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HomeMy WebLinkAbout03-10-2003li ., ~i ACTION MINUTES OF THE REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF SANTA ANA MARCH 10, 2003 CALLED TO ORDER 5:42 P.M. Police Department Stat Track Room 60 Civic Center Plaza, Santa Ana, California ATTENDANCE COMMISSIONERS Present: Alexander Nalle, Chairman Don Cribb, Vice Chair Harvey De La Torre Christopher Leo Tom Lutz Glenn Mondo Kimberly Sinclair STAFF PRESENT Cynthia J. Nelson, Deputy City Manager Joseph Edwards, Acting Planning Manager Benjamin Kaufman, Chief Assistant City Attorney Manuel Gomez, Transportation Manager Mike McCoy, Police Department Yolanda Pena, Police Department Rosa Barela, Acting Recording Secretary CONSENT CALENDAR Mr. Edwards noted on Item C, the City has been notified by Alcoholic Beverage Control (ABC) that the sales, service and consumption of alcoholic beverages will be restricted to the hours of from 7:00 a.m. to 10:00 p.m. Motion to approve staff recommendations on the following Consent Calendar items. MOTION: Lutz SECOND: Leo VOTE: AYES: Cribb, De La Torre, Leo, Lutz, Mondo, Nalle, Sinclair (7) NOES: None (0) ABSENT: None (0) A. APPROVAL OF MINUTES RECOMMENDATION: Approve the minutes from the regular meeting of February 24, 2003. B. RECORDING SECRETARY REPORT Pursuant to the Brown Act and the Maddy Act, the February 24, 2003 Agenda for the Regular Meeting was posted on the door of the City Hall Council Chambers at 22 Civic Center Plaza on February 21, 2003 at 11:15 a.m. RECOMMENDATION: Instruct the Commission Secretary to enter posting into the minutes. C. CONDITIONAL USE PERMIT NO.2003-01 Filed by Taco Adobe Restaurant, Patrick Dillon, to allow a Type 41 ABC License to sell beer and wine at an existing restaurant located at 1317 North Main Street. RECOMMENDATION: Receive and file the staff report approving Conditional Use Permit No. 2003-01 as conditioned. * * * END OF CONSENT CALENDAR BUSINESS CALENDAR D. COMMISSIONER COMMUNICATION DISCLOSURE (REGARDING AGEN There were no disclosures from Commissioners. E. RECOGNITION OF SERVICE FOR ROBERT RICHARDSON Chairman Nalle issued a proclamation honoring the service of Robert Richardson to the Planning Commission. WORK STUDY SESSION F. STAT TRACK SYSTEM Corporal Alex Sanchez provided a demonstration of the Police Stat Track and gave an overview how the system was developed and funded. G. RECESS TO THE POLICE COMMUNITY ROOM - 6:03 P.M. 1 PLANNING COMMISSION MINUTES 2 MARCH 10, 2003 ACTION MINUTES OF THE REGULAR MEETING OF THE PLANNING COMMISSION POLICE COMMUNITY ROOM 60 CIVIC CENTER PLAZA SANTA ANA, CALIFORNIA MARCH 10, 2003 ROLL CALL 6:30 P.M. PLEDGE OF ALLEGIANCE PROCEDURAL RULES PUBLIC HEARINGS 1. CONDITIONAL USE PERMIT N0.2003-02 Filed by Shafiq SurtVSurtico Inc. to allow a Kentucky Fried ChickeNLong John Silver's Restaurant with drive-through window service at 1307 East 17th Street in the Community Commercial (C1) zoning district. PUBLISHED IN THE REGISTER: February 28, 2003 PUBLICLY NOTICED: February 28, 2003 RECOMMENDATION: 1. Approve and adopt Mitigated Negative Declaration and Monitoring Program for Environmental Review No. 2001-191. 2. Adopt a resolution approving Conditional Use Permit No. 2003-02 as conditioned. Ann Ni, Associate Planner, presented the staff report and recommendation. Chairman Nalle opened the public hearing. Winston Covington, Chairman of Portola Park Neighborhood Association, noted they are in support of the project but also noted concern for the hours of the drive-through during the week requesting it close at 10:00 p.m. instead of 11:00 p.m.; and requested a quality review committee meeting with the applicant every six months. Raymond Ybarra, Resident, noted concern on the lighting, bad smell from the site, and noted support of closing the drive-through at 10:00 p.m. Fred Cook, Fred Cook Architects representing Applicant, noted they had met with the neighborhood to solicit their concerns. Mr. Cook also commented on the significant advances in exhaust filtering that will be implemented in the project to mitigate smoke and odors. Mr. Surti, Applicant, noted support of the project and discussed Mr. Covington's concerns. Chairman Nalle closed the public hearing. Discussion ensued on the drive-through hours, lighting plan, the plan check process, size of drive-through, landscape plan and trash enclosures. Motion to: 1. Approve and adopt Mitigated Negative Declaration and Monitoring Program for Environmental Review No. 2001-191. 