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Home My WebLink AboutCALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (CAL OES) Return FULLY EXECUTED (', A-2026-053 Copy to City Clerk, M-30 SCO ID: 0690-A251016440R v 1 STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES STANDARD AGREEMENT AGREEMENT NUMBER PURCHA51NG AUTHORITY NUMBER(IfApplicable) STD 213(Rev.04/2020) A25101644OR GOES-0690 1.This Agreement is entered into between the Contracting Agency and the Contractor named below: CONTRACTING AGENCY NAME California Governor's Office of Emergency Services CONTRACTOR NAME City of Santa Ana 2,The term of this Agreement is. START DATE March 1,2026,or upon approval by DGS whichever is later. THROUGH END DATE February 28,2029 3.The maximum amount of this Agreement is: $249,500.00 Two Hundred Forty Nine Thousand Five Hundred Dollars and Zero Cents 4.The parties agree to comply with the terms and conditions of the following exhibits,which are by this reference made a part of the Agreement. Exhibits Title Pages Exhibit A Scope of Work 4 Exhibit B Budget Detail and Payment Provisions 1 Exhibit B-1 Cost Sheet 4 Exhibit C* General Terms and Conditions(02/2025) 1 Attachment Training Courses 3 1 Items s own with an asterisk(`),are hereby incorporated by reference and made p—a—r-t-oTFTis agreement as if attached ereto. These documents can be viewed othttps://wv✓w.dns.ca.gov/OLS/Resources IN WITNESS WHEREOF,THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO. CONTRACTOR CONTRACTOR NAME(if other than an individual,state whether a corporation,partnership,etc.) City of Santa Ana CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP 20 Civic Center Plaza(M-30),PO Box 1988 Santa Ana CA 92702 PRINTED NAME OF PERSON SIGNING TITLE Alvaro Nunez City Manager CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED See attached signature page Page 1 of 2 i IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY SANTA AN L. LL = "' ALVARO N1 EZ City C rk City Manager APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA R. CARVALHO City/Attorney By: — TAMARA BOGOSIAN Robert Rodriguez Senior Assistant City Attorney Chief of Police S CO ID: 0 6 90-A 2 5 1 01 6440 R STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES STANDARD AGREEMENT AGREEMENT NUMBER PURCf IASING AUTHORITY NUMBER(If Applicable) STD 213(Rev,04/2020) A25101644OR GOES-0690 STATE OF CALIFORNIA CONTRACTING AGENCY NAME California Governor's Office of Emergency Services CONTRACTING AGENCY ADDRESS CITY STATE ZIP 10391 Peter A McCuen Blvd, Mather CA 95655 PRINTED NAME OF PERSON SIGNING TITLE Mary Rucker Assistant Director,Administrative Services CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED CALIFORNIA DEPARTMENTOF GENERAL SERVICES APPROVAL EXEMPTION(If Applicable) Page 2 of 2 City of Santa Ana California Governor's Office of Emergency Services Training and Exercise Santa Ana A251016440 R City of Santa Ana EXHIBIT A STATEMENT OF WORK (SOW) TRAINING AND EXERCISE SANTA ANA 1. OBJECTIVE This is an Agreement between City of Santa Ana, hereinafter referred to as the "Agency" and the California Governor's Office of Emergency Services, hereinafter referred as "Cal OES", to provide exercises, training courses, and certification on an as-needed basis in support of the Anaheim/Santa Ana Urban Area (ASAUA) Homeland Security Regional Training and Exercise Program and to enhance domestic preparedness for acts of terrorism. 2. TERM/PERIOD OF PERFORMANCE A. The period of performance for the Agreement shall be March 1, 2026, or upon approval by the Department of General Services (DGS), whichever is later, through February 28, 2029. B. Consistent with the terms and conditions of the original solicifation, and upon mutual consent, the Agency and Cal OES may execute written amendments for changes to this Agreement that were evaluated and considered. No amendment or variation of the terms of this Agreement shall be valid unless made in writing, and agreed upon by both parties and approved, as required. No verbal understanding or agreement not incorporated into the Agreement is binding on any of the parties. 