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Home My WebLink AboutItem 11 - Local Street Preventative Maintenance Fiscal Year 25/26 Public Works Agency www.santa-ana.org/pw Item # 11 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report July 7, 2026 TOPIC: Local Street Preventative Maintenance Fiscal Year 25/26 AGENDA TITLE Award of a Construction Contract to Onyx Paving Company, Inc. for the Local Street Preventative Maintenance FY 25/26 Project (No. 26-6907) (Non-General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment recognizing $99,990 of spendable fund balance in the Sanitary Sewer Service Revenue, Prior Year Carry Forward and Capital Recovery Charges, Transfer from Fund 056 revenue accounts, and appropriate to the Sewer— Interfund Transfer, Transfer to Fund 054 and Capital Recovery Charges, Improvements Other Than Buildings expenditure account (Requires five affirmative votes). 2. Approve an appropriation adjustment recognizing $134,431 of spendable fund balance in the Public Works Water Revenue, Prior Year Carry Forward and Water Utility Capital, Transfer from Fund 060 revenue accounts, and appropriate to the Water— Interfund Transfer, Transfer to Fund 066 and Water Utility Capital Projects, Contract Services-Professional expenditure accounts (Requires five affirmative votes). 3. Approve an amendment to the Fiscal Year 2026-2027 Capital Improvement Program to include an additional $234,421 in construction funds for the Local Street Preventative Maintenance FY 23/24 Project (No. 26-6490). 4. Approve the Project Cost Analysis for a total estimated construction delivery cost of$4,211,250, which includes $3,369,000 for the construction contract, $505,350 for contract administration, inspection, and testing, and a $336,900 for unanticipated or unforeseen work. 5. Award a construction contract to Onyx Paving Company, Inc., the lowest responsible bidder, in accordance with the base bid and bid alternates in the amount of$3,369,000, subject to change orders, for construction of the Local Local Street Preventative Maintenance Fiscal Year 25/26 July 7, 2026 Page 2 Street Preventative Maintenance FY 25/26 Project (No. 26-6907), for a term beginning July 8, 2026 and authorize the City Manager to execute the contract. 6. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2026-39 will be filed for Project No. 26-6907. GOVERNMENT CODE 484308 APPLIES: No DISCUSSION The Public Works Agency engineering staff use a comprehensive Pavement Management Program that accounts for pavement condition, age, and usage, among other factors, to prioritize and make informed recommendations for street improvement projects. As part of the fiscal year 2025-26 budget adoption, the City Council approved the 2025-26 Capital Improvement Program (CIP), which included funding the annual Local Street Preventive Maintenance project to preserve the quality of the City's street network. The local street segments included within this project have been identified as high priority for rehabilitation and preventative maintenance (Exhibit 1). The recommended work consists of localized replacement of asphalt concrete pavement; cold milling; asphalt overlay; slurry seal; crack sealing; striping; signage; and replacement of damaged concrete curbs, gutters, sidewalks, and curb ramps. Once completed, these changes will improve the City's overall pavement condition, enhance the street's visual appearance, upgrade ride quality, and support compliance with Americans with Disabilities Act (ADA) standards. A copy of construction plans, contracts, specifications, and all related reference materials (such as The Greenbook) is available for public review at the City's Public Works Agency, Central Files office located in City Hall. Project Advertisement and Contractor Procurement To provide an opportunity for local vendors to submit bids, the City notified 2,354 regional vendors via PlanetBids, many of whom are Santa Ana-based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of six bids were received. One bid was received from Santa Ana contractors. As required by law, a Notice Inviting Bids was published in the Orange County Register on May 4, 2026. The project was also advertised in PlanetBids from April 30, 2026 to May 21, 2026. Bids