Loading...
HomeMy WebLinkAboutAGUILAR, ROXANNE (4) N-2026-200 .'AUG 05 2026 PIZcskc a) RECREATION SERVICES AGREEMENT WITH ROXANNE AGUILAR D.Saric+no (Oz) FOR SEWING PROGRAMMING THIS AGREEMENT is made and entered into on this tad day of July, 2026 by and between Roxanne Aguilar, an individual ("Provider"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). City and Provider maybe collectively referred to as the"Parties" or individually as a"Party." . RECITALS A. The City desires to retain a recreation service provider having special skills,resources and knowledge to provide sewing classes in its recreation class program. B. Provider represents that it is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Provider represents that it is knowledgeable in their field and that any services performed by Provider under this Agreement will be performed in compliance with such standards as may reasonably be expected. D. The Parties acknowledge that the City intends to provide recreational activities to the public but must balance the need to comply with all COVID-19 guidance and restrictions. NOW THEREFORE,in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth,the Parties agree as follows: 1. SCOPE OF SERVICES a. Provider shall perform those services as set forth in Exhibit A to this Agreement. b. All classes operated pursuant to this Agreement for conducting recreation classes at City facilities, including parks, will comply with all applicable guidance and public health orders, including those from the Centers for Disease Control ("CDC"), California Department of Public Health ("CDPH"), the Orange County Health Care Agency("OCHCA")and the City itself for as long as those orders-and guidance remain in place. Provider will remind participants of these guidelines. To the extent that Provider needs assistance with enforcing any rules or requirements, Provider will contact a City Parks' employee or City security for assistance. c. Provider shall not attend a .class or teach any class if Provider is sick or has any symptom(s)associated with COVM-19 including but not limited to,fever above 100.4, chills, cough, shortness of breath, loss of taste or smell,nausea,muscle or body aches, vomiting,headache, sore throat or diarrhea. Page 1 of 8 d. Provider will not attend class or teach a class if Provider or any member of Provider's household has been asked to quarantine or self-isolate due to symptoms of COVID-19 or a positive test result for COVID-19. e. Provider acknowledges that, to the extent that City is able to and chooses to conduct classes indoors, this Agreement will also cover classes conducted at one of City's recreational centers during the term of this Agreement. f Cityreserves the right to change the location s)at which the services contemplated b � Y this Agreement are provided. g. Provider shall comply with the City's recreation class policy manual and any other City rules and regulations regarding the operation of recreation classes. 2. COMPENSATION a. In consideration for the provision of the programs set forth in Exhibit A, City agrees to pay, and Provider agrees to accept as total payment for their services for the City, seventy percent(70%) of all gross revenue received from program participants. 'Total annual revenue to Provider shall not exceed Ten Thousand Dollars and Zero cents ($10,000). b. Payment to Provider shall be made monthly within thirty (30) days following' completion of the last class taught by Provider the prior month. City shall be responsible for collecting all fees from program participants. Provider shall not collect fees but will refer all interested participants to City for registration information. Provider agrees that City shall retain thirty percent(3011/o)of all gross revenue received from program participants as an administrative fee. 3. TERM This Agreement shall commence on August 1, 2026 and end on July 31, 2027 unless terminated earlier in accordance with Section 14 below. The term of this Agreement may be extended for up to one (1) one-year period upon a writing executed by the City Manager and the City Attorney. 4. INDEPENDENT CONTRACTOR Provider shall,during the entire term of this Agreement,be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship,a joint venture relationship,or to allow the City to exercise discretion or control over the manner in which Provider performs the services which are the subject matter of this Agreement;however,the services to be provided by Provider j shall be provided in a manner consistent with all applicable standards and regulations governing such services. Provider shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all Pago 2 of 8 applicable withholding taxes. Provider is.not an agent, representative or employee of City and Provider shall have-no authority to act on behalf of the City. 5. INSURANCE Insurance requirements attached hereto as Exhibit B. 6. INDENINlfI{.ICATION Provider agrees to and