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Home My WebLink About25M -ANNUAL SOFTWARE MAINTENANCE-LEXISNEXISREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 7, 2010 TITLE: AGREEMENT TO PROVIDE ANNUAL SOFTWARE MAINTENANCE AND SUPPORT FOR LEXISNEXIS, INC. CI MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 15t Reading ? Ordinance on 2"d Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the attached amendment to the agreement with LexisNexis, Inc. for legal on-line research services in an annual amount not to exceed $28,000.00, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Santa Ana Police Department requires the ability to access information systems to conduct research for criminal backgrounds on an ongoing basis. This is done through a LexisNexis product called Accurint. Previous contracts with the Police Department have provided continuous on-line access of legal research services. In addition, LexisNexis-Accurint has been the primary software used to provide the Santa Ana Police Department Detectives the ability to intelligently access billions of records which has helped shorten investigation time, freeing up valuable staff, and minimizing cost associated with lengthy investigations. . The recommended action will allow for continuous service to the Santa Ana Police Department. FISCAL IMPACT Funds are available in the Police Department's Computer Services fund (account no. 01114425- 62300). APPROVED AS TO FUNDS AND ACCOUNTS: Paul M. Walters Chief of Police Police Department Francisco Gutierrez Executive Director Finance & Mgmt. Services Agency 25M-1 25M-2 LexisNexis SCHEDULE A Accurint for Law Enforcement Plus (Per User Subscription) Agency Name: Santa Ana Police Dept Address: 60 Civic Ctr Piz Dept: City, State, Zip: Santa Ana, CA 92701 Contact Name: Michael Watson Phone. 714-245-8042 Billgroup #(s): Email: mwatson@santa-ana.org LN Account Manager: JermaineGa This Schedule A sets forth additional or amended terms and conditions for the use of the Accurint for Law Enforcement Plus and Accurint for Law Enforcement services ("LN Services"), as set forth in the LexisNexis Risk & Information Analytics Group Application & Agreement - Law Enforcement dated as of June 5, 2008 between the Santa Ana Police Department ("Customer") and LexisNexis Risk & Information Analytics Group Inc.n/k/a LexisNexis Risk Solutions FL Inc. (" LN") for the LN Services (as defined in the r Agreement) (the "Agreement"), to which this Schedule A is incorporated by reference. The LN Services jJ,(t herein shall be providedby LexisNexis Risk Solutions FL Inc. The LN Services set forth in this Schedule A are 0 non-FCRA Services. 1. SCHEDULE A TERM The term of this Schedule A will be twelve (12) months (the "Schedule A Term") beginning .20/10 the "Effective Date"), and shall automatically renew for additional periods of twelve (12) morn zi tcaui uite, a "Schedule A Renewal Term"), unless a party provides written notice of termination to the other at least sixty (60) days prior to the expiration of the Schedule A Term or any Schedule A Renewal Term. If an account is activated after the first day of a calendar month, charges will not be pro-rated. 2. FEES 2.1 User Fees: The following table (the "Price Tahle") descrihes the anrepd unnn impr fppc rthp "I Icpr Fooc"t• Monthly Minimum Users: 41 Standard Features Fee: $55.00 Advanced Sexual Offender Search Premium Features Fee: Aerial Imaging Phones Plus $0.00 Total Monthly User Fees (per user): $55.00 Total Monthly Minimum Amount: $2,255.00 All of the searches and reports included in the Price Schedule are referred to as the "Features". The User Fees include unlimited access to all Features, excluding those Features identified in Section 2.2. User Fees shall be due each month for: (i) any user ID upon which any search occurs during a calendar month: and (ii) any user ID activated on Customer's account which was not used to perform any searches and is not suspended or terminated by the close of business on the last day of such month. Customized