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Home My WebLink About AGENDA_2010-02-01 City Council Meeting Agenda February 1, 2010 CLOSED SESSION th City Hall, 8 Floor, Room 831 20 Civic Center Plaza, 5:00 PM REGULAR MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor Claudia AlvarezVincent F. Sarmiento Mayor Pro Tem – Ward 5 Councilmember - Ward 1 Michele MartinezCarlos Bustamante Councilmember - Ward 2 Councilmember - Ward 3 P. David Benavides Sal Tinajero Councilmember - Ward 4Councilmember - Ward 6 Joseph W. FletcherDavid N. ReamMaria D. Huizar City Attorney City Manager Clerk of the Council NOTE:If you need special assistance to participate in this Council meeting, please contact Ellen Smiley, City ADA Program Coordinator, at (714) 647-5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Basic City Council Meeting Information Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the City Council, Community Redevelopment Agency, and/or Housing Authority on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Friday. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. CITY COUNCIL AGENDA 2 FEBRUARY 1, 2010 CITY OF SANTA ANA CITY COUNCIL REGULAR MEETING FEBRUARY 1, 2010 REGULAR MEETING (Immediately following the Closed Session Meeting at 5:00 p.m.) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS ALVAREZ, BENAVIDES, BUSTAMANTE, MARTINEZ, TINAJERO, SARMIENTO INVOCATION Gary Tucker, Police Chaplain PLEDGE OF ALLEGIANCE MAYOR PULIDO PRESENTATIONS EMPLOYEE SERVICE AWARDS presented by MAYOR PULIDO to: 20 YEARS OF SERVICE ? Jeffrey H. Renck, Maintenance Worker II, Public Works ? Carlos E. Rojas, Police Captain, Police Department ? Kitty Baker, Senior Office Assistant, Planning & Building 25 YEARS OF SERVICE ? James L. Donnelly, Police Officer, Police Department ? Terry M. Zlateff, Police Sergeant, Police Department 30 YEARS OF SERVICE ? Roger A. Jones, Senior Librarian, Parks, Recreation & Community Service th CERTIFICATES OF RECOGNITION presented by MAYOR PRO TEM ALVAREZ to 5 thth Battalion, 14 Marines, 4 Marine Division, Staff Sergeants Oscar I. Camarena and Mario Perez for collecting and distributing over 100,000 toys for the Toys for Tots program. PROCLAMATION presented by COUNCILMEMBER BENAVIDES to Dr. DeVera Heard in recognition of Black History Month. CITY COUNCIL AGENDA 3 FEBRUARY 1, 2010 CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER TINAJERO to Margarita Rosette, Principal of Cesar E. Chavez High School, for being selected as a Golden Bell Award recipient. CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENT Pursuant to Government Code Sec. 54954.3, the public may address the City Council, Community Redevelopment Agency, and/or Housing Authority on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CONSENT CALENDAR CONSENT CALENDAR Approve staff recommendations on the RECOMMENDED ACTION: following Consent Calendar items: Items 10A through 31A. ADMINISTRATIVE MATTERS MINUTES 10A MINUTES OF THE REGULAR MEETING OF JANUARY 19, 2010 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: CITY COUNCIL AGENDA 4 FEBRUARY 1, 2010 BOARDS / COMMISSIONS / COMMITTEES 13A APPOINTMENT - HISTORIC RESOURCES COMMISSION - Clerk of the Council Office Appoint Laurence Hitterdale (Ward 1 RECOMMENDED ACTION: resident) to the Historic Resources Commission nominated by Councilmember Sarmiento as the Ward 1 representative for a term expiring December 4, 2012. (replacing P. Schaefer). 13B REAPPOINT SANTA ANA WORKFORCE INVESTMENT BOARD MEMBERS - Community Development Agency Reappoint Benjamin Blank, Patricia RECOMMENDED ACTION: Carter, John Didion, Eduardo Figueroa, Bob Fischer, Tefere Gebre, Ana Jimenez-Hami, Gregory Lewis, and Daniel Solkamans. 