HomeMy WebLinkAbout23B - CONTRACT AWARD-LYON ST REHABILITATIONREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 7, 2010
CLERK OF COUNCIL USE ONLY:
TITLE: APPROVED
CONTRACT AWARD FOR LYON ? As Recommended
STREET REHABILITATION BETWEEN ? As Amended
? Ordinance on 1st Reading
EDINGER AND CHESTNUT AVENUES ? Ordinance on 2nd Reading
(PROJECT NO. 116733) ? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
CITY MANAGER
FILE NUMBER
RECOMMENDED ACTION
1. Award a contract to All American Asphalt, the lowest responsible bidder, in accordance with
unit bid prices for bid alternate "A" in the estimated amount of $642,387 for construction of
Lyon Street Rehabilitation between Edinger and Chestnut Avenues.
2. Approve a Funding Analysis with a total estimated construction cost of $794,900.
DISCUSSION
Lyon Street between Edinger and Chestnut Avenues has been identified as a high priority on the
City's Pavement Management System (Exhibit 1). The pavement is deteriorating due to weather,
age and heavy usage. Some of the adjacent curbs, gutters, sidewalks, driveway approaches and
curb ramps are also in various states of disrepair and require replacement. This project provides
for construction of new street pavement, and replacement of damaged curbs, gutters, sidewalks,
driveway approaches, and curb ramps. Once completed, these improvements will enhance the ride
quality, surface drainage and visual appearance of the streets.
The Notice Inviting Bids was advertised on July 9 and 12, 2010, and bids were opened on August
9, 2010. A summary of the bid invitations mailed, the bids received, and the bid results follows.
Santa Ana Contractors receiving notices: 12
Contractors requesting bidding documents: 15
Bids received: 8
Bids received from Santa Ana Contractors: 1
While the City made outreach efforts to Santa Ana contractors regarding the Notice Inviting Bids,
only one of the 12 Santa Ana contractors submitted a bid as a prime contractor, Hardy and Harper.
The other 11 Santa Ana contractors did not submit a bid because they are not capable of
performing this type of work, the project is too large, they are unable to obtain insurance, or they
work as a subcontractor to certain prime contractors.
23B-1
Contract Award For Lyon Street
Rehabilitation
September 7, 2010
Page 2
NAME OF RESPONSIVE BIDDER CITY Bid Alternate "A"
1. All American Asphalt Corona $642,387.00
2. R. J. Noble Company Orange $683,389.00
3. Hardy and Harper Santa Ana $699,000.00
4. Lee & Stires Montclair $705,416.50
5. Elite Bobcat Service Corona $707,585.00
6. Excel Paving Long Beach $766,880.00
7. Sully-Miller Contracting Brea $783,158.00
8. ICE Engineering City of Industry $831,360.00
A total of eight bids were received and all were responsive. The lowest bid Alternate "A" was
submitted by All American Asphalt for $642,387, which is above the Engineer's estimate of
$640,702.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended action is exempt
from further review. Categorical Exemption Environmental Review No. 2009-182 has been filed for
the project.
FISCAL IMPACT
The funding analysis shows a total estimated construction cost of $794,900 for the project (Exhibit
2). Funds are available in the American Recovery and Reinvestment Act Fund (accounting unit
05917662-66220) and the Measure M Turnback Fund (accounting unit 03217660-66220).
APPROVED AS TO FUNDS AND ACCOUNTS:
Raul Godinez II Francisco Gutierrez
Executive Director Executive Director
Public Works Agency Finance & Mgmt. Services Agency
RGNVA
Exhibit 1: Project Location Map
2: Funding Analysis
23B-2
23B-3
FUNDING ANALYSIS
PROJECT NO. 116733
LYON STREET REHABILITATION BETWEEN
EDINGER AND CHESTNUT AVENUES
Construction Contract $642,387
Contract Administration $18,274
Inspection and Testing $45,000
Survey Staking $25,000
Contingencies $64,239
TOTAL ESTIMATED CONSTRUCTION COSTS 794 900
Exhibit 2
23B-4