were received electronically via PlanetBids on May 21, 2026. No bid protest was submitted by any bidder during the bid protest period. Local Street Preventative Maintenance Fiscal Year 25/26 July 7, 2026 Page 3 Bid Results Summary RANK BIDDER'S NAME LOCATION BASE BID + ALTERNATES 1 Onyx Paving Company, Inc. Yorba Linda, CA $3,369,000 2 All American Asphalt Corona, CA $3,470,800 3 Hardy & Harper, Inc. Lake Forest, CA $3,503,570 4 Excel Paving Co. Long Beach, CA $3,764,322 5 R.J. Noble Company Orange, CA $3,791,952 6 Vido Samarzich, Inc. Santa Ana, CA $4,166,200 A total of six bids were received, and all six were deemed responsive. Onyx Paving Company, Inc. submitted the lowest responsive base bid in the amount of$3,345,000 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of Base Bid. The add-alternate scope of work in the bid package includes the installation of speed humps. The total bid including the add-alternate scope of work is in the amount of$3,369,000 and is still collectively lower than the other bids including the alternative. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to Onyx Paving Company, Inc. (Exhibit 3). Onyx Paving Company, Inc. has previously performed work as a prime contractor in the City of Santa Ana within the past three years, including Fairview Street Rehabilitation (South City Limit to Alton Avenue) and Local Street Preventative Maintenance FY 24- 25. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either staff or consultants and includes construction management, inspection of the Contractor's work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements. Any allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon project closeout. As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $4,211,250. Local Street Preventative Maintenance Fiscal Year 25/26 July 7, 2026 Page 4 Project Item Total Construction Contract Bid Amount $3,369,000 Construction Administration $269,520 Ins ection $168,450 Testing $67,380 Unanticipated or Unforeseen Work $336,900 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $4,211,250 Project Schedule and Contract Time The project completion date is October 2026, barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. The contract time for this project is 65 working days, as specified in the bid documents. Working days are counted in accordance with the City's Standard Specifications, which exclude weekends, City-observed holidays, and inclement weather days that prevent work. The contractor was required to submit a construction schedule as part of their bid to expedite delivery of the project. The projected completion dates based on the submitted schedule is October 2026, which is within the allotted 65 working days. If the contractor fails to deliver on time, they will be assessed a penalty of$8,700 per calendar day as specified in the bid documents. The actual completion date will depend on the contractor's schedule, material procurement timelines, and any unforeseen delays. Based on a typical project timeline, the estimated project completion is provided below: Project Milestones Milestone Estimated Notes Completion Date Administrative Startup July 2026 Contract execution, bonds, insurance Material Procurement July 2026 Procurement may take place concurrently with construction. Contractor Mobilization July 2026 Start of construction activities Project Completion— October 2026 Based on 65 workin da s Project Phasing The contractor will be constructing this project in the following phases: 1. Phase I: Localized asphalt repairs, curb, gutter, sidewalk, ramp repairs, and upgrades. 2. Phase II: Performing grind and asphalt capping and installing slurry seal. Local Street Preventative Maintenance Fiscal Year 25/26 July 7, 2026 Page 5 3. Phase III: Installation of roadway markings and signs. Public Outreach The project scope spans across multiple neighborhoods, with the majority of the work in the Madison Park and Delhi neighborhoods, and will impact nearby businesses and residences. To ensure timely and effective communication, the following notification measures will be implemented prior to the start of construction: • Electronic message signs will be installed two weeks in advance of construction activities to provide early notice of the