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HomeMy WebLinkAboutItem 25 - Agreements for Drinking Water Well, Pump, & Motor Rehabilitation & Repair Services Public Works Agency www.santa-ana.gov/pw Item # 25 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 4, 2026 TOPIC: Award of Aggregate Agreements for Drinking Water Well, Pump, and Motor Rehabilitation and Repair Services AGENDA TITLE Award of Aggregate Agreements with General Pump Company, Inc., Layne Christensen Company, and Weber Water Resources CA, LLC for On-Call Water Well, Pump, and Motor Rehabilitation and Repair Services (Specification No. 26-063) (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute aggregate agreements with General Pump Company, Inc., Layne Christensen Company, and Weber Water Resources CA, LLC to provide on-call water well, pump, and motor rehabilitation and repair services beginning August 4, 2026 and expiring August 3, 2027, with an estimated annual budget of $550,000, with provisions for four, one-year extensions for a total aggregate amount not to exceed $2,750,000 (Core Agreement No. A-2026-XXX). GOVERNMENT CODE 484308 APPLIES: Yes DISCUSSION The Public Works Agency Water Resources Division (PWA) is responsible for the daily operations of the City's drinking water systems. The water system is comprised of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 45 million gallons, four pressure regulating stations, and seven connection points to the Metropolitan Water District (MWD). The system has an average daily demand of 43 million gallons from its roughly 45,000 service connections. The City has a critical and ongoing need for professional water well, pump, and motor rehabilitation and repair services to ensure the reliability, efficiency, and long-term sustainability of its municipal groundwater supply system. The City's water production infrastructure consists of wells, pumps, motors, column assemblies, electrical components, and associated equipment that are subject to wear, corrosion, declining performance, and unexpected mechanical failures due to their age and continuous operation. Regular rehabilitation and repair services are necessary to restore well Drinking Water Well, Pump, and Motor Rehabilitation and Repair Services August 4, 2026 Page 2 capacity, maintain pumping efficiency, extend equipment life, minimize service interruptions, and protect the City's investment in its water system assets. The City has an ongoing need for specialized maintenance and repair services to support its municipal water wells. These services include diagnostic testing, well redevelopment, pump and motor removal and installation, emergency repairs, video inspections, mechanical rehabilitation, and other related maintenance services. The work requires specialized expertise, technical knowledge, and equipment that are not available in- house. Request for Qualifications (RFQuaI) No. 26-063 was issued on May 26, 2026 on the City's online bid management and publication system. A summary of vendor participation and results is as follows: 341 Vendors notified 5 Santa Ana vendors notified 17 Vendors downloaded the bid packet 3 Responsive proposals received 0 Responsive proposals received from Santa Ana vendors Submissions were opened on June 23, 2026 and evaluated. Three submissions were received by the RFQuaI deadline and were determined to be responsive to the specifications and met the City's requirements. The selected contractors will provide services on an as-needed basis. Placement on the pre-qualified list does not guarantee any minimum amount of work. When services are required, the City will solicit quotations from the awarded contractors and may consider factors including response time, availability, proposed pricing, project schedule, type of work, and prior performance on similar projects when determining the most appropriate contractor for a specific assignment. This approach provides the City with the flexibility to obtain timely and cost-effective services while ensuring the selected contractor possesses the expertise and resources necessary to complete the work. Based on the evaluation of qualifications and experience, staff recommends awarding aggregate agreements to General Pump Company, Inc. (Exhibit 1), Layne Christensen Company (Exhibit 2), and Weber Water Resources CA, LLC (Exhibits 3) to establish a pre-qualified pool of contractors for water well, pump, and motor rehabilitation and repair services. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds are budgeted and available in the following accounts for Fiscal Year 2026-27. Subsequent fiscal year funding for renewal options, if exercised, will be included in the Drinking Water Well, Pump, and Motor Rehabilitation and Repair Services August 4, 2026 Page 3 proposed budgets for City Council consideration. The following is an estimate of expenditures by fiscal year. Actual expenditures may vary by fiscal year based on operational needs, provided total expenditures do not exceed the total aggregate contract amount authorized by City Council. Accounting Fiscal Unit — Fund Accounting Unit, Amount Year Account No. Description Account Description Pro'ect No. CONTRACT (ONE-YEAR TERM) 2026-27 Water Utility (Aug 4 — 06017640- Water Production & Supply, $498,768 Jun 30) 62300 Contract Services- ProfessionaloFHra 2027-28 Water Utility (Jul 1 — 06017640- Water Production & Supply, $51,232 Aug 3) 62300 Contract Services- Professional[FH2] CONTRACT (ONE-YEAR) TOTAL: $550,000 OPTIONAL FOUR ONE-YEAR EXTENSIONS 2027-28 Water Utility (Aug 4 — 06017640- Water Production & Supply, $498,768 Jun 30) 62300 Contract Services- Professional Water Utility 2028-29 06017640- Water Production & Supply, $550,000 62300 Contract Services- Professional Water Utility 2029-30 06017640- Water Production & Supply, $550,000 62300 Contract Services- Professional Water Utility 2030-31 06017640- Water Production & Supply, $550,000 62300 Contract Services- Professional 2031-32 Water Utility (Jul 1 — 06017640- Water Production & Supply, $51,232 Aug 3) 62300 Contract Services- Professional Drinking Water Well, Pump, and Motor Rehabilitation and Repair Services August 4, 2026 Page 4 OPTIONAL FOUR ONE-YEAR EXTENSION TOTAL: $2,200,000 TOTAL (FIVE-YEAR CONTRACT): $2,750,000 EXHIBIT(S) 1. Agreement with General Pump Company, Inc. 2. Agreement with Layne Christensen Company 3. Agreement with Weber Water Resources CA, LLC Submitted By: Rodolfo Rosas, P.E., Acting Executive Director of Public Works Agency Approved By: Alvaro Nunez, City Manager AGREEMENT WITH GENERAL PUMP COMPANY, INC TO PROVIDE ON-CALL WATER WELL, PUMP, MOTOR REHABILITATION AND REPAIR SERVICES FOR THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 41h day of August, 2026 by and between General Pump Company, Inc. ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. The City desires to retain a Contractor having special skill and knowledge in the field of: on-call water well,pump,motor rehabilitation, and repair services for the Water Resources Division of the City's Public Works Agency. B. Contractor represents that Contractor is able and willing to provide such services to the City. Contractor is one of three vendors selected for this engagement. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City neither warrants no guarantees any minimum or maximum compensation. Contractor shall be paid only for services performed under this Agreement at the rates and charges identified in Exhibit B. Contractor is one of three Contractors selected under Request for Qualifications 26-063. The total aggregate compensation amount to be expended during the term of this Agreement shall not exceed $2,750,000, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required Page 1 of 9 documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on August 4, 2026 for a one-year term with the option for the City to grant up to four (4), one -year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Insurance requirements are attached hereto as Exhibit C and incorporated by reference. 7. INDEMNIFICATION Page 2 of 9 Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation,restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark, or copyright infringement,including costs,contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and Page 3 of 9 further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Inforination"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b)is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and(c) above. Page 4 of 9 12. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractor retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. Page 5 of 9 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar,nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the terin of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza(M-21) Page 6 of 9 P.O. Box 1988 Santa Ana, California 92702 To Contractor: General Pump Company, Inc. Attn: Tim Oman 159 N. Acacia St. San Dimas, CA 91773 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [Signature Page to Follow] Page 7 of 9 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO GENERAL PUMP COMPANY, INC City Attorney By: Kyle; e Ga llesen By: Michael rcia Assistant City Attorney Title:VP of Project Management RECOMMENDED FOR APPROVAL: Digitally signed by Rodolfo Rosas Rodolfo Rosas —lil' Rodolfo Rosas, emai=rrosas@santa-ana.org,c=US Date:2026.07.20 14:29,25-07,00' Rodolfo Rosas, P.E. Acting Executive Director Public Works Agency Page 8 of 9 EXHIBIT A CITY OF SANTA ANA EXHIBIT 1 - SCOPE OF SERVICES GENERAL The Contractor shall provide water well casing, pump and motor rehabilitation, repair, and replacement related services at various locations within the City on an as-needed basis. The work shall include routine and emergency pump pulling and installations, well casing repairs and installations, water well and booser rehabilitations, well video inspections and chemical treatments, electric motor rewindings, sound attenuation, and repair services on various types of pumps and motors. The Contractor shall provide all necessary supervision, labor, materials, tools, transportation and equipment to perform services specified herein. The Contractor shall provide transportation for its heavy duty equipment, such as, but not limited to, drilling rig, pump rig, flatbed truck, boom truck, tractor trailer, to and from Contractor's facility to each City's Water Production worksite. All electric motor repair work shall be transported by the Contractor to an Electrical Apparatus Service Association's (EASA) Accredited Member facility for repair and returned to the City when repairs are complete. The Contractor shall make adequate provisions for the disposal of water pumping from the well during redevelopment and/or test pumping. All water discharged during these events shall be in compliance with the National Pollutant Discharge Elimination System (NPDES) permits and Orange County Flood Control District permits. It shall be the Contractor's responsibility to propose a method to discharge water that is NPDES compliant and may include methods such as water detention through storage tanks or other conforming strategies. The Contractor shall obtain all necessary City, County, State, and Federal permits and/or licenses required to perform the scope of services specified herein at no cost to the City. The Contractor shall immediately notify the City of any changes in the Contractor's insurance, permits, and licenses. Failure to do so may result in the immediate termination of this Contract. The Contractor shall utilize protective clothing and equipment as required by Cal/OSHA and/or other regulatory agencies. PRICE, SCHEDULE, AND INVOICE Awarded Contractors shall provide separate quotes and project schedules with pricing in accordance with defined rates per their awarde contract upon request by the City. The quote will include, but is not limited to summary of anticipated tasks, anticipated project time of completion, hourly rate, rates for materials, and oversized equipment rates on a project by project basis for City's review. Any special materials will be purchased by the Contractor only after discussed and authorized by the City's Project Manager or designee in writing. All material markup must not exceed 15% percent above Contractor's cost when charged back to the City. Contractor shall coordinate all scheduled services at least five (5) business days in advance with the City's Water Services Superintendent. Contractors shall invoice the City on a monthly basis for all work performed during the period or provide a one-time invoice at the completion of work (2) CITY OF SANTA ANA issued. Each invoice shall be accompanied by a summary of tasks performed, results and progress on long-term tasks if any, and agreement number. NORMAL OPERATING HOURS Monday through Thursday, 7:00 AM — 4:00 PM Alternating Friday, 7:00 AM — 3:00 PM, the City is closed every other Friday. Operating hours are subject to change and the City will notify all awarded Contractors in advance of these changes. EMERGENCY CALL OUT SERVICE Contractors must be available to receive requests twenty-four(24) hours per day, seven (7) days per week, including holidays. Contractor must guarantee a maximum 6-hour response time for emergency service calls. It is mandatory that the awarded Contractor(s) provide 24-hour emergency service as-needed in all aspects of water well pump and motor emergency repairs for all City facilities. PARTS, MATERIALS, AND WARRANTIES Contractor shall be responsible for obtaining all original equipment manufacturer(OEM)technical documents, drawings and parts when necessary. All material, parts, and equipment shall be new, high grade, and free from defects. Such products shall conform to all Federal, State, and local regulations as they relate to the scope of services specified herein. All replacement equipment shall be approved by the City prior to the purchasing of the equipment. The Contractor shall provide manufacturer documentation to the City for any replacement equipment. Invoices will be submitted to the City's Project Manager. Contractor shall provide a minimum of one (1 ) year warranty for materials. Should original or developed defects and/or failures appear within the minimum warranty of one (1) year after work completion, Contractor shall, at their expense, rectify such defects and/orfailures and make all replacements and adjustments that are required to bring materials, parts, and workmanship back to operation and function. The time frame for corrective measures will be determined by the City on case by case situation and Contractor will be notified. STORAGE FACILITES The City will not provide storage facilities for the Contractor. The City will not be liable or responsible for any damage, by whatever means, or for theft of materials or equipment on the jobsite. WATER PRODUCTION WORK SITE SECURITY The City will unlock the Public Works Agency facilities entry gates on the first day of work to allow Contractor access. Contractor shall then supply their own padlock(s) entry gates as specified by the City. Contractor's padlock(s) shall lock onto the City's padlock connecting to the chain-link, which enables both the City and Contractor to unlock the entry gates as-needed. After completion of work, Contractor will remove their own padlock(s) returning the site to its original configuration. (2) CITY OF SANTA ANA Contractor and/or subcontractors shall notify the City upon arrival and departure to or from jobsite. SCOPE OF SERVICES 1. PUMP AND MOTOR REMOVAL SERVICE The Contractor shall be qualified to perform water well pump and booster pump removals. At the initial setup for pulling a pump, the Contractor shall perform lockout/tagout of the electrical and hydraulic systems and shall disconnect all electrical wiring and appurtenance necessary for the pulling of a deep well pump or a booster pump. The motor, discharge head, submersible cables, column, bowl assembly, strainer, and airline shall be removed by the Contractor. All parts and components shall be inspected closely for excessive cracks, corrosion, holes, wear, or any type of damage which would necessitate repairs or replacement parts. Bore holes shall not be left unattended. The Contractor shall provide equipment necessary (with a lockable design) for closing off any bore holes left unattended. 2. PUMP AND MOTOR RE-INSTALLATION SERVICE The Contractor shall be qualified to perform pump and motor installation services including all electrical re-installations. The Contractor shall adequately chlorinate the pump assembly prior to installation. After the completion of any rehabilitation work and/or repairs, the Contractor shall install the bowl assembly, column, shaft, submersible cable or oil tubing, discharge head, motor and all electrical components associated with and not limited to leads, torqueing to specifications, etc. Witness test shall be performed by City staff. All incidental materials shall be furnished by the Contractor. 