Schedule A Fax all pages of the completed Schedule A to your Account Manager Accurint for Law Enforcement (Plan 44) 64727, 1v 2 25M-3 2.2 Transactional Fees: Unless otherwise selected in the Price Table, the following Features shall be charged a transactional fee (the "Transactional Fees") as specified in the attached Price Schedule: Advanced SexualOffender, Aerial Imaging, Bankruptcy Documents, Delaware Corporation Search and Report, Dun andBradstreet Search, MVR, News Searches, Court Search Wizard, Phones Plus, Property Deed Image, Real TimeMVR, Real Time Person Search, Satellite Image, Sexual Offender Alerts, XML, Smart Jury and BatchingService. Features with Transactional Fees will be disabled when account is set up. Please contact your accountmanager at any point to have these features with Transactional Fees enabled. 23 Payment Amount: Customer shall pay to LN each month the greater of (i) total User Fees and applicable Transactional Fees or (ii) the total monthly minimum amount(s) as specified in the Price Table. 2.4 Annual User Fee Adjustment: At the end of the Schedule A Term and any Schedule A Renewal Term, User Fees will be increased 0%. 3. EXPIRATION Unless otherwise accepted by LN, the terms herein are valid if the Schedule A is signed by the Customer and received by LN on or before 04/29/2010. 4. CONFIDENTIAL INFORMATION This Schedule A contains confidential information of LN. Customer acknowledges that the disclosure of such information could cause competitive harm to LN, and as such, Customer agrees to maintain Schedule A in trust and confidence and take reasonable precautions against such disclosure to any third party. iN WITNESS WHEREOF, the parties hereto have executed this Schedule A as of the Effective Date hereinabove written, between the City of Santa Ana / Santa Ana Police Department and LexisNexis Risk Solutions FL Inc., f/k/a LexisNexis Risk & Information Analytics Group Inc. (Accurint for Law Enforcement Plus #ST1471730). ATTEST: CITY OF SANTA ANA: Maria D. Huizar ?v1o Clerk of the Council APPROVED AS TO FORM: "I JOSEPt?. Flf T • HER City A Vey By: Ryan H Deputy City' ',Attorn Paul M. Walters e Chief of Police, Santa Ana Police LexisNexis Risk Solutions FL Inc. Name: Title: G rLD 3ed by .? `4 d ?` pug ? Customized Schedule A Fax all pages of the completed Schedule A to your Account Manager Accurint for Law Enforcement (Plan 44) 64727.1v2 25M-4 Accurint for Law Enforcement Plus (Effective 3/10/2010) I (Pricing is per hit unless otherwise indicated) PRICE SCHEDULE ACCIDENTS SEARCH Resort Included Standard Feature ACCURINT MAPPING (Charged per layer) Standard Feature ADVANCED PERSON SEARCH Standard Feature AERIAL IMAGING Standard Feature BANKRUPTCY SEARCH (Charged per search Standard Feature Bankruptcy Report Standard Feature BUSINESS SEARCH Standard Feature CIVIL COURTS SEARCH - State (Report Included (charged per search Standard Feature CONCEALED WEAPONS PERMIT SEARCH Standard Feature CORPORATE FILINGS SEARCH (Report included except in Delaware Standard Feature DEA CONTROLLED SUBSTANCES LICENSE SEARCH Standard Feature DEATH RECORDS SEARCH (Charged per search Standard Feature Death Records Report (Charged ersearch) Standard Feature DIRECTORY-ASSISTANCE BASIC LOOKUP Standard Feature DOC SEARCH Standard Feature DOC Re ort Standard Feature DRIVERS LICENSE SEARCH Standard Feature FAA AIRCRAFT SEARCH (Report Included Standard Feature FAA CERTIFICATIONS SEARCH (Report Included Standard Feature FEDERAL FIREARMS & EXPLOSIVES LICENSE SEARCH Standard Feature FORECLOSURES SEARCH (Report Included Standard Feature i HUNTING/FISHING LICENSE SEARCH Standard Feature IDENTITY VALIDATION SEARCH (Charged per search Standard Feature INTERNET DOMAIN NAME SEARCH Standard Feature LIENS & JUDGMENTS SEARCH (Charged per search Standard Feature LINEUP N/C MARRIAGES / DIVORCES SEARCH Standard Feature MOTOR VEHICLES SEARCH Standard Feature Motor Vehicle Report Standard Feature MOTOR VEHICLES WILDCARD SEARCH Standard Feature NATIONAL UCC FILINGS SEARCH (Report Included Standard