project's start date. • A project information sign will be posted at the construction site, including contact information for public inquiries. • Residents and businesses within 1,000 feet of the project limits will receive door hangers or mailed notifications at least two weeks before construction begins • A second round of notification will be issued 48 hours prior to the start of construction to residents and businesses adjacent to the limits of work. • The City will also disseminate information through its official website and social media platforms to keep the public informed of construction activities, including any lane closures. ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(c) of the CEQA Guidelines for projects consisting of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. The proposed project continues to meet these CEQA Guidelines parameters and Categorical Exemption Environmental Review No. ER-2026-39 will be filed for Project 26-6907 (Exhibit 4). FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $4,211,250. With the approval of the requested appropriation adjustment, all funds will be available for expenditure in Fiscal Year 2026-2027. Any remaining balances not expended at the end of the fiscal year will be presented to the City Council for approval of carryovers into Fiscal Year 2027-2028 (Exhibit 5). The proposed contract authorizes staff a maximum of 10% for construction contract change orders. Staff will return to City Council for authorization and appropriation of additional funding if necessary. With the approval of the requested appropriation adjustments, a portion of the accumulated fund balance will be appropriated for spending in the Capital Recovery Charges, Improvements Other Than Buildings expenditure account (No. 05417647- 66220). The spendable portion of the fund balance is estimated at $540,453 as of June 30, 2026, which is sufficient to allow for the recommended appropriation of$99,990. Additionally, a portion of the accumulated fund balance will be appropriated for Local Street Preventative Maintenance Fiscal Year 25/26 July 7, 2026 Page 6 spending in the Water Utility Capital Projects and Water Capital Project expenditure account (No. 06617647-66301). The spendable portion of the fund balance is estimated at $3,415,341 as of June 30, 2026, which is sufficient to allow for the recommended appropriation of$134,431. Funds will be budgeted and available for this item in the accounts below. Accounting Unit Fiscal Fund Accounting Unit, Year —Account No. Description Account Description Amount Project No. CURRENT BUDGET 01117660- Pub Wks-Road 2026-27 66220 General Fund Maintenance,Improvements Other $493,281 (26-6907) Than Buildings 03217662- Measure M — Measure M2 Local 2026-27 66220 Street Fairshare St, $3,483,548 (26-6907) Construction Improvements Other Than Buildings APPROPRIATION ADJUSTMENT 05417647- Sanitary Capital Recovery 2026-27 66220 Sewer Capital Charges, Improvements $99,990 27-6490 Other Than Buildings 06617647- Water Water Utility Capital 2026-27 66301 Acquisition & Projects, Water Capital $134,431 27-6490 Construction Project TOTAL $4,211,250 EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Environmental Determination 5. Capital Improvement Project Worksheet Submitted By: Rodolfo Rosas, P.E., Acting Executive Director of Public Works Agency Approved By: Alvaro Nunez, City Manager I! 11 I: 11 EXHIBIT 1 ii ! q J L I !'Dlhlckfl,j J, P JL :L..—..J L & �j IL F-!j: BEWLEY11 N BERK OC41I AL .1 31:1 zi z;! ST ANDREW j L F. ANNE II II—'jfpp he!! L (L WARNER ------ [179 WARN jIi _j Lu ail. 0 LEGEND :150 51 CRACK SEAL AND SLURRY SEAL. !II 8!11 111 COLD MILL 2"AND PLACE,2"ASPHALT RUBBER HOT MIX jl:i (ARHM).AT CUL-DE-SACS,PLACE 2"AC INSTEAD OF ARHM. III III —10 NEIGHBORHOOD BOUNDARY FXI NEIGHBORHOOD NUMBER L LIII A jIj I! W� I if =ALTON L AL I'-" A- 0411 wi! Ij E j I ij! III BE .: !j j1! AllII 1 ' .III O iij j: f KELLER NEIGHBORHOO DS 11 SANTA ANA MEMORIAL PARK 17 7:SOUTH COAST 19-SUNWOOD CENTRAL 50-ROSEWOOD BAKER GENERAL NOTES 1.SEE CONCRETE IMPROVEMENTS IN PROJECT SPECIFICATIONS APPENDIX K 2.SEE 2"-6"ASPHALT LOCALIZED REPAIRS IN PROJECT SPECIFICATIONS APPENDIX L. 3.CONTRACTOR SHALL CONTACT AND COORDINATE WITH UTILITIES FOR MANHOLE ADJUSTMENTS. OR 0 ANGE PROJECT