HomeMy WebLinkAbout22B - OVERHEAD DOOR MAINTENANCEREQUEST FOR ?__
COUNCIL ACTION ???? 'w ??'? ''
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CITY COUNCIL MEETING DATE:
NOVEMBER 15, 2010
TITLE:
AWARD A CONTRACT TO
COMMERCIAL DOOR OF ORANGE
COUNTY FOR OVERHEAD DOOR '?
MAINTENANCE (SPEC. NO. 10-034)
?' /
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
0 As Amended
(] Ordinance on 1?` Reading
0 Ordinance on 2"d Reading
0 Implementing Resolution
0 Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to Commercial Door of Orange County, Inc. for overhead door maintenance for
a one-year period with provision for three, one-year renewals in an annual amount not to exceed
$30,000_
DISCUSSION
The Santa Ana Fire Department utilizes various overhead doors that require maintenance and
repair. Currently, at the 10 fire stations there are 37 front and rear apparatus room overhead
doors of various sizes, types and ages. The Fire Department maintenance schedule requires a
bi-annual inspection and service for all apparatus room overhead doors. Throughout the year, the
department incurs repair, parts replacement and labor costs for the overhead doors as well as
man-doors in all fire facilities. A preventative maintenance contract is essential to ensure full
function and response at all times. The contract provides for regularly scheduled maintenance,
and 24-hour emergency repair response as well as miscellaneous repairs and parts.
The Request for Proposal was issued on September 13, 2010 and proposals were solicited. A
summary of the request for Proposal and proposals received is as follows.
5 Request for Proposal sent.
2 Request for Proposal sent to Santa Ana vendors
5 Proposals received
2 Proposals received from Santa Ana vendors.
The proposals were solicited, opened and evaluated by a staff committee for experience, cost,
and level of services proposed. Staff's evaluation determined that Commercial Door of Orange
County, Inc.'s proposal is responsive to the specification and meets the City's requirements.
22B-1
Contract for Overhead Door Maintenance
November 15, 2010
Page 2
The evaluation results are as follows:
Vendors Score
Commercial Door of Oran a Count 80
Vortex 55
Casco 55
Southern California Overhead Door Co. 49
McKinle E ui ment Cor 37
FISCAL IMPACT
Funds are available in the Fire Maintenance Other Contractual Services account (no. 01 1 1 5360-
62300).
APPROVED AS TO FUNDS AND ACCOUNTS=
David Thomas
Fire Chief
Fire Department
EG
Francisco Gutierrez u?
Executive Director
Finance & Mgmt. Services Agency
22B-2