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Home My WebLink About AGENDA_2010-04-05 REVISED 04/02/2010 City Council Meeting Agenda April 5, 2010 CLOSED SESSION th City Hall, 8 Floor, Room 831 20 Civic Center Plaza 5:00 PM REGULAR MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor Claudia AlvarezVincent F. Sarmiento Mayor Pro Tem – Ward 5 Councilmember - Ward 1 Michele MartinezCarlos Bustamante Councilmember - Ward 2 Councilmember - Ward 3 P. David Benavides Sal Tinajero Councilmember - Ward 4Councilmember - Ward 6 Joseph W. FletcherDavid N. ReamMaria D. Huizar City Attorney City Manager Clerk of the Council NOTE:If you need special assistance to participate in this Council meeting, please contact Ellen Smiley, City ADA Program Coordinator, at (714) 647-5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Basic City Council Meeting Information Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the City Council, Community Redevelopment Agency, and/or Housing Authority on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Friday. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. CITY COUNCIL AGENDA 2 APRIL 5, 2010 REVISED 04/02/2010 CITY OF SANTA ANA CITY COUNCIL REGULAR MEETING APRIL 5, 2010 REGULAR MEETING (Immediately following the Closed Session Meeting at 5:00 p.m.) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS ALVAREZ, BENAVIDES, BUSTAMANTE, MARTINEZ, TINAJERO, SARMIENTO INVOCATION Roger Aragon, Police Chaplain PLEDGE OF ALLEGIANCE AMERICAN GI FORUM OF THE UNITED STATES PRESENTATIONS EMPLOYEE SERVICE AWARD presented by MAYOR PULIDO to: 20 YEARS OF SERVICE Editha L. Santiano, Senior Office Assistant, Parks, Recreation & Community Services PROCLAMATION presented by MAYOR PULIDO to Dave Hollon of Donate Life California in recognition of Donate Life Month. CITY TILE presented by MAYOR PRO TEM ALVAREZ to Christopher M. Leo for his service on the Planning Commission CERTIFICATES OF RECOGNITION presented by COUNCILMEMBER BENAVIDES to the following YMCA Youth in Government students and advisors: ? Santa Ana High School - Liliana Alba, Isuri Ramos, Mitzi German, Rudibel Barbosa, Ana Pascual, Mariana Hernandez, Oscar Gonzales, Irving Alaniz and Adeline Tapia ? Saddleback High School – Brian Leal, Emanuel Mendoza, Lizeth Sanchez, Isis Calvario and Peter Chhun ? Middle College High School - Javier Zamorano and Alejandro Zamorano ? Godinez High School – Karen Rodriguez and Gardenia Zamacona ? Valley High School – Sulema Sanchez ? Co-advisors – Gabriel Soto, Nick Rodriguez, Sandy Perez and Pia Brancolino CITY COUNCIL AGENDA 3 APRIL 5, 2010 ? Lead Advisor - Roman Reyna PROCLAMATION presented by COUNCILMEMBER MARTINEZ in recognition of Welcome Home Vietnam Veterans Day CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER MARTINEZ to Laundry Love Santa Ana for providing laundry services to the homeless community CERTIFICATES OF RECOGNITION presented by COUNCILMEMBER SARMIENTO to the Committee on Field Usage (COFU) – Ken Nguyen, Glen Stroud, David Gonzalez, Ron Foster, Jesus Nieto, Rick Niedermayer, Edgar Vasquez, Rob Hamers and Pedro Magallon for their many years of service on the Board CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENT Pursuant to Government Code Sec. 54954.3, the public may address the City Council, Community Redevelopment Agency, and/or Housing Authority on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CONSENT CALENDAR CONSENT CALENDAR Approve staff recommendations on the RECOMMENDED ACTION: following Consent Calendar items: Items 10A through 31A. CITY COUNCIL AGENDA 4 APRIL 5, 2010 ADMINISTRATIVE MATTERS MINUTES 10A MINUTES OF THE REGULAR MEETING OF MARCH 15, 2010 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: BOARDS / COMMISSIONS / COMMITTEES 13A APPOINTMENT - SANTA ANA WORKFORCE INVESTMENT BOARD - Community Development Agency Appoint Robert Tucker as the Labor RECOMMENDED ACTION: Representative to the Santa Ana Workforce Investment Board. 