2. Adopt a resolution approving Conditional Use Permit No. 2003-02 as conditioned with the following modifications: a. Drive-through use to be until 11:00 p.m. on Fridays and Saturdays and until 10:00 p.m. Sundays through Thursdays. PLANNING COMMISSION MINUTES 3 MARCH 10, 2003 b. Review of Conditional Use Permit at 90 days, 6 months and 1 year to assess operations and any impacts on adjacent neighbors. c. Review and approval of final landscape plan by the Planning Commission. d. Prepare and submit for staff approval photometric study which study shall extend into the adjacent residential neighborhoods. e. Staff to review trash enclosure designs to ensure they prevent transmission of odors. MOTION: Mondo SECOND: Lutz VOTE: AYES: Cribb, De La Torre, Leo, Lutz, Mondo, Nalle, Sinclair (7) NOES: None (0) ABSENT: None (0) 2. TENTATIVE PARCEL MAP 2003-03 AND VARIANCE N0.2003-01 Filed by The Muller Company to subdivide the property into four parcels in the Professional (P) zoning district and allow a reduction in the setback and landscaping requirements at 1501-1551 North Tustin Avenue. PUBLISHED IN THE REGISTER: February 28, 2003 PUBLICLY NOTICED: February 28, 2003 RECOMMENDATION: 1. Adopt a resolution approving Tentative Parcel Map 2003-03 (County Map No. 2002- 164) as conditioned. 2. Adopt a resolution approving Variance No. 2003-01 as conditioned. Ann Ni, Associate Planner, presented the staff report and recommendation. Commissioner Mondo noted the staff report indicates the CCRs need to be approved by the City prior to recordation of the final map and in the conditions it merely says CCRs shall be recorded with the final map. Mr. Kaufman noted the conditions will be amended to state it shall be approved by the City and then recorded. Chairman Nalle opened the public hearing. David Jacobson of Nadal Architects, representing applicant, noted he was available for any questions from the Commission. Chairman Nalle closed the public hearing. Motion to: 1. Adopt a resolution approving Tentative Parcel Map 2003-03 (County Map No. 2002-164) as conditioned. 2. Adopt a resolution approving Variance No. 2003-01 as conditioned. 3. Amend Condition No. 1 to reflect that the CCRs to be approved by the City prior to recordation. MOTION: Cribb SECOND: Mondo VOTE: AYES: Cribb, De La Torre, Leo, Lutz, Mondo, Nalle, Sinclair (7) NOES: None (0) ABSENT: None (0) COMMENTS 3. Public Comments Alma Ramirez noted concern about the architecture and inaccessibility of buildings. PLANNING COMMISSION MINUTES 4 MARCH 10, 2003 4. Staff Comments Joseph Edwards • Advised the Commissioners of the memo in their packet providing an update on the Discovery Science Center cube which should be completed by the summer of 2003. • Provided an update on request from Commissioner Leo on where Santa Ana ranks in fees noting staff is currently researching and will distribute findings once completed. • Noted staff investigated the signage at the northeast corner of 17~' and Flower, issued administrative citations to two locations and will re-inspect next week to see if they are in compliance. • Welcomed Commissioner Sinclair on behalf of staff to the Commission. Ben Kaufman • Welcomed Commissioner Sinclair to the Commission. Cindy Nelson • Welcomed Commissioner Sinclair to the Commission. • Announced the City-sponsored Celebrate Santa Ana event to be held on May 15 at the DoubleTree Hotel in Santa Ana at 5:30 p.m. • Provided an update on the Motel Task Force noting the consultant is completing the survey of the residents which is due to staff in early May and will then share information with the Commissioners. • Provided an update of the Main Street Concourse site noting she had met with the property owner and his retail leasing agent and discussed potential tenants in the retail space 5. Planning Commission Comments Commissioner Lutz • Asked if there has been any presentations to the Commission and Council on the Main Street Concourse project. Ms. Nelson noted the project is still in conceptual design and there is currently no final plan to present. Once a site plan is received from the owner, it will be presented to the Commission for input. • Asked on the status on 1130 N. Lowell from code enforcement and the City Attorney's Office. Mr. Kaufman noted the City Attorney's Office will provide an update. Commissioner Leo • Noted he received concerns from several residents who live in the Floral Park neighborhood on being designated as Landmark historical categorization by the Historic Resources Commission. Ms. Nelson noted Floral Park is one of the neighborhoods