HomeMy WebLinkAbout19G - FIRST ST BRIDGE REPLACEMENT
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
NOVEMBER 15, 2010
TITLE APPROVED
REQUEST FOR PROPOSALS FOR ? As Recommended
CONSTRUCTION MANAGEMENT E3 Amended
[I Or dinance on 1St Reading
SERVICES FOR THE FIRST STREET ? Ordinance on 2"d Reading
BRIDGE REPLACEMENT OVER THE ? Implementing Resolution
SANTA ANA RIVER ( 061723) ? Set Public Hearing For
CONTINUED TO
?~v~CcG,~---- FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the Public Works Agency to send Request for Proposals to qualified consulting firms to
provide construction management services for the First Street Bridge Widening over the Santa
Ana River project.
DISCUSSION
The First Street Bridge over the Santa Ana River currently consists of two travel lanes in each
direction but the street leading onto the bridge has three lanes. During rush hour, the bridge
becomes a bottleneck that severely impedes traffic flow. To improve the situation, plans and
specifications have been prepared to widen the bridge to three lanes in each direction with
pedestrian sidewalks on both sides.
The proposed work includes demolishing the existing bridge and rebuilding the new bridge from
the foundation up. Field investigation indicated that the east/west bound bridge consists of two
independent structures, which are structurally separated along the longitudinal center line. In light
of this finding, the widening work will be conducted in two phases. In the first phase, traffic will be
directed to the south half of the bridge while the north half will be demolished and rebuilt. The
second phase of the project will start immediately following completion of the first phase. Traffic in
this phase will be directed to the newly completed north half of the bridge during rebuilding of the
south half.
The construction cost is estimated at $10.5 million. The award of a construction contract is
expected to take place in March 2011. Construction is expected to last for 12 months and during
this time, traffic will be reduced to one lane for each direction. To mitigate the impact, changeable
message signs will be set up prior to construction, alerting drivers to use alternate streets. Traffic
signal timing will also be reset according to the traffic volume.
Bridge construction is a highly specialized field. To ensure safe and high quality construction, staff
recommends retaining a construction management firm with experience in bridge work to manage
19G-1
Request for Proposals
For Construction Management Service
for First Bridge Widening
November 15, 2010
Page 2
construction of this project. For this reason, staff is requesting Council's approval to issue a
Request for Proposal to qualified consulting firms, soliciting proposals to provide the required
services (Exhibit 1).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are available in the Measure M Street Construction Fund (accounting unit 03217660 66220,
project no. 061723) and the Select Street Construction Fund (accounting unit 05917660 66220,
project no. 061723).
APPROVED AS TO FUNDS AND ACCOUNTS:
Raul Godinez II Francisco Gutierrez r~3
Executive Director Executive Director I
Public Works Agency Finance & Management Services Agency
RG/MG
Exhibit 1: Scope of Work
19G-2
SCOPE OF WORK
REQUEST FOR PROPOSALS FOR
CONSTRUCTION MANAGEMENT SERVICES
FOR THE FIRST STREET BRIDGE WIDENING
OVER THE SANTA ANA RIVER
Scope of Work:
1. Receive bonds and certificate of insurance from the contractor, and forward them to
the City for approval. Attend pre-construction meetings. Schedule and conduct weekly
construction and progress meetings to discuss such matters as procedures, progress,
problems and scheduling. Prepare and promptly distribute minutes.
2. Review construction schedule, including activity sequences and duration, schedule of
submittals and schedule of delivery for products with long lead-time. Update the project
schedule as required to show current conditions and revisions required by actual
progress.
3. Conduct comprehensive evaluation of change order requests, provide independent
estimates and render recommendations. Assist in claim resolution.
4. Monitor the contractor's safety program. Take necessary steps to ensure the job site
conditions are in compliance with OSHA regulations.
5. Maintain cost accounting records on authorized work performed under unit costs and
additional work performed on the basis of actual costs of labor and materials, or other
work requiring accounting records.
6. Develop and implement procedures for the review and processing of applications by
contractor for progress and final payments. Make recommendations for certification to
the City for payment.
7. If required, assist the City in selecting and retaining the professional services of special
consultants and testing laboratories and coordinate their services.
8. Determine that the work of contractor is being performed in accordance with the
contract documents. Make recommendations to the City regarding special inspection
or testing of work not in compliance with the provisions of the contract documents.
Subject to review by the City, reject work which does not conform to the requirements
of contract documents.
9. The consultant shall not be responsible for construction means, methods, techniques,
sequences and procedures employed by the contractor in the performance of the
contract, and shall not be responsible for the failure of the contractor to carry out work
in accordance with the contract documents. However, any errors, omissions, or
discrepancies found in the Contract Documents shall be called to the attention of the
City and clarified prior to construction starts.
Exhibit 1
19G-3
10. Consult with the City when the contractor requests interpretations of the meaning and
intent of the drawings and specifications, and assist in achieving the resolution of
problems which may arise.
11. Process all shop drawings, project data, samples and other submittals received from
the contractor; coordinate them with information contained in related documents, and
transmit to the design engineer for review and approval.
12. Record the progress of the project. Submit written daily and progress reports to the
City. Keeps a daily log containing a record of weather, contractor's work on the site,
number of workers, work accomplished, problems encountered, and other relevant
data. Make the log available to the City. Prepare and send Weekly Statement of
Working Days to the contractor. Check certified payrolls. Monitor contractor's
compliance with labor code requirements.
13. Maintain (at the job site) records of contract documents including drawings, addenda,
change orders, and other modifications of plans and specifications marked to show all
changes made during construction. Maintain as-built records of underground utilities,
including locations and depths of trenches. At the completion of the project, deliver to
the City all contract documents including as-built records.
14. Evaluate the completion of the work of the contractor and make recommendations to the
City when work is ready for final inspection. Assist the City in conducting final
inspections. Secure and transmit to the City required guarantees, affidavits, leases,
operations manuals and other documents stipulated to be submitted by the contractor.
Exhibit 1
19G-4