NO. 26-6907 Local Street Preventative Maintenance FY25-26 < Neighborhood Location Map CITY OF SANTA ANA EXHIBIT 2 PROPOSAL PROJECT NO.: 26-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 25-26 BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: ONYX PAVING COMPANY, INC. REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans(if any) and the specifications for the unit price(s) or lump sums) set forth in the following schedule: Item Description Qty Unit Unit Price Amount Unclassified Excavation* 400 Cy $ I S2 S �� g , (b 2 Asphalt Concrete(AC)* 1,000 TN $ S 24 z 2.gZ1000 3 Asphalt Rubber Hot Mix(ARHM)* 5,300 TN $ I 3 Sc6 b3 OtOQ r 4 Cold Mill(2")* 445,000 SF S 0, yZ S 18 b r 100 5 Rubberized Emulsion Aggregate Slurry 1.400 ELT S $ (REAS)Type ll* 737 ( r O 3( ?900 6 Crack Seal I l.S $ $ 13`7, Ovo 137 Oc�p 7 Protection of Surface Utility Frames& I Ls S Covers -S� 2 C� 8 Remove and Construct PCC Sidewalk 15,800 SF S S (T=4")* I I W 22l 'L(70 9 Remove and Construct PCC Driveway 1,100 SF $ S Approach(T=6")* Z y 2la' `f Ov 10 Remove and Construct PCC Curb Ramp 600 SF S S (Caltrans STD A88A) 6J+ "2 L4 14 4 0D I I Remove and Construct PCC Curb and 100 LF S S Gutter(Type A-2-6 and/or Match 1 j 1 t 100 Existing)* 121 Remove and Construct PCC Curb 50 LF $ S (SPPWC Type A 1-6 and/or Match S S- Existin )* r ✓r Q 13 Remove and Construct PCC Cross-Gutter 2,600 SF S (Local Street)* 72 800 I P-1 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 26-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 25-26 Item Description Qty Unit Unit Price Amount 14 Root Shave* 60 EA $ 639 S a g1 340 15 Furnish and Install New Water Valve 120 EA $ S Frame and Cover to Finished Grade I I 133 320 16 Furnish and Install New Manhole Frame 90 EA S S &Cover to Finished Grade 4 , l I 19 11 O 17 Adjust Water Meter Frame and Cover to I I-A S $ Finished Grade 1 11 I 1 \� 18 Adjust Survey Monument Frame&Cover I- FA S S to Finished Grade I 1 13i 332 19 Furnish and Install Traffic Loops Type F 4 Fat S S 5 20 Furnish and Install Traffic Loops Type E 8 EA $ S 555 14► ygo 21 Project Advertisement Sign 2 EA S 5 218,00 S, &00 22 Signing&Striping I LS S S Iy21 Coo 114 Z, 000 23 Construction Permit 1 LS $13,500 S 13.500 P-2 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 26-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 25-26 TOTAL BASE 1311) (Items 1-23) - -3 3yS 00� ADD ALTERNATE BID Item Description Qty Unit Unit Price Amount 14 Seed Hum * 1 FA $ 2N 000 $ 214 000 The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid,and any, all, or none of the add-alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the"25%"limit as stated in Section 7-3.5 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within number (65) working days after the commencement date stated in the Notice to Proceed. Slurry seal must be completed by September 30, 2026. All slurry seal work must meet slurry seal weather condition requirements. If slurry seal is not completed by September 30,2026, liquidated damages will be placed on the contractor. The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be$8,700 per calendar day. ONYX PAVING COMPANY, INC. -CORPORATION Name of Firm COREY R.KIRSCHNER-CEO;ANTHONY STEEN-PRESIDENT;JAY KIRSCHNER-VP,SEC.TREAS. Signature of BIDDER Title COREY R. KIRSCHNER - CEO (If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary,Treasurer and Manager,thereof.) P-3 of P-19 EXHIBIT 3 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT 26-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FISCAL YEAR 25/26 This CONSTRUCTION CONTRACT is made and entered into this 7t`day of July, 2026 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "CITY"), and Onyx Paving Company, Inc. (hereinafter"CONTRACTOR").. WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, Local Street Preventative Maintenance (hereinafter referred to as the "WORK OF IMPROVEMENT"')-identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Three Million Three Hundred Sixty Nine Thousand Dollars and No Cents ($3,369,000.00), as set forth and identified in the itemized BID PROPOSAL uploaded by the Contractor to PlanetBids, which is attached hereto and incorporated herein as Exhibit"A". The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only,and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. rev.09/01/2017 