13B APPOINTMENT - YOUTH COMMISSION - Clerk of the Council Office Appoint Ana Chavez (Ward 2 resident) to RECOMMENDED ACTION: the Youth Commission as the Alternate member nominated by Councilmember Martinez as the Ward 2 representative for a term expiring December 4, 2010. (replacing M. Leon) 13C APPOINTMENT - PLANNING COMMISSION - Clerk of the Council Office Appoint Michael P. Walters (Ward 3 RECOMMENDED ACTION: resident) to the Planning Commission nominated by Councilmember Tinajero as the Ward 6 representative for a term expiring December 4, 2010. (replacing S. Mill) 13D APPOINTMENT – PLANNING COMMISSION - Clerk of the Council Office Appoint Frank Acosta (Ward 3 resident) RECOMMENDED ACTION: to the Planning Commission nominated by Mayor Pro Tem Alvarez as the Ward 5 representative for a term expiring December 11, 2012. (replacing C. Leo). MISCELLANEOUS ADMINISTRATION 19A CLOSED SESSION REPORT – City Attorney’s Office 19B EXCUSED ABSENCES – Clerk of the Council Office CITY COUNCIL AGENDA 5 APRIL 5, 2010 19C DESTRUCTION OF OBSOLETE CITY RECORDS - City Manager's Office and Clerk of the Council - Clerk of the Council Office : Approve the requests for the destruction RECOMMENDED ACTION of obsolete records from various City departments in accordance with the retention schedule outlined in City Council Resolution 2006- 045. BUDGETARY MATTERS SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES Award in accordance with Request for RECOMMENDED ACTION: Council Action. (Items 22A through 22H) 22A SPEC. NO. 06-182 - POLICE MOTORCYCLE PARTS AND REPAIR - Renew the contract with Seavco d/b/a Irv Seaver Motorcycles for a one- year period in an amount not to exceed $175,000 - Finance & Management Services 22B SPEC. NO. 07-087 - ORIGINAL EQUIPMENT MANUFACTURER VEHICLE PARTS AND REPAIRS - Renew the contracts for a one-year period in an annual aggregate amount not to exceed $160,000 with the following vendors: McCoy Motor Co. dba Mills Ford, Power Ford Tustin Villa Ford 22C SPEC. NO. 08-076 - SAFETY GLOVES - Renew the contract with Fisher Scientific for a one-year period in an amount not to exceed $35,000 - Finance & Management Services 22D SPEC. NO. 09-007 - STREET SWEEPER BROOM REWRAP - Renew the contract with West Coast Equipment, Inc. for a one-year period in an amount not to exceed $61,000 - Finance & Management Services 22E SPEC. NO. 09-012 - TONER CARTRIDGES & SUPPLIES - Renew the contract for a one-year period, in the following annual amounts: Vendor Amount Staples Technology Solutions $60,000 Office Depot $60,000 CITY COUNCIL AGENDA 6 APRIL 5, 2010 22F SPEC. NO. 09-057 - BRASS WATER SERVICE FITTINGS - Award contracts for a one-year period, with provision for four, one-year renewals in the following annual amounts: Vendor Location Amount H.D. Supply Water Works Santa Ana $30,000 Cambridge Brass, Inc. Ontario, California $35,000 Inland Water Works Supply San Bernardino $50,000 22G SPEC. NO. 10-008 - SCREEN PRINTED ARTICLES, PROMOTIONAL ITEMS AND SERVICE AWARDS - Award a contract to McVicker and Associates for a one-year period in an amount not to exceed $40,000 - Finance & Management Services 22H SPEC. NO. 10-009 - PAYROLL SERVERS - Award a contract to GovConnection in an amount not to exceed $37,500 - Finance & Management Services PROJECTS/CHANGE ORDERS 23A CONTRACT AWARD FOR PLAZA OF THE FOUNTAIN RENOVATIONS (PROJECT NOS. 09-9108 & 08-9097) - Public Works Agency RECOMMENDED ACTIONS: 1. Award a contract to South Coast Pool Plastering, Inc. the lowest responsble bidder, in accordance with the base bid in the estimated amount of $249,600 for construction of Plaza of the Fountains Nos. 1 and 3 Renovation. 2. Approve a Funding Analysis with a total estimated construction cost of $312,000. 23B REJECTION OF BIDS FOR ADAMS PARK BASKETBALL COURT RENOVATION (PROJECT NO. 107504) - Public Works Agency : Reject all bids for the Adams Park RECOMMENDED ACTION Basketball Court Renovation. 23C CONTRACT AWARD FOR BELLA VISTA, CASA BONITA, CENTRAL CITY, AND PICO LOWELL NEIGHBORHOODS IMPROVEMENTS (PROJECT NO. 107503) - Public Works Agency CITY COUNCIL AGENDA 7 APRIL 5, 2010 RECOMMENDED ACTIONS: 1. Award a contract to R. J. Noble Company, the lowest responsible bidder, in accordance with unit bid prices for the base bid plus add-on alternate one in the estimated amount of $2,383,662.59 for construction of Bella Vista, Casa Bonita, Central City, and Pico Lowell Neighborhoods Improvements. 2. Approve a Funding Analysis with a total estimated construction cost of $2,908,000. 