HomeMy WebLinkAbout25J - PARKING CITATION PROCESSING SYSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 6, 2010
TITLE:
AGREEMENT WITH PHOENIX GROUP
INFORMATION SYSTEMS TO PROVIDE
AUTOMATED PARKING CITATION
PROCESSING SYSTEM
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1st Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the attached agreement with the
Phoenix Group Information Systems to provide an Automated Parking Citation System in the
amount not to exceed $200,000 for a one-year term.
DISCUSSION
The Police Department exclusively utilizes a "hard copy" system for issuing and processing
parking citations, and for the past year the Phoenix Group Information Systems has provided
services for processing those citations. They streamline and expedite the issuance and
processing of parking citations, and they handle all refunds related to parking penalties. We are
requesting an additional one-year agreement with the Phoenix Group for those services.
Staff's evaluation has determined that the Phoenix Group has performed satisfactorily and
recommends renewing the agreement for another one-year term, in an amount not to exceed
$200,000. The new agreement extending though the end of the 2011 calendar year will
guarantee stability within the processing, hearing, and collection procedures for the City's parking
citations.
FISCAL IMPACT
Funds are available in the Police Department Traffic Division Other Contractual Services
Account (account #01114405 62300), Public Works-Roadway Cleaning Other Contractual
Services Account (account #06817641 62300), and CDA-Parking Meter Fund Other Account
(account #02718860 62300).
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Agreement for City's Automated
Parking Citation System
December 6, 2010
Page 2
Paul M. Walters
Chief of Police
Police Department
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
25J-2
SECOND AMENDMENT TO CONSULTANT AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT, is entered into this 7`h day of
December, 2010, by and between Phoenix Group Information Systems, a California corporation
(hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California (hereinafter
"City").
RECITALS:
A. City and Consultant entered into Agreement #A-2008-333, dated December 1, 2008, for
the processing of parking citations and collection of parking penalties (hereinafter "said
Agreement").
B. In accordance with the terms and conditions of said Agreement, the Parties desire to
extend the term of said Agreement for an additional one-year period for a reduced
amount of compensation.
NOW, THEREFORE, in consideration of the mutual and respective promises, and subject to all
the terms and conditions of said Agreement, except as herein modified, the parties agree as
follows:
1. Section 2, COMPENSATION, the relevant portion of subsection (a) shall be amended
to provide that the total sum to be expended under this Agreement shall not exceed
$200,000.00 during the extended term of this Agreement.
2. Section 3, TERM, shall be amended to extend the term of said Agreement for an
additional one-year period through December 31, 2011.
Except as hereinabove modified, all terms and conditions of said Agreement shall remain
in full force and effect.
25J-3
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement the day and year first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
By:
Melissa M. Crosthwaite
Deputy City Attorney
RECOMMENDED FOR APPROVAL:
PAUL M. WALTERS
Chief of Police
CITY OF SANTA ANA
DAVID N. REAM
City Manager
PHOENIX GROUP INFORMATION
SYSTEMS
BOB MURPHY
President
25J-4