Page 1 of 3 4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements and Liquidated Damages section of the BID PROPOSAL (Exhibit "B") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay,and will require all subcontractors to pay,all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA),a pre-hire collective bargaining agreement,which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at: h=://www.santa-ana.org/pwa/documents/CWA.pd 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work(Performance Bond),and one in the amount of One Hundred Percent(100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars($500,000),the Warranty Bond amount shall be the greater of Ten Thousand Dollars($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars($500,000),the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000)or Ten Percent(10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions,to be approved by the CITY. 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property,arising directly or indirectly from,or in any manner relating to,any of the following: (i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier; (ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; Page 2 of 3 (iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. (vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: CITY OF SANTA ANA JENNIFER L. HALL ALVARO NUNEZ City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONTRACTOR: City Attorney Onyx Paving Corgi y, Inc. KAE NELLESEN BY: ��J P1,fXC�l vW— Assistant City Attorney TITLE: RECOMMENDED FOR APPROVAL: �ooloG fo Rosat Rodolfo Rosas(Jun 23,2026 16:40:17 PDT) RODOLFO ROSAS, P.E. Acting Executive Director Public Works Agency Page 3 of 3 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE§ 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document. State of California ) County of Orange ) On June 19 2026 before me, David Wiltfong, Notary Public , Date Here Insert Name and Title of the Officer personally appeared Jay Kirschner Name(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(g) whose name(x) is/am subscribed to the within instrument and acknowledged to me that he/ske/thoey executed the same in his/her/their authorized capacity(i4t),and that by his/hxr/their signature( on the instrument the person($), or the entity upon behalf of which the person(s) acted, executed the instrument. certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. • WITNESS my hand and official seal. DAVID WILTFONG Notary Orange -California 41_1 y o Orange County Commission k 2536462 Signature My Comm.Expires Oct 24,2D29 + Signature of Notary Public Place Notary Seal Above OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: Signer's Name: ❑Corporate Officer — Title(s): ❑Corporate Officer — Title(s): ❑ Partner — ❑Limited ❑General ❑ Partner — ❑ Limited ❑General ❑ Individual ❑Attorney in Fact ❑ Individual ❑Attorney in Fact ❑Trustee ❑Guardian or Conservator ❑Trustee ❑Guardian or Conservator ❑Other: ❑ Other: Signer Is Representing: Signer Is Representing: 02014 National Notary Association •www.NationalNotary.org • 1-800-US NOTARY(1-800-876-6827) Item#5907 City of Santa Ana Page 1 of 3 Local Street Preventative Maintenance FY 25/26(Project#26-6907).bidding on 05/2112026 2:00 PM(PDT) Printed 0 6/0 212 02 6 EXHIBIT A Submission Bidder Details Vendor Name Onyx Paving Company,Inc. Address 22707 LA PALMA AVE. YORBA LINDA,California 92867 United States Respondee COREY R.KIRSCHNER Respondee Title CEO Phone 714-632-6699 Email bids@onyxpaving.com Vendor Type CADIR License# 630360 Submission Detail —Submission Format Electronic Submitted 05/21/2026 1:42 PM(PDT) Delivery Method Responsive Submission Status Submitted Confirmation# 488294 Respondee Comment Buyer Comment Attachments File Title File Name Fite Type SCANNED BID-SANTA ANA.pdf SCANNED BID-SANTA ANA.pdf General Forms SCANNED OWNERSHIP AFFIDAVIT- SCANNED OWNERSHIP AFFIDAVIT Ownership Affidavit(Notary Public)-REQ Original Hard Copy SANTA ANA.pdf SANTA ANA.pdf Submittal in Addition SCANNED BID BOND-SANTA ANA.pdf SCANNED BID BOND-SANTA ANA.pdf Bid Bond Guaranty(Notary Public)-REQ Original Hard Copy Submittal in Addition SCANNED NON-COLLUSION AFFIDAVIT- SCANNED NON-COLLUSION AFFIDAVIT- Non-Cotlusion Affidavit(Notary Public)-REQ Original Hard SANTA ANA.pdf SANTA ANA.pdf Copy Submittal in Addition Planet6ids City of Santa Ana Page 2 of 3 Local Street Preventative Maintenance FY 25/26(Project#26-6907),bidding on 05/21/20.16 2:00 PM(PDT) Printed 06/02/2026 Line Items Discount Terms No Discount _......... _...