllll�lllilll�l �IIIIIII-IIIIIIII�IIIIIIII-IIIIIII�IIIIIII�I �IIIIIII�III�IIII�IIIIIIII�IIIIIII�IIIIIII�I IIIIIIIIIIIIIII �IIIIIIIIIIIIII.IIIIIIII ,II�IIII IIIIIIII �IIIIIII III�II� IIIIIII I �IIIIIII_IIIIIIII_IIIIIIII_IIIIIII�IIIIIII�I �IIIIIII_IIIIIIII_IIIIIIII_IIIIIII�IIIIIII�I �IIIIIII�IIIIIIII�IIIIIIII�IIIIIII_IIIIIII�I II�IIII I�III�IIIII�IIIIIIII�I� ��I�III � QMR-11 Fg' 011 --- -1 1wimW 11a hill c1r) JIM I I M 1 —777g gj— W -7-77 - a seas 771 fj x T LU as 77K -77-77 7a MR. a a W a W -77777=777-& 7 a a 7777ga a -77-7777 -7 - W! !Fl XA 11 --—---- owl WS 21 1114 1 W Amm! m swommy A=1 —————— —.0 24 2s eqq O ---------- u MAIN E u lam 1110 1011;11=:tgil IBM I WINUMBE51 i EXHIBIT 3 MARK THOMAS & COMPANY, INC. RATE SCHEDULE EXPIRES JUNE 30,2025 Engineering&Planning District Management Surveying Intern $65 * Inspector-Apprentice $96 Survey Division Manager $354 Technician $108 * Inspector $113 Survey Manager II $258 Design Engineer 1 $110 * Sr. Inspector $156 Survey Manager 1 $221 Design Engineer 11 $133 Assistant Sanitary Engineer $178 Project Surveyor 111 $209 Sr.Technician $167 Associate Sanitary Engineer $187 Project Surveyor 11 $209 Civil Engineering Designer $175 Sanitary Project Engineer $209 Project Surveyor 1 $173 Project Engineer $164 Sr.Sanitary Project Engineer $246 Asst Surveyor 111 $161 Sr.Project Engineer $198 Operations Manager $263 Asst Surveyor 11 $133 Sr.Technical Engineer $192 Deputy District Manager $342 Asst Surveyor 1 $122 Project Manager $229 District Manager-Engineer $388 Survey Specialist 111 $195 Technical Lead $218 Survey Specialist 11 $159 Sr.Project Manager $289 Project Support/Coordination Survey Specialist 1 $130 Sr.Technical Lead $263 Project Assistant $93 Lead Survey Technician $133 Engineering Manager $348 Technical Writer $113 Survey Technician 111 $136 Design Manager $348 Sr. Project Assistant $127 Survey Technician 11 $116 Sr.Engineering Manager $391 Project Coordinator $127 Survey Technician 1 $74 Principal $555 Graphic Designer $110 SUE Program Manager $260 Sr.Technical Writer $127 * Chief of Party(OE12) $195 Construction Management Project Accountant $133 * Instrumentperson(OE12) $175 Office Engineer $156 Sr. Project Coordinator $147 * Chainperson(OE12) $170 * Asst. Resident Engineer $187 Sr.Graphic Designer $139 * Apprentice(OE12) $127 * Inspector-CM $173 Sr.Graphic Manager $192 * 2-Person Crew(OE12) $393 Resident Engineer $286 Project Accountant Manager $215 * 3-Person Crew(OE12) $560 Sr.Resident Engineer $331 * Utility Locator(South) $235 Division Manager-CM $436 Landscape Architecture/Urban Design Area Manager-CM $311 Landscape Intern $71 Planning Landscape Designer 1 $85 Planner 1 $91 Grant Writing Landscape Designer 11 $113 Planner 11 $122 Funding Specialist $164 Landscape Architect $142 Sr.Planner $153 Sr. Funding Specialist $226 Sr. Landscape Architect $175 Funding Manager $331 LAUD Project Manager $204 Special Services Sr.LAUD Project Manager $263 Expert Witness $550 LAUD Division Manager $283 Strategic Consulting $550 Reimbursables including,but not limited to;reproductions,delivery and filing fees;outside consultant fees;and survey field expenses will be billed at Cost.Mileage will be billed per current IRS Rate. This rate schedule expires June 30,2026,rates are subject to escalation with new hourly rate schedule as of July 1,2026. *These charge rates are subject to Prevailing Wage laws and Union contract. RATE SCHEDULE(Special) I PAGE 1 OF 1 EXHIBIT 3 EXHIBIT C EXHIBIT 3 INSURANCE REQUIREMENTS Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant. MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence"basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and$4,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability(AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Consultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance,provided that such policy is endorsed for business use and provides coverage with a minimum limit of$1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. 