HomeMy WebLinkAbout25G - WILLDAN HOMELAND SOLUTIONS TRAINING SERVICESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
SEPTEMBER 7, 2010
TITLE:
AGREEMENT WITH WILLDAN HOMELAND
SOLUTIONS FOR TRAINING AND EXERCISE
SERVICES
APPROVED
? As Recommended
? As Amended
? Ordinance on ls`Reading
? Ordinance on 2ndReading
? Implementing Resolution
? Set Public Hearing For_
CITY MANAGER
RECOMMENDED ACTION
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of Council to execute the attached agreement with
Willdan Homeland Solutions, an operating division of Willdan Group, Inc., to provide training and
exercise services in an amount not to exceed $900,000, subject to non-substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The United States Department of Homeland Security has developed the Urban Areas Security
Initiative (UASI) funding program. UASI provides funds to local emergency first responders to
enhance security and overall preparedness to prevent, respond to, and recover from acts of
terrorism. The grant specifically provides funding for anti-terrorism equipment, planning, training,
and exercises. The City of Santa Ana has fiscal responsibility for the FY09 UASI Grant Program
for the Anaheim/ Santa Ana Urban Area which encompasses the 34 jurisdictions in Orange
County.
In April 2010, a request for proposals (RFP) was issued to identify a suitable vendor to support
the Homeland Security Training and Exercise Program of the Anaheim/Santa Ana Urban Area.
Several proposals were received and evaluated for compliance with minimum requirements,
overall responsiveness to the RFP, experience, references, and total project cost. Wilidan
Homeland Solutions met all of the listed specifications for RFP.
It is anticipated that the current scope of services developed by the consultant will differ or
expand as the consultant coordinates planning meetings that seek stakeholder input from the
remaining jurisdictions in the Anaheim/Santa Ana Urban Area affected by this planning. The final
determination of Training and Exercise services may be adjusted in writing, and executed by the
City Manager and Chief of Police, and by Willdan Homeland Solutions.
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Wllldan Homeland Solutions
September 7, 2010
Page 2
FISCAL IMPACT
Funds are available in the FY 2009 UASI Grant Program fund account (no. 12514407-62300-
10427701183-3492).
6L?J,
Paul M. Walters
Chief of Police
Police Department
Exhibits:
1. Agreement
APPROVED AS TO FUNDS AND ACCOUNTS:
'?- Lf,-M S? , *S?.j -k? ?\- , ?a , - g
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
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CONSULTANT AUREEMEN
THIS AGREEMENT, made and entered into this 8th day of September, 2010 by and
between WILLDAN HOMELAND SOLUTIONS, a California corporation (hereinafter
"Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State of California (hereinafter "City").
RECITALS
A. City, acting through the Santa Ana Police Department in its capacity as a Core City and
lead agency for the Anaheim / Santa Ana Urban Area under the FY09 Urban Areas
federal Department of Homeland Security and through the State of California,
Emergency Management Agency, to enhance countywide emergency preparedness,
hereinafter referred to as "the Grant".
B. The City desires to conduct a Homeland Security Training and Exercise Program,
collectively "Training and Exercises".
C. Consultant represents that they have the necessary skills and experience to provide
assistance in designing, planning and conducting the Training and Exercises.
D. Consultant has submitted a Proposal which identifies the scope, tasks and general time
lines for providing the services and the costs thereof.
D. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall design, plan and conduct Training and Exercises for the Anaheim/
Santa Ana Urban Area, in accordance with Consultant's Proposal, attached hereto as Exhibit A,
and incorporated herein by reference. All services required hereunder shall conform in all
respects to standards for such Training and Exercises issued by the U.S. Department of
Homeland Security. The Parties anticipate that the exercises developed by Consultant as a result
of the Training and Exercise Planning Workshop may differ from or expand the training and
exercises anticipated at this time. The final determination of workshops and training/exercises
provided pursuant to this Agreement may be adjusted, in writing executed by the City Manager
and Chief of Police, for City, and by Consultant.
The parties anticipate that additional training and exercises will be planned and executed
during the term of this Agreement. The City Manager and Chief of Police for the City of Santa
Ana are hereby authorized to approve such additional training and exercises, in writing, as they
determine will fulfill the objectives of the Grant.
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2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges identified in Exhibit A. The total sum to be expended under this Agreement
shall not exceed $900,000 during the terns of this Agreement.
b. Payment by City shalt be made within thirty (30) days following receipt of proper
invoice evidencing the completion of milestones as set forth in Exhibit A, subject to City
accounting procedures. Payment need not be made for work that fails to meet the standards of
performance set forth in the Recitals that may reasonably be expected by City.
3. USE AND OWNERSHIP OF DOCUMENTS
It is understood by and agreed to between the parties that all documents, outlines,
materials distributed during classes, and any other written papers or materials prepared for the
presentations hereunder, paid for with Grant hinds, or composed utilizing information provided
by Santa Ana, shall be the property of Santa Ana and shall be delivered to Santa Ana upon
completion of the services hereunder. Santa Ana shall grant Consultant a license to utilize such
property for its own business purposes so long as such use is not contrary to the interests of Santa
Ana.