23D CONTRACT AWARD FOR RESIDENTIAL STREET REPAIR PHASE 11 (PROJECT NO. 106717) - Public Works Agency RECOMMENDED ACTIONS: 1. Award a contract to R. J. Noble Company, the lowest responsible bidder, in accordance with unit bid prices for the base bid plus add-on alternate one in the estimated amount of $1,912,110.84 for construction of Residential Street Repair Phase 11. 2. Authorize the City Manager and the Clerk of the Council to execute a cooperative agreement subject to non-substantive changes approved by the City Manager and City Attorney. AGMT - With the City of Garden Grove for the rehabilitation of pavement on Clinton Street from south of Morningside Avenue to Westminster Avenue 3. Approve a Funding Analysis with a total estimated construction cost of $2,332,700. 23E CONTRACT AWARD FOR TRAFFIC SIGNAL INSTALLATIONS AND MODIFICATION AT THREE LOCATIONS (PROJECT NOS. 085018, 085019 AND 085020) - Public Works Agency RECOMMENDED ACTIONS: 1. Award a contract to Terno, Inc., the lowest responsible bidder, in accordance with unit bid prices in the estimated amount of $478,196 for construction of traffic signal installations and modification at three locations. 2. Approve a Funding Analysis with a total estimated construction cost of $597,700. CITY COUNCIL AGENDA 8 APRIL 5, 2010 23F CONTRACT AWARD FOR TRAFFIC SIGNAL INSTALLATIONS AND MODIFICATION AT FOUR LOCATIONS (PROJECT NOS. 085017, 085021, 085022, AND 085023) - Public Works Agency RECOMMENDED ACTIONS: 1. Award a contract to Lincoln Pacific Builders, Inc., the lowest responsible bidder, in accordance with unit bid prices in the estimated amount of $673,515 for construction of traffic signal installations and modification at four locations. 2. Approve a Funding Analysis with a total estimated construction cost of $841,900. AGREEMENTS Authorize the City Manager and Clerk of RECOMMENDED ACTION: the Council to execute the following agreements, subject to non- substantive changes approved by the City Manager and City Attorney. (Items 25A through 25H) 25A AGMT - SAN LORENZO LIFT STATION DESIGN (PROJECT NO. 063510) - Execute a second amendment with Tetra Tech, Inc. in an amount of $37,000 for a new contract amount of $309,000 - Public Works Agency 25B AGMT - YOUTH SERVICE NAVIGATOR - Execute an amendment to the Memorandum of Understanding between the Santa Ana Workforce Investment Board/Youth Council and the Santa Ana WORK Center/Youth Service Provider Navigator - Community Development Agency 25C AGMT - AGREEMENT TO INSTALL FIRE ALARM SYSTEM AT SANTA ANA REGIONAL TRANSPORTATION CENTER – Public Works Agency 1. Authorize the City Manager and the Clerk of the Council to execute an agreement subject to non-substantive changes approved by the City Manager and City Attorney AGMT - With SimplexGrinnell in the amount of $169,709 2. Approve a Funding Analysis with a total estimated construction cost of $169,709. CITY COUNCIL AGENDA 9 APRIL 5, 2010 REVISED 04/02/2010 25D AGMT - FIRE RESPONSE MANAGEMENT SYSTEM ANNUAL MAINTENANCE PAYMENT - Execute an amendment with Tiburon, Inc. for $14,405 - Fire Department 25E AGMT - JOINT USE FEES AND PROVISION OF A HOME RUN FENCE - Execute an amendment with Santa Ana Unified School District - Parks, Recreation & Community Services Agency 25F AGMTS - ALLOCATION OF FY 2010-2011 EMERGENCY SHELTER GRANT FUNDS - Community Development Agency 1. Approve the proposed FY 2010-2011 Emergency Shelter Grant Program. 2. Authorize the City Manager to submit the approved program to the United States Department of Housing and Urban Development (HUD) for the City’s fiscal year 2010-2011 allocation of Emergency Shelter Grant funds and execute the grant agreement with HUD. 3. Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute agreements with non- profit agencies and/or sub-recipients awarded funds as part of the approved program. 