3. WELL VIDEO SURVEY SERVICE The Contractor shall be qualified to perform water well video inspections using color video equipment with side scan and down-hole survey views. Videos shall be provided to the City in a universal serial bus (USB) format and recorded in high definition resolution. Ability to perform these surveys at high resolutions will be given higher consideration. The Contractor shall allow water to flow into the well for a 24 to 48 hour time period in advance of the video survey to produce clear viewing conditions. The video survey unit shall simultaneously transpose the City's name, well name, footage and the date of inspection on the monitor screen and the video record. A footage counter/recorder shall read in feet and be accurate within two (2) percent of the actual footage. The video survey camera shall be capable of right angle or normal downhole viewing with a change in camera lens or mechanical movement of the camera. At the direction of the City, the Contractor must be able to provide right angle viewing to view any casing section in a direct elevation view. The video camera shall be capable of providing both vertical and horizontal (side) viewing of the entire casing as it descends into the well. The Contractor shall also submit a written report to accompany the video survey log, documenting the survey date, static water level, perforation depth intervals and conditions, and total well depth along with photos. The Contractor shall provide information in the report (2) CITY OF SANTA ANA regarding any type of damage to the well casing or issues encountered during the well video survey. 4. WELL TREATMENT SERVICE The Contractor shall be qualified to provide well treatment services. To perform these tasks, the Contractor shall have the capability to perform mineral analysis, chemical treatment, water quality testing, zone testing, well casing patches and similar casing repairs/improvements, and mechanical treatment on well casings. All chemicals used in treating wells shall be approved by the State for their intended purposes, certified by the National Sanitation Foundation (NSF), and used in accordance with City approval requirements and the City of Santa Ana Disinfection and Flushing Plan. Disinfection of the wells is required in accordance with American Water Works Association (AWWA) C654 — Standard Disinfection of Wells. The Contractor's estimates shall include the type and concentration of chemicals (acids, inhibitors, polymers, neutralizers, etc.) to be used; the typical appropriate contact time for the chemicals; and the typical procedure for introducing, mixing, and neutralizing chemicals in the well. In addition, the name(s) and phone numbers of any company(ies) that will supply the treatment chemicals shall be provided. Completed Material Safety Data Sheets (MSDS) for all chemicals used shall include the methods of mechanical treatment (dual swab, wire/nylon brush, sonar jetting, etc.). The Contractor shall perform wire brushing and it shall be carried out in a manner as to clean the casing louvers/perforations and to remove scale and tubercles attached to the wall of the casing. After wire brushing, the well shall be allowed to sit for 24 to 48 hours and sediment fill shall be removed from the bottom of the well to the maximum extent possible using a bailer or scow or equivalent retrieval device. All bailed material (water and sediment) shall be placed in steel drums or appropriate containers. The sediment, after separation from the water, shall be placed in the containers, properly labeled, and eventually removed from the well site for disposal by the Contractor. All bailed material shall be properly disposed of by the Contractor off-site. 5. PUMP AND MOTOR REHABILITATION SERVICE The Contractor shall provide rehabilitation services when requested by the City. Equipment used for inspecting, calibrating and testing pumps and motors shall be up-to-date and have calibration certificates, less than one year old, traceable to National Institute of Standards and Technology (NIST) standards where applicable. The Contractor shall rehabilitate of one or more of the following pump units: • Submersibles • Horizontal split case • Vertical turbines Rehabilitation of all pumps and motors may include, but not limited to: CITY OF SANTA ANA • Line shafts • Bearings • Right-angle-gears • Housing/frame • Column pipe • Seals • Impellers • Rotor shaft • Power/control cable attachments • Thermal/moisture sensors • Vibrational analysis (include report) • All other appurtenant components 6. ELECTRIC MOTOR REPAIR AND REFURBISHMENT The Contractor shall provide all transportation, labor, materials, tests and equipment, delivery/pick up for the repair and refurbishment of electric motors and perform any recondition or rewiring as necessary to return the equipment fully operational. Contractor shall have all engineering, design, metalizing, welding, heat treating, machining, balancing, calibrating and testing capabilities necessary to completely refurbish/rewind electric motors. All electric motor repair shall be done in an EASA Accredited Member service shop, no exceptions. a. All work shall be in accordance with the Electrical Apparatus Service Association's (EASA) Recommended Practice, AR100-2020 latest edition and the National Electrical Manufacturers Association (NEMA) standards for service and repair of electrical apparatus. The awarded Contractor shall provide a list of approved vendors upon request from the City. b. Work shall be in conformance with standards set by, but not limited to, the following organizations: 1. Underwriters Laboratories (UL) a. Underwriters Laboratories — Certified motors shall be recertified after repair. b. Contractor's shop or his sub-contractor's shop shall be UL-certified to rebuild explosion-proof electric motors for use in hazardous environments. 2. American National Standards Institute (ANSI) 3. American Society for Testing and Materials (ASTM) 4. National Electrical Code (NEC) 5. National Fire Protection Agency (NFPA) 6. National Electrical Manufacturers Association (NEMA) c. Recondition/Repair of Electric Motors CITY OF SANTA ANA Reconditioning/repair of electric motors shall include the testing, disassembling, inspection, cleaning, dipping, baking of windings, replacement of bearings, assembly, testing and painting and at minimum include the following: i. Pre-Disassembly Test 1. Using a 1000V meg-ohm meter, conduct verification of insulation integrity. Record the insulation resistance of the motor as brought in from the City. Acceptable criteria is 5 meg-ohms or higher. 2. Verify that heaters are operational and that other attached features, such as thermocouples, have continuity. 3. Single-phase test to check for open rotors. After disassembly, rotors will be inspected for evidence of damaged, cracked or open circuit bars or end rings. If there is evidence of faults, the rotor will be growl-tested. The detection of any defect during testing shall be reported promptly to the City. 4. Documentation covered under this section shall include the condition of mechanical fits (i.e. shaft run out), cracked, broken or missing parts, test run at full voltage, current readings, meg reading and surge comparison test as received. The City shall be notified if acceptable criteria are not met. ii. Motor Disassembly 1. Completely disassemble motor and steam clean all mechanical parts using a mild detergent compatible with winding insulation; thoroughly rinse; bake dry. 2. Disassembly documentation shall include the cause of failure and/or conditions contributing to failure and submitted to the City. iii. Motor Inspection 1. Visually inspect coils and windings for excessive wear, signs of conductor overheating or fatigue that possibly would not be apparent during an electrical test. 2. All stators shall be surge-tested with an electronic surge tester specifically designed to apply a surge voltage stress test simultaneously between turns of a coil, between phases, from winding to ground and to detect short-circuited turns in winding under test. Testing shall be per EASA, IEEE 62.2, 112 and 7.2.3 standards. Infrared imaging shall be provided pre and post test. iv. Mechanical Fit 1. Measure the bearing bores, shells, housings and shaft journals using a micrometer. Shaft fits and housing fits shall comply with AR100-2020. Machine work shall be approved by the Project Manager before being performed or machine work may not be paid for. Bearing journals, seal surfaces and bearing housing restoration shall be done by metalizing and machining or boring and sleeving. Documentation of before and after measurements shall be made and submitted to the City. 2. Replace bearings per manufacturer's specifications. All grease fittings, plugs, etc. shall be replaced unless otherwise indicated by the Project Manager. Bearings shall be properly lubricated and bearing oil reservoirs shall drained for shipping and installation. The Contractor shall be responsible for filling the bearing oil reservoir upon installation. All equipment shall be tagged with information as to whether or not bearing oil reservoirs were filled and what type of lubricant was used. CITY OF SANTA ANA v. Rotor Balancing 1. All rotors of motors rated at 50 HP/3600/1800 RPM and above shall be dynamically balanced, with the rotor running at rated speed where practical, but not less than 600 RPM in the balance stand. The balancing speed shall also be rapid enough so the balance machine sensitivity can reliably measure the maximum allowable residual unbalance. 2. A printout tape from the balance/analyzer shall be furnished detailing the final balance values. This tape will be attached to the recondition/repair/rewind documents when the motor is delivered. vi. Motor Leads Motor leads shall be permanently tagged with non-magnetic markers. Motor lead configuration shall not be altered. vii. Insulation 1. Windings shall be double-dipped with Class H varnish and baked. 2. Machine-finished surfaces bore of the stator lamination and periphery of the rotor laminations shall be cleaned of all varnish and foreign materials. Photo documentation of this process shall be made prior to and after lamination. viii. Final Test 1. A 1000-volt meg-ohm meter shall be used to verify insulation continuity. This reading shall be 100 meg-ohms or greater and documented. After reassembly, motor shall be test-run at rated voltage and frequency. No load voltage and phase currents shall be recorded. Vibration mils displacement shall be measured and recorded in the horizontal, vertical and axial planes on both ends of the motor, or top and bottom of vertical motors and documentation of current reading and vibration readings shall be provided to the Project Manager. 2. A 5KV meg-ohm meter shall be used to verify insulation continuity of all 4160V motors. ix. Paint 1. Exterior of motor shall be properly cleaned of rust and foreign material, prime painted and finish painted with a good grade of machinery enamel, the same color as received unless otherwise specified. Nameplates, machined surfaces and internal parts shall be protected from paint. 2. When needed, the interiors of motor frames and parts shall be painted with an insulating paint. This includes rotors, bearing brackets, frame interiors and air deflectors. Windings shall not be painted. x. Incidentals 1. In the event that the motor is in poor condition and cannot be repaired, reconditioned or made as new, the Contractor shall notify the Project Manager or designee immediately. 2. All incidental parts requiring replacement during repair work, such as bearings, coils, etc. shall be considered included in the total cost of repair work and no additional compensation shall be allowed. 7. REWINDING OF ELECTRIC MOTORS (2) CITY OF SANTA ANA When rewinding is done in conjunction with a recondition or repair, many of the items below will be redundant and shall not be performed or charged. The items below apply to stator only (including all labor, materials and testing necessary for work completion) and shall at a minimum include: a. Pre-Disassembly Test 1. Using a 1000 meg-ohm meter, conduct verification for insulation integrity. Acceptable criteria is 5 meg-ohms or higher. 2. A 5KV meg-ohm meter shall be used to verify insulation integrity of all 4160V motors. 3. Verify that heaters are operational and other attached features such as thermocouples have continuity. 4. Pre-disassembly documentation shall include the condition of mechanical fits (i.e. shaft run out), cracked, broken or missing parts, test run at full voltage, current readings, meg reading and surge comparison test as received. The Project Manager shall be notified if acceptable criteria are not met. b. Stripping 1. Windings shall be removed by temperature-controlled burnout with oven temperature suppression. Burn-out temperature shall not exceed 750 degrees Fahrenheit. 2. Windings shall be removed in such a fashion not to damage or distort the core iron. Upon removal of the old windings and insulation, the core shall be thoroughly cleaned and inspected for burrs, etc. 3. After the burnout procedure, the Contractor shall perform a stator core loss test to ensure the stator laminations are not heat damaged. If the stator core losses exceed four (4) watts per pound of core steel, notify the Project Manager prior to proceeding forward. c. Winding 1. General: Rewound motors shall meet or exceed all original equipment manufacturer (OEM) operating characteristics, unless otherwise specified by the Project Manager. NEMA Class H insulation shall be used, unless otherwise specified. Magnet wire shall be a Quad Build, insulated wire of domestic manufacture that meets or exceeds NEMA specification MW-35A. After winding and prior to resin treatment, windings will be surge-comparison tested and the results documented. 2. The copper cross-sectional area shall be at least as large as the original winding. 3. Resin Treatment: Windings shall be double-dipped with Class H varnish and baked. 4. Check all coils for overall coil shape. Perform a high frequency turn-to-turn dielectric test(surge test) in accordance with IEEE 522. Submit test results to the City. This shall be done prior to installation into the stator. d. Motor Leads Motor leads shall be replaced as the original leads. Leads will be permanently tagged with non-magnetic markers. Lead lengths shall be identified by the City when a request for service is made. e. Insulation Windings shall be double-dipped with Class H varnish and baked. Insulation shall be tested phase-to-phase and phase-to-ground at 1000 volts do and yield a one minute test result of 1000 meg-ohms or better. (2) CITY OF SANTA ANA f. Final Test A 1000 volt meg-ohm meter shall be used to verify insulation continuity. This reading shall be 100 meg-ohms or greater and documented. After reassembly, motor shall be test-run at full voltage and documentation of current reading and vibration readings shall be provided to the end user, (NOTE: a 5KV meg-ohm meter shall be used on all 4160V motors). Copper DC resistance tests, phase-to-phase, on rotor winding from slip rings shall be performed. If the rewound rotor fails to pass any test, the rotor shall be rejected. The Contractor shall rebuild and retest until all tests are approved by the City. 8. WELL PUMPING REDEVELOPMENT SERVICES Following mechanical redevelopment, the City may elect to have Contractor proceed with pumping redevelopment which shall consist of intermittent pumping and surging of the well and discharging to waste via permitted storm drain channels. The Contractor shall make adequate provisions for the disposal of water pumped from the well during redevelopment and/or test pumping. Such provisions shall include, but not be limited to, furnishing and installing discharge piping from the pumping unit of sufficient size and length to conduct water to a point as designated by the City and upon request providing temporary storage tanks to contain the discharge. The Contractor shall also furnish acceptable orifices, meters or other approved devices,which will accurately measure the pumping rate. Upon request, an airline complete with properly calibrated gage shall be provided by the Contractor to measure the elevation of water in the well. Contractor may be required to collect pumped groundwater into sedimentation tanks prior to discharge to a storm drain in order to comply with the waste discharge requirements of the regulating agency(s). Redevelopment records shall be maintained showing production rate, total acre footage discharged, and all other pertinent information concerning well development. 9. PRODUCTION TESTING OF REHABILITATED WELLS Upon request, the Contractor shall provide production testing of rehabilitated and/or new wells to determine the optimum rate of pumping and shall include a step drawdown test and a constant-rate discharge test in accordance with AWWA A100-20 standards (latest edition). Prior to the start of the step drawdown test, a period of at least 24 hours of non-pumping conditions shall be met following the pumping development work. The Contractor shall provide qualified personnel during the step-drawdown and constant-rate discharge test and shall ensure proper operation of the pumping test equipment and assist in water level monitoring if requested by the City. a. Discharge Water 1. Discharge water shall be conveyed from the pump to the point of discharge at the well site. It is imperative to ensure that no damage by flooding or erosion is caused to the chosen drainage structure or water disposal site, or to nearby lands and/or streets. 