4. TERM
This Agreement shall commence on the date first written above and terminate on
satisfactory completion of all training and exercises and submission of required evaluation and
After Action Reports to the City, which the parties agree should be substantially complete on or
before September 30, 2012.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer-employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards
and regulations governing such services. Consultant shall pay all salaries and wages, employer's
social security taxes, unemployment insurance and similar taxes relating to employees and shall
be responsible for all applicable withholding taxes.
6. INSURANCE
Prior to undertaking performance of work tinder this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, agents, volunteers, and employees as
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additional insured(s) and shall include, but not be limited to protection against claims arising
from bodily and personal injury, including death resulting there from and damage to property,
resulting from any covered act or occurrence arising out of Consultant's operations in the
performance of this Agreement. The amounts of insurance shall be not less than the following:
single limit coverage applying to bodily and personal injury, including death resulting there
from, and property damage, in the total amount of $1,000,000 per occurrence. Consultant shall
supply City with a fully executed additional insured endorsement to be approved in form by the
City Attorney.
of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
c. Professional Liability Insurance. If Consultant is or employs a licensed professional
such as an architect or engineer, Consultant shall provide professional liability (errors and
omissions) insurance, with a combined single limit of not less than $1,000,000 per claim and not
less than $2,000,000 annual aggregate,
d. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in frill force and effect for
the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of this
Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled without
thirty (30) days prior written notice to the City and ten (10) days notice if
cancellation is due to non-payment of premium.
e. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement.
7. WDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims from
personal injury, including health, and claims for property damage, which may arise from the direct
or indirect operations of the Consultant or its contractors, subcontractors, agents, employees, or
other persons acting on their behalf which relates to the services described in Section 1 of this
Agreement, to the extent the same are due to their negligence or other wrongful conduct. The
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25G-5
Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City,
including fees and costs for special counsel to be selected by the City, regarding any action by a
third party asserting that personal injury, damages, just compensation, restitution, judicial or
equitable relief due to personal or property rights arises by reason of the terms of, or effects arising
from this Agreement. City may make all reasonable decisions with respect to its representation in
any legal proceeding. Inasmuch as measures to prevent or mitigate the effect of any act of terrorism
are unique to the act, and the actions that may be taken in controlling, preventing or suppressing acts
of terrorism are unique to the act, Consultant is not responsible to City for designing or advising on
or otherwise taking measures to prevent or mitigate the effect of any act of terrorism or any action
which may be taken in controlling, preventing, suppressing or in anyway relating to an act of
8. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
9. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
10. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Telefacsimile (714) 647-6956
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With courtesy copies to:
Santa Ana Police Department
UASI / Homeland Security Division
60 Civic Center Plaza
P.O. Box 1981 (M-97)
Santa Ana, California 92702
Telefacsimile (714) 245-8745
Attn: Enrique Esparza
and
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
Telefacsimile (714) 647-6515
To Consultant: Jim Bailey
Willdan Homeland Solutions
2401 East Katella Avenue, Suite 220
Anaheim, California 92806
telefacsimile (714) 940-4930
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, communication shall be effective or
deemed to have been given twenty-four (24) hours after the time set forth on the transmission
report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of
calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.
11. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, that terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party which are not embodied herein.
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12. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered mill and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
13. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay
Consultant compensation for all services performed by Consultant prior to receipt of such notice
of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product completed as of such date, and in such case such work
product shall be the property of the City unless prohibited by law, and Consultant consents to the
City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work that fails to meet the standard of performance
specified in the Recitals of this Agreement.
14. DISCREMIi IATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recnnitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
15. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
16. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ma and all other governmental agencies. Consultant shall notify the City
immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
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17. CONSULTANT CERTIFICATIONS
a. Audit Records - With respect to all matters covered by this agreement all records
shall be made available for audit and inspection by the City, the grant agency and/or their duly
authorized representatives for a period of three (3) years from the termination of this Agreement.
For a period of three years after final delivery hereunder or until all claims related
to this Agreement are finally settled, whichever is later, Consultant shall preserve and maintain
all documents, papers and records relevant to the services provided in accordance with this
Agreement, including the Attachments hereto. For the same time period, Consultant shall make
said documents, papers and records available to City and the agency from which City received
grant funds or their duly authorized representative(s), for examination, co-ovina, or mechanical
reproduction on or off the premises of Consultant, upon request during usual working hours.
b. Consultant shall provide to City all records and information requested by City for
inclusion in quarterly reports and such other reports or records as City may be required to
provide to the agency from which City received grant funds or other persons or agencies.
C. Section 504 of the Rehabilitation Act of 1973 Handicapped) - All recipients of
federal hinds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act).