___... ..._.,._........_..... _.... _... ' .......... ...... ......_. ._............. -- _... --- ----- Item Item i # code,1ypa, ItemDescriptlon UOM-" QTY Unit Price Line Total Response Comment peep.. .epee TOTAL BASE BID '$3,345,000.00 1 unclassified Excavation' !CY 400 $182.00 $72,800.00 Yes - _-.epee.. 2 i :Asphalt Concrete(AC)- TN 1000 $242.00 $242,000.00 ;Yes _ _ _.y_ __ peep_.. 3 Asphpit Rubber Hot Mix(ARXM• TN ,5300 $163Ao $863,900,00 Yes 4 'Cold Mill(Zr i SP 445000 $0.42 $1186,9110,00 Yes ___Type ----_-__. 5 Rubberized Emulsion Aggregate Slurry(REAS)Typa 11• ELT 140D $737A0 ;$1,031,800A0'Yes _.i,, peep_ .epee-........_ ... .._......-... ._............ ..........._.. ..__..___. ___..._ _Type ...._........ (,6 ; .Crack Seal LS .1 i$137,000.00 $137,000.00 Yes ... ..._._. _._ __...-..........._...-----.._._...__..._........._......,.............._._.................._. . __...-_ _. ..._.... __.-....... 7 Protection of Surface Utility Frames&Covers .Ls 1 S5,297A0 $5,297.00 +Yes -. _ . peep_._.. ..epee_ ...__. -- peppy ...........___..................._...__.... ..._....._.._. ;-.__- ..�_..-.epee .epee .. ....-_.. 8 :Remove and Construct PCC Sidewalk IT-4")M SF 15400 =$14.00 $221,20000 Yes _.._......... ..........._.......-----------------.. ______._ .. __._.___ ...-___.—_ _ .._........_ __..____.. 9 Remove and Construct PCC DAveway Approach(To Vj* "- SP .1100 S24A0 "$26,400.00 Yes ._.__ -. --.epee. ..__.... .. ..._..._ __..__ _...__.___ .___..__.. .._._..._..___ ._...... ...._..__... -_.._,__..... _..... _. _..10 Remove and Construct PCC Curb Ramp(Celtrans STD ASSA) :SF 600 $24.a0 S14A00A0 Yes .___._ Remove and Construct MCurbandGutter-VY"A--24aaWrrMiCti-Ekisting}•--.. . .. ... ._ peep... •LF lob....__`#117A0 S17;100:60 ,Yes .- .. ...___..._ . _....__...,_ _...,__.. ...._.___... epee... ... .............__..__........._. ....._-. Type .._._!12 -Remove and Construct FCC Curb(SPPWC1ypeA1-6 and/or Match Existing)* ELF '50 $111a0 $5,650.00 Yea _ _.---_.__ _. 13 Remove and Construct PCC Cross-Gutter(Loot Street)• SF 2600 $28.011 $72,11100A0 Yes - ___..__. _..._...__.." .-_._____ 14 R00tShXW EA "60 -$639.00 $38,340.00 Yes 15 - Furnish and Install New Water Valve Frame and Cover EA 120 $1,111AD ,$133,320A0 Yes ......__........ .._.____._ .................. ..........__..... ......Type __ .peppy------ Id - Furnish and Install New Manhole Frame&Cover to Finished Grade I CA 90 "$1,114A0. $99,990,00 Yes 117 Adjust Water Meter Frame and Cover to Grade EA 1 $1,111A0. $1,111.00 Yes . ..---._ .Type.----------. .------- -----_ .--- -------------'---'-----'---------- �-----__---- ------ ------..epee-----_. 18 :Adjust Survey Monument prams and Eoverto Grad e EA 12 $11.11111.00 $13,332.00 L.Yes ' 79 Furnish and InstaUTraffic Loops Type F EA 14 SSSSAO $2,220A0 Yes . .. ........_.._.._.._.....,.__,—_............... .____..__. ....... -.`.ZO 1 Furnish and instaUTraff(c Loops Type EA S $555.00- $4A40A0 Yes ltTr 21 'Pro)ectAdvertisement Sign EA 2 :$2,500A0 $5,400.00 Yes — .. 22 ,Signing and Striping LS 1 :$742,000.00 i 5142,000.00 Yes ' j 23 j .Construction Permit LS 1—j$113S00A0 513,500.00 ;Yes ADD ALTERNATE BID $Z4,000A0 ._ __.__. 24 Speed Hump- 'EA •1 $24A"Ab l$24,006.00 Yes .. 25 Asterisk Notes pert•3e1`speclRwHons bA 0 $41A0 $0A0 Yes _.�_....... ... _.....__. -The quantity for this bid item is shown forbid comparison only.Thk bid item shall not be subject to the"25W Umit as stated - ;26 In Sect-eon 7-35 of the Standard 5pecifiwtlonz The actual amount for this item will be dictated by the actual quantity used, "NA 0 :$OAO `$0A0 "Yes and the Agency reserves the right to Increase or decrease the quantity of this item accordingly. PlanetBids City of Santa Ana Page 3 of 3 Local Street Preventative Maintenance FY 25/26(Project#26-6907),bidding on 05r2 IP-026 2:00 PM(PDT) Printed 06102/2026 Line Item Subtotals Section Title Line Total TOTAL BASE BID $3,345,000.00 ADD ALTERNATE BID $24,000.00 Grand Total $3,369,00111.00: Planet6lds EXHIBIT B CITY OF SANTA ANA PROPOSAL PROJECT NO. 26-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 25-26 The lowest responsible bidder shall be selected based on the total base bid.The City reserves the right to award the Base Bid,and any,all,or none of the add alternate bid items(if any). The quantity for this bid item is shown for bid comparison only. This bid item shall not be sulziect-to-the l 44250/V!limit-as-stated in Section-7-8.5-ofthe-Standard Specifications. The actual- amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. TIME FOR COMPLETIONQF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within number (65) working days, after the commencement date stated in the Notice to Proceed. Slurry seal must be completed.toy:.September 330,2026.All slurry seat work must meet slurry seal weather condition requirements.If slurry seal is not completed by September 3 W,2026, liquidated damages will be placed on the contractor. The liquidated damages amount,in lieu of the amount specified in Subsection 6-9 of the Standard Specifications,shall be$8,700 per calendar day. ONYX PAVING COMPANY, INC.-CORPORATION Name of firM ,COREY R.KIRSCHNER-CEO;ANTHONY STEEN-PRESIDENT,JAY KIRSCHNER-VP,SEC,TREAS. Signature of BIDDER — V Title COREY R. KIRSCHNER- CEO (If an individual,so state. If a firm or co-partnership,state the firm name and give the names of all individual po-partners composing the firm, If a corporation,state legal name of corporation, and names of President, Secretary,Treasurer and Manager,thereof.) P-3 of P-19 Exhibit 3 (3) Final Audit Report 2026-06-23 Created: 2026-06-23 By: Skylar Wilk(swilk@santa-ana.org) Status: Signed Transaction ID: CBJCHBCAABAAxowhg632pfregT-BtQID8PcyOk-8vxZS "Exhibit 3 (3)" History Document created by Skylar Wilk (swilk@santa-ana.org) 2026-06-23-11:37:27 PM GMT Document emailed to Rudy Rosas (rrosas@santa-ana.org) for signature 2026-06-23-11:37:33 PM GMT Email viewed by Rudy Rosas (rrosas@santa-ana.org) 2026-06-23-11:37:44 PM GMT Signer Rudy Rosas (rrosas@santa-ana.org) entered name at signing as Rodolfo Rosas 2026-06-23-11:40:15 PM GMT Document e-signed by Rodolfo Rosas (rrosas@santa-ana.org) Signature Date:2026-06-23-11:40:17 PM GMT-Time Source:server-Signature Appearance Selected:TYPE Agreement completed. 2026-06-23-11:40:17 PM GMT Adobe Acrobat Sign EXHIBIT 4 MAYOR CITY MANAGER Valerie Amezcua Alvaro Nunez MAYOR PRO TEM CITY ATTORNEY David Penaloza Sonia R.Carvalho COUNCILMEMBERS CLERK OF THE COUNCIL Phil Bacerra `' Jennifer L. Hall Johnathan Ryan Hernandez Jessie Lopez Thai Viet Phan Benjamin Vazquez PUBLIC WORKS AGENCY 20 Civic Center Plaza(M-36) P.O.BOX 1988•Santa Ana,California 92702 (714)647-5690•Fax(714)647-5823 www.santa-ana.org NOTICE OF EXEMPTION From the Requirements of the California Environmental Quality Act (CEQA) Fee Exemption per California Government Code Section 6103 To: COUNTY CLERK From: City of Santa Ana County of Orange Public Works Agency P.O. Box 238 20 Civic Center Plaza (M-36) Santa Ana, CA 92702 Santa Ana, CA92702 Project Title: Local Street Preventative Maintenance FY 25/26 Project Number(s): 26-6907 Project Location: Citywide (Partial) City: Santa Ana County: Orange ER Number: ER-2026-39 Date of Approval: 07/21/2026 Project Description: Proposed AC improvements include crack seal & slurry seal, cold mill & overlay, and localized repairs throughout the City. PCC improvements include sidewalk, curb & gutter,cross gutter,and driveway repairs as well as modifying curb ramps to current ADA requirements Signing & striping is also included. Applicant Name: City of Santa Ana, Public Works Agency Applicant Address: 20 Civic Center Plaza M-36 Santa Ana, CA 92702 Name of Public Agency Approving Project: City Council Name of Agency Carrying Out Project: Public Works Agency Exempt Status: ❑ Ministerial(Sec. 15268) ❑ Declared Emergency(Sec. 15269(a)) ❑ Emergency Project(Sec. 15269(b through e)) ❑ General Rule (Sec. 15061(b)(3)/(5)) ❑ Statutory Exemption: 0 Categorical Exemption: 15301(c) Reason(s)Why Project is Exempt From CEQA: 15301(c) consists of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. City Contact: Alexandru Bangean Title: Senior Civil Engineer Telephone. 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