25G AGMTS – EVENT/ENTERTAINMENT MANAGEMENT SERVICES TO OPERATE THE 2010 BICENTENNIAL FESTIVITIES – City Manager’s Office Direct the City Attorney to prepare and RECOMMENDED ACTION: authorize the City Manager and the Clerk of the Council to execute the following agreements. AGMTS – With Velasquez Publishing & Promotions and MXLive to provide event/entertainment management services 25H AGMTS – LEGAL SERVICES - With the Sohagi Law Group – City Attorney’s Office Direct the City Attorney to prepare and RECOMMENDED ACTION: authorize the City Manager and the Clerk of the Council to execute an agreement. CITY COUNCIL AGENDA 10 APRIL 5, 2010 LAND USE MATTERS CONDITIONAL USE PERMIT/VARIANCES 31A CONDITIONAL USE PERMIT NO. 2010-01 AND VARIANCE NO. 2010- 02 TO ALLOW A REDUCTION IN PARKING FOR A PROFESSIONAL TRADE SCHOOL - 500 WEST SANTA ANA BLVD. Recommended action approved by the Planning Commission at its February 22, 2010, meeting by a 5-0 vote (Turner absent) Applicant: H. Hendy Associates on behalf of Corinthian Colleges, Inc. Receive and file the staff report approving RECOMMENDED ACTION: Conditional Use Permit No. 2010-01 as conditioned and Variance No. 2010-02 as conditioned **END OF CONSENT CALENDAR** BUSINESS CALENDAR BUSINESS CALENDAR RESOLUTIONS 55A EXTENSION OF VARIANCE NO. 2007-09 AND MINOR EXCEPTION NO. 2007-04 TO ALLOW THE CONSTRUCTION OF A COMMERCIAL BUILDING - 2230 N. TUSTIN AVE. - Planning and Building Agency Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA FOR THE EXTENSION OF VARIANCE NO. 2007-09 AS CONDITIONED AND MINOR EXCEPTION NO. 2007-04 AS CONDITIONED FOR ONE YEAR FOR THE PROPERTY LOCATED AT 2230 NORTH TUSTIN AVENUE 55B EXTENSION OF VARIANCE NO. 2008-01 TO ALLOW THE CONSTRUCTION OF A FELLOWSHIP HALL FOR JOHNSON CHAPEL AME CHURCH - 1309 W. SECOND STREET - Planning and Building Agency Adopt a resolution. RECOMMENDED ACTION: CITY COUNCIL AGENDA 11 APRIL 5, 2010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA FOR THE EXTENSION OF VARIANCE NO. 2008-01 AS CONDITIONED FOR ONE YEAR FOR THE PROPERTY LOCATED AT 1309 WEST SECOND STREET PUBLIC HEARING 75A PUBLIC HEARING - CDBG FUNDING FY 2010/2011 - Community Development Agency Legal Notice published in the Orange County Register on March 19, 2010. RECOMMENDED ACTIONS: 1. Approve the proposed fiscal year 2010-2011 Community Development Block Grant Program. 2. Authorize the City Manager to submit the approved program to the United States Department of Housing and Urban Development for the City's fiscal year 2010-2011 allocation of Community Development Block Grant funds and execute the grant agreement with the United States Department of Housing and Urban Development (HUD). 3. Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute agreements with nonprofit agencies and/or sub-recipients awarded funds as part of the approved program. JOINT SESSIONS 80A JOINT ITEM WITH HOUSING AUTHORITY - AMENDMENT TO AGREEMENT WITH THE SANTA ANA HOUSING AUTHORITY FOR TENANT-BASED RENTAL ASSISTANCE PROGRAM - Community Development Agency Recommended action approved by the Community Redevelopment and Housing Commission on March 16, 2010, by a vote of 4-0 (Villaseñor absent) CITY COUNCIL ACTION Authorize the City Manager and the Clerk RECOMMENDED ACTION: of the Council to execute the attached amendment to the cooperative agreement, subject to non-substantive changes approved by the City Manager and City Attorney. CITY COUNCIL AGENDA 12 APRIL 5, 2010 AGMT – Execute an amendment between the City of Santa Ana and the Santa Ana Housing Authority adding an additional $110,000 for a total of $610,000 for the Housing Opportunities for Persons with AIDS (HOPWA) tenant-based rental assistance program HOUSING AUTHORITY ACTION Authorize the Executive Director of the RECOMMENDED ACTION: Housing Authority to execute the attached amendment to the cooperative agreement, subject to non-substantive changes approved by the Executive Director and Authority General Counsel. AGMT – Execute an amendment between the City of Santa Ana and the Santa Ana Housing Authority adding an additional $110,000 for a total of $610,000 for the tenant-based rental assistance program COMMUNITY REDEVELOPMENT AGENCY MEETING (Green Agenda) HOUSING AUTHORITY MEETING (Blue Agenda) COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A CITY MANAGER’S COMMENTS 90B CITY COUNCILMEMBER COMMENTS ADJOURNMENT - The next meeting of the City Council is scheduled for Monday, April 19, 2010 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Business Meeting in the Police Community Room, 60 Civic Center Plaza, Santa Ana, California. Adjourn In Memory of Rick J. Centanni and Jaime Escalante CITY COUNCIL AGENDA 13 APRIL 5, 2010