3. Workers' Compensation (WC): as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance. 4. Professional Liability (PL)/Errors and Omissions(E&O): with limits no less than $2,000,000 per occurrence or claim, and$2,000,000 aggregate. If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant's CGL and AL policies, with respect to any liability arising out of work or operations performed by or on behalf of the Consultant including materials,parts, equipment, and personnel furnished in connection with such work or operations. 2. Consultant's Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses EXHIBIT 3 paid under the terms of Consultant's CGL,AL, and WC policies which arise from work performed by Consultant under this Agreement. 3. For any claims related to this contract, Consultant's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Keri Buck, 20 Civic Center Plaza, M-43, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements,including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. EXHIBIT 3 EXHIBIT D EXHIBIT 3 CITY OF SANTA ANA ATTACHMENT A PROPOSER'S CERTIFICATION, PROPOSAL PRICING Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit 1) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. PROPOSER'S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions. P: (949) 477-9000 Mark Thomas&Company, Inc. F: (408) 453-5390 LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS 3200 El Camino Real,Suite 290 Irvine,CA 92602 BUSINESS ADDRESS Pat Somerville Associate Principal+ Division Manager PRINTED NAME OF AUTHORIZED AGENT TITLE / * - January 14,2026 psomerville@markthomas.com SIGNATURE OF AUTHORIZED AGENT DATE E-MAIL ADDRESS 94-1451490 N/A FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER (IFAPPLICABLE) 397491 CITY OF SANTA ANA BUSINESS LICENSE NUMBER (PLEASE PROVIDE IF AVAILABLE, BUT NOT REQUIRED UNTIL AND IF AN AWARD IS MADE TO PROPOSER.) THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. SANTA ANA BOULEVARD GRADE SEPARATION MARK THOMAS City of Santa Ana Page A-1 EXHIBIT 3 CITY OF SANTA ANA ATTACHMENT B PROPOSER'S STATEMENT Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP. Firm Mark Thomas&Company,Inca �ff Signed and Printed Name: .,..y `r Pat Somerville Title Associate Principal + Division Manager Date January 14, 2026 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. SANTA ANA BOULEVARD GRADE SEPARATION MARK THOMAS City of Santa Ana Page A-2 EXHIBIT 3 CITY OF SANTA ANA ATTACHMENT C NON-COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above non-collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non-collusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed Z--" State of , County of 0JeA1I6E Subscribed and sworn to (or affirmed) before me on this ®�� day of 7a'1,7 , 202a , by P tee*, proved to me on the basis of satisfactory evidence to be the person who appeared before me. D. K. SHAH 0 COMM.#2493122 ORANGE COUNTY 1l i CV1,11.EXPIRES SEPT.17.2026� Notary Pu'5 is Signature Notary Public Seal THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. SANTA ANA BOULEVARD GRADE SEPARATION MARK THOMAS City of Santa Ana Page A-3 EXHIBIT 3 CITY OF SANTA ANA ATTACHMENT D NON-LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of,this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such re ipi C all certify and disclose accordingly. Signed: .� Title: Associate Principal + Division Manager Firm: Mark Thomas&Company, Inc. Date: January 14, 2026 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. SANTA ANA BOULEVARD GRADE SEPARATION MARK THOMAS City of Santa Ana Page A-4 EXHIBIT 3 CITY OF SANTA ANA ATTACHMENT E NON-DISCRIMINATION CERTIFICATION The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 1. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 2. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract SANTA ANA BOULEVARD GRADE SEPARATION MARK THOMAS City of Santa Ana Page A-5 EXHIBIT 3 CITY OF SANTA ANA or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: i- ..� J Title: Associate Principal + Division Manager Firm: Mark Thomas&Company, Inc. Date: January 14, 2026 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. SANTA ANA BOULEVARD GRADE SEPARATION MARK THOMAS City of Santa Ana Page A-6 EXHIBIT 3 CITY OF SANTA ANA ATTACHMENT F CARB FLEET COMPLIANCE CERTIFICATION Bidder hereby acknowledges that they have reviewed the California Air Resources Board's policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the "Regulation"). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder's fleet, and/or that of their subcontractor(s) ("Fleet") is true and correct: u The Fleet is subject to the requirements of the RedWtion, and the appropriate Certificate(s) of Reported Compliance have been attached hereto. LiThe Fleet is exempt from the Regulation under section 244VVU(D (2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto. u Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third-party correspondence or vendor bids). u The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4). u The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is as follows: Mark Tho1nas& any, Inc Bidder's C mp y =Iea�e nt or type) Signature of Bidder Pat Somerville Print Name Associate Principal+ Division Manager Title DOORS ID THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. SANTA ANA BOULEVARD GRADE SEPARATION MARK THOMAS City of Santa Ana Page A-7 EXHIBIT 3 CITY OF SANTA ANA ATTACHMENT G STATEMENT REGARDING COMMUNITY WORKFORCE AGREEMENT (CWA) REQUIREMENTS This is to certify that the undersigned Proposer and subconsultants have read and undertand the CWA entered into by and between the City of Santa Ana, Los Angeles/Orange Counties Building and Construction Trades Council, and the signatory Craft Councils and Local Unions, effective as of June 6, 2023. The Undersigned Proposer hereby agrees to comply with all terms and conditions of the CWA, and are capable of completing construction of the project continuously, without interruptions or delays. If awarded any work covered by the CWA, Proposer will also be required to sign a Letter of Assent that appears as Attachment A to the CWA documents. Signed: Z4- / Title: Associate Principal+ Division Manager Firm: Mark Thomas&Company, Inc. Date: January 14, 2026 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. SANTA ANA BOULEVARD GRADE SEPARATION MARK THOMAS City of Santa Ana Page A-8 EXHIBIT 3 CITY OF SANTA ANA ATTACHMENT H SAM.GOV UEI VERIFICATION On April 4, 2022, the federal government stopped using the DUNS Number to uniquely identify entities. Now, entities doing business with the federal government use the Unique Entity ID created in SAM.gov. They no longer have to go to a third-party website to obtain their identifier. This transition allows the government to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the federal government. This RFP includes federal funding, and as such, the proposer must provide verification of their SAM.gov UEI and registration status. Please attach your entity's registration from SAM.gov, including UEI and active registration status. Proposer's UEI: FT32L5HPW5J3 SAM.gov Registration Expiration Date: November 13,2026 SANTA ANA BOULEVARD GRADE SEPARATION MARK THOMAS City of Santa Ana Page A-9 Last updated by Megan Moschetti on Nov 13,2025 at 07.08 PM MARK 1H0MEXHV B�T1_3 �!!SAM.00V' MARK THOMAS & COMPANY, INC. Unique Entity ID CAGE/NCAGE Purpose of Registration FT32L5HPW5J3 338X3 All Awards Registration Status Expiration Date Active Registration Nov 13,2026 Physical Address Mailing Address 2833 Junction AVE 2833 Junction Avenue STE 110 Suite 110 San Jose,California 96134.1920 San Jose,California 96134-2017 United States United States Doing Business as Division Name Division Number MARK THOMAS&CO INC (blank) (blank) Congressional District State/Country of Incorporation URL California 17 California/United States http://www.markthomas.com Registration Dates Activation Date Submission Date Initial Registration Date Nov 14,2026 Nov 13,2025 Nov 30,2004 Entity Dates Entity Start Date Fiscal Year End Close Date Jul 17,1927 Dec 31 Immediate Owner CAGE Legal Business Name (blank) (blank) Highest Level Owner CAGE Legal Business Name (blank) (blank) Executive Compensation In your business or organization's preceding completed fiscal year,did your business or organization(the legal entity to which this specific SAM record, represented by a Unique Entity ID,belongs)receive both of the following:1.80 percent or more of your annual gross revenues in U.S.federal contracts, subcontracts,loans,grants,subgrants,and/or cooperative agreements and 2.