3. BUDGETED AMOUNT The initial award of this Agreement shall not exceed $249,500.00. 4. PROJECT TASKS AND DELIVERABLES Cal OES agrees to the following: A. As the sole authorized presenter Cal OES shall provide the training courses as listed in Attachment 1 with any additional sole course courses at the Agency's request and approval by the Cal OES Contract Manager or designee. B. Cal OES shall issue State level certification for individuals who successfully completed the training courses. City of Santa Ana California Governor's Office of Emergency Services Training and Exercise Santa Ana A251016440 R C. Cal OES shall provide copies of each course provided: Daily sign-in sheet, evaluations and certificates. 5. AGENCY RESPONSIBILITIES A. The Agency shall designate a point of contact, to whom all communication may be addressed, with the authority to act on all aspects of the services. This person will review the SOW and associated documents to ensure understanding of the responsibilities of both parties. B. The Agency agrees to provide Cal OES the following: 1. The Agency must provide locations for course(s) a minimum of 60 days prior to the course(s) start date. ii. The Agency must provide a point of contact for facility usage and classroom sefup for the scheduled course(s). iii. The Agency must provide course rosters to the Cal OES Contract Manager at a minimum of two weeks or 14 days, prior to the course(s) start date. iv. The Agency must provide a minimum of 30 days' notice prior to the agreed training course(s) start date if the course(s) shall be cancelled. Notice shall be provided to and received by the Cal OES Contract Manager. Failure to provide such notice will result in administration fees associated with the course(s). C. The Agency agrees to verify charges that will be provided by CSTI Financial Department. D. The Agency is responsible for the payment as outlined in Exhibit B, Budget Detail and Payment Provisions and B-1, Cost Sheet. E, The Agency agrees to indemnify, defend, and save harmless Cal OES, its officers, agents, and employees from any and all claims and losses accruing or resulting in connection with the performance of this agreement, and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be injured or damaged by the Agency in the performance on this Agreement. 6. PROBLEM ESCALATION The parties acknowledge and agree that certain technical and project related problems or issues may arise, and that such matters shall be brought to Cal DES's attention. There may be instances where the severity of the problem(s) justifies escalated reporting. To this extent, the Agency will determine the level of severity and notify the City of Santa Ana California Governor's Office of Emergency Services Training and Exercise Santa Ana A251016440 R appropriate Cal OES personnel. Cal OES personnel notified and the time period taken to report the problem or issue shall be at a level commensurate with the severity of the problem or issue. The relevant Cal OES personnel include, but are not limited to, the following First level: Kelly Gargano, Supervisor 1 805-594-2151 Kelly.Gargano@CalOES.ca.gov Second level: Yolanda McGlinchey, Program Manager III 805-594-2154 Yolanda.McGlinchey@CaIOLS.ca.gov Third level: Dr. Jill Barnes, Superintendent 916-364-4687 .iill.Barnes@CalOES.ca.gov 7. TERMINATION OF AGREEMENT Cal OES may exercise its option to terminate this Agreement at any time with 30 calendar days prior written notice. If at such time the Agreement terminates, Cal OES and the Agency will mutually agree upon any pro-rated monthly reimbursement cost due to Cal OES for services rendered. 8. NOTICES All notices required by or relating to this Agreement shall be submitted in writing, via electronic mail, and shall be sent to the parties of this Agreement at their email addresses as set below unless changed from time to time, in which event each party shall notify the other via email, and all such notices shall be deemed duly given upon receipt of the notification. 