shall indemnify, defend and hold harmless the City, its officers, , agents,employees,consultants,special counsel,and representatives from liability: (1)for personal injury,damages,just compensation,restitution,judicial or equitable relief arising out of'claims for ' personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Provider or its contractors, subcontractors,agents,employees,or other persons acting on their behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal injury, damages,just compensation,restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement, to the extent that the injury, damages;just compensation,restitution,judicial or equitable relief is caused by the negligence of the Provider-.This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of,or effects,arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. In no case will Provider be required to indemnify or hold harmless the City from injury,damages,just compensation,restitution,judicial or equitable relief caused by the negligence of the City. 7. CONMENTLUITY If.Provider.receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary,Provider agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in , no event less than reasonable care. "Confidential Information" shale include all nonpublic ` information, including but not limited to student records. Confidential information includes not ' only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either Party by any subsidiary and/or agent of ` the other Party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b)is, through no fault of the Provider disclosed in a.publicly available source; (c) is in rightful possession of the Provider without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or(e)is independently developed by the Provider without reference to information disclosed by the City. Page 3 of 8 S. COVID-19 ASSUMPTION OF RISK AND WAIVER Provider acknowledges that Provider could be exposed to persons that may have COVID- 19 providing services pursuant to this Agreement. Provider understands that interacting with any person currently comes with the inherent risk of exposure to COVID-19 and that COVID-19 is highly contagious. Provider assumes the risks associated with providing services pursuant to this Agreement, namely potential exposure to COVID-19, Provider acknowledges that while some people have no symptoms or mild symptoms from COVID-19,some people have become seriously ill requiring hospitalization and that some people have died from COVID-19. Provider acknowledges that persons over the age of 65 and persons with underlying health conditions are at greater risk of contracting COVID-19 and are potentially risking serious injury or death. Provider is agreeing to provide classes pursuant to this Agreement and does so of Provider's own free will. , Provider intends to be legally bound by this assumption of risk,release and waiver and to bind Provider's heirs,personal representatives,next of kin and anyone who may make a claim on Provider's behalf. -Provider knowingly releases and waives any and all claims that Provider may have or could have in the future and includes any claims resulting from potential exposure or actual exposure to COVID-19, this includes claims for personal injury, transmittal of COVID-19 to others, and/or wrongful death. Provider agrees to hold harmless, defend and indemnify the City, its public officials,officers,employees,volunteers,and agents from any and all claims for liability or damages,including those for exposure to or diagnosis with COVID-19 as a result of providing services pursuant to this Agreement. 9. CONFLICT OF INTEREST a. Provider covenants that it presently has no interests and shall not have interests,direct or indirect,which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayon, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code,whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Provider or have any other direct or indirect financial benefit or interest in this Agreement, j I C. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards,to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. Provider must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement,The Provider warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If Provider hereafter becomes aware of any facts that might reasonably Page 4 of S i i be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is,not limited to, identification of all persons implicated and a complete description of all relevant circumstances.Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Provider covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections(b) and(c) above. 