2. The Contractor shall provide all piping and discharge lines. The point of discharge location will be provided by the City and the Contractor will be responsible for all devices and piping to convey the water to that discharge point. CITY OF SANTA ANA 3. No fluids will be permitted to flow offsite (except to proper drainage facilities) or to properties not owned by the City.All discharges will meet the requirements of the City's NPDES permits and Orange County Flood Control permits. b. Step-Drawdown Test 1. Prior to starting the step-drawdown test in the well, the static water level shall be measured. The well shall be "step" tested at rates determined by the City. The step-drawdown test for the well is estimated to require approximately 12 pumping hours with each step being 3 to 4 hours in duration unless specified otherwise. 2. The Contractor shall operate the pump and change the discharge as directed by the City. Both a gate valve and an engine throttle shall control the discharge of the pump unless specified otherwise. The discharge shall be controlled and maintained at approximately the desired discharge for each step with an accuracy of plus or minus five (5) percent. 3. Pump discharge shall be measured with an instantaneous flow meter dial and a totalizer meter and stopwatch, as approved by the City. Both an air-line and electric sounder shall be furnished by the Contractor for water level measurements. During the step-drawdown test, the Contractor shall record sand content measurements at 30-minute intervals. c. Constant Rate Discharge Test 1. After a 24-hour recovery period from the end of the step-drawdown test, the City may request the Contractor to perform a constant-rate discharge test. This test shall be run for a period of 24 hours, or until the pumping level remains constant for at least 4 hours, or until the City terminates the test. A recovery period of 24 hours shall follow the termination of the constant-rate discharge test, at which time the City will collect residual drawdown (recovery) data. 2. During the constant-rate discharge test, the Contractor shall also conduct the final sand content testing. The sand content shall be determined by averaging the results of samples collected at the following times during the final pumping test: i. Five (5) minutes after start of the test ii. After 1/4 of the total planned test time has elapsed iii. After 1/2 of the time has elapsed iv. After 3/4 of the time has elapsed V. Near the end of the pumping test d. Aborted Tests i. Whenever continuous pumping at a uniform rate has been specified, failure of pumping operations for a period greater than one (1) percent of the elapsed pumping time shall require suspension of the test until the water level in the pumped well has recovered to its original level. ii. Recovery shall be considered "complete" after the well has been allowed to rest for a period at least equal to the elapsed pumping time of the aborted test, except that if any three (3) successive water level measurements spaced at least 20 minutes apart show no further rise in the water level in the pumped well, the test may be resumed immediately. iii. The City shall be the sole judge as to whether this latter condition exists. (2) CITY OF SANTA ANA e. Records 1. The Contractor shall keep accurate records of the pumping test of the well and furnish copies of all records to the City upon completion of the test. The records shall also be available to the City for inspection at any time during the test. The records shall include physical data describing the construction features such as, but not limited to: i. Well depth and diameter ii. Complete screen description iii. Length and setting iv. A description of the measuring point and its measured height above land surface and/or mean sea level V. The methods used in measuring water levels and pumping rates 2. The Contractor shall also keep records on the type of pumping equipment used at the well site including engines, drive components, bowls, lines, and shafts. The Contractor will keep records of operation of equipment during the test including engine rpm and horsepower, fuel use, and other essential information that will be useful in designing a pump system. 10. AS-NEEDED MACHINE WORK Upon request, the Contractor shall provide machine work services. Machine work shall apply to, but not be limited to, the drilling and tapping of broken bolts, customized (1) - 2" coupling at the base of the discharge head, the repairing of damaged locking rings and stators, the replacing of power cords, power cord assemblies and power cord connectors and repairs to impellers, covers, volutes, mounting rails, bearing journals, discharge heads, and pump shafts. 11. AS-NEEDED OTHER REPAIRS At the direction of Project Manager, the Contractor shall provide a written estimate including labor and parts, materials and equipment needed to perform the As-Needed Repairs. Upon written approval from the Project Manager, the Contractor shall perform the As-Needed Repairs. At its sole and absolute discretion, Public Works Agency reserves the right to accept or reject the quote provided. 12. CLEANING AND RESTORATION OF WORK SITES The Contractor shall visually inspect the work site during and after work is performed for liquid spills, oil and grease deposits, hard water strains, debris, trash, refuse, etc. Upon request, the Contractor shall provide professional cleaning services to remove persistent deposits such as oil and grease stains by means of pressure washing and chemical cleaning with detergents, caustic sodas, etc. that are eco-friendly. The sites shall be cleaned and restored to previous, if not better condition after any well rehabilitation work performed that requires dismantling, installing or fabricating. The Contractor shall be responsible for the following: i. Liquid and oil deposits CITY OF SANTA ANA The Contractor is responsible during the duration of the job to contain and clean up any types of spills or leaks. This pertains to equipment, vehicles,tools, etc. Spill containment and or absorbent ground tarp is required for equipment stored on site over long periods of time. All containers of fuel, solvents and or chemicals shall be stored on spill containment berms or secondary containment. ii. Materials The Contractor is responsible for the removal of all used materials through the duration and completion of the job, and all debris derived from these services shall be removed from City property. Disposal shall be at the Contractor's expense and that includes but is not limited to debris, trash, refuse, etc. iii. Restrooms When applicable, the Contractor shall furnish their own restroom facilities and are responsible for said facilities onsite. iv. Storm Water Pollution Prevention (SWPP) The Contractor shall not allow any debris from its operations under this Contract to be deposited in the storm drains and/or gutters in violation of the City's NPDES permit. V. Site Maintenance The Contractor shall maintain the site and keep the premises free from accumulation of waste material and the Contractor shall remove all rubbish, implements, surplus material, and temporary facilities generated by the work. vi. Cleanup The Contractor is responsible for leaving the work area free of all debris generated by this work at the end of each workday and for final cleanup when the job is completed. The City shall perform inspections of the site prior to the work being performed and identify the conditions of concerns if any remain during and after the work is completed. 13. DOCUMENTATION All rehabilitations, repairs, and installations shall be supplemented with reports and documentation that provides accurate details about the new installation or repairs (including a pump and motor schematics and pump performance curves). Within ten (10) business days of completing a full rehabilitation, the Contractor shall provide these documents to the City for review.All new pump and motor installations shall come with plaques that maintain up-to-date and accurate information regarding the performance and capacity of the units. Documentation shall include, but is not limited to, the following: a. Pre-Disassembly Testing report for all activities as described. b. Photo documentation of existing condition prior to fulfilling each described criteria of the disassembly test. c. Motor Disassembly report, including photo documentation before and after cleaning. d. Motor Inspection report, including stator core loss testing results. Photo documentation of coils, windings and conductors showing any signs of excessive wear or failure. (9) CITY OF SANTA ANA e. Mechanical fit measurements shall be recorded as specified. Photo documentation shall be submitted for all replaced bearings, grease fittings, plugs, etc. f. Rotor balancing report as specified. g. Insulation report as specified above. Before and after photo documentation of the windings prior to varnishing and baking. h. Final test report as specified. i. Pump Reconditioning report as specified. j. Pump curve and pump/motor schematic. All testing, inspections and incidentals related to required reports shall be considered included within the bid items for said testing report and no additional compensation shall be allowed. 14. VALUE ADDED SERVICES The Contractor may propose additional related services that the City has not specifically identified in this RFQuaI to accomplish the stated goals of this RFQuaI. Value added related services will be considered by the City and may or may not be incorporated in the agreement. EXHIBIT B r CITY OF SANTA ANA ATTACHMENT A-1 - EXAMPLE FEE SCHEDULE Contractor shall complete and submit the example fee schedule as shown below. Furthermore, Contractor shall submit a separate rates sheet for additional labor, materials and equipment rates with this fee schedule. Contractor's labor and equipment rates sheet shall list rates for all labor designations, equipment and materials. Example Motor & Pump Specifications Motor: GE Industrial Motor 450 HP, 3 PH, 460 VAC, Frame B509TP24 Discharge Head: 24"X12" Existing Pump: Johnston/Sulzer, 16DMC, 7 STG, 298' 7" feet overall length, 12-inch diameter, 10-foot sections Well Casing: 16-inch casing, 1350 feet deep, refer to Appendices for historical information Housing: Concrete housing with hatched roof, refer to appendices for site maps Location: 1753 E. Fruit St., Santa Ana CA 92701 GENERAL UNIT QUANTITY PRICE TOTAL 1 Removal of motor, discharge head & pump LS 1 $ 30,000 $ 30,000 2 Installation of motor, discharge head & pump LS 1 $ 28,500 $ 28,500 3 New bowls performance certification EA 1 $1,790 $ 1,790 4 Water well disinfection EA 1 $ 2,000 $ 2,000 5 Step drawdown test EA 1 $ 1,360 $ 1,360 6 Sound attenuation 2 LS 1 $4,500 $4,500 PUMP WORK 7 New complete pump with 2,500 GPM at 520 feet EA 1 TH, high efficiency (85%) or betters $ 26,500 $ 26,500 8 12-inch 5 feet column & collar EA 1 $ 750 $ 750 9 12-inch 10-feet column & collar EA 38 $ 1,050 $ 39,900 10 12-inch threaded bronze retainers EA 39 $460 $ 17,940 11 Rubber line shaft bearings EA 39 $40 $ 1,560 12 10-foot 1 15/16-inch head shaft EA 1 $ 880 $ 880 13 10-feet 416 SS 1 15/16-inch line shaft & coupling EA 39 $ 980 $ 38,220 14 5-foot 416 1 15/16-inch line shaft EA - 15 1 15/16-inch 416 SS shaft couplings EA 2 $ 120 $ 240 16 12-inch 5 feet suction pipe EA 1 $ 550 $ 550 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE SOQ. SOQS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. r CITY OF SANTA ANA 17 316 SS 10-inch suction cone strainer EA 1 $ 995 $ 995 18 400' of SS sounding tube 4 FT 400 $ 2.55 $ 1,020 19 Sounding Kit EA 1 $ 350 $ 350 MOTOR WORK 20 New complete 450 HP, 460 VAC, 3Ph, 60Hz EA 1 $ 45,200 $45,200 Inverter Duty (Class F) or equal 3 21 Top Bearings EA 1 $ 7,430 $ 7,430 22 Bottom Bearings EA 1 $ 480 $480 23 Two band heaters 115v, 115 Watt LS 1 $ 930 $ 930 24 Three coil thermostat NC or NO LS 1 $470 $ 470 25 Set of tin plated copper terminals or lugs LS 1 $ 190 $ 190 26 Tellus 68 oil LS 1 $ 300 $ 300 27 100 OHM Winding Resistance Temperature EA 1 Detector (RTD) $ 220 $ 220 28 100 OHM Bearing Resistance Temperature EA 2 Detector (RTD) $ 750 $ 1,500 WELL WORK 29 Mobilization & Demobilization LS 1 $ 3,500 $ 3,500 30 Under Water video of well (before/after) EA 2 $ 1,300 $ 2,600 31 Wire brushing of well section under water & EA 1 $ 14,500 $ 14,500 perforations (1080 feet) 32 Chemical treatment during wire brushing LS 1 $4,500 $4,500 (optional) 5 33 Bail & dispose of all dirt & debris (if needed) LS 1 $ 9,600 $ 9,600 34 SONAR Jet of perforations (1015 Feet) LS 1 $ 13,000 $ 13,000 TOTAL (LINES 1-34) $ 301,475.00 35 Hourly Rate HR 1 $190 36 OT Hourly Rate HR 1 Add $60/ Man / Hour 37 Weekends/Holidays Hourly Rate HR 1 Add $120/Man / Hour 38 OT Weekends/Holiday Hourly Rate HR 1 Add $160/Man / Hour 39 Trip Fee/Truck Charge EA 1 $150 1. Contractor must include all costs involved in accessing the equipment including removal of pump through the building hatch and or working around building roof and hatch. Please refer to Exhibit 4 —Well 40 Site Map as reference. THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE SOQ. SOQS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. (9) CITY OF SANTA ANA 2. Contractor to provide sound attenuation for major work. Sound attenuation for engine noise shall be limited to a maximum of 75 dB(A) at 23 feet when operating at full rated load. Sound proofing solution to be approved by the Project Manager prior to starting work. 3. Contractor to recommend and provide one (1) new replacement pump and one (1) new replacement motor with requested information as stated in VII. Response Instructions, 1. SOQ, d. Proposed Work Plan. For the purpose of this Fee Schedule, Contractor will provide pricing for one (1) new pump and one (1) new motor but as part of their submittal package, they may include multiple options for replacement pump(s) and motor(s) at their discretion. 4. Contractor to provide and install new stainless steel line for sounding with necessary mounting stainless steel straps, and one gauge calibrated for sounding. 5. Contractor may be required to provide chemical treatment during wire brushing, pricing must include cost of the chemicals, chemicals handling (application & mixing), used chemicals neutralization and disposal. THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE SOQ. SOQS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. EXHIBIT C Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability(CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal &advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. • Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. Contractor attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. • Professional Liability (PL): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Jaime Arias, 215 S. Center St., M-85, Santa Ana, CA 92703. The name and location of the project or event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. AGREEMENT WITH LAYNE CHRISTENSEN COMPANY TO PROVIDE ON-CALL WATER WELL, PUMP,MOTOR REHABILITATION AND REPAIR SERVICES FOR THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 4'" day of August, 2026 by and between Layne Christensen Company (``Contractor"), and the City of Santa Ana. a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"),. RECITALS A. The City desires to retain a Contractor having special skill and knowledge in the field of: on-call water well, pump, motor rehabilitation,and repair services forthe Water Resources Division of the City's Public Works Agency. B. Contractor represents that Contractor is able and willing to provide such services to the City. Contractor is one of three vendors selected for this engagement. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: I. SCOPE OF'SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including at[ labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference, 2. COMPENSATION a. City neither warrants no guarantees any minimum or maximum compensation. Contractor shall be paid only for services performed under this Agreement at the rates and charges identified in Exhibit B. Contractor is one of three Contractors selected under Request for Qualifications 26-063. The total aggregate compensation amount to be expended during the term of this Agreement shall not exceed$2.750,000, including any extension periods. b. Payment by City shall be made within forty-five(45)days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House(ACH)transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required Page 1 of 8 documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on August 4, 2026 for a one-year term with the option for the City to grant up to a four (4), one-yea r extensions, exercisable by a writing by the City Manager and the City Attorney, unless tenninated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however,the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages,empioyer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. S. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse. or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer disketl.es,which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. b. INSURANCE Insurance requirements are attached hereto as Exhibit C and incorporated by reference. 