9. AUTHORIZED REPRESENTATIVES The authorized representatives during the term of this Agreement are identified in the tables below. Changes to the Authorized Representatives are allowed without contract amendment via written notice to the representatives identified below. City of Santa Ana California Governor's Office of Emergency Services Training and Exercise Santa Ana A251016440 R For service-related inquiries: The City of Santa Ana The California Governor's Office of Emergency Services Contract Manager, Sarah Jeff Hiltbrand, UASI Project & NAME: Main, Associate NAME: Fiscal Coordinator Governmental Program Analyst ADDRESS: 60 Civic Center Plaza, M-18 ADDRESS: 10 Sonoma Ave, Bldg 904 Santa Ana CA 92701 San Luis Obispo, CA 93405 PHONE: (714)245-8739 PHONE: (805)594-2118 EMAIL: Jhiltbrand@santa-ana.orq EMAIL: Sarah.main@CalOES.ca,aov For Agreement administrative inquiries: The City of Santa Ana The California Governor's Office of Emergency Services NAME: Robert Rodriguez, Chief of NAME: Ines Silva, Contract Analyst Police ADDRESS: 60 Civic Center Plaza, Santa ADDRESS: 10391 Peter A McCuen Blvd Ana CA 92701 Mather, CA 95655 PHONE: (714) 245-8014 PHONE: (916) 364-4659 EMAIL: Rrodriguez@santa-ana.orq EMAIL: Ines.silva@caloes.ca.aov City of Santa Ana California Governor's Office of Emergency Services Training and Exercise Santa Ana A251016440 R EXHIBIT B BUDGET DETAIL AND PAYMENT PROVISIONS 1. Costs for training to be provided by Cal OES shall be fully reimbursed by the Agency at a per training basis. 2. Invoices shall be submitted after services are rendered and shall include the following information: A. Agreement No. B. Course Code C. Course Title D. Course Dates E. Contractor F. Service G. Itemized Cost H. Invoice Date Invoices shall be due and payable, and payment shall be made, only after Cal OES' Contract Manager's acceptance of services. 3. Submit invoices to: City of Santa Ana - Santa Ana Police Department Homeland Security Division/UASI PO Box 1981 Santa Ana, CA 92701 ATTN: Jeff Hiltbrand Jhiltbrand@santa-ana.orq 4. Cal OES will invoice the Agency on a per course basis in arrears for actual work performed. The Agency is required to schedule invoices for payment to Cal OES no later than 30 days after receipt of invoice. If errors are found in the invoice or the Agency disputes invoice charges or services rendered, Cal OES is to be notified immediately. Partial payment of an invoice without Cal OES' approval is not allowed. Failure to comply with the Cal OES' payment policy as outlined above may result in cancellation of this agreement. 5. Cal OES reserves the right to invoice administration fees associated with the course(s), if the Agency does not provide a minimum of 30 days' notice of cancellation to the Contract Manager prior to the course start date. These fees will range from 5%- 15% of the course(s) total. The Agency will be invoiced for these fees accordingly and at the discretion of the Contract Manager or designated representative. City of Santa Ana California Governor's Office of Emergency Services Training and Exercise Santa Ana A251016440 R EXHIBIT B-1 COST SHEET The Agency shall provide all labor, materials, equipment, and every other item of expense, direct or indirect including any applicable taxes, necessary to complete the services in accordance with the specifications described in the Statement of Work, Exhibit A, at the rates specified below. Cal OES makes no guarantee, expressed or implied, on the actual amount of services/hours that shall be required for this Agreement, and reserves the right to omit portions or quantities of work, as may be deemed necessary. Payment for service performed under this Agreement shall be for actual expenditures incurred. The rates referenced below shall be binding for the term of the Agreement. Emergency Management EMC $ 51,159.95 $ 56,275.95 $ 61,903.54 Concepts Emergency Management EMIC $ 42,647.79 $ 46,912.57 $ 51,603.83 Instructor Certification EOC Intermediate EOCIFA $ 16,692.28 $ 18,361.51 $ 20,197.66 Finance EOC Intermediate EOCI Logistics $ 16,692.28 $ 18,361.51 $ 20,197.66 EOC Intermediate EOCIM Management $ 16,692.28 $ 18,361.51 $ 20,197.66 EOC Intermediate EOCIO $ 16,692.28 $ 18,361.51 $ 20,197.66 Operations EOC Intermediate Planning & Intell EOCI $ 1 b,692.28 $ 18,361.51 $ 20,197.66 Integrating Access & Functional Needs into G197 $ 12,182,01 Emergency $ 13,400.21 $ 14,740.23 Management Recovery from Disasters; The Local G205 $ 20,783.53 $ 22,861.88 $ 25,148.07 Community Role Emergency Planning G235 $ 16,762.66 $ 18,438.93 $ 20,282.82 City of Santa Ana California Governor's Office of Emergency Services Training and Exercise Santa Ana A251016440 R Local Volunteer & Donations G288 $ 12,498.86 $ 13,748.75 $ 15,123.62 Management Local Volunteer & Donations Management & Management & G288/489 $ 15,654.47 $ 17,219.92 $ 18,941.91 Spontaneous Volunteers in Disasters Evacuation & Re-entry G358 $ 17,112.00 $ 18,823,20 $ 20,705.52 Planning Multi-Hazard Emergency Planning G364 $ 12,372.66 $13,609.93 $ 14,970.92 for Schools Planning for Needs of G366 $ 11,690.81 $12,859.89 $ 14,145.88 Children in Disasters Mitigation for Emergency Managers G393 $ 18,899.91 $20,789.90 $ 22,868.89 Mass Care-Emerency Assistance (MC-EA) G418 $ 16,632.17 $18,295.39 $ 20,124.93 Planning & Operations Management of Spontaneous G489 $ 14,554.18 $16,009.60 $ 17,610.56 Volunteers in Disasters Rapid Needs G557 $ 16,570.63 $18,227.69 $ 20,050.46 Assessment Hazardous Materials Instructor Certicication for HINSTT $ 11,994.34 $13,193.77 $ 14,513.15 Trainers Human Trafficking: HT Modern Day Slavery $ 25,040.16 $ 27,544.18 $ 30,298.59 Human Trafficking: The State of Human HTCA $ 7,892.63 $ 8,681.89 $ 9,550.08 Trafficking in California City of Santa Ana California Governor's Office of Emergency Services Training and Exercise Santa Ana A251016440 R Human Trafficking; Forced and Exploited HTL $ 15,836,47 $ 17,420.12 $ 19,162.13 Labor Convergence of Human Trafficking, HTR Terrorism, and Signs of $ 15,836.47 $ 17,420.12 $ 19,1 b2.13 Radicalization Intermediate Public Information Officer Training; Building Incident Based IPIO $ 23,090.80 $ 25,399.88 $ 27,939.87 Strategic Communication Plans Joint Information JICC $ 22,826.15 $ 25,108.77 $ 27,619.64 Center Concepts Public Information L0105 $ 28,789.98 $ 31,668.98 $ 34,835.88 Basic Advanced Public Information Officer L0388 (CSTI / FEMA $ 49,254.99 $ 54,180.49 $ 59,598.54 certificate) Instructional Presentation and L141 $ 42,348.79 $ 46,583.67 $ 1,242.04 Evaluation Skills Media Relations MR $ 22,826.15 $ 25,108.77 $ 27,619.64 Terrorism I: International Terrorism T1 $ 25,218.02 $ 27,739.82 $ 30,513.80 Terrorism II: Domestic T2 $ 23,407.52 $ 25,748.27 $ 28,323.10 Terrorism Terrorism III: Counterterrorism T3 $ 23,363.63 $ 25,699.99 $ 28,269.99 Strategies Terrorism Intelligence TIA $ 27,712.14 $ 3Q483.35 $ 33,531.69 Analysis Terrorism Special Seminar: Transnational TBD $ 9,958.72 $ 10,954.59 $ 12,050.05 Repression City of Santa Ana California Governor's Office of Emergency Services Training and Exercise Santa Ana A25 1 0 1 6440 R Homeland Security Exercise Evaluation Program & Enhanced HSEEP/EEDCE 12,792.74 Exercise Design $ 14,072.01 $ 15,479.22 Conduct and Evaluation HOMELAND SECURITY EXERCISE AND HSEEP $ 9,380.22 $ 10,318.24 $ 11,350.07 EVALUATION PROGRAM I City of Santa Ana California Governor's Office of Emergency Services Training and Exercise Santa Ana A251016440 R ATTACHMENT 1 TRAINING COURSES GAVIN NEWSOM GOVERNOR Car OES GOVERNOR'S OFFICE OF ENEROENCY SERVICES July 09, 2025 Subject: Single Source Training Provider To Whom It May Concern: Pursuant to California Government Code,Title 2, Division 1, Chapter 7, Sections 8588 (a) and (b), the California Governor's Office of Emergency Services (Cal OES), through the California Specialized Training Institute (CSTI), is responsible for providing "training to state agencies, cities, counties, and other