10. BACK-GROUND CHECK Provider shall ensure that all employees, subcontractors, and any volunteers are fingerprinted and background checked prior to conducting any work pursuant to this Agreement. Provider shall not assign.any employee,agent,subcontractor,volunteer or the Provider personally to provide services pursuant to this Agreement,if that employee, agent, subcontractor,volunteer, or the Provider personally are required to register as a sex offender under California Penal Code Section 290 et seq, have a conviction for any crime of moral turpitude, have a conviction for a sexual based crime,.have a conviction for a violent felony as defined-in California Penal Code Section 667.5(c), or has a conviction for a serious felony as defined in California Penal Code Section 11923(c).Disqualifyingconvictions include but are not limited to;violations of California Penal Code Sections 37, 128, 136.1 with Section 186.22, 187, 190-190.4 and 192(a), 205, 206, 207 209.5,211,212,212.5,213, 214,215,218-219,220, 236.1(b) or 236.1(c),243.4,261,261.5, 273.5, 262, 264.1, 266, 266c,26614 266i, 266j,267, 269, 272, 273a, 273ab, 273d,285, 286, 288, 288a, 288.2,288.3,288.4,288.5,288.7,289,290,311.1,311.2,311.3,311.4,311.10,311.11,314, 347(a),368,417(b),451(4),518 with 186.22,647.6,653 f(c),664 and 187,667.5(c), 18745, 18750, or 18755, 12022.53, 11418(b)(1).or(b)(2);Business and Professions Code Section 729. 11. NOTICE Any notice,tender, demand,delivery,or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section,to the following persons: ' To City. City Clerk ' City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax(714)647-6956 Page 5 of 8 With copy to: Executive Director of Parks,Recreation and Community Services City of Santa Ana 20 Civic Center Plaza(M-23) P.O. Box 1998 Santa Ana,.California 92702 Fax(714) 571-4211 To Provider: Roxanne Aguilar 1319 S. Shelley St. Santa Ana,CA 92704 foxandbeeboutique@gmail.com A Party may change its address by giving notice in writing to the other Party. Thereafter, E any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four(24)hours after the time set forth on the transmission report issued-by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames,weekends,federal,state,County or City holidays shall be excluded. 12. EXCLUSP6IY.TY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Provider regarding the subject matter herein, and supersedes any and all other agreements, oral or written,,between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Provider. The parties agree that any terms or conditions of any purchase order or other instrument E that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Provider or the City. Each Party to this Agreement acknowledges that no representations, inducements,promises or agreements,orally or otherwise,have been made by any Party,or anyone acting on behalf of any Party,which is not embodied herein. 1 13. ASSIGNMENT The experience, knowledge, capability and reputation of Provider were a substantial inducement for City to enter into this Agreement. Therefore, Provider may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. 'Page 6 of S i 14. TERMINATION a. This Agreement may be terminated by the City upon thirty (30) days written notice of termination. b. Termination or cancellation of classes by the Provider must be given to the City, in writing, at least thirty (30) days prior to termination/cancellation. Failure to provide adequate ' cancellation notice to the City may put future contracting of business with the City at risk. 15. RECORDS Provider shall use attendance sheets generated and supplied by the City to record attendance in each class. Provider shall keep these and any other records in connection with the work to be performed under this Agreement and shall permit City, upon request, to review such records for a period of three (3) years from the date-of final payment to Provider under this ►, Agreement. 16. NON-DISCRIMINATION Provider shall not discriminate because of race, color, creed, religion, sex,marital status, sexual orientation, gender 'identity, gender expression, gender, medical conditions, genetic information,or military and veteran status, age,national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training,,utilization, promotion,termination or other employment related activities or any services provided under this Agreement. Provider affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local Taws and regulations. 17. JURISDICTION—VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both..Parties further agree that Orange County, Califomia, shall be the venue for any action or proceeding that maybe brought or arise out of,in connection with or by reason of this Agreement. 18. LICENSES Provider shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals,waivers,and exemptions necessary-for the provision of the services hereunder and required by the Iaws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies, 19. SEVERABILITY In the event that one or more of the phrases, sentences, clauses, paragraphs or sections contained in this Agreement shall be declared invalid or unenforceable by valid judgment or decree Page 7-of 8 of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs or sections of this Agreement, which shall be interpreted to carry out the intent of the Parties hereunder. 