7. INDEMNIFICATION Page 2 of 8 Contractor agrees to defend,and shall indemnify and hold harmless the City, its officers, agents,employees, contractors,special counsel,and representatives from liability:(1)for personal injury,damages,just compensation,restitution,j udicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section l of this Agreement; and(2) from any claim that personal injury,damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation, restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City,regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, _just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to,or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any united States' letters patent,trademark.,or copyright infringement, including costs,contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shal l maintain complete and accurate records with respect to the costs incurred under this Agreement and any services,expenditures,and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor Linder this Agreement. 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary. Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and Page 3 of 8 further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a) has been disclosed in publicly available sources; (b) is,through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or(e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards,to any former full-time employee for one-year from date of employee separation except for any CaIPERS retiree as authorized by City Council resolution d_ The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b)and (c) above, Page 4 of 8 12. NON-DISCRIMINATION Contractor shall not discriminate because of race,color,creed,religion,sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion,termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise. have been made by any party. or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractor retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event,Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment,the Executive Director may require Contractor to deliver to the City all work: product(s)completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b, Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. Page 5 of 8 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy.No waiver of any breach,failure or right,or remedy shall be deemed a waiver of any other breach., failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California,shall be the venue for any action or proceeding that may be brought or arise out of in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits,approvals,waivers,and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand,delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza(M-21 i Page 6 of 8 P.O. Box 1988 Santa Ana. California 92702 To Contractor: Layne Christensen Company Attn: Griffin Hunter 1717 W. Park Ave. Redlands,CA 92373 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. It' sent by mail. communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid. and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. h. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [SIg34atw-e huge to Folloiv] Page 7 of 8 IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO LAYNE CHRISTENSEN COMPANY City Attorney 01 Kyle, 'ellesen Sy: Todd A. oward Assistant City Attorney Title: General Manager - West RECOMMENDED FOR APPROVAL: Rodolfo Rosas oby N, �,d�baoPo AodofoROQo: , «a D.m26,07,21 4250 a rr a.oiy,c US Rodolfo Rosas,P.E. Acting Executive Director Public Works Agency Page 8 of 8 EXHIBIT A �i = " CITY OF SANTA ANA EXHIBIT 1 - SCOPE OF SERVICES GENERAL The Contractor shall provide water well casing, pump and motor rehabilitation, repair, and replacement related services at various locations within the City on an as-needed basis.The work shall include routine and emergency pump pulling and installations, well casing repairs and installations, water well and booser rehabilitations, well video inspections and chemical treatments, electric motor rewindings, sound attenuation, and repair services on various types of pumps and motors.The Contractor shall provide all necessary supervision, labor, materials, tools, transportation and equipment to perform services specified herein. The Contractor shall provide transportation for its heavy duty equipment, such as, but not limited to, drilling rig, pump rig, flatbed truck, boom truck, tractor trailer, to and from Contractor's facility to each City's Water Production worksite. All electric motor repair work shall be transported by the Contractor to an Electrical Apparatus Service Associations (EASA) Accredited Member facility for repair and returned to the City when repairs are complete The Contractor shall make adequate provisions for the disposal of water pumping from the well during redevelopment and/or test pumping All water discharged during these events shall be in compliance with the National Poilutant Discharge Elimination System (NPDES) permits and Orange County Flood Control District permits. It shall be the Contractor's responsibility to propose a method to discharge water that is NPDES compliant and may include methods such as water detention through storage tanks or other conforming strategies. The Contractor shall obtain all necessary City, County, State, and Federal permits and/or licenses required to perform the scope of services specified herein at no cost to the City. The Contractor shall immediately notify the City of any changes in the Contractor's insurance, permits, and licenses. Failure to do so may result in the immediate termination of this Contract. The Contractor shall utilize protective clothing and equipment as required by Cal/OSHA and/or other regulatory agencies. PRICE, SCHEDULE, AND INVOICE Awarded Contractors shall provide separate quotes and project schedules with pricing in accordance with defined rates per their awarde contract upon request by the City. The quote will include, but is not limited to summary of anticipated tasks, anticipated project time of completion, hourly rate, rates for materials, and oversized equipment rates on a project by project basis for City's review. Any special materials will be purchased by the Contractor only after discussed and authorized by the City's Project Manager or designee in writing. All material markup must not exceed 15% percent above Contractor's cost when charged back to the City. Contractor shall coordinate all scheduled services at least five (5) business days in advance with the City's Water Services Superintendent. Contractors shall invoice the City on a monthly basis for all work performed during the period or provide a one-time invoice at the completion of work aCITY OF SANTA ANA issued. Each invoice shall be accompanied by a summary of tasks performed, results and progress on long-term tasks if any, and agreement number. NORMAL OPERATING HOURS Monday through Thursday, 7:00 AM —4:00 PM Alternating Friday, 7:00 AM —3:00 PM, the City is closed every other Friday. Operating hours are subject to change and the City will notify all awarded Contractors in advance of these changes. EMERGENCY CALL OUT SERVICE Contractors must be available to receive requests twenty-four(24) hours per day, seven (7) days per week, including holidays. Contractor must guarantee a maximum 6-hour response time for emergency service calls. It is mandatory that the awarded Contractor(s) provide 24-hour emergency service as-needed in all aspects of water well pump and motor emergency repairs for all City facilities. PARTS, MATERIALS. AND WARRANTIES Contractor shall be responsible for obtaining all original equipment manufacturer(OEM)technical documents, drawings and parts when necessary. All material, parts, and equipment shall be new, high grade, and free from defects. Such products shall conform to all Federal,. State,. and local regulations as they relate to the scope of services specified herein. All replacement equipment shall be approved by the City prior to the purchasing of the equipment, The Contractor shall provide manufacturer documentation to the City for any replacement equipment. Invoices will be submitted to the City's Project Manager. Contractor shall provide a minimum of one (1 ) year warranty for materials. Should original or developed defects and/or failures appear within the minimum warranty of one (1) year after work completion, Contractor shall, at their expense, rectify such defects and/or failures and make all replacements and adjustments that are required to bring materials, parts, and workmanship back to operation and function. The time frame for corrective measures will be determined by the City on case by case situation and Contractor will be notified. STORAGE FACILITES The City will not provide storage facilities for the Contractor. The City will not be liable or responsible for any damage, by whatever means, or for theft of materials or equipment on the jobsite. WATER PRODUCTION WORK SITE SECURITY The City will unlock the Public Works Agency facilities entry gates on the first day of work to allow Contractor access. Contractor shall then supply their own padtock(s) entry gates as specified by the City. Contractor's padlock(s) shall lock onto the City's padlock connecting to the chain-link, which enables both the City and Contractor to unlock the entry gates as-needed. After completion of work, Contractor witl remove their own padlock(s) returning the site to its original configuration. (a CITY OF SANTA AMA Contractor and/or subcontractors shall notify the City upon arrival and departure to or from jobsite. SCOPE OF SERVICES 1. PUMP AND MOTOR REMOVAL SERVICE The Contractor shall be qualified to perform water well pump and booster pump removals. At the initial setup for pulling a pump, the Contractor shall perform lockout/tagout of the etectrical and hydraulic systems and shall disconnect all electrical wiring and appurtenance necessary for the pulling of a deep well pump or a booster pump. The motor, discharge head. submersible cables, column, bowl assembly, strainer, and airline shall be removed by the Contractor. All parts and components shall be inspected closely for excessive cracks, corrosion; hates,wear, or any type of damage which would necessitate repairs or replacement parts. Bore hotel shall not be left unattended. The Contractor shall provide equipment necessary (with a lockable design) for closing off any bore holes left unattended. 2. PUMP AND MOTOR RE-INSTALLATION SERVICE The Contractor shall be qualified to perform pump and motor installation services including all electrical re-installations. The Contractor shall adequately chlorinate the pump assembly prior to installation. After the completion of any rehabilitation work and/or repairs, the Contractor shall install the bowl assembly, column, shaft, submersible cable or oil tubing, discharge head„ motor and all electrical components associated with and not limited to leads, torqueing to specifications, etc. Witness test shall be performed by City staff. All incidental materials shall be furnished by the Contractor. 3. WELL VIDEO SURVEY SERVICE The Contractor shall be qualified to perform water well video inspections using color video equipment with side scan and down-hole survey views. Videos shall be provided to the City in a universal serial bus (USB) format and recorded in high definition resolution. Ability to perform these surveys at high resolutions will be given higher consideration. The Contractor shall allow water to flow into the well for a 24 to 48 hour time period in advance of the video survey to produce clear viewing conditions. The video survey unit shall simultaneously transpose the City's name, well name, footage and the date of inspection on the monitor screen and the video record. A footage counter/recorder shall read in feet and be accurate within two (2) percent of the actual footage. The video survey camera shall be capable of right angle or normal downhole viewing with a change in camera lens or mechanical movement of the camera. At the direction of the City, the Contractor must be able to provide right angle viewing to view any casing section in a direct elevation view. The video camera shall be capable of providing both vertical and horizontal (side) viewing of the entire casing as it descends into the well. The Contractor sh0 also submit a written report to accompany the video survey log, documenting the survey date, static water level, perforation depth intervals and conditions, and total well depth along with photos. The Contractor shall provide information in the report (Z) CITY OF SANTA ANA regarding any type of damage to the well casing or issues encountered during the well video survey- s, WELL TREATMENT SERVICE The Contractor shall be qualified to provide well treatment services. To perform these tasks, the Contractor shall have the capability to perform mineral analysis, chemical treatment; water quality testing, zone testing, well casing patches and similar casing repairs/improvements, and mechanical treatment on well casings. All chemicals used in treating wells shall be approved by the State for their intended purposes, certified by the National Sanitation Foundation (NSF), and used in accordance with City approval requirements and the City of Santa Ana Disinfection and Flushing P are- Disinfection of the wells is required in accordance with American Water Works Association (AWWA) C654 — Standard Disinfection of Wells. The Contractor's estimates shall include the type and concentration of chemicals (acids, inhibitors, polymers, neutralizers, etc.) to be used; the typical appropriate contact time for the chemicals; and the typical procedure for introducing, mixing, and neutralizing chemicals in the well, In addition, the names) and phone numbers of any company(ies) that will supply the treatment chemicals shall be provided. Completed Material Safety Data Sheets (MSDS) for all chemicals used shall include the methods of mechanical treatment (dual swab, wire/nylon brush, sonar jetting, etc.). The Contractor shall perform wire brushing and it shall be carried out in a manner as to clean the casing louvers/perforations and to remove scale and tubercles attached to the wall of the casing. After wire brushing, the well shall be allowed to sit for 24 to 48 hours and sediment fill shall be removed from the bottom of the well to the maximum extent possible using a baiter or scow or equivalent retrieval device. All bailed material (water and sediment) shall be placed in steel drums or appropriate containers. The sediment, after separation from the water, shall be placed in the containers, properly labeled, and eventually removed from the well site for disposal by the Contractor. All bailed material shall be properly disposed of by the Contractor off-site. 5. PUMP AND MOTOR REHABILITATION SERVICE The Contractor shall provide rehabilitation services when requested by the City. Equipment used for inspecting, calibrating and testing pumps and motors shall be up-to-date and have calibration certificates, less than one year old, traceable to National Institute of Standards and Technology (NIST) standards where applicable. The Contractor shall rehabilitate of one or more of the following pump units' • Submersibles Horizontal split case » Vertical turbines Rehabilitation of all pumps and motors may include, but not limited to. CITY OF SANTA ANA • Line shafts • Bearings » Right-angle-gears • Housing/frame • Column pipe • Seals • Impellers • motor shaft • Powerlcontrol cable attachments • Thermal/moisture sensors • Vibrational analysis (include report) • All other appurtenant components 6. ELECTRIC MOTOR REPAIR AND REFURBISHMENT The Contractor shall provide all transportation, labor, materials, tests and equipment; delivery/pick up for the repair and refurbishment of electric motors and perform any recondition or rewiring as necessary to return the equipment fully operational. Contractor shall have all engineering, design, metalizing. welding, heat treating, machining, balancing, calibrating and testing capabilities necessary to completely refurbish/rewind electric motors. All electric motor repair shall be done in an EASA Accredited Member service shop, no exceptions. a. All work shall be in accordance with the Electrical Apparatus Service Association's (EASA) Recommended Practice, AR'100-2020 latest edition and the National Electrical Manufacturers Association (NEMA) standards for service and repair of electrical apparatus. The awarded Contractor shall provide a list of approved vendors upon request from the City. b. Work shall be in conformance with standards set by, but not limited to, the following organizations: 1. Underwriters Laboratories (UL) a. Underwriters Laboratories —Certified motors shall be recertified after repair. b. Contractor's shop or his sub-contractor's shop shall be UL-certified to rebuild exptosion-proof electric motors for use in hazardous environments- 2- American National Standards institute (ANSI) 1 American Society for Testing and Materials (ASTM) 4. National Electrical Code (NEC) 5. National Fire Protection Agency (NFPA) 6. National Electrical Manufacturers Association► (NEMA) c. Recondition/Repair of Electric Motors 9 CITY OF SANTA ANA Reconditioning/repair of electric motors shall include the testing, disassembling, inspection, cleaning; dipping, baking of windings, replacement of bearings, assembly, testing and painting and at minimum include the following: 1. Pre-Disassembly Test 1. Using a 1000V meg-ohm meter, conduct verification of insulation integrity. Record the insulation resistance of the motor as brought in from the City. Acceptable criteria is 5 meg-ohms or higher. 2. Verify that heaters are operational and that other attached features, such as thermocouples, have continuity. 