HomeMy WebLinkAbout22F - OFFICE SUPPLIESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 4, 2011
TITLE:
CONTRACT AWARD TO OFFICE
DEPOT FOR OFFICE SUPPLIES
(SPEC. NO. 10-052)
CIT MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1St Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Office Depot for the purchase of office supplies based upon the City of Los
Angeles contract for a one-year period, with provision for four one-year renewals, in an annual
amount not to exceed $250,000.
DISCUSSION
The City utilizes an assortment of office products for its daily operations such as specialized paper,
binders, file folders, writing utensils, calendars, as well as small office equipment. Office Depot has
an on-line ordering system, which provides next day delivery service, tracking and payment
information for the requesting agency. During the current fiscal year, the City has implemented
changes to its office supplies ordering process and centralized all on-line orders resulting in a 30%
reduction in office supplies expenses.
The City of Los Angeles recently bid and awarded a contract for office supplies to Office Depot. The
contract offers 40-70 percent discount through the Los Angeles City cooperated contract program.
By using the contract, the City benefits from the quantity pricing available to the City of Los Angeles.
The City adopted Ordinance No. NS-2312 authorizing the City to purchase against contracts with
other government agencies utilizing a competitive bid process. Office Depot was awarded a contract
as a result of open, competitive bidding, and meets the City's requirements.
22F-1
Contract Award for Office Supplies
January 4, 2011
Page 2
FISCAL IMPACT
Funds are available in the various departmental Office Supplies accounts (no. 63000)
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
SH
22F-2