20. EXHIBITS All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 21. AUTHORITY The person(s) executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by so executing this Agreement, the Parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA NA Jennifer L. all s Alvaro Nunez Ci City Manager APPROVED AS TO FORM: SONIA R. CARVALHO PROVIDER: City Attorney Roxanne Castillo(Jul 2,2026 22:15:55 P5 Jonathan T. Martinez Roxanne Aguilar Assistant City Attorney RECOMMENDED FOR APPROVAL: rpw Katoryn Downs(Jul 23,2026 15:21:13 PDT) Kathryn Downs Assistant City Manager Page 8 of 8 Exhibit A SCOPE OF SERVICES Program Overview: This Scope of Services outlines the responsibilities and expectations for engagement of Provider to provide craft art classes for ages 10 years and older at City recreation,facilities and parks, as defined below. The aim is to promote arts and wellness in the community by offering affordable recreation opportunities that encourage creative activity and teamwork. A. program and Class Offerings: L Seasonal programs and class offerings may include, but are not limited to the following class options: i. Sewing ii. Jewelry f �I i, Instructor shall teach such or similar classes at available City facilities to be designated by the City on a schedule agreed upon by the parties,in writing, for each class session or term, including the location, specific days and hours when classes will be held, and holidays to be observed, in accordance with City's needs. Provider and City agree that class locations and/or scheduling are subject to change due to unforeseen events or needs beneficial to the class participants, The Parties agree that changes to scheduling or location of classes shall be agreed upon, in writing, prior to the allowance of said change(s). iii. Class Size i. At the City's discretion and'upon mutual agreement,the minimum and maximum number of participants required for each class will be determined to ensure the quality and safety of the class participants. ii. CIass ratio of participants to instructor(s) will be set for each class to ensure effective instruction and safety based on statewide standards. iii. If the minimum registration has not been reached by the second class, it is up to the discretion of the City upon mutual agreement with Instructor, that the class shall be cancelled. Instructor will be under no obligation to provide services for the cancelled classes,and the City will have no further obligations to pay. Instructor compensation for the remaining classes that were cancelled in that session. 1 E iv. Class Fees L Class pricing is dependent on session length per season and subject to City staff approval. Class pacing is limited to no more than a 5%increase annually. ii. Each participant shall pay class registration tees as established by City. Instructor may not waive class participation/registration fees. Only registered participants paid in full may participate in class. iii. Any refunds to participants will be made in accordance with City policy. B. Instructor Responsibilities: i. Planning and delivering engaging and age-appropriate craft art classes as defined by class curriculum and description to be approved by City staff. ii. Ensuring the safety and well-being of all participants during class sessions. ■ Instructor will immediately report to Citystaff,by phone or email,any injuries as a result of class participation, damages to the facility that could cause potential E injury to a class participant and/or require facility repairs. , ■ Instructor will notify parent/guardian of minors under the age of 18 and city staff regarding any injuries experienced during class. iii. Submitting seasonal program proposals to City staff' for seasonal approval of class descriptions,details,and'schedules.Proposals must be submitted in writing by way of the ' provided City forms) to City staff for review and approval at least 60 days prior to the start of the new season,unless otherwise specified by City staff.City staff will review and approve written proposals based on community needs,facility availability, and alignment with City goals. iv. Adhering to all City policies and procedures related to the use of facilities and interaction with participants. V. Adhering to all City deadlines for required documentation. vi. The instructor's organization is responsible for fingerprinting,monitoring, and managing all staff that will be instructing. vii. Promotion of class(es) with City approved marketing materials outside of City managed platforms. Publicizing on additional channels and networks outside of City platforms is j the sole responsibility of the instructor. 