Therefore, the federal hinds recipient pursuant to the requirements of The Act hereby gives
assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be
excluded from the participation in, be denied the benefits of or be subject to discrimination,
including discrimination in employment, in any program or activity that receives or benefits from
federal financial assistance. The Consultant agrees it will ensure that requirements of The Act
shall be included in the agreements with and be binding on all of its contractors, subcontractors,
assignees or successors.
d. Americans with Disabilities Act of 1990 - (ADA) Consultant must comply with
all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable.
C. Political Activity - None of the funds, materials, property, or services provided
directly or indirectly under this agreement shall be used for any partisan political activity, or to
further the election or defeat of any candidate for public office, or otherwise in violation of the
provisions of the "Hatch Act".
£. Civil Rights Compliance and Notification of Findings - Consultant will comply,
and all its contractors (or subrecipients) will comply, with the nondiscrimination requirements of
the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789 (d), or
Victims of Crime Act (as appropriate); Title VI of the Civil Rights At of 1964, as amended;
Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans
with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age
Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR
Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability
discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State
administrative agency, or the Consultant makes a finding of discrimination after a due process
hearing on the grounds of race, color, religion, national origin, sex, or disability against a
recipient of Rinds, the Consultant will forward a copy of the findings to the City which will, in
turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S.
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Department of Justice.
18. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or
damages to City in the event that such authority or power is not, in fact, held by the signatory or
is withdrawn.
b.-Al.l-Exhi.bits-referenced-herein-and-attached-liereto-shall-be-incorporated-as-i-f-fu
forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and
year first above written.
CITY OF SANTA ANA, a municipal
Corporation of the State of California
ATTEST:
Maria Huizar
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W.FLETCHER
City Attorney
By:
Ryan Hodge
Deputy City Attorney
DAVID N. REAM
City Manager
WILLDAN HOMELAND SOLUTIONS
JIM BAILEY
Vice President
Tax ID#
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Exhibit'A
The Willdan team will provide the following services in support of the
Anaheim/Santa Ana Urban Area Training and Exercise Program during Year 1 of the
Program (September, 2010 - September, 2011):
A.
Training & Exercise Planning Workshop (TEPW). The TEPW is a strategy
session that will solicit input from all stakeholders and draft/update the Five-
Year Training and Exercise schedule. The goal of the o n e d a y, 8-hour
workshop will be to coordinate training and exercises among U AS I partners,
thereby avoiding duplication and pooling resources, and will help lay the
groundwork for many of the activities that take place in Year 1 and beyond. Data
collected during the workshop will be used to update the ASAUA 5-Year Training
and Exercise Plan. The TEPW will include 50 participants drawn from all
stakeholders. Willdan will be responsible for logistical considerations during
the TEPW. , including exercise materials (badges, signage, and handouts) and
providing a facilitator and adequate support staff.
Cost: $7,836.00
B. Cal State University Fullerton (CSUF) Active Shooter Drill. This drill will be used to
test CSU Fullerton and the surrounding Law Enforcement agencies ability to
respond to an active shooter incident on campus. This one day, 8 hour drill will
include 120 participants. Willdan will provide support for the CSUF Active Shooter
Drill through the following:
1. Coordinate and facilitate three planning meetings, and submit planning
meeting summaries to the exercise design team.
2. Develop a baseline scenario for use during the drill.
3. Develop and reproduce 10 copies of the exercise plan (EXPLAN) for the
drill.
4. Develop and reproduce 75 copies of the exercise Participant
Guides/Player Handouts.
5. Develop and reproduce 50 copies of the exercise Volunteer
Guides/Handouts.
6. Develop and reproduce 10 copies of an exercise Controller/Evaluator
(C/E) Manual, including evaluation criteria.
7. Provide assistance in the development, acquisition, and/or coordination
of all props, Moulage, etc.
8. Coordinate food for the exercise, as required.
9. Provide 8 exercise controllers for a 1-day period. The controllers will
assist with exercise administration and control, and will lead the hot wash
debrief session(s) at the conclusion of the exercise.
WFREW"
ASAUA HSEEP Year 1 Page 1
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10, Provide 8 vests to identify exercise controllers, 8 vests to identify
exercise evaluators, and up to 100 badges to identify exercise
participants, evaluators, controllers, and observers.
11. Assist with controller and evaluator training by providing a
Controller/Evaluator Briefing describing the roles and responsibilities of
exercise evaluation.
12. Debrief and record notes from the exercise controllers and evaluators
prior to exercise completion.
13,
and submit a draft AAR within 45 days of exercise coi
R will be delivered to CSUF and ASAUA no later than
after exercise completion.
14. Prepare 5 hard copies and 1 CD-ROM copy of the report and submit to
CSUF.
15. Prepare all documents in accordance with HSEEP standards.
Cost: $62,000.04
C. Mass Casualty Full Scale Exercise (FSE). This one day, 8 hour full scale exercise,
to be delivered once in Year 1, will support the Joint Commission requirement for
hospitals within Orange County to conduct two full-scale exercises per year, with
one of the two exercises focused on a mass casualty scenario. This event will
include 300 participants. Willdan will provide health, medical and exercise subject
matter experts to support Orange County Hospitals in meeting this requirement by
completion of the following items:
1. Coordinate and facilitate three planning meetings, and submit planning
meeting summaries to the exercise design team.