Feature OFFICIAL RECORDS SEARCH (Report Included Standard Feature PEOPLE AT WORK SEARCH Standard Feature PEOPLE IN THE NEWS $5.00 PERSON ALERTS MONITORING Total Month Monitoring Transactions Per Accurint Account Alerts char ed at regular once 1-50 Standard Feature 51 -250 Standard Feature 251 - 500 Standard Feature 501 - 1,000 Standard Feature 1.001 - 5,000 Standard Feature 5,001 - 25.000 Standard Feature 25,001-10,0000 Standard Feature PERSON SEARCH Standard Feature PHONES PLUS SEARCH Standard Feature PROFESSIONAL LICENSE SEARCH (Charged per search Standard Feature Customized Schedule A v + Fax all pages of the completed Schedule A to your Account Manager Accurint for Law Enforcement (Plan 44) 25M-5 PROPERTY DEED SEARCH _ Standard Feature Properly Deed Report Standard Feature REAL TIME MVR (Charge_ search) __ $3.50 per REAL TIME PHONE SEARCH RELAVINT PLUS LINK ANAL' SEXUAL OFFENDERS SEARCH (Report Induded (Charged per search Standard Feature WATERCRAFT SEARCH Standard Feature AUTOMATED VALUATION MODEL AVM REPORT Standard Feature COMPREHENSIVE BUSINESS REPORT Base Report: Name Variations and Businesses at Address Standard Feature Additional Report Options: Bankruptcy (Charged rsearch) Standard Feature Liens and Judgments (Charged per search Standard Feature Corporation Filings Standard Feature Business Re istrations Standard Feature UCC Ftin s Standard Feature A ssociated Businesses Standard Feature Associated People Standard Feature Properties Standard Feature Motor Vehicles Standard Feature Internet Domain Names Standard Feature CUSTOM COMPREHENSIVE REPORT Base Report: (Others Using Same SSN, Date and Location where SSN Issued, Company Header, Address Summary, Com rehensive Report Summary) Standard Feature Additional Report Options: Associates Standard Feature Property Standard Feature Bankruptcy (Charged per search Standard Feature People at Work Standard Feature UCC Filings Standard Feature Criminal Records (Charged per search Standard Feature Sexual Offenses (Charged per search Standard Feature Florida Accidents Standard Feature Driver Licenses Information Standard Feature Motor Vehicles Registration Watercraft & Boat Trailers included Standard Feature Liens and Judgments (Charged 22r search Standard Feature Nei hborhocd Profile 2000 Census Standard Feature Professional Licenses (Charged rsearch Standard Feature Suo lemental Data Sources (Charged per search Standard Feature 64727.Sv2 Customized Schedule A Fax all pages of the completed Schedule A to your Account Manager Accurint for Law Enforcement (Plan 44) 25M-6 Accurint for Law Enforcement (Effective 2/16/2010) (Pricing is per hit unless otherwise indicated) PRICE SCHEDULE (Subscription) ADVANCED PERSON SEARCH Standard Feature BANKRUPTCY SEARCH (Charged per search) Standard Feature Bankruptcy Report Standard Feature Bankruptcy Dockets ($0.50 for first 5 pages & $0.20 per page thereafter) $0.50 Bankruptcy Documents (per page, up to max charge of $6 per document) $0.20 BASIC LOOKUP SEARCH (Directory Assistance) Standard Feature BUSINESS CREDIT SEARCH Standard Feature Business Credit Report Standard Feature BUSINESS SEARCH Standard Feature BUSINESSES IN THE NEWS SEARCH $5.00 CIVIL COURTS SEARCH (Report Included) (Charged per search) Standard Feature CONCEALED WEAPONS PERMIT SEARCH Standard Feature CORPORATION FILINGS SEARCH (Report included except in Delaware) Standard Feature COURT SEARCH WIZARD (On Site) (Orders are non-refundable) COUNTY-LEVEL SEARCH (Additional court access fees may apply) (Not discounted) Criminal - 7 Year $25.00 Criminal - 10 Year $30.00 Civil Lower & Upper Court - 7 Year $35.00 Civil Lower & Upper Court - 10 Year $40.00 FEDERAL-LEVEL SEARCH (Additional court access fees may apply) (Not discounted) Criminal - 7 Year $16.00 i t,nminai - iu Year $25.00 Civil - 7 Year $16.00 Civil - 10 Year $25.00 STATE CRIMINAL HISTORY DATABASES (Additional court access fees may apply) (Not discounted) $24.00 CRIMINAL RECORDS SEARCH (Charged per search) Standard Feature Criminal Records Report Standard Feature DEA