that is currently going through the categorization process. Ms. Nelson added that staff contacted all the owners of homes and informed them that their property is being surveyed for register consideration and also provided them with written material. Planning representatives will attend the March 18 Floral Park Neighborhood Association meeting to discuss historical categorizations and address residents concerns. Residents that are pending placement on the local register were notified and encouraged to attend. • Asked for an update on the First and Bristol Street widening. Ms. Nelson noted there was a delay in the environmental review through Caltrans adding the Public Works Agency had to do additional work and will soon be in a position to extend offers for purchase. Vice Chair Cribb • Noted he would like to have the discussion on how we can restrict the number of fast food restaurants in certain areas particularly at 17th and Tustin, South Bristol and the Artists Village. • Noted he would like to introduce and discuss a concept idea calling it Northside Promenade to look at the north side of 17~' Street between Flower and Bristol as a pedestrian promenade. • Noted concern that a tree had been removed in the parking lot of the Taco Adobe site due to police recommendation on the lighting adding that mature trees need to be treated with sensitivity. • Noted parking lot at Edgewood and Main has enormous amounts of space covered with wood chips with no new landscaping. Ms. Nelson noted the landscaping will be installed soon. PLANNING COMMISSION MINUTES 5 MARCH 10, 2003 • Noted there were eight shopping carts and overflowing trash at the bus stop at Sunflower and Bristol requesting the number of trash pick-ups be increased and the retrieval of shopping carts be reviewed. • Requested that staff investigate the possibility of having landscaping installed behind the Kids R Us and Firestone Tires shopping center by the flood control culvert on South Bristol Street. • Requested that staff contact the leasing agent for the Starbuck's in Hutton Center concerning the poor conditions of the facility and on the conduct of the employees. • Welcomed Commissioner Sinclair noting appreciation as to the wealth of information she brings to the Commission. • Asked that the meeting be adjourned in memory of Romayne Malloy who was a big supporter of the arts, a champion for the city with a positive attitude she shared with all. Commissioner Mondo • Asked if the graphic panels that the KFC/Long John Silver applicant was proposing for future signage were covered under the City's sign permit process or if we need to look at the issue and address. Mr. Edwards answered that the panels would fall under our current sign code and would require a permit. Commissioner Sinclair • Requested an update on regulations regarding tree houses. Mr. Edwards noted they are not regulated adding staff is currently researching and will report back to Commission as to the findings. • Asked on the status of the Starbuck's on Memory Lane and Bristol. Ms. Nelson noted the project is still in the works and she will be meeting with representatives in the next week. • Asked on the status of the 17th and Bristol Street shopping center. Ms. Nelson noted Target has submitted plans to the City to occupy the vacant House-2-Home building and Office Depot is slated to move into the Montgomery Wards Tire & Battery Store. 1 Commissioner De La Torre • Welcomed Commissioner Sinclair noting it was a pleasure working with her on ETAC and looks forward to working with her again on the Commission. Requested a copy of the signage ordinance. Requested copies of the City's logos. Chairman Nalle • Welcomed Commissioner Sinclair to the Commission. • Noted concern on the categorizations of historical homes by the Historic Resources Commission in Floral Park. • Asked for additional information on the Main Street Concourse project. Ms. Nelson noted issues the owner has including parking for retail tenants and physical layout adding the Commission should receive additional information next month. • Noted concern on the appearance of the Walgreens at 17"' and Grand Avenue. • Asked for an update on the Starbuck's on Memory Lane and Bristol. Ms. Nelson noted the developer has been working on a site plan where they plan to include retail space in addition to the Starbuck's. 6. Excuse of Absences -None 7. Adjournment - 8:06 P.M. In Memory of Romayne Malloy 1 ~-----~ ~ ~_ ~~ , Rosa Barela Acting Recording Secretary PLANNING COMMISSION MINUTES MARCH 10, 2003