HomeMy WebLinkAbout22A - STREET LIGHTSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 6, 2010
TITLE:
CONTRACT AWARD TO
WEST-LITE SUPPLY CO.
FOR STREET LIGHTS
(SPEC. NO. 10-047)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1St Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to West-Lite Supply Co., Inc. for streetlights in the amount of $76,080; and
increase the aggregate limit by $15,000 for lamps, ballasts & accessories in an annual amount
not to exceed $91,080.
DISCUSSION
The City maintains approximately 375 historic cast iron streetlights located in Floral Park and
Wilshire Square neighborhoods. Several streetlights have deteriorated and internal fixtures have
ceased functioning. Given the age and condition of the streetlights, it is more cost effective to
replace than to continue maintaining. Replacing the damaged streetlight poles and internal parts
will increase the effectiveness, longevity, and appearance of the City's historic streetlight
systems.
The notice inviting bids was advertised on November 2, 2010 and bids were solicited. A
summary of the bid invitations and bids received is as follows:
7 Invitations For Bid mailed
3 Bids received
Bids were received and opened on November 15, 2010 and evaluated (Exhibit 1). The bid
received from West-Lite Supply Co., Inc. is responsive to the specification and meets the City's
requirements.
Additionally, West-Lite Supply provides an assortment of light bulbs, fluorescent lamps, ballasts,
and accessories such as electrical cords and surge suppressors to Central Stores for distribution
to various departments throughout the City. The purchase of street lights, when combined with
previous purchases during the current fiscal year, will exceed the $25,000 aggregate limit. In
order to facilitate future purchases, staff recommends an increase to the aggregate limit.
22A-1
Contract Award to West-Lite Supply Co. for Street Lights
December 6, 2010
Page 2
FISCAL IMPACT
Funds are available in the Public Works Agency Street Light Maintenance account (account no.
01117630 63001) and in the various departmental Operating Materials and Supplies accounts
(63001).
APPROVED AS TO FUNDS AND ACCOUNT:
Raul Godinez II
Executive Direct
Public Works Agency
BP
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
22A-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR STREET LIGHTS (10-047)
Vendor West-Lite M12 South Coast
Supply Engineering Lighting & Design
Location Cerritos Adelanto San Clemente
Total $ 76,080 $ 95,079 $ 98,146
Exhibit 1
22A-3
22A-4