2 viii. Instructor shall provide all materials, supplies, equipment, records and personnel Instructor shall be responsible for repairing and maintaining all equipment and supplies, and ensuring that it is in good working condition. Instructor shall ensure clean-up of the facilities and materials to ensure the safety and effectiveness of instruction. The City will not responsible for any damage,repairs,misplaced, or stolen supplies or equipment, and will not be responsible for storing supplies or equipment. C. City Responsibilities: i. City shall manage participant registration and class .information through registration software. Instructor shall be granted access to the class roster on the City registration system and is responsible for tracking attendance. ii. City shall,collect all enrollment fees through the registration software.Instructor-shall not accept enrollment fees directly from a participant, and shall only collect materials fees that are pre-approved by City and published in advance as a part ofthe program marketing. Such material fees shall be collected by Instructor at the first scheduled class meeting.No additional fees shall be collected for materials, uniforms, awards, etc. without written approval and advanced advertising. iii. City shall provide publicity for class(es) seasonally in the City's recreation magazine (published seasonally).City shall have the sole discretion to decide what information will be included in the recreation magazine about the class and Instructor. Publicity may also include flyers created by City. Instructor created flyers are encouraged, but must be finalized by Cityto include use of City logos before distribution. iv. City shall provide a location for the class(es). Instructor will request dates and times for the class(es) seasonally, in writing. The City will confirm the class(es) schedule seasonally. Location selection is based on need, size of class, type of activity and availability, and is reserved at the discretion of the City. v. City shall provide refunds to participants when: ■ The participant formally requests to drop the class before the second schedule class meeting. ■ The class is canceled by-City or Instructor. 3 i EXHIBIT B Insurance Requirements Provider shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Provider shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage,bodily injury and personal &advertising injury with limits no less than $1,000,000 per occurrence and$2,000,000 aggregate. • Automobile Liability(AL): Insurance Services Office Form CA 00 01 covering Code 1 j (any auto), with combined single limits of$1,000,000. In the event Provider does not maintain commercial automobile liability insurance,City will accept evidence of personal automobile insurance,provided that such policy is endorsed for business use and provides coverage'with a minimum limit of$1,000,000. Required policy limits can be met with primary and utnbreIla/excess insurance policies. • Wdrkers' Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Provider has no employees. Provider attests that its workers' compensation coverage extends to all persons who will be worldng with the City under the agreed scope 4 of services. • Sexual Abuse or Molestation Liability(SAME): If the CGL policy referenced above is not endorsed to include.affirmative coverage for sexual abuse or molestation,Provider shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit of no less than$1,000,000 per occurrence or claim. If Provider maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to.the broader coverage and/or the higher limits maintained by Provider. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain,the following provisions: 1. CGL, SAML, and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Provider including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. COL, AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City,its City Council,its officers,officials,employees,agents,and volunteers for losses paid under the terms of any policy which arise from work performed by Provider for City. 3. All required insurance policies: For any claims related to this contract, Provider's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contfibute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Provider's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty(30) days prior written notice has been given to City.Ten(10)days prior-written notice shall be provided to City for policy cancellation or non-;renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be; City of Santa Ana,Attention: Parks,Recreation, and Community Services Agency, 20 Civic Center Plaza M-23, Santa Ana, CA 92701. The name and locatioxf of the event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Provider to purchase coverage with glower retention or provide proof of ability to pay losses and related investigations,clairri administration, and defense expenses within the retention. Acceptability of Insurers Insurance-is to be placed with insurers authorized to conduct.business in the state of California with a current