13C REMOVAL OF WARD 2 COMMISSION MEMBER FROM THE HISTORIC RESOURCES COMMISSION - Clerk of the Council Office Pursuant to Santa Ana Charter Section 901, a board or commission member may be removed by the City Council by the affirmative votes of a majority of the Council. Continued from the January 19, 2010 City Council meeting by a vote of 6-0 (Benavides absent). Remove the Ward 2 representative from RECOMMENDED ACTION: the Historic Resources Commission. MISCELLANEOUS ADMINISTRATION 19A CLOSED SESSION REPORT - Clerk of the Council Office 19B EXCUSED ABSENCES - Clerk of the Council Office 19C DESTRUCTION OF OBSOLETE CITY RECORDS (City Manager's Office and Finance and Management Services) - Clerk of the Council Office : Approve the requests for the destruction RECOMMENDED ACTION of obsolete records from various City departments in accordance with the retention schedule outlined in City Council Resolution 2006- 045. CITY COUNCIL AGENDA 5 FEBRUARY 1, 2010 19D QUARTERLY REPORT OF CONTRACTS ENTERED INTO BY THE CITY MANAGER - Finance & Management Services : Receive and file the Quarterly Report of RECOMMENDED ACTION Contracts entered into between October 1 2009 and December 31, 2009 valued at $25,000 and less. 19E QUARTERLY REPORT OF INVESTMENTS AS OF DECEMBER 31, 2009 - Finance & Management Services : Receive and file. RECOMMENDED ACTION BUDGETARY MATTERS SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES Award in accordance with Request for RECOMMENDED ACTION: Council Action. (Items 22A through 22D) 22A SPEC. NO. 06-190 - ROCK, SAND AND AGGREGATE BASE MATERIALS - Renew the contract with West Coast Sand & Gravel for a one-year period in an annual amount not to exceed $50,000 (Public Works Agency) - Finance & Management Services 22B SPEC. NO. 09-059 - WATERWORKS FITTINGS AND SUPPLIES - Award contracts for a one-year period, with provision for four, one-year renewals in the annual amounts as follows: Vendor Location Amount H.D. Supply Waterworks Santa Ana $35,000 S&J Supply Co., Inc Santa Fe Springs $30,000 22C SPEC. NO. 09-065 - LITERACY STATION LAPTOPS - Award a contract to Advanced Workstations in Education, Inc. (AWE) in an amount of $34,001.25 (Parks, Recreation., and Community Services Agency) - Finance & Management Services 22D SPEC. NO. 08-059 - INSTALLATION OF VIDEO SECURITY SYSTEM - Amend the contract with LDM Engineering Inc. in an amount not to exceed $70,000 (Police Department) - Finance & Management Services CITY COUNCIL AGENDA 6 FEBRUARY 1, 2010 PROJECTS/CHANGE ORDERS 23A CONTRACT AWARD FOR MID CITY NEIGHBORHOOD IMPROVEMENTS AND EDINGER AVENUE IMPROVEMENTS (PROJECT NOS.10-7554 AND 07-7577) - (Community Development Agency) - Public Works Agency RECOMMENDED ACTIONS: 1. Award a contract to All American Asphalt, the lowest responsible bidder, in accordance with unit bid lump sum prices for the base bid plus add-on alternate one in the estimated amount of $1,310,298 for construction of Mid City Neighborhood Improvements and Edinger Avenue Improvements. 2. Approve a Funding Analysis with a total estimated construction cost of $1,764,768. 23B CONTRACT AWARD FOR RESIDENTIAL STREET REPAIR - PHASE 12 (PROJECT NO. 10-6718) - Public Works Agency RECOMMENDED ACTIONS: 1. Award a contract to All American Asphalt, the lowest responsible bidder, in accordance with unit bid prices for the base bid plus add-on alternate one in the estimated amount of $2,929,195 for construction of Residential Street Repair – Phase 12. 2. Approve a Funding Analysis with a total estimated construction cost of $3,515,000. Approve an appropriation adjustment 3. . (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 10-077 - Recognizing unanticipated revenues and reimbursements from tenants at the Santa Ana Regional Transportation Center in the amount of $76,950 in various revenue accounts and appropriating $76,950 to pay for parking lot surface repairs. CITY COUNCIL AGENDA 7 FEBRUARY 1, 2010 AGREEMENTS Authorize the City Manager and Clerk of RECOMMENDED ACTION: the Council to execute the following agreements, subject to non- substantive changes approved by the City Manager and City Attorney. (Item 25A through 25F) 25A AGMTS - ON-CALL ENGINEERING SERVICES FOR WATER AND SEWER PROJECTS - Execute a second amendment with Tetra Tech, Inc. and Psomas Engineering in an amount of $200,000 for each firm - Public Works Agency 25B AGMT - WATER SYSTEM PROGRAMMING AND ENGINEERING - With CPC Powertec, Inc. in an amount not-to-exceed $55,000 - Public Works Agency 25C AGMT - SEWER SYSTEM FATS, OILS AND GREASE CONTROL PROGRAM SUPPORT - Execute an amendment with Environmental Engineering and Contracting, Inc. for a six-month term in an amount of $90,000 - Public Works Agency 25D AGMT - EQUIPMENT, SOFTWARE, & TRAINING SERVICES – Execute an amendment with Geospatial Technologies, Inc. for $30,539, and a total contract amount not to exceed $355,045 - Police Department 25E AGMT - INMATE FOOD SERVICES - Execute an amendment with Aramark Correctional Services, Inc. in an amount not to exceed $1,433,835 for a one-year term - Police Department 25F AGMT - UTILITY BILLING SOFTWARE MAINTENANCE - Execute an amendement with Systems and Software, Inc. in an amount not to exceed $129,000 with provision for two, one year renewals with an annual increase not to exceed 4% - Finance & Management Services 25G AGMT - VENDING TRUCK SERVICES AT THE DAN YOUNG SOCCER COMPLEX - With Gisela's Mexican Food - Parks, Recreation & Community Services Agency RECOMMENDED ACTIONS: 1. Execute an agreement with Gisela’s Mexican Food. CITY COUNCIL AGENDA 8 FEBRUARY 1, 2010 Approve an appropriation adjustment. 2. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 10-081 - Recognizing projected revenue in the amount of $4,500 in the Recreation Special Fees and Donations revenue account and appropriate the same to the Recreation Special Fees and Donation expenditure account. CONDITIONAL USE PERMIT / VARIANCES 31A CONDITIONAL USE PERMIT NO. 2009-23 TO ALLOW A RETAIL MARKET TO OPERATE BETWEEN 12:00 MIDNIGHT AND 5:00 A.M. AT THE QWIK CORNER LIQUOR & CONVENIENCE STORE - 3960 S. MAIN STREET, UNIT D - Planning and Building Agency Recommended Action approved by the Planning Commission on January 11, 2010 by a 6-0 vote. Applicant: Nadir Shounia Receive and file the staff report RECOMMENDED ACTION: approving Conditional Use Permit No 2009-23 as conditioned. **END OF CONSENT CALENDAR** BUSINESS CALENDAR BUSINESS CALENDAR RESOLUTIONS 55A ENTERPRISE ZONE EXPANSION APPLICATION - Community Development Agency Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXPANSION OF THE ENTERPRISE ZONE CITY COUNCIL AGENDA 9 FEBRUARY 1, 2010 PUBLIC HEARINGS 75A ORDINANCE AMENDMENT NO. 2009-02 TO AMEND CHAPTER 30 OF THE SANTA ANA MUNICIPAL CODE TO ESTABLISH A NEW APPLICATION FEE FOR THE PRIVATE PARTY NOMINATION OF PROPERTIES OF THE SANTA ANA REGISTER OF HISTORICAL PROPERTIES - Planning and Building Agency Legal Notice published in the O.C. Reporter on October 23, 2009 and October 28, 2009. Continued from the November 2, 2009 City Council meeting by a vote of 7-0. Continued from the January 4, 2010 City Council meeting by a vote of 7-0. RECOMMENDED ACTIONS 1. Place ordinance on first reading and authorize publication of title. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 30 OF THE SANTA ANA MUNICIPAL CODE TO AUTHORIZE AN APPLICATION AND APPEAL FEE TO BE CHARGED TO APPLICANTS SEEKING TO ADD A PROPERTY TO THE CITY’S REGISTER OF HISTORIC PLACES 2. Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING AN APPLICATION FEE FOR PROCESSING OF APPLICATIONS SEEKING TO ADD A PROPERTY TO THE CITY’S REGISTER OF HISTORIC PLACES 75B MODIFICATIONS TO VARIANCE NO. 2004-09 FOR THE PROOF BAR - 215 NORTH BROADWAY - JUSTIN REUTER AND JOEY MENDES, APPLICANTS - Planning and Building Agency At the January 4, 2010 City Council meeting this matter was set for Public Hearing by a vote of 7-0. Legal Notice published in the O.C. Reporter on January 22, 2010 and notices mailed. Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA GRANTING MODIFICATIONS TO VARIANCE NO. 2004-09 FOR A TYPE 48 “PUBLIC PREMISES” ALCOHOLIC BEVERAGE CONTROL LICENSE FOR THE PROPERTY LOCATED AT 215 NORTH BROADWAY CITY COUNCIL AGENDA 10 FEBRUARY 1, 2010 COMMUNITY REDEVELOPMENT AGENCY MEETING (Green Agenda) HOUSING AUTHORITY MEETING (Blue Agenda) COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A CITY MANAGER’S COMMENTS 90B CITY COUNCILMEMBER COMMENTS ADJOURNMENT - The next meeting of the City Council is scheduled for Tuesday, February 16, 2010 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Business Meeting in the Police Room, 60 Civic Center Plaza, Santa Ana, California. CITY COUNCIL AGENDA 11 FEBRUARY 1, 2010