$25,000,000 or more in annual gross revenues from U.S.federal contracts, subcontracts,loans,grants,subgrants,and/or cooperative agreements? No Does the public have access to information about the compensation of the senior executives in your business or organization(the legal entity to which this specific SAM record,represented by a Unique Entity ID,belongs)through periodic reports filed under section 13(a)or 15(d)of the Securities Exchange Act of 1934(15 U.S.C.78m(a),78o(d))or section 6104 of the Internal Revenue Code of 1986? Not Selected Proceedings Questions Is your business or organization,as represented by the Unique Entity ID on this entity registration,responding to a Federal procurement opportunity that contains the provision at FAR 52209-7,subject to the clause in FAR 52209-9 in a current Federal contract,or applying for a Federal grant opportunity which contains the award term and condition described in 2 C.F.R.200 Appendix XII? No Does your business or organization,as represented by the Unique Entity ID on this specific SAM record,have current active Federal contracts and/or grants with total value(including any exercised/unexercised options)greater than$10,000,000? Not Selected Within the last five years,had the business or organization(represented by the Unique Entity ID on this specific SAM record)and/or any of its principals,in connection with the award to or performance by the business or organization of a Federal contract or grant,been the subject of a Federal or State(1) criminal proceeding resulting in a conviction or other acknowledgment of fault;(2)civil proceeding resulting in a finding of fault with a monetary fine,penalty, reimbursement,restitution,and/or damages greater than$5,000,or other acknowledgment of fault;and/or(3)administrative proceeding resulting in a finding of fault with either a monetary fine or penalty greater than$5,000 or reimbursement,restitution,or damages greater than$100,000,or other acknowledgment of fault? Not Selected Nov 14,2025 07.01:52 PMGMT https://sa .gov/enii4/TT32L5HPW5J31coreData?status=null Pagel of3 SANTA ANA BOULEVARD GRADE SEPARATION MARK THOMAS City of Santa Ana Page A-10 Laetupdated by Megan Moschetti—Nov 13,2025 at 07.08 PM MARK THOM.-E Tv3 Active Exclusions Records? No I authorize my entity's non-sensitive information to be displayed in SAM public search results: Yes Business Types Entity Structure Entity Type Organization Factors Corporate Entity(Not Tax Exempt) Business or Organization (blank) Profit Structure For Profit Organization Socio-Economic Types Check the registrant's Reps&Certs,if present,under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA-certified HUBZone small business concern.Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pages during registration. Accepts Credit Card Payments Debt Subject To Offset No No EFT Indicator CAGE Code 0000 338X3 Electronic Funds Transfer Account Type Routing Number Lock Box Number Checking *"" —27 (blank) Financial Institution Account Number JPMORGAN CHASE BANK,NA "*""""*99 Automated Clearing House Phone(U.S.) Email Phone(non-U.S.) 4153157678 (blank) (blank) Fax (blank) Remittance Address JPMorgan Chase Bank P.O.Box 103616 Pasadena,California 91189 United States EIN Type of Tax Taxpayer Name "**"*1490 Applicable Federal Tax MARK THOMAS AND COMPANY INC Tax Year(Most Recent Tax Year) Name/Title of Individual Executing Consent TIN Consent Date 2023 President Nov 12,2025 Address Signature 2833 Junction Avenue ZACHARY SIVIGLIA San Jose,California 95134 Points of Coaftact — Accounts Receivable POC a YEN Dau,Accounting Director ydau@markthomas.com 4084535373 Nov 14,2025 07.01:52 PMGMT haps:Ilsa .gotentitylFT32L5HPW5JilcoreData7stat74sz7ull Page 2of3 SANTA ANA BOULEVARD GRADE SEPARATION MARK THOMAS City of Santa Ana Page A-11 Lastupdated by Megan Moschetti—Nov 13,2025 at 07:08 PM MARK THOM._E 'M3 Electronic Business 701 University Avenue LORI Jeremic Suite 200 Ijeremic@markthomas.com Sacramento,California 95825 9163819100 United States YEN Dau,Accounting Director 2833 Junction Avenue ydau@markthomas.com Suite 110 4084535373 San Jose,California 95134 United States Government Business P. 2121 N California BOULEVARD,Suite 800 MEGAN MOSCHETTI,Marketing Director Walnut Creek,California 94596 