A.M.Best rating of no less than A:VII,unless otherwise acceptable to-City. Verification of Coverage Provider shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins.However,failure to obtain the required documents prior to the work beginiung shall not waive Provider's obligation to provide them. City reserves the right .to require complete, certified copies of all required insurance policies,including endorsements required by these specifications, at any time. i Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. i • i 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3)years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Provider must purchase "extended reporting"coverage for a minimum of three(3) years after completion of work. Subcontractors Provider shall require and verify that all sub-Contractors maintain insurance meeting all the requirements stated herein,and Provider shall ensure that City is an additional insured on insurance required from sub-Contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits,based on the nature of the risk,prior experience,insurer, coverage,or other special circumstances. I II AC�a DATE IMMIDDfYYYY) ��. CERTIFICATE OF LIABILITY INSURANCE 0 1/1 212 026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Bene-Marc Athletic Insurance Agency#OE67789 PWI a (800)247-1734 FA IC,No: 6301 Southwest Boulevard,Suite 101 E-MAIL contact@bene-marc.com ADDRESS: Fort Worth,Texas 76132 INSURERS AFFORDING COVERAGE NAIC R INSURERA: HDI Global Specialty SE AA-112DS22 INSURED INSURER B: AXIS Global Accident&Health Insurance Company 37273 Southern California Municipal Athletic Federation(SCMAF) PO BOX 3605 INSURER C: South El Monte,CA 91733 INSURER D: SCMAF Member: Roxanne Aguilar-Sewing INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: 9066-57159 REVISION NUMBER: REVISED 02105/202; THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 15 SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADIDTYPEOFINSURANCE 1NSD SUER POLICY NUMBER MMIDPOLIDYIYYYY MM EFF L ICY 1EXP LTR OoNYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 5 1'000,000.00 1$LB8383 01l0112026 01/01/2027 DAMAGE 70 RENTED CLAIMS-MADE I OCCUR PREMISES Ea occurrence s 100,000.00 MFD FXP(Any one person) S 5,000,00 A X X Abuse& Molestation PERSONAL BADVINJURY S 1,000,000.00 GENT AGGREGATE LIMIT APPLIES PER: GENFRALAGGREGATE S 5,000,000.00 POLICY PED LOC 1,QOO,Ofl00cc.12,000,000Agg. PRODUCTS-COMPIOPAGG S 1,000,000.00 OTHER: Participant Liability $ 1,000,000,00 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 5 Ea accident ANY AUTO BODILY INJURY(Perperson) 5 OWNED SCHEDULED BODILY INJURY(Per accident) 5 AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE 5 AUTOS ONLY AUTOS ONLY Per accident 5 UMBRELLA LIAS OCCUR EACH OCCURRENCE S EXCESS WAS CLAIMS-MADE AGGREGATE 5 DEC RETENTIONS S WORKERS COMPENSATION PTA UTE ER ERT OTH- S AND EMPLOYERS'LIABILITY .�1 N ANYPROPRIETORIPARTNERIEXECUTIVE ❑ N f A E.L.EACH ACCIDENT S OFFICERIMEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION Or OPERATIONS below E.L.DISEASE-POLICY LIMIT 5 B Participant Accident Medical SRPO-50256-243 01/01/2026 01/01/2027 Deductible: $0.00 Limit: $5,000.00 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space is required) This policy includes a blanket additional insured endorsement that provides additional insured status to the certificate holder per form CG 20 26 07 04, The General Liability policy contains Primary and Nan Contributory wording per endorsement E 1602AJ-1112.The General Liability policy contains an endorsement for Waiver of Transfer of Rights of Recovery Against Others to Us per attached form CG 24 04 05 09.Cily of Santa Ana entity,ifs officers.officials.agents and it's volunteers are additional insured. Coverage for SCMAF member approved activities for which a premium is paid and reported to the Company. SCMAF Member: Roxanne Aguilar-Sewing APPROVED Coverage is limited to the following activity dates: 01122/26-04125126 By To Tran Nguyen at 3:55 pm,Feb 11,2026 CERTIFICATE HOLDER CANCELLATION City of Santa Ana Risk Management SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 20 Civic Center Plaza AUTHORIZED REPRESENTATIVE � Santa Ana.CA 92701 Alisa lsa L Lynn Hall ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: 1 8LB8383 COMMERCIAL GENERAL LIABILITY CG 20 26 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Persons Or Organization(s) City of Santa Ana Risk Management 20 Civic Center Plaza Santa Ana, CA 92701 City of Santa Ana, its City Council, officers, officials, employees, agents, and volunteers Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Section II — Who Is An Insured is amended to in- clude as an additional insured the person(s) or organi- zations) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omis- sions of those acting on your behalf, A. In the performance of your ongoing operations; or B. In connection with your premises owned by or rented to you. I i I I I CG 20 26 07 04 ©ISO Properties, Inc., 2004 Page 1 of 1 ❑ POLICY NUMBER: 18LB8383 COMMERCIAL GENERAL LIABILITY CG 24 04 05 09 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Organization: City of Santa Ana Risk Management 20 Civlc Center Plaza Santa Ana.CA 92701 - City of Santa Ana,Its Gfly Council,officers,officials,amployeea,agents,and volunteers Information required to complete this Schedule if not shown above, will be shown in the Declarations. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV— Conditions: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the"products-completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. I I CG 24 04 05 09 ©Insurance Services Office, Inc,, 2008 Page 1 of 1 This Endorsement changes the Policy. Please read it carefully. COMMERCIAL GENERAL LIABILITY ENDORSEMENT PRIMARY AND NON-CONTRIBUTORY AMENDATORY- E1602AJ-1112 This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name of Person Or Organization City of Santa Ana Risk Management 20 Civic Center Plaza Santa Ana,CA 92701 City of Santa Ana,Its City Council,officers,officials,employees,agents,and volunteers Policy Number: 18LB8383 Information required to complete this Schedule, if not shown above, will be shown in the Declarations. SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS, paragraph 4. Other Insurance is hereby deleted and replaced with the following: 4. Other Insurance If other valid and collectible insurance is available to the insured for a loss we cover under Coverages A or B of this Coverage Part, our obligations are limited as follows: a. Primary Insurance This insurance is primary except when Paragraph b. below applies, if this insurance is primary, our obligations are not affected unless any of the other insurance is also primary. Then, we will share with all that other insurance by the method described in Paragraph c. below. However,with respect to any other valid and collectible insurance available to a person or organization as scheduled above, this insurance shall be primary to other available sources, except where the liability of such person or organization is caused by his, her, or its own negligence. Nothing herein shall be construed to make this Policy subject to the terms, definitions, conditions and limitation of any other insurance. b. Excess Insurance (1) This insurance is excess over: (a) any of the other insurance, whether primary, excess, contingent or on any other basis: (i) that is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coverage for"your work'; (ii) that is Fire insurance for premises rented to you or temporarily occupied by you with permission of the owner; I All other terms and conditions of the Policy remain unchanged E1602AJ-1112 Page 1 of 2 i I I (111) that is insurance purchased by you to cover your liability as a tenant for"property damage" to premises rented to you or temporarily occupied by you with permission of the owner; or (iv) if the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to the extent not subject to Exclusion g. of Section I — Coverage A — Bodily Injury And Property Damage Liability. (b) any other primary insurance available to you covering liability for damages arising out of the premises or operations, or the products and completed operations, for which you have been added as an additional insured by attachment of an endorsement. (2) When this insurance is excess, we will have no duty under Coverages A or B to defend the insured against any "suit" if any other insurer has a duty to defend the insured against that "suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the insured's rights against all those other insurers. c. Method Of Sharing In the instance where we are primary, we will be non-contributory. In any other instance, we will contribute as follows: If all.of the other insurance permits contribution by equal shares, we will follow this method also. f Under this approach each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. If any of the other insurance does not permit contribution by equal shares, we will contribute by limits, Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. (1) When this insurance is excess over other insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of: (a) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (b) The total of all deductible and self-insured amounts under all that other insurance. (2) We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. i All other terms and conditions of the Policy remain unchanged E1602AJ-1112 Page 2 of 2 APPROVED Sy 7u Tran Nguyen at 8:26 am,Aug 04,2 226 Get your digital proof of insurance & membership card on the AAA App >>?Download the app. Click AAA.com/app75 Eeammc pad u immxmmatrul t5l'Aid mprgJ inall arrtea.Heartern yur Kurd xV+cig ui tmrtker ggtrctl9,'U.l Mwtw 0'd i^fLt{*71M71Y1i 1944t.b L"Ih*redule,k+r]1:6V�W iR'4rr_,!-OYJ irrrLrlthfYo&t,Aft F-1-U kw rr�,4�r:jA M17lrrtra,0E*ma?z* -------------v-.