3. Single-phase test to check for open rotors. After disassembly, rotors will be inspected for evidence of damaged, cracked or open circuit bars or end rings. If there is evidence of faults, the rotor will be growl-tested. The detection of any defect during testing shall be reported promptly to the City. 4. Documentation covered under this section shall include the condition of mechanical fits (i e, shaft run out), cracked, Broken or missing parts, test run at full voltage, current readings, meg reading and surge comparison test as received. The City shall be notified if acceptable criteria are not met. ii. Motor disassembly 1. Completely disassemble motor and steam clean all mechanical parts using a mild detergent compatible with winding insulation; thoroughly rinse. bake dry. 2. Disassembly documentation shall include the cause of failure and/or conditions contributing to failure and submitted to the City. iii. Motor Inspection 1. Visually inspect coils and windings for excessive wear, signs of conductor overheating or fatigue that possibly would not be apparent during an electrical test. 2 All stators shall be surge-tested with an electronic surge tester specifically designed to apply a surge voltage stress test simultaneously between turns of a coil, between phases, from winding to ground and to detect short-circuited turns in winding under test. Testing shall be per EASA, IEEE 62.2, 112 and 7.2.3 standards. Infrared imaging shall be provided pre and post test. iv. Mechanical Fit 1. Measure the bearing bores, shells, housings and shaft journals using a micrometer. Shaft fits and housing fits shall comply with AR100-2020_ Machine work shall be approved by the Project Manager before being performed or machine work may not be paid for. Bearing journals, seal surfaces and bearing housing restoration shatl be done by metalizing and machining or boring and sleeving. Documentation of before and after measurements shall be made and submitted to the City. 2. Replace bearings per manufacturers specifications. All grease fittings, plugs, etc, shall be replaced unless otherwise indicated by the Project Manager. Bearings shall be properly lubricated and bearing oil reservoirs shall drained for shipping and installation, The Contractor shall be responsible for filling the bearing oil reservoir upon installation. All equipment shall be tagged with information as to whether or not bearing oil reservoirs were filled and what type of lubricant was used. CITY OF SANTA ANA v. Rotor Balancing 1. All rotors of motors rated at 50 HP1360011800 RPM and above shall be dynamically balanced, with the rotor running at rated speed where practical, but not less than 600 RPM in the balance stand, The balancing speed shall also be rapid enough so the balance machine sensitivity can reliably measure the maximum allowable residual unbalance. 2. A printout tape from the balance/analyzer shall be furnished detailing the final balance values. This tape will be attached to the reconditionlrepairlrewind documents when the motor is delivered. vi. Motor Leads Motor leads shall be permanently tagged with non-magnetic markers. Motor lead configuration shall not be altered. vii. Insulation 1. Windings shall be double-dipped with Class H varnish and baked. 2. Machine-finished surfaces bore of the stator lamination and periphery of the rotor laminations shall be cleaned of all varnish and foreign materials. Photo documentation of this process shall be made prior to and after lamination. viii. Final Test 1. A 1000-volt meg-ohm meter shall be used to verify insulation continuity, This reading shall be 100 meg-ohms or greater and documented. After reassembly, motor shall be test-run at rated voltage and frequency. No load voltage and phase currents shall be recorded. Vibration mils displacement shall be measured and recorded in the horizontal, vertical and axial planes on both ends of the motor, or top and bottom of vertical motors and documentation of current reading and vibration readings shall be provided to the Project Manager 2. A 5KV meg-ohm meter shall be used to verify insulation continuity of all 4160V motors. ix. Paint 1. Exterior of motor shall be properly cleaned of rust and foreign material, prime painted and finish painted with a good grade of machinery enamel, the same color as received unless otherwise specified. Nameplates, machined surfaces and internal parts shall be protected from paint. 2. When needed, the interiors of motor frames and parts shall be painted with an insulating paint. This includes rotors, bearing brackets, frame interiors and air deflectors. Windings shall not be painted. x. Incidentals 1. In the event that the motor is in poor condition and cannot be repaired, reconditioned or made as new, the Contractor shall notify the Project Manager or designee immediately. 2. All incidental parts requiring replacement during repair work, such as bearings, coils, etc. shall be considered included in the total cost of repair work and no additional compensation shall be allowed. 7. REWINDING OF ELECTRIC MOTORS C) CITY OF SANTA ANA \Mien rewinding is done in conjunction with a recondition or repair, many of the items below will be redundant and shall not be performed or charged. The items below apply to stator only (including all labor, materials and testing necessary for work completion) and shall at a minimum include, a. Pre-Disassembly Test 1. Using a 1000 meg-ohm meter. conduct verification for insulation integrity. Acceptable criteria is 5 meg-ohms or higher. 2. A 5KV rneg-ohm meter shall be used to verify insulation integrity of all 4-160V motors, 3. Verify that heaters are operational and other attached features such as thermocouples have continuity. 4. Pre-disassembly documentation shall include the condition of mechanical fits (i.e. shaft run out), cracked, broken or missing parts. test run at full voltage, current readings, meg reading and surge comparison test as received. The Project Manager shall be notified if acceptable criteria are not met. 1b. Stripping 1. Windings shall be removed by temperature-controlled burnout with oven temperature suppression. Burn-out temperature shall not exceed 750 degrees Fahrenheit. 2. Windings shall be removed in such a fashion not to damage or distort the core iron. Upon removal of the old windings and insulation, the core shall be thoroughly cleaned and inspected for burrs, etc. 3. After the burnout procedure, the Contractor shall perform a stator core loss test to ensure the stator laminations are not heat damaged. If the stator core losses exceed four (4) watts per pound of core steel, notify the Project Manager prior to proceeding forward. c. Winding 1. General: Rewound motors shall meet or exceed all original equipment manufacturer (OEM) operating characteristics. unless otherwise specified by the Project Manager. NEMA Class H insulation shaft be used, unless otherwise specified. Magnet wire shall be a Quad Build, insulated wire of domestic manufacture that meets or exceeds NEMA specification MW-35A. After winding and prior to resin treatment.. windings will be surge-comparison tested and the results documented. 2. The copper cross-sectional area shall be at least as large as the original winding. 3. Resin Treatment- Windings shall be double-dipped with Class H varnish and baked. 4. Check all coils for overall coil shape. Perform a high frequency turn-ta-turn dielectric test (surge test) in accordance with IEEE 522. Submit test results to the City. This shall be done prior to installation into the stator. d. Motor Leads Motor leads shall be replaced as the original leads. Leads will be permanently tagged with non-magnetic markers. Lead lengths shall be identified by the City when a request for service is made. e. Insulation Windings shall be double-dipped with Class H varnish and baked. Insulation shall be tested phase-to-phase and phase-to-graund at 1000 volts do and yield a one minute test result of 1000 meg-ohms or better. %CJi CITY OF SANTA ANA f. Final Test A 10O0 volt meg-ohm meter shall be used to verify insulation continuity. This reading shall be 100 meg-ohms or greater and documented. After reassembly, motor shall be test-ruri at full voltage and documentation of current reading and vibration readings shall be provided to the end user, (NOTE: a 5KV meg-ohm meter shall be used on all 4160V motors). Copper DC resistance tests, phase-to-phase, on rotor winding from slip rings shall be performed. if the rewound rotor fails to pass any test, the rotor shall be rejected. The Contractor shall rebuild and retest until all tests are approved by the City_ 8. WELL PUMPING REDEVELOPMENT SERVICES Following mechanical redevelopment; the City may elect to have Contractor proceed with pumping redevelopment which shall consist of intermittent pumping and surging of the well and discharging to waste via permitted storm drain channels. The Contractor shall make adequate provisions for the disposal of water pumped from the well during redevelopment and/or test pumping. Such provisions shall include, but not be limited to, furnishing and installing discharge piping from the pupping unit of sufficient size and iength to conduct water to a paint as designated by the City and upon request providing temporary storage tanks to contain the discharge. The Contractor shall also furnish acceptable orifices. meters or other approved devices,which will accurately measure the pumping rate. Upon request, an airline complete with properly calibrated gage shall be provided by the Contractor to measure the elevation of water in the well. Contractor may be required to collect pumped groundwater into sedimentation tanks prior to discharge to a storm drain in order to comply with the waste discharge requirements of the regulating agency(s). Redevelopment records shall be maintained showing production rate, total acre footage discharged, and all other pertinent information concerning well development. 9. PRODUCTION TESTING OF REHABILITATED WELLS Upon request, the Contractor shall provide production testing of rehabilitated and/or new wells to determine the optimum rate of pumping and shall include a step drawdown test and a constant-rate discharge test in accordance with AWVVA AIOO-20 standards (latest edition). Prior to the start of the step drawdown test, a period of at least 24 hours of non-pumping conditions shall be met following the pumping development work. The Contractor shall provide qualified personnel during the step-drawdown and constant-rate discharge test and shall ensure proper operation of the pumping test equipment and assist in water level monitoring if requested by the City. a. Discharge Water 1. discharge water shall be conveyed from the pump to the point of discharge at the well site. It is imperative to ensure that no damage by flooding or erosion is caused to the chosen drainage structure or water disposal site, or to nearby lands and/or streets. 2. The Contractor shall ,provide all piping and discharge lines. The point of discharge location will be provided by the City and the Contractor will be responsible for all devices and piping to convey the water to that discharge point. CITY OF SANTA ANA 3. No fluids will be permitted to flow offsite (except to proper drainage facilities) or to properties not owned by the City.All discharges will meet the requirements of the City's NPDES permits and Orange County Flood Control permits. b. Step-Drawdown Test 1. Prior to starting the step-drawdown test in the well, the static water level shall be measured. The well shall be "step" tested at rates determined by the City. The step-drawdown test for the well is estimated to require approximately 12 pumping hours with each step being 3 to 4 hours in duration unless specified otherwise, 2. The Contractor shall operate the pump and change the discharge as directed by the City. Both a gate valve and an engine throttle shall control the discharge of the ,pump unless specified otherwise. The discharge shall be controlled and maintained at approximately the desired discharge for each step with an accuracy of plus or minus five (5) percent. 3. Pump discharge shall be measured with an instantaneous flow meter dial and a totalizer meter and stopwatch, as approved by the City. Both an air-line and electric sounder shall be furnished by the Contractor for water level measurements. During the step-drawdown test, the Contractor shall record sand content measurements at 30-minute intervals. c. Constant Rate Discharge Test 1. After a 24-hour recovery period from the end of the step-drawdown test, the City may request the Contractor to perform a constant-rate discharge test, This test shall be run for a period of 24 hours, or until the pumping level remains constant for at least 4 hours, or until the City terminates the test. A recovery period of 24 hours shall tallow the termination of the constant-rate discharge test, at which time the City will collect residual drawdown (recovery)data. 2_ During the constant-rate discharge test, the Contractor shall also conduct the final sand content testing. The sand content shall be determined by averaging the results of samples collected at the following times during the final pumping test: i. Five (5) minutes after start of the test ii. After 114 of the total planned test time has elapsed Hi. After 112 of the time has elapsed iv. After 314 of the time has elapsed V. Near the end of the pumping test d. Aborted Testis i. Whenever continuous pumping at a uniform rate has been specified, failure of pumping operations for a period greater than one (1) percent of the elapsed pumping time shall require suspension of the test until the water level in the pumped well has recovered to its original level. ii. Recovery shall be considered "complete" after the well has been allowed to rest for a period at least equal to the elapsed pumping time of the aborted test, except that if any three (3) successive water level measurements spaced at least 20 minutes apart show no further rise in the water level in the pumped well, the test may be resumed immediately. iii. The City shall be the sole judge as to whether this latter condition exists. (E) CITY OF SANTA ANA e. Records 1. The Contractor shall keep accurate records of the pumping test of the well and furnish copies of all records to the City upon completion of the test. The records shall also be available to the City for inspection at any time during the test. The records shall include physical data describing the construction features such as, but not limited to: i. Well depth and diameter ii. Complete screen description iii. Length and setting iv. A description of the measuring point and its measured height above land surface and/or mean sea level V. The methods used in measuring wafer levels and pumping rates 2. The Contractor shall also keep records on the type of pumping equipment used at the well site including engines, drive components, bowls, lines, and shafts. The Contractor will keep records of operation of equipment during the test including engine rpm and horsepower, fuel use. and other essential information that will be useful in designing a pump system. 10. AS-NEEDED MACHINE WORK Upon request, the Contractor shall provide machine work services. Machine work shall apply to, but not be limited to, the drilling and tapping of broken bolts, customized (1) - 2° coupling at the base of the discharge head, the repairing of damaged locking rings and stators, the replacing of power cords, power cord assemblies and power cord connectors and repairs to impellers, covers, volutes, mounting rails, bearing journals, discharge heads, and pump shafts. 11. AS-NEEDED OTHER REPAIRS At the direction of Project Manager, the Contractor shall provide a written estimate including labor and parts, materials and equipment needed to perform the As-Needed Repairs. Upon written approval from the Project Manager, the Contractor shall perform the As-Needed Repairs, At its sole and absolute discretion, Public Works Agency reserves the right to accept or reject the quote provided. 12. CLEANING AND RESTORATION OF WORK SITES The Contractor shall visually inspect the work site during and after work is performed for liquid spills, oil and grease deposits, hard water strains, debris, trash, refuse, etc. Upon request, the Contractor shall provide professional cleaning services to remove persistent deposits such as oil and grease stains by means of pressure washing and chemical cleaning with detergents, caustic sodas, etc. that are eco-friendly. The sites shall be cleaned and restored to previous, if not better condition after any well rehabilitation work performed that requires dismantling, installing or fabricating. The Contractor shall be responsible for the following: i. Liquid and oil deposits CITY OF SANTA ANA The Contractor is responsible during the duration of the job to contain and clean up any types of spills or leaks. This pertains to equipment,vehicles, tools, etc. Spill containment and or absorbent ground tarp is required for equipment stored on site over long periods of time. All containers of fuel. solvents and or chemicals shall be stored on spill containment berms or secondary containment. ii. Materials The Contractor is responsible for the removal of all used materials through the duration and completion of the job, and all debris derived from these services shall be removed from City property. Disposal shall be at the Contractor's expense and that includes but is not limited to debris, trash. refuse, etc. iii. Restrooms When applicable, the Contractor shall furnish their own restroom facilities and are responsible For said facilities onsite. V. Storm Water Pollution Prevention (SWPP) The Contractor shall not allow any debris from its operations under this Contract to be deposited in the storm drains and/or gutters in violation of the City's NPDES permit. v Site Maintenance The Contractor shall maintain the site and keep the premises free from accumulation of waste material and the Contractor shall remove all rubbish, implements, surplus material, and temporary facilities generated by the work vi. Cleanup The Contractor is responsible for leaving the work area free of all debris generated by this work at the end of each workday and for final cleanup when the job is completed. The City shall perform inspections of the site prior to the work being performed and identify the conditions of concerns if any remain during and after the work is completed. 