2. Coordinate and facilitate two Master Scenario Events List (MSEL)
conference meetings.
3. Develop a baseline scenario for use during the exercise.
4. Develop and reproduce 20 copies of the exercise plan (EXPLAN) for the
drill.
5. Develop and reproduce 20 copies of an exercise Controller/Evaluator
(CIE) Manual, including evaluation criteria.
6. Produce a MSEL to support 8 hours of Full Scale Exercise play.
7. Develop and reproduce 300 copies of the exercise Participant
Guides/Player Handouts.
8. Develop and reproduce 100 copies of the exercise Volunteer
Guides/Handouts.
ASAUA HSEEP Year 1 Page 2
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9. Provide 8 exercise controllers for a 1-day period. The controllers will
assist with exercise administration and control, and will lead the hot
wash debrief session(s) at the conclusion of the exercise.
10. Coordinate the development and participation of a Simulation Cell
(SIMCELL) if required.
11. Provide controller/evaluator and SIMCELL training describing the roles
and responsibilities of exercise controllers, evaluators, and/or
simulators.
Prepare and submit a draft AAR within 45 d
Final AAR will be delivered no later than 60
completion.
13. Provide 8 vests to identify exercise controllers, 8 vests to identify
exercise evaluators, and up to 350 badges to identify exercise
participants, evaluators, controllers, and observers.
14. Assist with controller and evaluator training by providing a
Controller/Evaluator Briefing.
15. Debrief and record notes from the exercise controllers and evaluators
prior to exercise completion.
16. Prepare 10 hard copies and 2 CD-ROM copies of the report.
17. Prepare all documents in accordance with HSEEP standards.
of exercise completion.
Cost: $67,981.00
D. Joint Hazard Assessment Team (JHAT) Drill. This drill will be used to evaluate the
planning, training, and equipment acquisitions of the Orange County Joint Hazard
Assessment Team. The drill will take place over 8 hours on one day, and will
include 120 participants. Willdan will provide support for this drill through completion
of the following items:
1. Coordinate and facilitate three planning meetings, and submit planning
meeting summaries to the exercise design team.
2. Develop a baseline scenario for use during the drill.
3. Develop and reproduce 20 copies of the exercise plan (EXPLAN) for the
drill.
4. Develop and reproduce 120 copies of the exercise Participant
Guides/Player Handouts.
5. Develop and reproduce 50 copies of the exercise Volunteer
Guides/Handouts.
6. Develop and reproduce 20 copies of an exercise Controller/Evaluator
(C/E) Manual, including evaluation criteria.
ASAUA HSEEP Year 1
Page 3
25G-13
7. Provide 8 exercise controllers for a 1-day period. The controllers will
assist with exercise administration and control, and will lead the hot wash
debrief session(s) at the conclusion of the exercise.
8. Provide 8 vests to identify exercise controllers, 8 vests to identify
exercise evaluators, and up to 150 badges to identify exercise
participants, evaluators, controllers, and observers.
9. Assist with controller and evaluator training by providing a
Controller/Evaluator Briefing describing the roles and responsibilities of
exercise evaluation.
10. Debrief and record notes from the exercise controllers and evaluators
prior to exercise completion.
11. Prepare and submit a draft AAR within 45 days of exercise completion.
Final AAR will be delivered no later than 60 days after exercise
completion.
12. Prepare 10 hard copies and 2 CD-ROM copies of the report and submit
to ASAUA.
13. Prepare all documents in accordance with HSEEP standards.
Cost: $77,976.00
E. Critical Infrastructure/Key Resources (CI/KR) Tabletop Exercise (TTX). This
event is a discussion based exercise. Willdan facilitators will guide participants
through a scenario with accompanying discussion questions focused on testing and
validating the plans, policies, procedures, and equipment used to respond to a
terrorist attack on a CI/KR site within the ASAUA. This 6-hour, one day event will be
delivered once and will include 75 participants drawn from ASAUA stakeholders.
Willdan will provide all supporting materials, such as documents, facilitators,
audio/visual equipment, etc. Support for the Cl/KR TTX will be accomplished
through the following:
1. Coordinate and facilitate up to 3 exercise planning meetings for the
tabletop.(TTX) exercise
2. Provide a TTX invitation letter, and track RSVPs
3. Produce exercise participant badges, table tents, and conduct exercise
registration
4. Develop and reproduce copies of TTX SITMAN in sufficient numbers for
the exercise, but not to exceed 75 copies.
5. Provide and coordinate an appropriate number of facilitators to the TTX
6. Produce an AAR within 45 days of the exercise completion
7. Provide 5 hard copies and 1 CD-ROM copy of each report and submit to
the ASAUA Grants Manager
ASAUA HSEEP Year.1 Page 4
25G-14
8. Prepare all documents in accordance with HSEEP standards.
F.
