HomeMy WebLinkAbout22B - EQUIPMENT AND MAINTENANCEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 6, 2010
TITLE:
CONTRACT AWARD FOR
FLUKE NETWORKS EQUIPMENT
AND MAINTENANCE
(SPEC. NO. 10-049)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1St Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Fluke Networks for the purchase of network monitoring equipment and
maintenance in an amount not to exceed $38,000.
DISCUSSION
The City's computer network has over 2,200 devices connected to it. The network itself includes 220
pieces of network equipment, over 35 leased data circuits, fiber optic cables, wireless laser optical
links, and miles of copper wiring. To maintain such a complex technical environment, the network
services unit of the City's Information Services Division employs sophisticated and troubleshooting
equipment from Fluke Networks, Inc.
After eight years of service, a major component of this monitoring equipment has reached the end of
its life from the manufacturer. Additionally, the support and maintenance of the vital technology gear
is no longer available from the manufacturer. Acquiring replacement equipment with enhanced
capabilities will enable proactive monitoring of the City's critical computer network. Such monitoring
will help ensure high reliability and secure connectivity for all City computer users including those in
public safety operations to maintain the City's 99.99% uptime on its computer network.
Prior to the January 1, 2000 Y2K switch, the City established a standard for network infrastructure by
selecting Fluke for network test equipment. Fluke has served as an industry premier provider within
the frame work of cost effective pricing. In order to maintain the accurate monitoring of the system,
Staff recommends the replacement equipment.
22B-1
Contract Award for Fluke Networks
Equip & Maintenance
December 6, 2010
Page 2
The notice inviting bids was advertised on November 10, 2010, and bids were solicited. A summary
of the bid invitations and bids received is as follows:
4 Invitations For Bid emailed
6 Bids received
Bids were received and opened on November 22, 2010, and evaluated (Exhibit 1). The bid from
Fluke Networks is responsive to the specification and meets the City's requirements.
FISCAL IMPACT
Funds are available in the Information Systems Strategic Plan Maintenance and Support account
(no. 10910147 66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
LL A.-
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
EG
Exhibit 1 Abstract of bids
22B-2
CITY OF SANTA ANA
PURCHASING DIVISION
ABSTRACT OF BIDS
(SPEC. NO. 10-049)
Bidder Fluke En Pointe CDW Gov't
Networks
Location San Francisco, Gardena, CA Vernon Hills,
CA IL
Terms Net 30 Net 30 Net 30
Delivery 10 Days ARO 12-18 Days 2-10 Days
ARO
Total $34,792.00 $45,116.38 $45,780.00
Bidder OM Supply Business Aprisa
Inc. Services Technology
LLC
Location Mechanicsburg San Diego, CA Roslyn, NY
PA
Terms Net 30 N/A Net 30
Delivery 10 Days ARO N/A 30 Days ARO
Total $46,286.00 $46,937.92 $47,092.00
Exhibit 1
22B-3
22B-4