13. DOCUMENTATION All rehabilitations, repairs, and installations shall be supplemented with reports and documentation that provides accurate details about the new installation or repairs (including a pump and motor schematics and purnp performance curves). Within ten (10) business days of completing a full rehabilitation, the Contractor shall provide these documents to the City for review.All new pump and motor installations shall come with plaques that maintain up-to-date and accurate information regarding the performance and capacity of the units, Documentation shall include, but is not limited to, the following: a. Pre-Disassembly Testing report for all activities as described. b. Photo documentation of existing condition prior to fulfilling each described criteria of the disassembly test. c. Motor disassembly report, including photo documentation before and after cleaning. d. Motor Inspection report, including stator core loss testing results. Photo documentation of coils, windings and conductors showing any signs of excessive wear or failure. 10 7% ,K_ _ CITY OF SANTA ANA e. Mechanical fit measurements shall be recorded as specified. Photo documentation shall be submitted for all replaced bearings, grease fittings, plugs; etc. f. Rotor balancing report as specified. g. Insulation report as specified above. Before and after photo documentation of the windings prior to varnishing and baking- h. Final test report as specified. i. Pump Reconditioning report as specified j, Pump curve and pump/motor schematic. All testing, inspections and incidentals related to required reports shall be considered included within the Laid items for said testing report and no additional compensation shall be allowed. 14. VALUE ADDED SERVICES The Contractor may propose additional retated services that the City has not specifically identified in this RFQual to accomplish the stated goals of this RFQual. Value added related services will be considered by the City and may or may not be incorporated in the agreement, EXHIBIT B CITY OF SANTA ANA ATTACHMENT A-1 — EKAMP"LE FEE SCHEDULE Contractor shall complete and submit the example fee schedule as shown below. Furthermore, Contractor shall submit a separate rates sheet for additional labor, materials and equipment rates with this fee schedule. Contractor's labor and equipment rates sheet shall list rates for all labor designations, equipment and materials. Example Motor&.Pump Specifications Motor: GE Industrial Motor 450 HP, 3 PH, 460 VAC, Frame B509TP24 Discharge Head: 24"X12" Existing Pump: Johnston/Sulzer, 16DMC, 7 STG, 298' 7"feet overall length, 12--inch diameter, 10-foot sections Well Casing: 16-inch casing, 1350 feet deep, refer to Appendices for historical information Housing: Concrete housing with hatched roof, refer to appendices for site maps Location: 1753 E. Fruit St., Santa Ana CA 92701 GENERAL. UNIT QUANTITY PRICE TOTAL 1 Removal of motor, discharge head & pump ' LS 1 $24,375.00 $24,375.00 2 Installation of motor, discharge head &pump LS 1 $28,440M $28,440M 3 New bowls performance certification EA 1 $6,175,00 $6.175.00 4 Water well disinfection EA 1 $27,990.00 $27,990.00 5 Step drawdown test EA 1 $67,415.00 $67,415.00 6 Sound attenuation f LS 1 $6,680.00 $6,680.00 PUMP WORK 7 New complete pump with 2,500 GPM at 520 feet EA 1 TH, high efficiency (85%)or better ' $18,790.00 $18,790.00 8 12-inch 5 feet column & collar EA 1 $675.00 $675 as 9 12-inch 10-feet column &collar EA 38 $940,00 $35,720,00 10 12-inch threaded bronze retainers EA 39 $375.00 $14,625.00 11 Rubber fine shaft bearings EA 39 $40.{}0 $1560.40 12 1 0-foot 1 15l16-inch head shaft EA 1 $, 140.00 1 $1,140.00 13 10-feet 416 SS 1 15f16-inch line shaft&coupling EA 39 $88D.00 $34,320.00 14 5-foot 416 1 15l16-inch line shaft EA - 15 1 15116-inch 416 SS shaft couplings EA 2 $110.00 $220.00 16 12-inch 5 feet suction pipe EA 1 $49000 sas0fl0 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE SOQ. SOQS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. (9) CITY OF SANTA ANA 17 316 SS 10-inch suction cone strainer EA 1 $1,035,00 $1,035.00 18 400'of SS sounding tube FT 400 $5.00 $2,000,00 19 Sounding Kit EA 1 $4,490.00 $4.490.00 MOTOR WORK 20 New complete 450 HP, 460 VAC, 3Ph, 60Hz EA 1 Inverter Duty(Class F) or equal $48,530,00 $4s, 30,00 21 Top Bearings EA 1 $645.00 $645.00 22 Bottom Bearings EA 1 $645.00 $645.00 23 Two band heaters 115v, 115 Watt LS 1 $455.00 $455.00 24 Three coil thermostat NC or NO LS 1 $970,00 $970,00 25 Set of tin plated copper terminals or lugs LS 1 $455 00 $455 00 26 Tellus fib oil LS 1 $646-00 $645.00 27 100 OHM Winding Resistance Temperature EA 1 $355 00 $355.00 Detector(RTD) 28 100(OHM Bearing Resistance T'emperatcre EA 2 $825 Detector (RTD) Ao $1,625.00 WELL WORK 29 Mobilization & Demobilization I-S 1 $51,950.00 $51,950.00 30 Under Water video of well (before/after) EA 2 $2.11100 $4,220.00 31 Wire brushing of well section under water& EA 1 perforations(1080 feet) $31,935,00 $31.935.00 32 Chemical treatment during wire brushing LS 1 (optional) ` 5192,475Z9 $192.475.00 33 Bail & dispose of all dirt&debris(if needed) LS 1 $19,430,00 $19AOM 34 SONAR Jet of perforations (1015 Feet) LS 1 $43,750.00 $43.750.00 TOTAL(LINES 1-34) 35 Hourly Rate HR 1 $1,015,00 36 OT Hourly Rate HR 1 $1,445,00 37 Weekends/Holidays Hourly Rate HR 1 $1 445 00 38 CT Weekends/Holiday Hourly Rate HR 1 $1.870,00 39 Trip FeefTruck Charge EA 1 $1,715.00 1. Contractor must include all costs involved in accessing the equipment including removal of pump through the building 'hatch and or working around building roof and hatch. Please refer to Exhibit 4— Well 40 Site Map as reference THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE SOQ. SOQS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. CITY OF SANTA ANA 2. Contractor to provide sound attenuation For major work. Sound attenuation for engine noise shall be limited to a maximum of 75 dB(A)at 23 feet when operating at full rated load. Sound proofing solution to be approved by the Project Manager prior to starting work. 3. Contractor to recommend and provide one (1) new replacement pump and one (1) new replacement motor with requested information as stated in VII. Response Instructions, 1. S0Q. d. Proposed Work Plan. For the purpose of this Fee Schedule, Contractor will provide pricing for one (1) new pump and one (1) new motor but as part of their submittal package, they may include multiple options for replacement pump(s) and motor(s) at their discretion. 4. Contractor to provide and install new stainless steel line for sounding with necessary mounting stainless steel straps, and one gauge calibrated For sounding 5. Contractor may be required to provide chemical treatment during wire brushing, pricing must include cost of the chemicals, chemicals handling (application & mixing), used chemicals neutralization and disposal, THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE SOQ. SOQS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. EXHIBIT C Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages. MINIMUM SCOPE AND LIMIT OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: * Commercial General Liability(CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal& advertising injury with limits no less than $2,000.000 per occurrence and $4,000,000 aggregate. • Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000, In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of $1,000,000. Required policy limits can be met with primary and tambrella/excess insurance policies. Workers' Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. Contractor attests that its workers' compensation coverage extends to all persons who will be working with the City tender the agreed scope of services, • Professional Liability (PL): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 aggregate. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions; 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. CGL, AL, and WC policies. Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. :3. All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it, 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds. ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. fi Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment, 5_ Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Jaime Arias, 215 S. Center St., M-85, Santa Ana, CA 92703. The name and location of the project or event should be included in the Description of [operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than ANII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGt_ policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time, Claims Made Policies if any of the required policies provide coverage on a claims-made basis: 1, The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Contractor must purchase"extended reporting" coverage for a minimum of three (3) years after completion of work, Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances_ AGREEMENT WITH WEBER WATER RESOURCES CA, LLC TO PROVIDE ON- CALL WATER WELL, PUMP, MOTOR REHABILITATION AND REPAIR SERVICES FOR THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 41h day of August, 2026 by and between Weber Water Resources CA, LLC ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. The City desires to retain a Contractor having special skill and knowledge in the field of: on-call water well,pump,motor rehabilitation, and repair services for the Water Resources Division of the City's Public Works Agency. B. Contractor represents that Contractor is able and willing to provide such services to the City. Contractor is one of three vendors selected for this engagement. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City neither warrants no guarantees any minimum or maximum compensation. Contractor shall be paid only for services performed under this Agreement at the rates and charges identified in Exhibit B. Contractor is one of three Contractors selected under Request for Qualifications 26-063. The total aggregate compensation amount to be expended during the term of this Agreement shall not exceed $2,750,000, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required Page 1 of 8 documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on August 4, 2026 for a one-year term with the option for the City to grant up to a four (4), one -year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Insurance requirements are attached hereto as Exhibit C and incorporated by reference. 7. INDEMNIFICATION Page 2 of 8 Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1)for personal injury, damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation,restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark, or copyright infringement,including costs,contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and Page 3 of 8 further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Inforination"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b)is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and(c) above. Page 4 of 8 12. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractor retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. Page 5 of 8 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar,nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the terin of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza(M-21) Page 6 of 8 P.O. Box 1988 Santa Ana, California 92702 To Contractor: Weber Water Resources CA, LLC Attn: Jose Villanueva 7551 S. Atwood Mesa, AZ 85212 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [Signature Page to Follow] Page 7 of 8 IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO WEBER WATER RESOURCES CA, City Attorney LLC By: 1 Kyle '�� liesen t'-Jt562 Assistant City Attorney Title: VIO s,tLC-S RECOMMENDED FOR APPROVAL: Digitally signed 1,Rodolfo Rosa, s cn=Rodolfo Rosas, Rodolfo Rosa em email=rrosas@santa-ana.org,c=US Date:2026.07.20 14:32:14-07'00' Rodolfo Rosas,P.E. Acting Executive Director Public Works Agency Page 8 of 8 EXHIBIT A CITY OF SANTA ANA EXHIBIT 1 - SCOPE OF SERVICES GENERAL The Contractor shall provide water well casing, pump and motor rehabilitation, repair, and replacement related services at various locations within the City on an as-needed basis. The work shall include routine and emergency pump pulling and installations, well casing repairs and installations, water well and booser rehabilitations, well video inspections and chemical treatments, electric motor rewindings, sound attenuation, and repair services on various types of pumps and motors. The Contractor shall provide all necessary supervision, labor, materials, tools, transportation and equipment to perform services specified herein. The Contractor shall provide transportation for its heavy duty equipment, such as, but not limited to, drilling rig, pump rig, flatbed truck, boom truck, tractor trailer, to and from Contractor's facility to each City's Water Production worksite. All electric motor repair work shall be transported by the Contractor to an Electrical Apparatus Service Association's (EASA) Accredited Member facility for repair and returned to the City when repairs are complete. The Contractor shall make adequate provisions for the disposal of water pumping from the well during redevelopment and/or test pumping. All water discharged during these events shall be in compliance with the National Pollutant Discharge Elimination System (NPDES) permits and Orange County Flood Control District permits. It shall be the Contractor's responsibility to propose a method to discharge water that is NPDES compliant and may include methods such as water detention through storage tanks or other conforming strategies. The Contractor shall obtain all necessary City, County, State, and Federal permits and/or licenses required to perform the scope of services specified herein at no cost to the City. The Contractor shall immediately notify the City of any changes in the Contractor's insurance, permits, and licenses. Failure to do so may result in the immediate termination of this Contract. The Contractor shall utilize protective clothing and equipment as required by Cal/OSHA and/or other regulatory agencies. PRICE, SCHEDULE, AND INVOICE Awarded Contractors shall provide separate quotes and project schedules with pricing in accordance with defined rates per their awarde contract upon request by the City. The quote will include, but is not limited to summary of anticipated tasks, anticipated project time of completion, hourly rate, rates for materials, and oversized equipment rates on a project by project basis for City's review. Any special materials will be purchased by the Contractor only after discussed and authorized by the City's Project Manager or designee in writing. All material markup must not exceed 15% percent above Contractor's cost when charged back to the City. Contractor shall coordinate all scheduled services at least five (5) business days in advance with the City's Water Services Superintendent. Contractors shall invoice the City on a monthly basis for all work performed during the period or provide a one-time invoice at the completion of work (2) CITY OF SANTA ANA issued. Each invoice shall be accompanied by a summary of tasks performed, results and progress on long-term tasks if any, and agreement number. NORMAL OPERATING HOURS Monday through Thursday, 7:00 AM — 4:00 PM Alternating Friday, 7:00 AM — 3:00 PM, the City is closed every other Friday. Operating hours are subject to change and the City will notify all awarded Contractors in advance of these changes. EMERGENCY CALL OUT SERVICE Contractors must be available to receive requests twenty-four(24) hours per day, seven (7) days per week, including holidays. Contractor must guarantee a maximum 6-hour response time for emergency service calls. It is mandatory that the awarded Contractor(s) provide 24-hour emergency service as-needed in all aspects of water well pump and motor emergency repairs for all City facilities. PARTS, MATERIALS, AND WARRANTIES Contractor shall be responsible for obtaining all original equipment manufacturer(OEM)technical documents, drawings and parts when necessary. All material, parts, and equipment shall be new, high grade, and free from defects. Such products shall conform to all Federal, State, and local regulations as they relate to the scope of services specified herein. All replacement equipment shall be approved by the City prior to the purchasing of the equipment. The Contractor shall provide manufacturer documentation to the City for any replacement equipment. Invoices will be submitted to the City's Project Manager. Contractor shall provide a minimum of one (1 ) year warranty for materials. Should original or developed defects and/or failures appear within the minimum warranty of one (1) year after work completion, Contractor shall, at their expense, rectify such defects and/orfailures and make all replacements and adjustments that are required to bring materials, parts, and workmanship back to operation and function. The time frame for corrective measures will be determined by the City on case by case situation and Contractor will be notified. STORAGE FACILITES The City will not provide storage facilities for the Contractor. The City will not be liable or responsible for any damage, by whatever means, or for theft of materials or equipment on the jobsite. WATER PRODUCTION WORK SITE SECURITY The City will unlock the Public Works Agency facilities entry gates on the first day of work to allow Contractor access. Contractor shall then supply their own padlock(s) entry gates as specified by the City. Contractor's padlock(s) shall lock onto the City's padlock connecting to the chain-link, which enables both the City and Contractor to unlock the entry gates as-needed. After completion of work, Contractor will remove their own padlock(s) returning the site to its original configuration. (2) CITY OF SANTA ANA Contractor and/or subcontractors shall notify the City upon arrival and departure to or from jobsite. SCOPE OF SERVICES 1. PUMP AND MOTOR REMOVAL SERVICE The Contractor shall be qualified to perform water well pump and booster pump removals. At the initial setup for pulling a pump, the Contractor shall perform lockout/tagout of the electrical and hydraulic systems and shall disconnect all electrical wiring and appurtenance necessary for the pulling of a deep well pump or a booster pump. The motor, discharge head, submersible cables, column, bowl assembly, strainer, and airline shall be removed by the Contractor. All parts and components shall be inspected closely for excessive cracks, corrosion, holes, wear, or any type of damage which would necessitate repairs or replacement parts. Bore holes shall not be left unattended. The Contractor shall provide equipment necessary (with a lockable design) for closing off any bore holes left unattended. 