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Home My WebLink AboutGTSI CORPORATION 1A -2010Q D- a INSURANCE NO--'?EQUIRE[ ,A10FK MAY :IRC'CEED r,!_ERK 01INC11- DATF 12 - 2 Z-? YZ-,C- c. q) U FIRST AMENDMENT TO AGREEMENT A-2010-116-01 THIS FIRST AMENDMENT TO AGREEMENT, is entered into on December 6, 2010 by and between GTSI Corp., a Virginia corporation (hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS: A. The parties entered into Agreement # A-2010-116, dated July 5, 2010, (hereinafter "said Agreement") by which Consultant has provided administrative planning support, professional staff planning support, and technical planning support. B. In accordance with the terms and conditions of said Agreement, the parties wish to amend the Scope of Services to provide additional administrative planning support, professional staff planning support, and technical planning support. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this First Amendment to Agreement, the parties agree as follows: 1. Section 1, SCOPE OF SERVICES, shall be amended by amending Exhibit A, as set forth in Exhibit A-1, attached hereto and incorporated by this reference. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement on the date and year first written above. ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: JOSEPH W.FLETCHER City Attorney .4, 19p By: - f M issa M. Cros Waite Deputy City Attorney CITY OF SANTA ANA DAVID N. REAM City Manager GTSI Corp. Beverly Les Contract General Manager Tax ID# sy'/ZY* YaU ?f gtsi One Mission. Yours. Pronosed Services Santa Ana Police Department Interoperability Communications Consulting, Phase II Change Order 1 GTSI-10-13046 v6.0 Santa Ana PD Interoperability Project: Communications Consulting, Phase II Reference Quote: QUT5088151 Change Order 1 Date: December 9, 2010 Quote Total: $420,080.00 Customer POC: GTSI POC: Work Site: Sgt. Henry Esparza Roberta Kane Wildan offices or SPA member facilities (714) 245-8729 (703) 244-4894 ees aria Santa-ana.or robe rta.kane tsi.com statemor!t of Work: Project Overview This change order is in reference to proposal GTSI-10-12549 Santa Ana PD Interoperability Communications Consulting and includes the addition of Milestone #17. The GTSI Team will provide IECGP grant management personnel to assist in the management and administration of the IECGP Grant. The City of Santa Ana on behalf of the Santa Ana PD in its capacity as the Grant Administrator for the Southern Planning Area (SPA) IECGP Grant has received and accepted a grant from the federal Department of Homeland Security, Office of Domestic Preparedness, through the State of California, Office of Homeland Security, to enhance countywide communications interoperability. In support of the City of Santa Ana's IECGP grant management support activities, provide the following professional services: • Provide one staff member with grant's management experience to work 25 hours/per week onsite with the City of Santa Ana Police Department, Homeland Security Bureau effective upon approval and signature on the contract modification and ending May 31, 2011. • The staff member should have the necessary skills, experience, and knowledge to provide assistance in IECGP grant management. All services required shall conform in all respects to the grant management standards set forth by the U.S. Department of Homeland Security. • Scheduling of actual workdays and hours will be coordinated between the employee and the City of Santa Ana Police Department, Homeland Security Bureau. The SPA will develop a specific IFOG by Operational Area that will be a high-level guide for all law enforcement, fire/EMS first responders to include identified Emergency Operations Centers, ports, major airports, ambulance, public health, hospitals, Colleges and Universities and essential non-governmental agencies to manage responses to and management of incidents. It will be similar in format to the California Interoperability Field Operations Guide. The IFOG will provide a comprehensive guide for operational areas first responders, COM Coordinators, COMLs, COMTs, and other radio information to establish local, multi-jurisdictional and regional interoperability, in support of incident response missions and objectives. The ]FOG will include, for each SPA County Operational Area, at a minimum: • Contact information for every 24 Hour Monitoring Facility • Available operational area, regional, statewide and national interoperabi]ity channels • Regularly monitored operational area, regional, statewide and national interoperabi]ity channels • Operational area shared channels • Regional shared channels • Interoperability channels of each California Mutual Aid Region that adjoins the Operational Area and/or SPA region and adjacent county resources • Hailing Frequencies or access channels for each Public Safety Agency Task 1 The GTSI Team will identify all key and essential agencies and disciplines and related points of contact to be included in the IFOG that are essential to effective emergency management response. This review will include each operational area and (41) jurisdictions with a population in excess of 100,000 within the SPA region. Data will be collected, entered and cross referenced within the IFOG by the following user sections: • Hospitals • Ports • Airports (Regional and International) • Public Health (County ]eve]) • Ambulance • Utilities • Federal One Mission. Yours. Pronosed Services Santa Ana Police Department Interoperability Communications Consulting, Phase II Change Order 1 G TSI- 10- 13046 v6.0 • National Guard (State) • Transportation (Mass Transit) • Coroner's office (County level) • School Districts • Universities/ Colleges • Law Enforcement • Fire • Emergency Medical Services • Emergency Operations Centers (public and private) • Public Safety Answering Points (PSAP) • Private Dispatch Centers (corporate and non-governmental agencies to be included within the IFOG) Task 2 The GTSI Team will identify, collect and collate existing rules of use, protocols and procedures involving interagency and regional interoperable communications for disciplines and agencies identified in Task 1. • Using data from SPA 1 and 2 and the Cal-IFOG, local, regional and adjoining mutual aid regions interoperable and shared channel information will be collected, collated and verified, to include "hailing" or "access channels" with related radio programming data • Conduct outreach activities, as required, to quantify and qualify existing protocols, rules of use, procedures and communication pathways used for interoperable communications • Develop common rules of use, protocols, and procedures involving interagency and operational area interoperable communications for disciplines and agencies identified in Task 1 for each individual operational area within the SPA Task 3 The GTSI Team will develop a communication pathway matrix identifying inter-agency and operational area interoperable communications by disciplines and agencies identified in Task 1 for each Operational Area Task 4 An IFOG distribution medium will be determined by a "best method" process for each user section and distributed to each identified end user. Printed copies of the IFOG will be printed and delivered in accordance with the following schedule: • Large population counties (San Diego/ Imperial, Riverside, San Bernardino) will each receive 200 copies each. • Small population counties (Inyo, Mono, San Luis Obispo, Santa Barbara, Ventura) will each receive 50 copies each. • Orange County will receive 1,000 copies. Task 5 The SPA Liaison will update the SPA IFOG regional and individual operational data into the Cal IFOG portal maintained by CalEMA. Acceptance Criteria Acceptance will be governed by the terms in the original proposal, GTSI-10-12549, v1.0. Project Pricing The total rice of this change to add Milestone #17 is offered at $420,080.00. Payment Services: upon completion of the tasks T Project Deliverables Monthly Status Report erms listed above (milestone #17) Estimated Period of Work will be completed by May Payments due Net 30 Performance 31, 2011 Technical/Pricing Assumptions: None at this time. General Assumptions: 1. GTSI assumes that all information contained within this proposal to be true and correct to the best of the knowled f ge o GTSI and our Partners. Based on that assumption, pricing is being provided as per the requirements. If during the performance of this contract any discrepancies are identified, GTSI may choose to accept the additional work or submit a change order proposal to the Santa Ana Police Department. If after contract award the project schedule is delayed at any point due to reason beyond GTSI's control, GTSI reserves right to submit a request for additional compensation for delay of performance. This may include additional travel dollars or professional services hours. 2. This proposal is valid fora period of 30 days from receipt of proposal and is limited to the scope of work as defined above. O? c' Santa Ana Police Department V?,< Interoperability Communications Consulting, Phase II Change Order 1 One Mission. Yours. GTSI-10-13046 v6.0 Proposed Services 3. Each deliverable shall be presumed accepted ten (10) days after receipt by the COR, unless the COR otherwise notifies GTSI of nonconformance. 4. GTSI's request for resources and/or meetings will be acknowledged by an authorized representative of Santa Ana Police Department to include an estimate of time required to make available the requested resources should resources be required. GTSI will be afforded access to appropriate resources within the Customer's facilities, including, but not limited to: related employees/vendors/ developers/consultants, appropriate work space, hardware, software, and network connections. 5. Any enhancements to, or modifications of, any software or hardware utilized in the support of the "Project" not covered in this proposal will be negotiated as a separate price. 6. In the event of termination of this proposal prior to completion of GTSI's services, for any reason whatsoever, and notwithstanding which Party terminates, Customer agrees to pay GTSI: (i) for all GTSI Services performed by GTSI or its subcontractors in accordance with the proposal invoiced and/or to be invoiced but to date unpaid (fees, expenses, milestone payments), up to the effective date of termination. Customer must provide a written Notice of Termination to GTSI. 7. Personnel Security Requirements: Upon award, if any necessary documentation is requested for security it should be forwarded to the GTSI Facility Security Office. All other clearance documentation or requests can also be forwarded to the Facility Security Office. Email:security.clearance.office@gtsi.com Address:2553 Dulles View Drive Suite 100 Herndon, Virginia 20171-5219 Attn: Facility Security Office Telephone: 703-463-5136 8. Please be advised that only a GTSI Contract Manager has the authority to negotiate changes to price, performance, deliverables, schedules, specifications, or terms outlined in this proposal. Furthermore, the GTSI Contract Manager will finalize all proposals for signature by the Director of Contracts.