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Home My WebLink About25M - PARKING MANAGEMENT SERVICES201 w third street 201 west third street 201 w 3rd street 201 w 3rd st 3rd and broadway third and broadway 3rd & broadway third & broadway REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 15, 2010 TITLE: CONTRACT EXTENSION FOR PARKING CONCEPTS, INC. CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 15' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the attached contract amendment with Parking Concepts, Inc. of Los Angeles in an amount not to exceed $35,000 for a one-year term, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The City of Santa Ana owns and operates four parking facilities within Downtown Santa Ana. All four facilities are multi-level parking structures and are vital in providing easily accessible parking for the surrounding retail businesses and numerous visitors to the area, as well as providing parking for various events held throughout the year. On December 3, 2007, the City Council approved the award of a two-year contract to Parking Concepts, Inc. (PCI) for parking management services with a provision to extend the term of the agreement for three additional one-year periods. Staff is recommending that the second of the three, one-year options be exercised. Further, it is proposed that several amendments be included in the contract to address needs not anticipated in the original contract. These include: 1) operation and maintenance of the surface parking lot at Third and Bush Streets in the amount of $200 per month; 2) implementation of a valet parking service on weekends, subject to a three-month trial period to determine economic feasibility; 3) installation of certain improvements to enhance garage security and operations. These items may include, but are not limited to, securing the ground floor perimeter of the garages, where possible; upgrading/adding lighting; installation of security cameras; and improving circulation, where possible. In addition, new operational measures will be implemented including: extended service hours, enhanced security services, and coordinating operational procedures with the Police Department 25M-1 Contract Extension for PCI November 15, 2010 Page 2 and Downtown, Inc. The City will also be re-evaluating the installation of a new access control system. Recently, PCI underwent the process of selecting a new security company for the parking structures. Five companies responded to the request for proposals. After an interview process, which included representatives from the Police Department and Downtown, Inc., PCI selected Universal Protection Services (UPS) as the new security company for the parking structures. UPS is a Santa Ana based company with experience in the downtown under its contract for security services with First American. As part of the new contract, UPS will be required to coordinate with other security companies operating in the downtown. The proposed PCI contract modifications have been reviewed and approved by the Police Department, all of which will result in safer, cleaner, and more accessible public parking facilities. PCI continues to maintain a collective bargaining agreement with the California Teamsters Local 911. FISCAL IMPACT Funds are available in the Downtown Parking Facilities account (no. 02718861-62300). �I Paul M. Walters Chief of Police Police Department aAaiAya�-- Cynthia J. Nel n Deputy City Manager for Development Services Community Development Agency CJN/NTE/FH/mlr Exhibit: 1. Contract Amendment APPROVED AS TO FUNDS AND ACCOUNTS: C� Francisco Gutierrez Executive Director Finance & Management Services Agency 25M-2 EXERCISE OF SECOND ONE-YEAR OPTION AND AMENDMENT TO NON-EXCLUSIVE OPERATING AGREEMENT FOR PUBLIC PARKING GARAGES AND SURFACE LOT STAFFING AND FIELD MANAGEMENT BETWEEN THE CITY OF SANTA ANA AND PARKING CONCEPTS, INC. THIS EXERCISE OF SECOND ONE-YEAR OPTION AND AMENDMENT TO NON- EXCLUSIVE OPERATING AGREEMENT is entered into on November 15, 2010, by and between Parking Concepts, Inc. ("Operator") and the City of Santa Ana, a charter city and municipal corporation of the State of California ("City"). RECITALS: A. The City entered into the Non -Exclusive Operating Agreement for Public Parking Garages and Surface Lot Staffing and Field Management Between the City of Santa Ana and Parking Concepts, Inc. (Agreement #2007-253) dated December 31, 2007 ("said Agreement"), with Operator by which Operator has operated and managed the City's Parking Garages and Surface Parking Lots for two years. B. In accordance with said Agreement, the parties exercised the First Option to said Agreement on November 2, 2009. C. In accordance with the terms and conditions of said Agreement, the parties wish to exercise the second one-year option to extend the term for one (1) additional year. The parties also wish to amend certain terms of said Agreement. WHEREFORE, in consideration of the mutual and respective covenants and promises hereinafter contained and made, and subject to all of the terms and conditions of said Agreement, the parties hereto do hereby agree as follows: 1. Section A. of the Recitals shall include the following language: "5. Parking Garage E: The surface parking lot with 67 spaces located at the corner of Third Street and Bush Street, Santa Ana, CA 92701." 2. Section 1. A in "Definitions" shall include Parking Garage E, and Exhibit A shall be amended to include this additional parking lot as set forth in the amended Exhibit A, attached hereto and incorporated herein. 3. Section 2 "Scope of Services" shall be amended to add valet parking services and the installation of certain improvements to enhance garage security and operations, subject to prior approval by the City. These improvements may include, but are not limited to, securing the ground floor perimeter of the garages where possible; upgrading/adding lighting; installation of security cameras and improving circulation, EXHIBIT 1 25M-3 where possible. Insurance shall be upgraded to cover any additional liability exposure due to such increases in the Scope of Work. 4. Section 3 "Term of Agreement" shall be extended by exercise of this Second Option to Extend the term from January 1, 2011 to January 1, 2012. 5. Section 4 "Compensation" shall be amended to increase the compensation to $2,600.00 per month. Total annual compensation under the Agreement shall not exceed $35,000.00 over the extended term. 6. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Option to Extend the date and year first above written. ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: JOSEPH W. FLETCHER City Attorney By: Lisa Storck Assistant City Attorney Recommended for Approval: Cynthia J. Nelson, Deputy City Manager For Development Services CITY OF SANTA ANA David N. Ream City Manager PARKING CONCEPTS, INC. Robert Hindle Vice President Tax ID# 25M-4 A 201 West Third Street B 300 East Fifth Street C 420 North Main Street D 310 North Birch Street E 201 East Third Street Exhibit A 25M-5 25M-6