Cost: $32,971.00
Orange County Intelligence Assessment Center Full Scale Exercise (FSE).
This FSE will test information sharing capabilities within the urban area, and seek to
evaluate the Orange County Intelligence Assessment Center's ability to analyze
terrorist threat information and disseminate threat indications and warnings to the
OAEOC and other aaencies. This event will be a terrorism prevention exercise;
Willdan exercise planners and subject matter experts will utilize doctrine, policy,
and tools from the US Department of Homeland Security's Terrorism Prevention
Exercise Program (TPEP). This exercise will be delivered once, will be conducted
over 5 days, and will include 100 participants. Support for the Orange County
Intelligence Assessment Center FSE will be accomplished through the following:
1. Coordinate and facilitate three planning meetings, and submit planning
meeting summaries to the exercise design team.
2. Develop a baseline scenario for use during the drill.
3. Coordinate and facilitate two Master Scenario Events List (MSEL)
conference meetings.
4. Develop and reproduce 20 copies of the exercise plan (EXPLAN) for the
drill.
5. Develop and reproduce 100 copies of the exercise Participant
Guides/Player Handouts.
6. Develop and reproduce 20 copies of the exercise Red Team Manual.
7. Develop and reproduce 20 copies of an exercise Controller/Evaluator
(CIE) Manual, including evaluation criteria.
8. Produce a MSEL to support 5 days of Exercise play.
9. Coordinate the development and participation of a Simulation Cell
(SIMCELL).
10. Provide controller/evaluator and SIMCELL training describing the roles
and responsibilities of exercise controllers, evaluators, and/or simulators.
11. Provide 10 exercise controllers for a 5-day period. The controllers will
assist with exercise administration and control, and will lead the hot wash
debrief session(s) at the conclusion of the exercise.
12. Provide 10 vests to identify exercise controllers, 10 vests to identify
exercise evaluators, and up to 150 badges to identify exercise
participants, evaluators, controllers, and observers.
13. Assist with controller and evaluator training by providing a
Controller/Evaluator Briefing describing the roles and responsibilities of
exercise evaluation.
ASAUA HSEEP Year 1 Page 5
25G-15
14. Debrief and record notes from the exercise controllers and evaluators
prior to exercise completion.
15. Prepare and submit a draft AAR within 45 days of exercise completion.
Final AAR will be delivered no later than 60 days after exercise
completion.
16. Prepare 10 hard copies and 2 CD-ROM copies of the report and submit
to ASAUA.
17. Prepare all documents in accordance with HSEEP & TPEP standards.
Cost: $122,936.00
G. Basic EOC Training Course. The Basic Emergency Operations Center (EOC)
Training Course, approved through P.O.S.T. and the California Office of Homeland
Security, provides participants with the necessary instruction to function in local
government EOCs using the NIMS/SEMS procedures and guidelines. During this
24-hour course, Willdan Instructors will cover the following subjects:
1. The essential elements related to an EOC and how the local EOC
coordinates with the regional, state and federal entities.
2. The principles associated with disaster management, role of the EOC
and goals of emergency/disaster management.
3. Principles for an effective EOC operation.
4. Multi-Agency Coordination System principles of NIMS and the
application to an EOC.
5. The functions, responsibilities and procedures for EOCs including
activation, operations and demobilization.
Willdan will supply the course materials, instructor(s), and miscellaneous
items (badges, name tents, signage), as well as coordinating other logistical
requirements. This course can accommodate up to 40 students. One (1) course
delivery is planned for the Urban Area in Year 1.
Cost: $18,061.00
H. Section Specific Emergency Operations Center (EOC) Training Course.
This two and a half-day, 20 hour course is designed to prepare students to function
within their respective local government EOC sections, and builds upon the
knowledge gained during the Basic EOC training courses. The course will provide
participants with section/position specific EOC training that will highlight the
individual positional and sectional roles and responsibilities within an activated EOC
and will teach participants how to work as an EOC team. The Operations and
Planning Sections are paired for instruction on day 1. The Logistics and Finance
ASAUA HSEEP Year 1 Page 6
25G-16
Sections receive instruction on day 2. Day 3 finds the Management Section and
Section Chiefs together for instruction. Highlighted topics of instruction include:
1. Review of SEMS/NIMS/ICS
2. Review of the role of the EOC
3. Internal, external, and WebEOC communications
4. EOC Action Planning and Action Plan Development
5. Effective and Efficient Resource Management
Public-Information-and-the Joint-Informati
7. EOC Position Roles and Responsibilities
This course can accommodate up to 40 students per delivery. This course will be
delivered two (2) times in Year 1. Willdan will supply the course materials,
instructor(s), and miscellaneous items (badges, name tents, signage), as well as
coordinating other logistical requirements.