mmoschetti@markthomas.com United States 9259380383 NAICS Codes Primary NAICS Codes NAICS Title Yes 541330 Engineering Services 237310 Highway,Street,And Bridge Construction 541320 Landscape Architectural Services 541370 Surveying And Mapping(Except Geophysical)Services Aw IGT Size Metrics Annual Revenue(from all IGTs) (blank) Worldwide Annual Receipts(in accordance with 13 CFR 121) Number of Employees(in accordance with 13 CFR 121) $124,970,916.00 500 Location Annual Receipts(in accordance with 13 CFR 121) Number of Employees(in accordance with 13 CFR 121) (blank) (blank) Industry-Specific Barrels Capacity Megawatt Hours Total Assets (blank) (blank) (blank) Electronic Data Interchange(EDI)Information This entity did not enter the EDI information This entity does not appear in the disaster response registry. Nov 14,2025 07.01:52 PMGMT hups:Ilsa .go lentitylFT32L5HPW5JilcoreData?status=rru11 Page 3 of 3 SANTA ANA BOULEVARD GRADE SEPARATION MARK THOMAS City of Santa Ana Page A-12 EXHIBIT 3 CITY OF SANTA ANA ATTACHMENT I CERTIFICATE REGARDING DEBARMENT, SUSPENSION, INEGIBILITY AND VOLUNTARY EXCLUSION This certification is required by the regulations implementing Executive Order 12549, as amended, Nonprocurement Debarment and Suspension, 2 CFR Part 2998, Subpart C, Responsibilities of Participants Regarding Transactions. The regulations were published as Part VII of the May 26, 1988, Federal Register (Pages 19160-19211), and as subsequently amended in 81 Federal Register 25585. (Before completing certification, read instructions which are an integral part of certification) 1. Pursuant to 2 CFR 180.335, the prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently excluded or disqualified; b. Have not been convicted within the preceding three years of any of the offenses listed in 2CFR 180.800(a) or had a civil judgment rendered against them for one of those offenses within that time period. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses listed in 2 CFR 180.800(a);and d. Have not had one or more public transactions (Federal, State or local) terminated within the preceding three years for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Mark Thomas&Company, Inc. Consultant Pat Somerville Associate Principal + Division Manager Name and Title of Official Authorized to Certify On Behalf of the Consultant January 14,2026 Date THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. SANTA ANA BOULEVARD GRADE SEPARATION MARK THOMAS City of Santa Ana Page A-13 0EXHIBIT 3 CITY OF SANTA ANA INSTRUCTION FOR CERTIFICATION 1. By signing and submitting this proposal, the prospective recipient of Federal assistance funds is providing the certification as set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor(DOL) may pursue available remedies, including suspension and/or debarment. 3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous whom submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction", "debarment', "suspension", "disqualified," "ineligible", "lower tier covered transaction", "participant", "person", "primary covered transaction", "principal", "proposal", and "voluntarily excluded", as used in this cause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, disqualified, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 6. The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will include the clause title "Certification Regarding Debarment, Suspension, Ineligible, or voluntarily excluded from the covered transaction" unless it knows that the certification is erroneous. 7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment. SANTA ANA BOULEVARD GRADE SEPARATION MARK THOMAS City of Santa Ana Page A-14 Local Assistance Procedures Manual EARftJT310-Q Disclosure of Lobbying Activities EXIIIBIT 10-Q DISCLOSURE OF LOBBYING ACTIVITIES COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: a. contract ❑ a. bid/offer/application ❑ a. initial ❑ b. grant ❑ b. initial award ❑ b. material change c. cooperative agreement ❑ c. post-award d. loan For Material Change Only: e. loan guarantee year quarter ❑ f. loan insurance date of last report 4. Name and Address of Reporting Entity 5. If Reporting Entity in No.4 is Subawardee, Enter Name and Address