CONTROLLED SUBSTANCES LICENSE SEARCH Standard Feature DEATH RECORDS SEARCH (Charged per search) Standard Feature Death Records Report (Charged per search) Standard Feature DELAWARE CORPORATION SEARCH $1.00 Delaware Corporation Report $11.00 DRIVER LICENSES SEARCH Standard Feature DUN & BRADSTREET (D&B) SEARCH $0.25 Dun & Bradstreet (D&B) Report Standard Feature FAA AIRCRAFT SEARCH (Report Included) Standard Feature FAA PILOT SEARCH (Report Included) Standard Feature FEDERAL FIREARMS & EXPLOSIVES LICENSE SEARCH Standard Feature FLORIDA ACCIDENTS SEARCH (Report Included) Standard Feature FORECLOSURES SEARCH (Report Included) Standard Feature HUNTING/FISHING LICENSE SEARCH Standard Feature INTERNET DOMAINS SEARCH Standard Feature LIENS & JUDGMENTS SEARCH (Charged per search) Standard Feature Liens & Judgments Report Standard Feature MARRIAGESIDIVORCES SEARCH Standard Feature MOTOR VEHICLES SEARCH Standard Feature 1- 1 64727. V .. -.- n Fax all pages of the completed Schedule A to your Account Manager Accurint for Law Enforcement (Plan 44) 25M-7 Motor Vehicles Report Standard Feature MVR REPORTS (DRIVING RECORDS) (Charged per search) Alabama 3-year $12.00 Delaware $21.50 Florida 3-year $7,15 Florida 7-year $8.15 Illinois $17.00 Indiana 7-year $11.00 Iowa $13.50 Kansas $11.50 Maine 3-year $12.00 Maryland $14.00 Minnesota 5-year $7.50 Mississippi 3-year $16.00 Missouri 3-year $6.25 Nebraska 5-year $8.00 North Carolina 3-yearl7-year $10.00 Ohio 3-year $7.00 Rhode Island 3-year $23.00 South Carolina 3-year $12.25 Tennessee 5-year $12.00 Utah 3-year $12.25 Vermont 3-year $13.00 West Virginia 7-year $10.00 MVR WILDCARD SEARCH Standard Feature NATIONAL UCC FILINGS SEARCH (Report Included) Standard Feature OFFICIAL RECORDS SEARCH (Report Included) Standard Feature PATRIOT ACT SEARCH (Charged per search) Standard Feature PEOPLE AT WORK SEARCH Standard Feature PEOPLE IN THE NEWS SEARCH $5.00 PERSON ALERTS MONITORING (Total Monthly Monitoring Transactions Per Accurint Account) (Alerts charged at regular price) 1-50 Standard Feature 51 - 250 Standard Feature 251 .500 Standard Feature 501 -1,000 Standard Feature 1,001 -5,000 Standard Feature 5,001 - 25,000 Standard Feature 25,001 - 10,0000 Standard Feature PERSON SEARCH Standard Feature PHONES PLUS SEARCH Standard Feature PROFESSIONAL LICENSES SEARCH (Charged per search) Standard Feature PROPERTY ASSESSMENT SEARCH Standard Feature Property Assessment Report Standard Feature PROPERTY DEED SEARCH Standard Feature Property Deed Report Standard Feature Property Deed Image $8.00 REAL TIME MVR (Charged per search) $3.50 REAL TIME PERSON SEARCH (Charged per search) $3.50 REAL TIME PHONE SEARCH $0.50 RELAVINT VISUAL LINK ANALYSIS (PER DIAGRAM) Standard Feature REVERSE LOOKUP SEARCH (Reverse Directory) Standard Feature SATELLITE IMAGE SEARCH $1.00 . SEXUAL OFFENDERS SEARCH (Report Included) (Charged per search) Standard Feature 64727.1v2 Customized Schedule A Fax all pages of the completed Schedule A to your Account Manager Accurint for Law Enforcement (Plan 44) 25M-8 VOTER REGISTRATION SEARCH C.... A-A C--._ WATERCRAFTSEARCH Standard Feature Watercraft Report Standard Feature SUMMARY REPORT Standard Feature Included in this report: Address Summary, Others using SSN, Date/Location where SSN issued, Census Data, Bankruptcy Indicator, Property Indicator and Corporate Affiliations Indicator. ASSET REPORT Standard Feature Included in this report: Summary Report, Property Deeds & Assessments, Vehicle Registrations, Watercraft, FAA Pilots, FAA Aircraft and UCC Flin s. FINDER REPORT Standard Feature Included in this report Address Summary, Others using SSN, Date/Location where SSN issued, Phone Summary, Current Listed Phones, Unverified phones with Type and Date Indicators, Current Neighbor Phones, Possible Relative Phones (2 Degrees), Possible Associate Phones. Phones at Historical Addresses, Bankruptcy Filings and Corporate Affiliations. COMPREHENSIVE REPORT (BEST VALUE) Standard Feature Included in this report Summary Report, Bankruptcy, Liens/Judgmer.ts. UCC