Cost: $36,122.00
Public Information Officer Course. Willdan will offer one (1), 16-hour public
information officer courses that will provide up to 40 students with the training and
resources they need to effectively interface with the media while serving as a public
information officer. The students will learn the basics of working effectively and
positively with the news media. Students will understand the laws relating to media
access and release of information; learn to effectively communicate messages in a
natural and effective manner; learn to control the image of the organization in a
positive light; learn to effectively deal with crisis communications & management;
learn to realistically convey information meeting the ICS/ NIMS/SEMS guidelines.
Specific topics include:
1. Perceptions
2. Knowing and understanding the media
3. Bias in the media
4. Image
5. The Public Information Officer
6. Media laws and access
7. Crisis coordination and communications
8. Delivering the message: interviews
9. Press releases
10. Press conferences
ASAUA HSEEP Year 1 Page 7
25G-17
11. Dealing with high profile incidents/people
12. Incident Command System/NIMS/SEMS/JIS/JIC
Willdan will provide two instructors, 40 student manuals and audio/visual equipment
necessary to conduct the class. Willdan requests the use of a Santa Ana PD
classroom to conduct the class. This course can accommodate up to 40 students
and will be delivered once.
Cost: $14,090.00
J. HazSWAT: Training for Law Enforcement Tactical Operators. This course is
compliant with national standards and federal regulations. Willdan will provide
instructors, coordinate all logistical requirements, and provide all course materials.
This course is 40 hours in length and can support up to 20 participants.
Cost: These courses will be delivered upon request at a price to be determined.
K. Emergency Response to Explosive Events: Specialist course for Hazardous
Device Technicians. This training course is intended to prepare certified hazardous
device technicians directed at CBRNE IED devices. The course utilized advanced
digital x-ray, render safe procedures and disruption of over 50 devices. Willdan will
provide instructors, coordinate logistical requirements and provide all course
materials. This course is 40 hours in length and can support up to 20 participants.
Cost: These courses will be delivered upon request at a price to be determined.
L. Other HazMat courses as required/requested. Upon request, Willdan will provide
other courses focused on Hazardous Materials response. Willdan will provide
instructors, coordinate logistical requirements and provide all course materials for
additional courses requested by the ASAUA. Depending on the courses requested,
the length, number of deliveries, and number of participants for each course will
vary.
Cost: These courses will be delivered upon request at a price to be determined.
Total Cost (Year 1): $439,973.00
ASAUA HSEEP Year 1 Page 8
25G-18
The Willdan team will provide the following services in support of the
Anaheim/Santa Ana Urban Area Training and Exercise Program during Year 2 of the
exercise program (September 2011 - September 2012).
A.
Critical Infrastructure/Key Resources (CI1KR) Tabletop- Exercise (TTX).This
event is a discussion based exercise, which utilizes multi-media. Willdan facilitators
will guide participants through a scenario with accompanying discussion questions
focused on testing and validating the plans, policies, procedures, and equipment
used to respond to a terrorist attack on a CI/KR site within the ASAUA. This event
wiil_be_deli_ve.md-once.-take.nlace.over 8 hours on one dav: and will include 100
participants, drawn from ASAUA stakeholders. Wilidan will provide all supporting
materials, such as documents, facilitators, audiolvisual equipment, etc. Support for
the CI/KR TTX will be accomplished through the following:
1. Coordinate and facilitate up to 3 exercise planning meetings for the
tabletop (TTX) exercise
2. Provide a TTX invitation letter, and track RSVPs
3. Produce exercise participant badges, table tents, and conduct exercise
registration
4. Develop and reproduce copies of TTX SITMAN in sufficient numbers for
the exercise, but not to exceed 100 copies.
5. Provide and coordinate an appropriate number of facilitators to the TTX.
6. Produce an AAR within 45 days of the exercise completion
7. Provide 5 hard copies and 1CD-ROM copy of each report and submit to
the ASAUA Grants Manager
8. Prepare all documents in accordance with HSEEP standards.
Cost: $32,971.00
B. Basic EOC Training Course. The Basic Emergency Operations Center (EOC)
Training Course, approved through P.O.S.T. and the California Office of Homeland
Security, provides participants with the necessary instruction to function in local
government EOCs using the NIMSISEMS procedures and guidelines. During this
24-hour course, Willdan instructors will cover the following subjects:
1. The essential elements related to an EOC and how the local EOC
coordinates with the regional, state and federal entities.
2. The principles associated with disaster management, role of the EOC
and goals of emergency/disaster management.
3. Principles for an effective EOC operation.
4. Multi-Agency Coordination System principles of NIMS and the
application to an EOC.
ASAUA HSEEP Year 2
Page 1
25G-19
5. The functions, responsibilities and procedures for EOCs including
activation, operations and demobilization.
Willdan will supply the course materials, instructor(s), and miscellaneous items
(badges, name tents, signage). This course can accommodate up to 40 students.
One (1) course delivery is planned for the Urban Area.
