HomeMy WebLinkAbout22G - UNIFORM - MAT - TOWEL SERVICE
REQUEST FOR
COUNCIL ACTIONA T.J
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
NOVEMBER 15, 2010
TITLE: APPROVED
? As Recommended
CONTRACT AMENDMENT WITH ? As Amended
? Ordinance on 151 Reading
PRUDENTIAL OVERALL SUPPLY AND ? Ordinance on 2"d Reading
CONTRACT AWARD WITH G&K SERVICES ? Implementing Resolution
INC. FOR UNIFORM, MAT AND TOWEL ? Set Public Hearing For
SERVICE (SPEC. NO. 10-021)
CONTINUED TO
,f FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
1. Amend the contract with Prudential Overall Supply for uniform, mat and towel service through
the end of the current year to provide service during the transition of new uniforms and
finalizing the charges on lost stock in an amount not to exceed $20,000.
2. Award a contract to G & K Services Inc. for uniform, mat and towel services for a three-year
period with provision for one three-year renewal, in an annual amount not to exceed $33,130.
DISCUSSION
In accordance with the City's general employee Memorandum of Understanding, clean uniforms are
provided to all employees who are required by the City to wear uniforms. Rented floor mats are at
various locations, bath towels provided in shower areas, and dishtowels at all fire stations. The rental
service includes weekly laundering of the uniforms, towels and dishtowels.
The notice inviting bids was advertised on September 23, 2010, and bids were solicited. A summary
of the bid invitations and bids received is as follows:
8 Invitations For Bid mailed
2 Invitations For Bid mailed to Santa Ana vendors
5 Bids received
Bids were solicited and opened on October 14, 2010 and evaluated. Nine key points were reviewed
with samples of shirts and pants provided, warranty, references, compliances or deviation from
specifications and cost. The bid received from G & K Services, Inc. is responsive to the specifications
and meets the City's requirements. To allow for unanticipated charges, an additional five percent
contingency has been included in the award amount.
22G-1
Contract Amend and Award for Uniform, Mat and Towel Service
November 15, 2010
Page 2
Amend the current contract with Prudential Overall Supply to provide continued service through the
end of the current fiscal period while the task of measuring and providing new uniforms is processed.
In addition, once all old uniforms, mats, towels and dishtowels are returned to Prudential Overall
Supply, charges will be assessed for all lost items. Amend current $25,000 contract to $45,000 to
cover closure of the uniform contract.
FISCAL IMPACT
Funds are available in the various departments under Uniforms and Tools (no.63100).
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
KM
22G-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR UNIFORM, MAT AND TOWEL SERVICE (10-021)
VENDOR G&K PRUDENTIAL CINTAS ARMARK UNIFIRST
SERVICES OVERALL
LOCATION SANTE FE IRVINE TUSTIN FALLBROOK NORWALK
TOTAL PTS
OUT OF 100 95 83 74 64 61
COST PER CHANGE $0.44 $0.75 $0.85 $1.10 $0.48
SHIRT + PANTS
CHANGES/WEEK 5 SETS 5 SETS 5 SETS 5 SETS 11 SETS
COST CHANGE/WK $2.20 $3.75 $4.25 $5.50 $5.28
190 EMPLOYEES
WEEKLY COST $ 418.00 $ 712.50 $ 807.50 $1,045.00 $1,003.20
ANNUAL UNIFORMS $21,736. $37,050. $41,990. $54,340. $52,166.
MATS & TOWELS $ 9,816. $11,072. $ 9.375. $ 9,096. $12,327.
ANNUAL TOTAL $31,552. $48,122. $51,365. $63,436. $64,493.
+ 5% CONTINGENCY 1,578.
GRAND TOTAL ANNUAL $33,130
AWARD TO: G&K SERVICES
$33,130.00
Exhibit 1
22G-3
22G-4