Filings, People at Work, Driver's Licenses, Vehicle Registrations, Property, Watercraft. FAA Pilots, FAA Aircraft, Professional Licenses, Florida Accidents, Voter Registration, Hunting/Fishing Permits, Concealed Weapons Permits, Associates, Relatives 3 Degrees), Neighbors, Criminal Records and Sexual Offenders. COMPREHENSIVE ADDRESS REPORT Base Report Features: (Current and Previous Residents and Phones at Address) Standard Feature Additional Report Options: Property Ownership Current / Previous Standard Feature Businesses at Address _ Standard Feature Neighbors aI Address Standard Feature Dr ver Licenses al Address _ Standard Feature Motor Vehicles Registered at Address Standard Feature Bankruptcy (Charged per search) Standard Feature Liens and Judgments (Charged per search) Standard Feature Neighborhood Profile (2000 Census) Standard Feature COMPREHENSIVE BUSINESS REPORT Base Report Features: (Name, Address and Phone Variations; Parent Company, Id Numbers and Industry Information Standard Feature Additional Report Options: Standard Feature Bankruptcy (Charged per search) (Not discounted) Standard Feature Liens and Judgments (Charged per search) Standard Feature Corporation Filings Standard Feature Business Registrations Standard Feature UCC Filings Standard Feature Associated Businesses Standard Feature Associated People Standard Feature Properties Standard Feature Motor Vehicles Standard Feature FAA Aircraft Standard Feature Watercraft Standard Feature Internet Domain Names Standard Feature Dun & Bradstreet Records (Not Discounted) $3.75 IRS 5500 Standard Feature CUSTOM COMPREHENSIVE REPORT Base Report Features: (Others Using Same SSN, Date and Location where SSN Issued, Company Header, Address Summary, Comprehensive Report Summary) Standard Feature Additional Report Options: Associates Standard Feature Properties Standard Feature Bankruptcy (Charged per search) (Not discounted) Standard Feature Phones Plus Standard Feature People at work Standard Feature UCC Filings Standard Feature 54727.1v2 Customized Schedule A Fax all pages of the completed Schedule A to your Account Manager Accurint for Law Enforcement (Plan 44) 25M-9 Criminal Records (Charged per search) Standard Feature Sexual Offenses (Charged per search) Standard Feature Florida Accidents Standard Feature Driver Licenses information Standard Feature Motor Vehicle(s) Registration (Watercraft & Boat Trailers included) Standard Feature Liens and Judgments (Charged per search) Standard Feature Neighborhood Profile (2000 Census) Standard Feature Professional Licenses (Charged per search) Standard Feature Supplemental Data Sources (Charged per search) Standard Feature Neighbors (Up to 6 Neighbors at 10 Different Addresses) Standard Feature Relatives (Per Degree of Separation; Up to 3 Degrees) Standard Feature OIW_W BATCH SERYC cis ..,:. . 454,3 T. Address (single) $0,13 Address (multiple) $0.16 EDA Phones (Directory Assistance) (single) $0.10 EDA Phones (Directory Assistance) (multiple) $0.12 Waterfall Phones - Directory Assistance Match, Address and Name Variations, Co-Residents, Phones Plus & Relatives; Add-ons Possible Relocation, Neighbors & People at Work (single) $0.23 Waterfall Phones - Directory Assistance Match, Address and Name Variations, Co-Residents, Phones Plus & Relatives, Add-ons Possible Relocation, Neighbors & People at Work (multiple) $0.25 Address and Phones (single) $0.25 Address and Phones (multiple) $0.30 Address and/or Phone Dedupe (per input) (single) $0.03 Address and/or Phone Dedupe (per input) (multiple) $0.04 Phones Plus $0.50 Real Time Phone Search $0.50 Property • Add Up to Five Properties owned by the subject $1.00 Consumer InstantlD $0.65 Consumer InstantlD with Fraud Defender $0.95 Consumer InstantlD with Red Flags Rule $0.90 Business InstantlD $1,30 Business InstantiD with Fraud Defender $1.30 MulGPle = 2 or more phones/addresses returned 64727.1v2 Customized Schedule A Fax all pages of the completed Schedule A to your Account Manager Accurint for Law Enforcement (Plan 44) 25M-10