Cost: $17,400.00
C. Section Specific Emergency Operations Center (EOC) Training Course. This
...................
two ana a nail-aay, zu nour course is aesrgneo-ta prepare staaents-to tunction
within their respective local -government EOC sections, and builds upon the
knowledge gained during the Basic EOC training courses. The course will provide
participants with section/position specific EOC training that will highlight the
individual positional and sectional roles and responsibilities within an activated EOC
and will teach participants how to work as an EOC team. The Operations and -
Planning Sections are paired for instruction on day 1. The logistics and f=inance
Sections receive instruction on day 2. Day 3 finds the Management Section and
Section Chiefs together for instruction. Highlighted topics of instruction include:
1. Review of SEMS/NIMS/ICS
2. Review of the role of the EOC
3. Internal, external, and WebEOC communications
4. EOC Action Planning and Action Plan Development
5. Effective and Efficient Resource Management
6. Public Information and the Joint Information Center
7. EOC Position Roles and Responsibilities
This course can accommodate up to 40 students per delivery. This course will be
delivered two (2) times. Willdan will supply the course materials, instructor(s), and
miscellaneous items (badges, name tents, signage), as well as coordinating other
logistical requirements.
Cost: $36,122.00
D. Public Information Officer Course. Willdan will offer one (1), 16-hour public
information officer courses that will provide up to 40 students with the training and
resources they need to effectively interface with the media while serving as a public
information officer. The students will learn the basics of working effectively and
positively with the news media. Students will understand the laws relating to media
access and release of information; learn to effectively communicate messages in a
natural and effective manner; learn to control the image of the organization in a
positive light; learn to effectively deal with crisis communications & management;
learn to realistically convey information meeting the ICS/ NIMS/SEMS guidelines.
ASAUA HSEEP Year 2 Page 2
25G-20
Specific topics include:
1. Perceptions
2. Knowing and understanding the media
3. Bias in the media
4. Image
5. The Public Information'Officer
6. Media laws and access
7. Crisis coordination and communications
8. Delivering the message: interviews
10. Press conferences
11. Dealing with high profile incidents/people
12. Incident Command System/NIMS/SEMSMISMIC
Willdan will provide two instructors, 40 student manuals and audio/visual equipment
necessary to conduct the class. Willdan requests the use of a Santa Ana PD
classroom to conduct the class. This course can accommodate up to 40 students
and will be delivered once.
Cost: $94,090.00
E. Mass Casualty Full Scale Exercise (FSE). This one day, 8 hour full scale exercise,
to be delivered twice, will support the Joint Commission requirement for hospitals
within Orange County to conduct two full-scale exercises per year, with one of the
two exercises focused on a mass casualty scenario. This event will include 300
participants. Willdan will provide health and medical and exercise subject matter
experts to support Orange County Hospitals in meeting this requirement by
completion of the following items:
1. Coordinate and facilitate three planning meetings, and submit
planning meeting summaries to the exercise design team.
2. Coordinate and facilitate two Master Scenario Events List (MSEL)
conference meetings.
3. Develop a baseline scenario for use during the exercise.
4. Develop and reproduce 20 copies of the exercise plan (EXPLAN) for
the drill.
5. Develop and reproduce 20 copies of an exercise Controller/Evaluator
(C/E) Manual, including evaluation criteria.
6. Produce a MSEL to support 8 hours of Full Scale Exercise play.
7. Develop and reproduce 300 copies of the exercise Participant
Guides/Player Handouts.
8. Develop and reproduce 100 copies of the exercise Volunteer
Guides/Handouts.
ASAUA HSEEP Year 2 Page 3
25G-21
9. Provide 8 exercise controllers for a 1-day period. The controllers will
assist with exercise administration and control, and will lead the hot
wash debrief session(s) at the conclusion of the exercise.
10. Coordinate the development and participation of a Simulation Cell
(SIMCELL) if required.
11. Provide controller/evaluator and SIMCELL training describing the
roles and responsibilities of exercise controllers, evaluators, and/or
simulators.
12.
Prepare and submit a draft AAR within 45
completion. Final AAR will be delivered no
exercise completion.
of exercise
13. Provide 8 vests to identify exercise controllers, 8 vests to identify
exercise evaluators, and up to 350 badges to identify exercise
participants, evaluators, controllers, and observers.
14. Assist with controller and evaluator training by providing a
Controller/Evaluator Briefing.
15. Debrief and record notes from the exercise controllers and evaluators
prior to exercise completion.
16. Prepare 10 hard copies and 2 CD-ROM copies of the report.
17. Prepare all documents in accordance with HSEEP standards.
Cost: $135,962.00
F. Training & Exercise Planning Workshop (TEPW). The TEPW is a strategy
session that will solicit input from all stakeholders and draft the Three-Year
Training and Exercise schedule. The goal of the o n e d a y, 8-hour workshop
will be to coordinate training and exercises among partners, thereby avoiding
duplication and pooling resources, and will help lay the groundwork for many of
the activities that take place in Year 1 and beyond. Data collected during the
workshop will be used to update the ASAUA 5-Year Training and Exercise Plan.