of Prime: Prime ❑Subawardee Tier if known Congressional District,if known Congressional District,if known 6. Federal Department/Agency: ral Pr�ogra Name/Description: C A Number,, f applicable 8. Federal Action Number,if known: Amount,if known: 10. Name and Address of Lobltity duals Performing Services (If individual,last name,first name,MI) ding address if different from No. 10) st name,first name,MI) .10 (attach Continuati (s)if necessary) 12. Amount of Payment(check all that apply) Type of Payment(check all that apply) S ❑ actual ❑plane a. retainer b. one-time fee 13. Form of Payment(check all that apply): c. commission a. cash d. contingent fee b. in-kind;specify:na e deferred Wal u f other,specify 15. Brief Description of Services Performed or to be performed and Date(s)of Service,including officer(s),employee(s),or member(s)contacted,for Payment Indicated in Item 12: (attach Continuation Sheet(s)if necessary) 16. Continuation Sheet(s)attached: Yes ❑ No El 17.Information requested through this form is authorized by Title ' 31 U.S.C.Section 1352. This disclosure of lobbying reliance Signature: & 46 was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. Print Name: Pat Somerville 1352. This information will be reported to Congress semiannually and will be available for public inspection. Any Associate Principal+ Division Manager person who fails to file the required disclosure shall be subject Title: {� g to a civil penalty of not less than$10,000 and not more than $100,000 for each such failure. Telephone No.: (714)815-5222 Date:1/14/2026 Authorized for Local Reproduction Federal Use Only: Standard Form-LLL Standard Form LLL Rev.04-28-06 Distribution: Orig-Local Agency Project Files Page 1 LPP 13-01 May 8,2013 --, MARKTHO-01 SEITAS DATDrYYYY} 9/11912912025 A " CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BYTHE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER License # DE67768 nCRNn .NCT Jessica McDonald IOA Insurance Services 3875 Hopyard Road Suite 200 PHONE 925 91 FAX (Arc, No, Ext): ( j 6-4535 (Arc, No E-ADDREM IL SS: Jessica. McDonald ioausa.com Pleasanton, GA 94588 INSURERS AFFORDING COVERAGE NAIC # INSURER A: Continental Casualty Company 20443 INSURED INSURER B:The Continental Insurance Company 35289 INSURER C : Valley Fore Insurance Company 20508 Mark Thomas $ Company, Inc. INSURER D , 2833 Junction Avenue, Ste 110 San Jose, CA 95134 INSURER E INSURER F : r:OVFRA(,F.% f'FRTIFIr'ATF NIIMRFR° RF11I4InKI ul Inecrco• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADD L SUBR POLICY NUMBER POLICY EFF DD POLICY EXP M LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE X OCCUR X X 7040185059 911512025 9/15/2026 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMI E rrerce 1,000,00D MED EXP Any oneperson) 15,000 PERSONAL& ADV INJURY 1,000,OOD GENT X AGGREGATE LIMIT APPLIES PER POLICY JE� LOG GENERAL AGGREGATE 2,000,000 PRODUCTS - COMP/OP AGG 2,ODO,OOD $ OTHER: A AUTOMOBILE LIABILITY - COMBBIINED SINGLE LIMIT alden $ 1,000,000 X BODILY INJURY Perperson) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS X X 7040183912 9115/2025 9/1512026 BODILY INJURY Per accident $ Perr..''J nt AMAGE $ AUTOS ONLY AUOTOS ONLY UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 9,000,000 X AGGREGATE $ 9,000,000 EXCESS LIAR ri CLAIMS -MADE 7040283234 9/1512025 9/15/2026 DED RETENTEON$ C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNERIEXECUTIVE YIN OFFJOERfMEMBER EXCLUDED? (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below NIA X 7040274825 911512025 911512026 X PTST E ERH E.L. EACH ACCIDENT 1,000,000 E.L. DISEASE - EA EMPLOYE 1,000,000 E.L. DISEASE -POLICY LIMIT 1,000,000 jDlgitalFy signed DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is requlred) ..guyen 23-00056 NgUye'p oatTIWS.,n-os 23-00056 14,12055 -orW Re: Santa Ana- On -Call Engineering Services City of Santa Ana, Its officers, officials, employees and volunteers, named as additional insureds. The Workers Compensation I Employers Liability Deductible is none. APPROVED By Tu Tran Nguyen at 2:19 pin, Oct 08, 2025 City of Santa Ana Attention: Public Works Agency, C1P1Design Engineering 20 Civic Center Plaza SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD