HomeMy WebLinkAbout25A - AMEND-BILL PRINT-PAYMENT SERVICESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 20, 2010
TITLE:
AGREEMENT AMENDMENT FOR BILL PRINT
AND PAYMENT SERVICES
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1st Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to amend the agreement with InfoSend, Inc.
for bill printing and mailing, and electronic bill presentment and payment services from $206,000 to
a total not to exceed $223,000 annually, during the term from March 1, 2010 through February 28,
2012.
DISCUSSION
The Treasury Division is responsible for the billing and payment processing of over 45,100
municipal utility services accounts. On February 20, 2007, the City Council approved an
agreement with InfoSend, Inc. for bill printing, mailing and electronic bill presentment services.
InfoSend was determined to be the most cost-effective method for printing of all Municipal Utility
Service (MUS) bills as well as processing e-payments. We are in the two year renewal period of a
three-year agreement with a two year renewal. InfoSend, Inc. agreed to maintain costs associated
with providing these services.
Additionally, InfoSend, Inc. and staff are ready to move forward in the transfer of dog license bill
printing and mailing, and electronic bill presentment and payment services. Outsourcing the bill
print and mailing of dog licenses will allow staff to concentrate on dog license process activities,
reducing the need for overtime. Dog owners will be able to view and pay their dog license bill on-
line, a convenience not currently available.
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Bill Print and Payment Services
September 20, 2010
Page 2
FISCAL IMPACT
Total contract cost of the agreement is estimated to be $223,000. Funds are available in the
Treasury and Customer Service Account (no. 01110130-63000).
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Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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FOURTH AMENDMENT TO AGREEMENT
THIS FOURTH AMENDMENT TO AGREEMENT is entered into this 201h day of
September, 2010, by and between InfoSend, Inc., a California corporation ("Consultant") and the
City of Santa Ana, a charter city and municipal corporation of the State of California ("City").
RECITALS:
A. The parties entered into Agreement # A-2007-050, dated February 20, 2007, (hereinafter
"said Agreement") by which Consultant has provided municipal bill printing and mailing
services and electronic bill presentment and payment services.
B. Said Agreement has subsequently been amended by agreement of the parties in order to extend
the term, add compensation to pay for services annually and provide a method to adjust the per
unit printing and mailing prices.
C. In accordance with the terms and conditions of said Agreement, the parties wish to again
amend said Agreement to extend the term for an additional two-year period and provide
compensation to pay for services during the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Fourth Amendment to
Consultant Agreement, the parties agree as follows:
1. Section 2.a., COMPENSATION, shall be amended to increase compensation, allowing for
two additional years of service in an annual amount of $223,000 ($206,000 for services +
$17,000 applicable Sales Tax) during the term from March 1, 2010 through February 28,
2012.
2. Section 3, TERM, shall be amended to extend the term for an additional two-year period
commencing March 1, 2010 and terminating February 28, 2012, unless terminated earlier in
accordance with Section 12 of said Agreement.
3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
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IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to
Consultant Agreement on the date and year first written above.
ATTEST:
CITY OF SANTA ANA
Maria D. Huizar
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
By:
DAVID N. REAM
City Manager
INFOSEND, INC.
Laura Sheedy
Assistant City Attorney
MAHMOOD REZAI
President & CEO
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