The TEPW will include 50 participants drawn from all stakeholders. Willdan will
be responsible for logistical considerations during the TEPW, including exercise
materials (badges, signage, and handouts) and providing a facilitator and adequate
support staff. Two 8-hour TEPW workshops will be provided.
Cost: $15,672.00
G. Citizen Preparedness Drill. This will evaluate the plans, policies, and procedures
that govern the groups that compromise the OC Citizen Corps, and test the
capability of that group to effectively respond to a catastrophic event. The drill will
be conducted over 8 hours on one day, and will include 300 participants from
citizen preparedness stakeholders. Willdan will facilitate the design; delivery, and
evaluation of the drill through completion of the following items:
ASAUA HSEEP Year 2 Page 4
25G-22
1. Coordinate and facilitate three planning meetings, and submit
planning meeting summaries to the exercise design team.
2. Coordinate and facilitate two Master Scenario Events List (MSEL)
conference meetings.
3. Develop a baseline scenario for use during the exercise.
4. Develop and reproduce 20 copies of the exercise plan (EXPLAN) for
the drill.
5. Develop and reproduce 20 copies of an exercise Controller/Evaluator
6. Produce a MSEL to support 8 hours of exercise play.
7. Develop and reproduce 300 copies of the exercise Participant
Guides/Player Handouts.
8. Develop and reproduce 100 copies of the exercise Volunteer
Guides/Handouts.
9. Provide 10 exercise controllers for a 1-day period. The controllers will
assist with exercise administration and control, and will lead the hot
wash debrief session(s) at the conclusion of the exercise.
10. Coordinate the development and participation of a Simulation Cell
(SIMCELL), if required.
11. Provide controller/evaluator and SIMCELL training describing the
roles and responsibilities of exercise controllers, evaluators, and/or
simulators.
12. Prepare and submit a draft AAR within 45 days of exercise
completion. Final AAR will be delivered no later than 60 days after
exercise completion.
13. Provide 10 vests to identify exercise controllers, 10 vests to identify
exercise evaluators, and up to 350 badges to identify exercise
participants, evaluators, controllers, and observers.
14. Assist with controller and evaluator training by providing a
Controller/Evaluator Briefing.
15. Debrief and record notes from the exercise controllers and evaluators
prior to exercise completion.
16. Prepare 10 hard copies and 2 CD-ROM copies of the report.
17. Prepare all documents in accordance with HSEEP standards.
Cost: $77,991.00
ASAUA HSEEP Year 2 Page 5
25G-23
H. Critical Infrastructure/Key Resource (CIIKR) Full Scale Exercise. This FSE is
designed to evaluate the ASAUA's capabilities to respond to an attack on CI/KR
site located within the urban area. This exercise will be delivered once, over 8
hours in one day. In conjunction with urban area stakeholders, Wilidan design and
develop this FSE test multiple response plans, policies, procedures, and
capabilities. The event will include 300 participants from all urban area partners and
stakeholders. Support for this event will be accomplished by the following:
1. Coordinate and facilitate three planning meetings, and submit
planning meeting summaries to the exercise design team.
2. Coordinate and facilitate two Master Scenario Events List (MSEL)
ce meetings.
3. Develop a baseline scenario for use during the exercise.
4. Develop and reproduce 25 copies of the exercise plan (EXPLAN) for
the drill.
5. Coordinate the participation of all urban area partners and
stakeholders.
6. Develop and reproduce 25 copies of an exercise Controller/Evaluator
(C/E) Manual, including evaluation criteria.
7. Coordinate the use of local evaluators during the exercise.
8. Produce a MSEL to support 8 hours of Full Scale Exercise play.
9. Develop and reproduce 200 copies of the exercise Participant
Guides/Player Handouts.
10. Develop and reproduce 100 copies of the exercise Volunteer
Guides/Handouts.
11. Provide 10 exercise controllers for a 1-day period. The controllers will
assist with exercise administration and control, and will lead the hot
wash debrief session(s) at the conclusion of the exercise.
12. Coordinate the development and participation of a Simulation Cell
(SIMCELL), if required.
13. Provide controller/evaluator and SIMCELL training describing the
roles and responsibilities of exercise controllers, evaluators, and/or
simulators.
14. Prepare and submit a draft AAR within 45 days of exercise
completion. Final AAR will be delivered no later than 60 days after
exercise completion.
15. Provide 10 vests to identify exercise controllers, 10 vests to identify
exercise evaluators, and up to 350 badges to identify exercise
participants, evaluators, controllers, and observers.
16. Assist with controller and evaluator training by providing a
Controller/Evaluator Briefing.
ASAUA HSEEP Year 2 Page 6
25G-24
17. Debrief and record notes from the exercise controllers and evaluators
prior to exercise completion.
18. Prepare 10 hard copies and 2 CD-ROM copies of the report.
19. Prepare all documents in accordance with HSEEP standards.
This exercise will be the capstone of the ASAUA three year training and exercise
program.
Cost: $77,069.00
Total Cost (Year 1 & 2): $847.242.00
ASAUA HSEEP Year 2 Page 7
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25G-26