nongovernmental agencies in their planning and preparation for disasters." As part of this mission, CSTI delivers courses that are developed and maintained by the Federal Emergency Management Agency's (FEMA) National Disaster Emergency Management University (NDEMU). FEMA authorizes each state's emergency management office to enhance the base curriculum for their states, deliver the courses, and issue state-level certificates for these courses.These courses are distinguished by a "G" designator in the course number. In California, CSTI is the sole authorized presenter of "G" courses; that is, CSTI is the only entity within California authorized to issue state-level certification for completed training. The same applies to CSTI's own curriculum. The classes for which CSTI is the single source training provider include: • G197, Integrating Access and Functional Needs into Emergency Management • G205, Recovery from Disaster: The Local Community Role • G235, Emergency Planning • G288, Local Volunteer and Donations Management • G358, Evacuation and Re-Entry Planning Course i i City of Santa Ana California Governor's Office of Emergency Services Training and Exercise Santa Ana A251016440 R • G364, Multi-Hazard Emergency Planning for Schools • G366, Planning for Needs of Children in Disasters • G393, Mitigation for Emergency Managers • G418, Mass Care-Emergency Assistance Planning and Operations • G489, Management of Spontaneous Volunteers in Disasters j • G557, Rapid Needs Assessment j • E/L141, Instructional Presentation and Evaluation Skills • K/1-0105, Public Information Basic • K/1_0146, Homeland Security Exercise and Evaluation • K/1_0388, Advanced Public Information Officer (CSTI / FEMA certificate) • Emergency Management Concepts • Emergency Management Instructor Certification 3650 SCHRIEVER AVENUE, MATHER, CA 95655 (916) 845-8506 TELEPHONE(916) 845-8511 FAx www.CalOES.ca.gov Single Source Training Provider July 09, 2025 Page 2 • Convergence of Human Trafficking, Terrorism, and Signs of Radicalization • EOC Section Intermediate: Finance and Administration • EOC Section Intermediate: Logistics • EOC Section Intermediate: Management • EOC Section Intermediate: Operations • EOC Section Intermediate: Planning and Intelligence • Hazardous Materials Instructor Certification • Hazardous Materials Instructor Certification for Trainers • HSEEP/EEDCE Homeland Security Exercise and Evaluation Program/Enhanced Exercise Design, Conduct and Evaluation Program (FEMA certificate) • Human Trafficking:The State of Human Trafficking in California • Human Trafficking: Forced Labor and Labor Exploitation • Human Trafficking: Modern Day Slavery • Intermediate Public Information Officer Training: Building Incident Based Strategic Communication Plans • Joint Information Center Concepts • Media Relations • Officer Safety and Field Tactics in a Terrorism Environment City of Santa Ana California Governor's Office of Emergency Services Training and Exercise Santa Ana A251016440 R • Terrorism I: International Terrorism • Terrorism II: Domestic Terrorism • Terrorism III: Advanced Counterterrorism Strategies • Terrorism Intelligence Analysis • Terrorism Seminar:Transnational Repression CST] has made a limited number of "G" courses available through instructors certified through its Emergency Management Outreach Program.These instructors use CSTI's curriculum and materials and are able to issue certificates through CSTI.The "G" courses available through both CST[ and CSTI's Outreach instructors are: • G191, ICS/EOC Interface • G611, series, EOC Section Overview • G626, EOC Action Planning • G775, EOC Management and Operations Because these courses are available from multiple presenters, competitive procurement processes must be used to select training vendors. Questions regarding the information provided above may be directed to trainingi@caloes,ca.gov. Sincerely, Tracy Stocks State Training Officer, California Specialized Training Institute California Governor's Office of Emergency Services