The URL can be used to link to this page

Home My WebLink About19D - RFP - ENVIRONMENTAL SRVSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 18, 2010 TITLE: REQUEST FOR PROPOSALS FOR ENVIRONMENTAL SERVICES FOR A NEW MCDONALD'S RESTAURANT CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 151 Reading ? Ordinance on 2"d Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER Receive and file the Request for Proposals for environmental services for a new McDonald's restaurant at 1100 South Grand Avenue. DISCUSSION Planning Division staff is reviewing an application for the construction of a new McDonald's Restaurant on two properties located at 1100 S. Grand Avenue. During the review of this project, it was determined that a mitigated negative declaration would be required to meet the requirements of the California Environmental Quality Act. As a result, staff has prepared a Request for Proposal for environmental services for this project and has sent the document to three qualified environmental firms (Exhibit 1). Once the proposals have been received, staff will select a consultant to prepare the environmental document and return to Council for approval. FISCAL IMPACT There is no fiscal impact associated with this request. Ja Trevino Executive Director Planning and Building Agency VF:rb Vf reports\McDonald's RFP.cc101810 Exhibit: 1. Request for Proposal Letters 1901-1 19D-2 MAYOR Miguel A. Pulido MAYOR PRO TEM Claudia C. Alvarez COUNCIL MEMBERS P. David Benavides Carlos Bustamante Michele Martinez Vincent F. Sarmiento Sal Tinajero April 14, 2010 CITY OF SANTA ANA PLANNING & BUILDING AGENCY 20 Civic Center Plaza (M-20) P.O. BOX 1988 • Santa Ana, California 92702 (714) 667-2700 • Fax (714) 973-1461 www.santa-ana.org Serine Ciandella, Vice President Kimley-Horn and Associates 765 The City Drive South, Suite 400 Orange, CA 92868 CITY MANAGER David N. Ream CITY ATTORNEY Joseph W. Fletcher CLERK OF THE COUNCIL Maria D. Hulzar RE: PROPOSAL TO PREPARE A MITIGATED NEGATIVE DECLARATION FOR A MCDONALD'S RESTAURANT, 1100 SOUTH GRAND AVENUE Dear Ms. Ciandella: The City of Santa Ana is soliciting proposals from professional consulting firms for the preparation of an Initial Study and Mitigated Negative Declaration with supporting studies for a proposed McDonald's Restaurant to be located at 1100 South Grand Avenue. The proposed project consists of the construction of a new 3,800 square foot restaurant building with drive through window service and 38 parking spaces. In addition, a lot merger will be required to merge two parcels of land (one vacant and one contains a restaurant/banquet use) into one development site. Staff has identified the various steps necessary in the compilation of the mitigated negative declaration. These steps include: 1. Initiation of the Project/Kick-Off Attend a kick-off meeting to discuss the project with City staff within five working days of receiving a notice to proceed. At this time, staff will present all information about the project, discuss any project constraints and issues, and refine the scope and responsibilities. 2. Prepare Administrative Draft Initial Study/ Proposed MND The firm shall prepare an administrative draft Initial Study/proposed MND, which will include an evaluation of the environmental resources contained in the City's CEQA Environmental Checklist. The Initial Study shall include a discussion of the existing conditions, impacts and magnitude of the impacts, and the level of significance for each environmental discipline, as appropriate. Mitigation measures shall be developed to reduce impacts to less than significant levels, where necessary. This scope includes preparation of detailed technical studies that may include: Exhibit 1 D r'1 '! CS. W&7 Serine Ciandella Proposal for Mitigated Negative Declaration 1100 South Grand Avenue April 14, 2010 Page 2 of 4 a) Geotechnical Study b) Traffic Study, with the scope of work as follows: Obtain McDonald trip generation rates by evaluating two (2) existing McDonald drive-thru restaurants in Southern California or other published and unpublished rates. Trip generation rates would be calculated for the following conditions: a. AM peak hour (7:00 AM to 9:00 AM) b. Noon (11:00 AM to 1:00 PM) c. PM peak hour (4:00 PM to 6:00 PM) Trip generation rates may also be calculated based upon trips per square footage of building using the Institute of Transportation Engineers (ITE) criteria. ii. Provide filed queuing study at a minimum of two (2) existing McDonald's drive-thru to determine peak queuing at drive-thru lanes. Based on the collected data, evaluate project traffic accessibility at the project driveways vicinity for the same peak hours, PM peak hour driveways volume (Grand Avenue and McFadden Avenue). Existing available data, collected at comparable McDonald's, may be used subject to City staff review and approval. iii. Determine traffic impacts including delay, queuing and level of service at the intersection of Grand Avenue and McFadden