HomeMy WebLinkAbout22B - CONTRACT RENEWAL REPROGRAPHICS PAPERS-ENVELOPESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 7, 2010
TITLE:
CONTRACT RENEWAL FOR
REPROGRAPHICS PAPERS AND
ENVELOPES (SPEC. NO. 09-008)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1st Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Renew the contract with Unisource Worldwide Inc. for reprographic papers and envelopes for a one-
year period in an annual amount not to exceed $80,000.
DISCUSSION
The Finance and Management Services Agency's Central Services division stocks copier, laser and
specialty papers for in-house duplicating services for departments throughout the City. In addition,
the Police Department's Central Distribution Center stocks copy paper for various divisions and the
Holding Facility.
On April 6, 2009, the City Council awarded a contract to Unisource Worldwide Inc. for a one-year
period, with provisions for two one-year renewals. The vendor has performed satisfactorily during the
past contract period and has agreed to renew the contract without an increase in pricing except to
pass on announced paper mill increases. Staff recommends the first renewal of the contract. Paper
expenditures are reducing with on-going transition to web-based communication including the
Council agenda documents, Parks & Recreations activity announcements, Police reports, and
Agency communications. The annual amount has been adjusted down by 27 percent based upon
staff's projection for the next year.
FISCAL IMPACT
Funds are available in the Finance & Management Central Services account (no. 07110100-63001),
and the Police Property & Facilities account (no. 01114450-63001).
Pau Walters
Chief of Police
KM
APPROVED AS TO FUNDS AND ACCOUNTS:
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Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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