HomeMy WebLinkAbout22C - ASPHALT POTHOLE REPAIR
REQUEST FOR y
COUNCIL ACTION
a
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
NOVEMBER 15, 2010
TITLE: APPROVED
CONTRACT AWARD TO BEN'S ? As Recommended
ASPHALT, INC. FOR ASPHALT ? As Amended St
POTHOLE REPAIR SPEC. NO. 10-040 ? Ordinance on 1 Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award a contract to Ben's Asphalt, Inc., for asphalt pothole repair for a one-year period with
provision for three one-year renewals in an amount not to exceed $500,000 annually.
DISCUSSION
The Public Works Agency is responsible for maintaining approximately 400 miles of roadway
within the City of Santa Ana. Services provided under the asphalt pothole repair contract include
the repair of all potholes and the repair of all damaged pavement areas not exceeding 100 sq. ft.
in area with asphalt overlay. In addition the contract will provide for sidewalk maintenance which
includes sidewalk ramping and sidewalk offset grinding which are used to reduce risks to
pedestrian traffic.
The notice inviting bids was advertised on September 29, 2010 and bids were solicited. A
summary of the bid invitations and bids received is as follows:
9 Invitations For Bid mailed
5 Invitations For Bid mailed to Santa Ana vendors
3 Bids received
2 Bids received from Santa Ana vendors
Bids were received and opened on October 11, 2010 and evaluated (Exhibit 1). To evaluate
costs, vendors provided quotations for representative repair projects that included various
quantities and specifications. The annual amount is based on staff's projection for the next year.
Upon release of the bid results, Elite Bobcat Service, Inc., discovered a significant error in their
calculations and withdrew their offer. The bid received from Ben's Asphalt, Inc., a Santa Ana
vendor, is responsive to the specification and meets the City's requirements.
22C-1
Contract Award for Pothole Repair
November 15, 2010
Page 2
FISCAL IMPACT
Funds are available in the Public Works Agency Roadway Maintenance Account (account no.
02917660 62300).
APPROVED AS TO FUNDS AND ACCOUNT:
Raul Godin z II Francisco Gutierrez
Executive Director Executive Director
Public Works Agency Finance & Mgmt. Services Agency
BP
22C-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR POTHOLE REPAIRS (10-040)
Vendor Elite Bobcat Ben's Hardy &
Service, Inc. Asphalt, Inc. Harper
Location Corona Santa Ana Santa Ana
Total $ 349,000.00 $ 566,100.00 $ 630,100.00
(Bid withdrawn
due to error)
Exhibit 1
22C-3
22C-4