Avenue. At least, existing and build out scenarios analysis shall be considered. iv. Include cumulative project assessment and the overall impact at full build-out and the subject cumulative projects. V. Review, evaluate and comment on vehicular ability to enter and exit the site and utilize the drive- thru lane from Grand and McFadden without causing impacts at the project driveways vicinity. vi. Assess project access including the ability of project traffic to maneuver within and around the site, traffic control assessments and recommendations, movement restriction (if applicable), sight distance, etc. vii. Develop project recommendations and summarize the results of the report findings. viii. The recommended improvements section shall include potential impacts on adjacent properties. Conceptual dimensional plans for impacted intersections and segments within the study area must be provided. This is essential to validate the feasibility of implementing improvements. Right-of- way takes including setback requirements and property takes must be considered and discussed, if applicable. 19D-4 Serine Ciandella Proposal for Mitigated Negative Declaration 1100 South Grand Avenue April 14, 2010 Page 3 of 4 ix. The general guidelines to prepare the traffic study are presented below. • The City of Santa Ana utilizes the following values in calculating Intersection Capacity Utilizations (ICU's): through lane capacity - 1700 VPHPL; turn lane capacity - 1600 VPHPL; clearance intervals 5%; no defacto for shared lanes. • The City of Santa Ana adopted LOS "D" as the maximum threshold of significance at all intersections and mid-block locations. • Road segments analysis will be determined based on the methodology presented in the Orange County MPAN and the City of Santa Ana Circulation Element. V/C ratios are not used in segments analysis. 3. Prepare Mitigation Monitoring Plan The firm shall prepare a Mitigation Monitoring Plan (MMP) for the project to include all accepted mitigation measures and indication of the mitigation measure, project time period to which the measure applies, responsible party and method of monitoring. 4. Finalize and Circulate Initial Study/Proposed MND Following review and comment on the Administrative Draft Initial Study/Proposed Mitigated Negative Declaration, the firm shall revise and incorporate comments as appropriate. The firm will circulate the document for public review as directed by the City. In addition, the firm shall assume responsibility for posting the Notice of Intent at the Orange County Clerk's Office. 5. Respond to Comments and Prepare Final Mitigated Negative Declaration Following the public review period, the firm shall respond to agency and public comments. These responses and comments will be incorporated into the document and the MND will be finalized for consideration by the Planning Commission and City Council. The firm shall file the Notice of Determination with the County Clerk's Office. 6. Attend Meetings The project manager and technical staff will attend all necessary meetings to include public hearings and project coordination meetings. There shall be one project manager who will coordinate with other technical staff, as necessary. Serine Ciandella Proposal for Mitigated Negative Declaration 1100 South Grand Avenue April 14, 2010 Page 4 of 4 7. Schedule Prepare a schedule of completion for all technical studies and the Administrative Draft Initial Study/Proposed MND. In addition the proposal shall include a schedule for the entire process to include City reviews and public review periods. 8. Cost The proposal shall include a time-and-materials cost estimate and shall be broken down in detail to identify any work completed by sub-consultants. 9. Proposal Submission Instructions Three (3) bound copies of the proposal must be submitted. The fee schedule (one copy) shall be included with the proposal. (Hand delivery only) Mr. Vince Fregoso, Principal Planner City of Santa Ana, Planning Division 20 Civic Center Plaza Ross Annex Building, Second Floor Santa Ana, CA 92702 (U.S. mail delivery) Mr. Vince Fregoso, Principal Planner City of Santa Ana Planning Division M-20 P.O. Box 1988 Santa Ana, CA 92702 We look forward to the opportunity to working with you. Please prepare a response to this request for proposals no later than Friday, April 30'h, 2010 for consideration on this project. Please contact me at (714) 667-2713 should you have any questions on the scope of work or with additional project details. Sincerely, k/'_-\ Vince Fregoso, AICP Principal Planner VF: VAPCnoticing\McDonald's RFP PROPOSAL TO PREPARE MITIGATED NEGATIVE DECLARATION FOR MCDONALD'S RESTAURANT AT 1100 SOUTH GRAND AVENUE RFP'S MAILED TO: Serine Ciandella Vice President Kimley-Horn & Associates 765 The City Drive South, Suite 400 Orange, CA 92868 Steve Scott Principal EDAW 2737 Campus Drive Irvine, CA 92612 Albert Warot Vice President Willdan 13191 Crossroads Parkway North, Suite 405 Industry, CA 91746 19D-7 19D-8