-e----�---v-------e---e----------i --- ---------------�------ -----o-----------rr------ Califortua Evidence of LiataTity Insurance VEHICLES ON POLICY f �Rl int�tsuratce Exchange of the Automo&le Club YEAR MAM VEH 1.0- I 0 NAlC 30: 15592 2414 FORD FLFA BE 2F 3(5l3B1EBD3452-1 r 2Qt7 FORD EXPEDITION EL 1FleLJli KWEAa2D49 r Named Insured PdicyNumber.CAA14122M-0t37 2022 FORD h"VE21CK CREW SUPER Vr7N8F1;0NRA50145 RO)ANNE AGUILAtR F r W r r L i W r i � � 1 o DPJVERS ON POLICY AGUtLAR,l OWINE ; fiFectiveBafle 9 2412028 Expiration hate:()5 24r2Q23 ! A.GUILAR,FRAPiCISCD AGU1LAIt,tzilCF?NEL This pciicycomplies xvith Sees 16050 or lWD0.5 ofthe CdulorMAa CASTILLO,SLANCAA ; Wkle CO3 C.o erage subject to policytamis ar4 ftmils- IF YOU HAVE AN ACCI FNT CALL OUR 24J AAA CLAINIS HOTLINE 1-800-672-5246 I { ,=-kor an at cident.exchange in€ormadon with 0 a otH.er party and fallott[tne5e 5 easy steps: ; r r Step 11- Pull vehicle over to a safe place.Get the names.addresses, , Step d_ Take photos of the vehicles involved,damages and andl phma numbers cF ail persons irvclved in the accident e.g.. uu surrounding area of the accident,ff it is safe to do sto i pedestrians,witnesses,ether passengers.etc. Step 5_ Call our AAA Claims Hotline at 800-672-5248 to repeat the Step 2: Take photas of or write awn the other persces dri es lass_IF necessary, tie will arrange to have your vaM le tarred.Our licerkse infurmaliort and other veh 's*xmse plate number, Q provider's trrr truda always dispiay the AAA Ire. inclurding state of regisiratice. Edo not Bdaik reAmn-sWily€y or disc=fhe circumstan€es of Ike acaidert Step 3_ Take pihcros of or wife doom the other persorfs insurance wA ate vne a0w dtn die p k*of an auf nzadAufa Chit claims e rand irrFarmation Lb rnt*dose your poky liras to anywae. firs;u-shows rF charges to your pricy.can 1 B77.5V-2100,Mumlay through rnda'c ftvm 7 a.m.iu 7 pm Orr 9aftsilry from B am tm 5 a.m. r Evidence of financial respau bihty shag at 4i times be carried in the vehicle In additaon,ws suggest that -' - ______ each listed drives carry a card.Under California law,drFeers and o nem of a motor vehicle must be able to Call our AAA Claims shmv proof of financial responsibility at ail times. Insurance information hass already been submitted Hotline a� �-$Ott-$l��-���� directly to the 00i alecbw6cally.submit this document to DMV cnly if sprcriically requested by DWI. These cards become invalid and should be destroyed on the w,-piration or termiraticm bate of the policy. 2017 Ford Expedition EI r • VIN: 1 FMJKI HT9HEA62949 Premium: $1,4961 Coverages Details change Bodily injury liability $30,000 per person $60,000 per occurrence Property damage $15,000 each occurrence Comprehensive $500 deductible Collision $1,000 deductible Uninsured deductible waiver Not Covered Uninsured collision Not Covered Vehicle details Garage ZIP code 92704 Annual miles 10,001 - 12,500 miles CITY OF SANTA ANA Risk Management a division of Human Resources Managing Risk through Awareness and Action AFFIDAVIT OF EXEMPTION FOR WORKERS' COMPENSATION INSURANCE I Roxanne Aguilar Re resentative{" p "),attest that i am an authorized (Name and Title of Vendor Representative} representative of Roxanne Aguilar (Fox And Bee Boutique) p ("Company„), and (Consultant/Company Name) possess the authority to legally bind Company. In my capacity as Representative of Company, I represent and confirm the following, as relates to the agreement between Company and City of Santa Ana, agreement number to provide Sewing Lessons ("Agreement,") p ("Services"): (Services to be provided under agreement/contract) During the course and scope of Company's agreement with the City of Santa Ana, Company will not employ any person in any manner so as to become subject to the workers' compensation laws of California, and agree that if Company should become subject to the workers' compensation provisions of Section 3700 of the Labor Code, Company shall forthwith comply with the provisions and provide proof of workers' compensation coverage immediately. If at any time it is found that Company is not adhering to any and/or all of the statements in this document and does not maintain the minimum professional liability insurance coverage as required in the Agreement, it will be considered a breach of Agreement rendering the Agreement null and void and Company will be fully liable for any and all damages. 4f 7/02/2026 Signature D'Jte Roxanne Aguilar Print Name Title (714) 586-0883 foxandbeeboutique@gmail.com Contact Information,i e.,Telephone Number and/or Email Address WARNIING: FAILURE TO SECURE WORKERS' COMPENSATION COVERAGE IS UNLAWFUL_, AND SHALL SUBJECT AN EMPLOYER TO CRIMINAL PENALTIES AND CIVIL FINES UP TO ONE HUNDRED THOUSANT DOLLARS ($100,000). IN ADDITION TO THE COST OF COMPENSATION,DAMAGES AS PRO`41IDED FOR IN SECTION 3706 OF THE LABOR CODE, INTEREST,AND ATTORNEY'S FEES. Affidavit of Exemption for Workers'Compensation Insurance 11,12.2024