2. PUMP AND MOTOR RE-INSTALLATION SERVICE The Contractor shall be qualified to perform pump and motor installation services including all electrical re-installations. The Contractor shall adequately chlorinate the pump assembly prior to installation. After the completion of any rehabilitation work and/or repairs, the Contractor shall install the bowl assembly, column, shaft, submersible cable or oil tubing, discharge head, motor and all electrical components associated with and not limited to leads, torqueing to specifications, etc. Witness test shall be performed by City staff. All incidental materials shall be furnished by the Contractor. 3. WELL VIDEO SURVEY SERVICE The Contractor shall be qualified to perform water well video inspections using color video equipment with side scan and down-hole survey views. Videos shall be provided to the City in a universal serial bus (USB) format and recorded in high definition resolution. Ability to perform these surveys at high resolutions will be given higher consideration. The Contractor shall allow water to flow into the well for a 24 to 48 hour time period in advance of the video survey to produce clear viewing conditions. The video survey unit shall simultaneously transpose the City's name, well name, footage and the date of inspection on the monitor screen and the video record. A footage counter/recorder shall read in feet and be accurate within two (2) percent of the actual footage. The video survey camera shall be capable of right angle or normal downhole viewing with a change in camera lens or mechanical movement of the camera. At the direction of the City, the Contractor must be able to provide right angle viewing to view any casing section in a direct elevation view. The video camera shall be capable of providing both vertical and horizontal (side) viewing of the entire casing as it descends into the well. The Contractor shall also submit a written report to accompany the video survey log, documenting the survey date, static water level, perforation depth intervals and conditions, and total well depth along with photos. The Contractor shall provide information in the report (2) CITY OF SANTA ANA regarding any type of damage to the well casing or issues encountered during the well video survey. 4. WELL TREATMENT SERVICE The Contractor shall be qualified to provide well treatment services. To perform these tasks, the Contractor shall have the capability to perform mineral analysis, chemical treatment, water quality testing, zone testing, well casing patches and similar casing repairs/improvements, and mechanical treatment on well casings. All chemicals used in treating wells shall be approved by the State for their intended purposes, certified by the National Sanitation Foundation (NSF), and used in accordance with City approval requirements and the City of Santa Ana Disinfection and Flushing Plan. Disinfection of the wells is required in accordance with American Water Works Association (AWWA) C654 — Standard Disinfection of Wells. The Contractor's estimates shall include the type and concentration of chemicals (acids, inhibitors, polymers, neutralizers, etc.) to be used; the typical appropriate contact time for the chemicals; and the typical procedure for introducing, mixing, and neutralizing chemicals in the well. In addition, the name(s) and phone numbers of any company(ies) that will supply the treatment chemicals shall be provided. Completed Material Safety Data Sheets (MSDS) for all chemicals used shall include the methods of mechanical treatment (dual swab, wire/nylon brush, sonar jetting, etc.). The Contractor shall perform wire brushing and it shall be carried out in a manner as to clean the casing louvers/perforations and to remove scale and tubercles attached to the wall of the casing. After wire brushing, the well shall be allowed to sit for 24 to 48 hours and sediment fill shall be removed from the bottom of the well to the maximum extent possible using a bailer or scow or equivalent retrieval device. All bailed material (water and sediment) shall be placed in steel drums or appropriate containers. The sediment, after separation from the water, shall be placed in the containers, properly labeled, and eventually removed from the well site for disposal by the Contractor. All bailed material shall be properly disposed of by the Contractor off-site. 5. PUMP AND MOTOR REHABILITATION SERVICE The Contractor shall provide rehabilitation services when requested by the City. Equipment used for inspecting, calibrating and testing pumps and motors shall be up-to-date and have calibration certificates, less than one year old, traceable to National Institute of Standards and Technology (NIST) standards where applicable. The Contractor shall rehabilitate of one or more of the following pump units: • Submersibles • Horizontal split case • Vertical turbines Rehabilitation of all pumps and motors may include, but not limited to: CITY OF SANTA ANA • Line shafts • Bearings • Right-angle-gears • Housing/frame • Column pipe • Seals • Impellers • Rotor shaft • Power/control cable attachments • Thermal/moisture sensors • Vibrational analysis (include report) • All other appurtenant components 6. ELECTRIC MOTOR REPAIR AND REFURBISHMENT The Contractor shall provide all transportation, labor, materials, tests and equipment, delivery/pick up for the repair and refurbishment of electric motors and perform any recondition or rewiring as necessary to return the equipment fully operational. Contractor shall have all engineering, design, metalizing, welding, heat treating, machining, balancing, calibrating and testing capabilities necessary to completely refurbish/rewind electric motors. All electric motor repair shall be done in an EASA Accredited Member service shop, no exceptions. a. All work shall be in accordance with the Electrical Apparatus Service Association's (EASA) Recommended Practice, AR100-2020 latest edition and the National Electrical Manufacturers Association (NEMA) standards for service and repair of electrical apparatus. The awarded Contractor shall provide a list of approved vendors upon request from the City. b. Work shall be in conformance with standards set by, but not limited to, the following organizations: 1. Underwriters Laboratories (UL) a. Underwriters Laboratories — Certified motors shall be recertified after repair. b. Contractor's shop or his sub-contractor's shop shall be UL-certified to rebuild explosion-proof electric motors for use in hazardous environments. 2. American National Standards Institute (ANSI) 3. American Society for Testing and Materials (ASTM) 4. National Electrical Code (NEC) 5. National Fire Protection Agency (NFPA) 6. National Electrical Manufacturers Association (NEMA) c. Recondition/Repair of Electric Motors CITY OF SANTA ANA Reconditioning/repair of electric motors shall include the testing, disassembling, inspection, cleaning, dipping, baking of windings, replacement of bearings, assembly, testing and painting and at minimum include the following: i. Pre-Disassembly Test 1. Using a 1000V meg-ohm meter, conduct verification of insulation integrity. Record the insulation resistance of the motor as brought in from the City. Acceptable criteria is 5 meg-ohms or higher. 2. Verify that heaters are operational and that other attached features, such as thermocouples, have continuity. 3. Single-phase test to check for open rotors. After disassembly, rotors will be inspected for evidence of damaged, cracked or open circuit bars or end rings. If there is evidence of faults, the rotor will be growl-tested. The detection of any defect during testing shall be reported promptly to the City. 4. Documentation covered under this section shall include the condition of mechanical fits (i.e. shaft run out), cracked, broken or missing parts, test run at full voltage, current readings, meg reading and surge comparison test as received. The City shall be notified if acceptable criteria are not met. ii. Motor Disassembly 1. Completely disassemble motor and steam clean all mechanical parts using a mild detergent compatible with winding insulation; thoroughly rinse; bake dry. 2. Disassembly documentation shall include the cause of failure and/or conditions contributing to failure and submitted to the City. iii. Motor Inspection 1. Visually inspect coils and windings for excessive wear, signs of conductor overheating or fatigue that possibly would not be apparent during an electrical test. 2. All stators shall be surge-tested with an electronic surge tester specifically designed to apply a surge voltage stress test simultaneously between turns of a coil, between phases, from winding to ground and to detect short-circuited turns in winding under test. Testing shall be per EASA, IEEE 62.2, 112 and 7.2.3 standards. Infrared imaging shall be provided pre and post test. iv. Mechanical Fit 1. Measure the bearing bores, shells, housings and shaft journals using a micrometer. Shaft fits and housing fits shall comply with AR100-2020. Machine work shall be approved by the Project Manager before being performed or machine work may not be paid for. Bearing journals, seal surfaces and bearing housing restoration shall be done by metalizing and machining or boring and sleeving. Documentation of before and after measurements shall be made and submitted to the City. 2. Replace bearings per manufacturer's specifications. All grease fittings, plugs, etc. shall be replaced unless otherwise indicated by the Project Manager. Bearings shall be properly lubricated and bearing oil reservoirs shall drained for shipping and installation. The Contractor shall be responsible for filling the bearing oil reservoir upon installation. All equipment shall be tagged with information as to whether or not bearing oil reservoirs were filled and what type of lubricant was used. CITY OF SANTA ANA v. Rotor Balancing 1. All rotors of motors rated at 50 HP/3600/1800 RPM and above shall be dynamically balanced, with the rotor running at rated speed where practical, but not less than 600 RPM in the balance stand. The balancing speed shall also be rapid enough so the balance machine sensitivity can reliably measure the maximum allowable residual unbalance. 2. A printout tape from the balance/analyzer shall be furnished detailing the final balance values. This tape will be attached to the recondition/repair/rewind documents when the motor is delivered. vi. Motor Leads Motor leads shall be permanently tagged with non-magnetic markers. Motor lead configuration shall not be altered. vii. Insulation 1. Windings shall be double-dipped with Class H varnish and baked. 2. Machine-finished surfaces bore of the stator lamination and periphery of the rotor laminations shall be cleaned of all varnish and foreign materials. Photo documentation of this process shall be made prior to and after lamination. viii. Final Test 1. A 1000-volt meg-ohm meter shall be used to verify insulation continuity. This reading shall be 100 meg-ohms or greater and documented. After reassembly, motor shall be test-run at rated voltage and frequency. No load voltage and phase currents shall be recorded. Vibration mils displacement shall be measured and recorded in the horizontal, vertical and axial planes on both ends of the motor, or top and bottom of vertical motors and documentation of current reading and vibration readings shall be provided to the Project Manager. 2. A 5KV meg-ohm meter shall be used to verify insulation continuity of all 4160V motors. ix. Paint 1. Exterior of motor shall be properly cleaned of rust and foreign material, prime painted and finish painted with a good grade of machinery enamel, the same color as received unless otherwise specified. Nameplates, machined surfaces and internal parts shall be protected from paint. 2. When needed, the interiors of motor frames and parts shall be painted with an insulating paint. This includes rotors, bearing brackets, frame interiors and air deflectors. Windings shall not be painted. x. Incidentals 1. In the event that the motor is in poor condition and cannot be repaired, reconditioned or made as new, the Contractor shall notify the Project Manager or designee immediately. 2. All incidental parts requiring replacement during repair work, such as bearings, coils, etc. shall be considered included in the total cost of repair work and no additional compensation shall be allowed. 7. REWINDING OF ELECTRIC MOTORS (2) CITY OF SANTA ANA When rewinding is done in conjunction with a recondition or repair, many of the items below will be redundant and shall not be performed or charged. The items below apply to stator only (including all labor, materials and testing necessary for work completion) and shall at a minimum include: a. Pre-Disassembly Test 1. Using a 1000 meg-ohm meter, conduct verification for insulation integrity. Acceptable criteria is 5 meg-ohms or higher. 2. A 5KV meg-ohm meter shall be used to verify insulation integrity of all 4160V motors. 3. Verify that heaters are operational and other attached features such as thermocouples have continuity. 4. Pre-disassembly documentation shall include the condition of mechanical fits (i.e. shaft run out), cracked, broken or missing parts, test run at full voltage, current readings, meg reading and surge comparison test as received. The Project Manager shall be notified if acceptable criteria are not met. b. Stripping 1. Windings shall be removed by temperature-controlled burnout with oven temperature suppression. Burn-out temperature shall not exceed 750 degrees Fahrenheit. 2. Windings shall be removed in such a fashion not to damage or distort the core iron. Upon removal of the old windings and insulation, the core shall be thoroughly cleaned and inspected for burrs, etc. 3. After the burnout procedure, the Contractor shall perform a stator core loss test to ensure the stator laminations are not heat damaged. If the stator core losses exceed four (4) watts per pound of core steel, notify the Project Manager prior to proceeding forward. c. Winding 1. General: Rewound motors shall meet or exceed all original equipment manufacturer (OEM) operating characteristics, unless otherwise specified by the Project Manager. NEMA Class H insulation shall be used, unless otherwise specified. Magnet wire shall be a Quad Build, insulated wire of domestic manufacture that meets or exceeds NEMA specification MW-35A. After winding and prior to resin treatment, windings will be surge-comparison tested and the results documented. 2. The copper cross-sectional area shall be at least as large as the original winding. 3. Resin Treatment: Windings shall be double-dipped with Class H varnish and baked. 