HomeMy WebLinkAbout22D - ASPHALT ST MAINTENANCE
REQUEST FOR
COUNCIL ACTION `
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
NOVEMBER 15, 2010
TITLE.- APPROVED
? As Recommended
CONTRACT AWARD FOR ? As Amended
ASPHALT STREET MAINTENANCE ? Ordinance on Reading
? Ordinance on 2 n "d Reading
(SPEC. NO. 10-039) ? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
Mfr
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award a contract to All American Asphalt for asphalt street maintenance for a one-year period
with provision for three one-year renewals in an amount not to exceed $580,000 annually.
DISCUSSION
The Public Works Agency is responsible for maintaining approximately 400 miles of streets within
the City of Santa Ana. To do so, asphalt street maintenance and repairs are required.
Services provided under the asphalt street maintenance contract include the excavation and cold
milling of existing roadways, the installation of pavement reinforcement fabric, construction of
asphalt concrete pavement, crack sealing and portland cement concrete repairs. In addition, the
contract provides for water and sewer system maintenance, including trench repair and the
adjustment of water valve boxes and manhole frames and covers to grade.
The notice inviting bids was advertised on September 29, 2010 and bids were solicited. A
summary of the bid invitations and bids received is as follows:
9 Invitations For Bid mailed
5 Invitations For Bid mailed to Santa Ana vendors
4 Bids received
2 Bids received from Santa Ana vendors
22D-1
Contract Award for Asphalt Repair
November 15, 2010
Page 2
Bids were received and opened on October 11, 2010 and evaluated (Exhibit 1). To evaluate
costs, vendors provided quotations for representative repair projects that included various
quantities and specifications. The annual amount is based on staff's projection for the next year.
The bid received from Ben's Asphalt, Inc., did not reference a required addendum which
increased the quantities of several line items and was considered non responsive. The bid
received from All American Asphalt is responsive to the specification and meets the City's
requirements.
FISCAL IMPACT
Funds are available in the Public Works Agency Water System Maintenance and Sanitary Sewer
Service accounts (account nos. 06017641 62300 and 5617640 62300).
APPROVED AS TO FUNDS AND ACCOUNT:
Raul God' ez II Francisco Gutierrez
Executive Director Executive Director
Public Works Agency Finance & Mgmt. Services Agency
BP
22D-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR STREET MAINTENANCE (10-039)
Vendor All American Elite Bobcat Hardy &
Asphalt Service, Inc. Harper
Location Corona Corona Santa Ana
Total $1,679,511.00 $1,928,475.00 $1,953,350.00
Exhibit 1
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