4. Check all coils for overall coil shape. Perform a high frequency turn-to-turn dielectric test(surge test) in accordance with IEEE 522. Submit test results to the City. This shall be done prior to installation into the stator. d. Motor Leads Motor leads shall be replaced as the original leads. Leads will be permanently tagged with non-magnetic markers. Lead lengths shall be identified by the City when a request for service is made. e. Insulation Windings shall be double-dipped with Class H varnish and baked. Insulation shall be tested phase-to-phase and phase-to-ground at 1000 volts do and yield a one minute test result of 1000 meg-ohms or better. (2) CITY OF SANTA ANA f. Final Test A 1000 volt meg-ohm meter shall be used to verify insulation continuity. This reading shall be 100 meg-ohms or greater and documented. After reassembly, motor shall be test-run at full voltage and documentation of current reading and vibration readings shall be provided to the end user, (NOTE: a 5KV meg-ohm meter shall be used on all 4160V motors). Copper DC resistance tests, phase-to-phase, on rotor winding from slip rings shall be performed. If the rewound rotor fails to pass any test, the rotor shall be rejected. The Contractor shall rebuild and retest until all tests are approved by the City. 8. WELL PUMPING REDEVELOPMENT SERVICES Following mechanical redevelopment, the City may elect to have Contractor proceed with pumping redevelopment which shall consist of intermittent pumping and surging of the well and discharging to waste via permitted storm drain channels. The Contractor shall make adequate provisions for the disposal of water pumped from the well during redevelopment and/or test pumping. Such provisions shall include, but not be limited to, furnishing and installing discharge piping from the pumping unit of sufficient size and length to conduct water to a point as designated by the City and upon request providing temporary storage tanks to contain the discharge. The Contractor shall also furnish acceptable orifices, meters or other approved devices,which will accurately measure the pumping rate. Upon request, an airline complete with properly calibrated gage shall be provided by the Contractor to measure the elevation of water in the well. Contractor may be required to collect pumped groundwater into sedimentation tanks prior to discharge to a storm drain in order to comply with the waste discharge requirements of the regulating agency(s). Redevelopment records shall be maintained showing production rate, total acre footage discharged, and all other pertinent information concerning well development. 9. PRODUCTION TESTING OF REHABILITATED WELLS Upon request, the Contractor shall provide production testing of rehabilitated and/or new wells to determine the optimum rate of pumping and shall include a step drawdown test and a constant-rate discharge test in accordance with AWWA A100-20 standards (latest edition). Prior to the start of the step drawdown test, a period of at least 24 hours of non-pumping conditions shall be met following the pumping development work. The Contractor shall provide qualified personnel during the step-drawdown and constant-rate discharge test and shall ensure proper operation of the pumping test equipment and assist in water level monitoring if requested by the City. a. Discharge Water 1. Discharge water shall be conveyed from the pump to the point of discharge at the well site. It is imperative to ensure that no damage by flooding or erosion is caused to the chosen drainage structure or water disposal site, or to nearby lands and/or streets. 2. The Contractor shall provide all piping and discharge lines. The point of discharge location will be provided by the City and the Contractor will be responsible for all devices and piping to convey the water to that discharge point. CITY OF SANTA ANA 3. No fluids will be permitted to flow offsite (except to proper drainage facilities) or to properties not owned by the City.All discharges will meet the requirements of the City's NPDES permits and Orange County Flood Control permits. b. Step-Drawdown Test 1. Prior to starting the step-drawdown test in the well, the static water level shall be measured. The well shall be "step" tested at rates determined by the City. The step-drawdown test for the well is estimated to require approximately 12 pumping hours with each step being 3 to 4 hours in duration unless specified otherwise. 2. The Contractor shall operate the pump and change the discharge as directed by the City. Both a gate valve and an engine throttle shall control the discharge of the pump unless specified otherwise. The discharge shall be controlled and maintained at approximately the desired discharge for each step with an accuracy of plus or minus five (5) percent. 3. Pump discharge shall be measured with an instantaneous flow meter dial and a totalizer meter and stopwatch, as approved by the City. Both an air-line and electric sounder shall be furnished by the Contractor for water level measurements. During the step-drawdown test, the Contractor shall record sand content measurements at 30-minute intervals. c. Constant Rate Discharge Test 1. After a 24-hour recovery period from the end of the step-drawdown test, the City may request the Contractor to perform a constant-rate discharge test. This test shall be run for a period of 24 hours, or until the pumping level remains constant for at least 4 hours, or until the City terminates the test. A recovery period of 24 hours shall follow the termination of the constant-rate discharge test, at which time the City will collect residual drawdown (recovery) data. 2. During the constant-rate discharge test, the Contractor shall also conduct the final sand content testing. The sand content shall be determined by averaging the results of samples collected at the following times during the final pumping test: i. Five (5) minutes after start of the test ii. After 1/4 of the total planned test time has elapsed iii. After 1/2 of the time has elapsed iv. After 3/4 of the time has elapsed V. Near the end of the pumping test d. Aborted Tests i. Whenever continuous pumping at a uniform rate has been specified, failure of pumping operations for a period greater than one (1) percent of the elapsed pumping time shall require suspension of the test until the water level in the pumped well has recovered to its original level. ii. Recovery shall be considered "complete" after the well has been allowed to rest for a period at least equal to the elapsed pumping time of the aborted test, except that if any three (3) successive water level measurements spaced at least 20 minutes apart show no further rise in the water level in the pumped well, the test may be resumed immediately. iii. The City shall be the sole judge as to whether this latter condition exists. (2) CITY OF SANTA ANA e. Records 1. The Contractor shall keep accurate records of the pumping test of the well and furnish copies of all records to the City upon completion of the test. The records shall also be available to the City for inspection at any time during the test. The records shall include physical data describing the construction features such as, but not limited to: i. Well depth and diameter ii. Complete screen description iii. Length and setting iv. A description of the measuring point and its measured height above land surface and/or mean sea level V. The methods used in measuring water levels and pumping rates 2. The Contractor shall also keep records on the type of pumping equipment used at the well site including engines, drive components, bowls, lines, and shafts. The Contractor will keep records of operation of equipment during the test including engine rpm and horsepower, fuel use, and other essential information that will be useful in designing a pump system. 10. AS-NEEDED MACHINE WORK Upon request, the Contractor shall provide machine work services. Machine work shall apply to, but not be limited to, the drilling and tapping of broken bolts, customized (1) - 2" coupling at the base of the discharge head, the repairing of damaged locking rings and stators, the replacing of power cords, power cord assemblies and power cord connectors and repairs to impellers, covers, volutes, mounting rails, bearing journals, discharge heads, and pump shafts. 11. AS-NEEDED OTHER REPAIRS At the direction of Project Manager, the Contractor shall provide a written estimate including labor and parts, materials and equipment needed to perform the As-Needed Repairs. Upon written approval from the Project Manager, the Contractor shall perform the As-Needed Repairs. At its sole and absolute discretion, Public Works Agency reserves the right to accept or reject the quote provided. 12. CLEANING AND RESTORATION OF WORK SITES The Contractor shall visually inspect the work site during and after work is performed for liquid spills, oil and grease deposits, hard water strains, debris, trash, refuse, etc. Upon request, the Contractor shall provide professional cleaning services to remove persistent deposits such as oil and grease stains by means of pressure washing and chemical cleaning with detergents, caustic sodas, etc. that are eco-friendly. The sites shall be cleaned and restored to previous, if not better condition after any well rehabilitation work performed that requires dismantling, installing or fabricating. The Contractor shall be responsible for the following: i. Liquid and oil deposits CITY OF SANTA ANA The Contractor is responsible during the duration of the job to contain and clean up any types of spills or leaks. This pertains to equipment, vehicles,tools, etc. Spill containment and or absorbent ground tarp is required for equipment stored on site over long periods of time. All containers of fuel, solvents and or chemicals shall be stored on spill containment berms or secondary containment. ii. Materials The Contractor is responsible for the removal of all used materials through the duration and completion of the job, and all debris derived from these services shall be removed from City property. Disposal shall be at the Contractor's expense and that includes but is not limited to debris, trash, refuse, etc. iii. Restrooms When applicable, the Contractor shall furnish their own restroom facilities and are responsible for said facilities onsite. iv. Storm Water Pollution Prevention (SWPP) The Contractor shall not allow any debris from its operations under this Contract to be deposited in the storm drains and/or gutters in violation of the City's NPDES permit. V. Site Maintenance The Contractor shall maintain the site and keep the premises free from accumulation of waste material and the Contractor shall remove all rubbish, implements, surplus material, and temporary facilities generated by the work. vi. Cleanup The Contractor is responsible for leaving the work area free of all debris generated by this work at the end of each workday and for final cleanup when the job is completed. The City shall perform inspections of the site prior to the work being performed and identify the conditions of concerns if any remain during and after the work is completed. 13. DOCUMENTATION All rehabilitations, repairs, and installations shall be supplemented with reports and documentation that provides accurate details about the new installation or repairs (including a pump and motor schematics and pump performance curves). Within ten (10) business days of completing a full rehabilitation, the Contractor shall provide these documents to the City for review.All new pump and motor installations shall come with plaques that maintain up-to-date and accurate information regarding the performance and capacity of the units. Documentation shall include, but is not limited to, the following: a. Pre-Disassembly Testing report for all activities as described. b. Photo documentation of existing condition prior to fulfilling each described criteria of the disassembly test. c. Motor Disassembly report, including photo documentation before and after cleaning. d. Motor Inspection report, including stator core loss testing results. Photo documentation of coils, windings and conductors showing any signs of excessive wear or failure. (9) CITY OF SANTA ANA e. Mechanical fit measurements shall be recorded as specified. Photo documentation shall be submitted for all replaced bearings, grease fittings, plugs, etc. f. Rotor balancing report as specified. g. Insulation report as specified above. Before and after photo documentation of the windings prior to varnishing and baking. h. Final test report as specified. i. Pump Reconditioning report as specified. j. Pump curve and pump/motor schematic. All testing, inspections and incidentals related to required reports shall be considered included within the bid items for said testing report and no additional compensation shall be allowed. 14. VALUE ADDED SERVICES The Contractor may propose additional related services that the City has not specifically identified in this RFQuaI to accomplish the stated goals of this RFQuaI. Value added related services will be considered by the City and may or may not be incorporated in the agreement. EXHIBIT B CITY OF SANTA ANA ATTACHMENT A-1 - Contractor shall complete and submit the example fee schedule as shown below. Furthermore, Contractor shall submit a separate rates sheet for additional labor, materials and equipment rates with this fee schedule. Contractor's labor and equipment rates sheet shall list rates for all labor designations, equipment and materials. Example Motor& Pump Specifications Motor: GE Industrial Motor 450 HP, 3 PH, 460 VAC, Frame B509TP24 Discharge Head: 24"X12" Existing Pump: Johnston/Sulzer, 16DMC, 7 STG, 298' 7" feet overall length, 12-inch diameter, 10-foot sections Well Casing: 16-inch casing, 1350 feet deep, refer to Appendices for historical information Housing: Concrete housing with hatched roof, refer to appendices for site maps Location: 1753 E. Fruit St., Santa Ana CA 92701 GENERAL UNIT QUANTITY PRICE TOTAL 1 Removal of motor, discharge head & pump LS 1 26,000.00 26,000.00 2 Installation of motor, discharge head & pump LS 1 29,000.00 29,000.00 3 New bowls performance certification EA 1 46,875.00 46,875.00 4 Water well disinfection EA 1 18,000.00 18,000.00 5 Step drawdown test EA 1 16,000.00 16,000.00 6 Sound attenuation 2 LS 1 60,000.00 60,000.00 PUMP WORK 7 New complete pump with 2,500 GPM at 520 feet EA 1 TH, high efficiency (85%) or better 3 46,875.00 8 12-inch 5 feet column & collar EA 1 1,200.00 1,200.00 9 12-inch 10-feet column & collar EA 38 1,700.00 64,600.00 10 12-inch threaded bronze retainers EA 39 270.00 10,530.00 11 Rubber line shaft bearings EA 39 30.00 1,170.00 12 10-foot 1 15/16-inch head shaft EA 1 1,350.00 1,350.00 13 10-feet 416 SS 1 15/16-inch line shaft & coupling EA 39 1,560.00 60,840.00 14 5-foot 416 1 15/16-inch line shaft EA - 15 1 15/16-inch 416 SS shaft couplings EA 2 185.00 370.00 16 12-inch 5 feet suction pipe EA 1 950.00 950.00 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE SOQ. SOQS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. (9) CITY OF SANTA ANA 17 316 SS 10-inch suction cone strainer EA 1 725.00 725.00 18 400' of SS sounding tube 4 FT 400 10.00 400.00 19 Sounding Kit EA 1 1,500.00 MOTOR WORK 20 New complete 450 HP, 460 VAC, 3Ph, 60Hz EA 1 Inverter Duty (Class F) or equal 3 73,750.00 21 Top Bearings EA 1 3,800.00 22 Bottom Bearings EA 1 3,000.00 23 Two band heaters 115v, 115 Watt LS 1 1,400.00 24 Three coil thermostat NC or NO LS 1 1,800.00 25 Set of tin plated copper terminals or lugs LS 1 750.00 26 Tellus 68 oil LS 1 700.00 27 100 OHM Winding Resistance Temperature EA 1 Detector (RTD) 2,800.00 28 100 OHM Bearing Resistance Temperature EA 2 Detector (RTD) 1,300.00 2,600.00 WELL WORK 29 Mobilization & Demobilization LS 1 4,500.00 30 Under Water video of well (before/after) EA 2 2,000.00 4,000.00 31 Wire brushing of well section under water & EA 1 perforations (1080 feet) 17,000.00 32 Chemical treatment during wire brushing LS 1 (optional) 5 34,000.00 33 Bail & dispose of all dirt & debris (if needed) LS 1 2,000.00 34 SONAR Jet of perforations (1015 Feet) LS 1 15,000.00 TOTAL (LINES 1-34) 35 Hourly Rate HR 1 150.00 36 OT Hourly Rate HR 1 300.00 37 Weekends/Holidays Hourly Rate HR 1 300.00 38 OT Weekends/Holiday Hourly Rate HR 1 350.00 39 Trip Fee/Truck Charge EA 1 250.00 1. Contractor must include all costs involved in accessing the equipment including removal of pump through the building hatch and or working around building roof and hatch. Please refer to Exhibit 4 — Well 40 Site Map as reference. THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE SOQ. SOQS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. Attachment A-1: Example Fee Schedule Pulling &Installation Description Rate After-Hours/Emergency Hourly Rate* Mobilization and demobilization $ 2,500.00 Lump Sum $ 3,000.00 Lump Sum Two(2) men, rig and service $ 500.00 /hour $ 750.00 /hour truck Two(2) man crew and smeal $ 500.00 /hour $ 750.00 /hour pump rig Two(2) man crew and $ 500.00 /hour $ 750.00 /hour development rig Three (3) man crew and"A" $ 600.00 /hour $ 900.00 /hour frame pump rig Each additional employee $ 150.00 /hour $ 225.00 /hour Crane Description Rate After-Hours/Emergency Hourly Rate* 50 ton with one (1) man $ 475.00 /hour $ 600.00 /hour One(1) man crew, Service $ /hour $ /hour support rig for 50 ton crane 150.00 225.00 Rotary Crane Description Rate After-Hours/Emergency Hourly Rate* One(1) man and hydraulic $ 200.00 /hour $ 300.00 /hour crane-5 ton One(1) man and hydraulic $ 200.00 /hour $ 300.00 /hour crane—8 ton One(1) man and hydraulic $ 200.00 /hour $ 300.00 /hour crane— 10 ton