HomeMy WebLinkAbout23A - PROJ NO 116735 FIRST ST REHAB BETWEEN GRAND AND I-5REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
JANUARY 4, 2011
TITLE: APPROVED
CONTRACT AWARD FOR FIRST ❑ As Recommended
STREET REHABILITATION BETWEEN ❑ As Amended
GRAND AVENUE AND 1 -5 El Ordinance on Reading
PROJECT
( ❑Ordinance on 2n n d Reading
NO. 116735) ❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
1. Relieve United Paving Company of their bid in the amount of $944,436.50.
2. Award a contract to Bannaoun Engineers Constructors Corporation, the lowest responsible
bidder, in accordance with unit bid prices in the estimated amount of $1,005,870.50 for
construction of First Street Rehabilitation between Grand Avenue and 1 -5.
3. Approve a funding analysis with a total estimated construction cost of $1,257,079.
DISCUSSION
First Street between Grand Avenue and the 1 -5 freeway has been identified as a high priority in the
City's Pavement Management System (Exhibit 1). The pavement is deteriorating due to weather,
age, and heavy usage. Some of the adjacent curbs, gutters, sidewalks, driveway approaches, and
curb ramps are also in various states of disrepair and require replacement. This project provides
for construction of new street pavement and replacement of damaged concrete curbs, gutters,
sidewalks, driveway approaches, and curb ramps. Once completed, these improvements will
enhance the ride quality, surface drainage, and appearance of the street.
The Notice Inviting Bids was advertised on November 17 and 19, 2010, and bids were opened on
December 6, 2010. A summary of the bid invitations mailed, the bids received, and the bid results
follows.
Santa Ana Contractors receiving notices: 16
Contractors requesting bidding documents: 14
Bids received: 8
Bids received from Santa Ana Contractors:
While the City made outreach efforts to Santa Ana contractors regarding the Notice Inviting Bids,
only one of the 16 Santa Ana contractors "tte� a bid as a prime contractor: Hardy and Harper.
Contract Award For First Street
Rehabilitation
January 4, 2011
Page 2
The other 15 Santa Ana contractors did not submit a bid either because they are either not capable
of performing this type of work, unable to obtain insurance because the project is too large, or they
work as a subcontractor to certain prime contractors.
NAME OF RESPONSIVE BIDDER
1. Bannaoun Engineers Construction Corp
2. Hardy & Harper
3. Elite Bobcat Service, Inc.
4. R. J. Noble Company
5. All American Asphalt
6. Excel Paving Company
7. Silvia Construction, Inc.
CITY BID AMOUNT
Chatsworth
Santa Ana
Corona
Orange
Corona
Long Beach
Rancho Cucamonga
$1,005,870.50
$1,033,000.00
$1,041,889.00
$1,043,609.60
$1,047,047.00
$1,114,085.10
$1,263,359.20
A total of eight bids were received and all but one were responsive. Three days after the bid
opening, United Paving Company requested to be relieved of their bid, stating that they had made
a clerical error in filling out the bid. After examining United Paving Company's bid and other
documents, staff has found sufficient grounds for the relief, and therefore recommends that United
Paving Company's request be granted. The lowest bid was submitted by Bannaoun Engineers
Constructors Corporation for $1,055,870.50, which is above the Engineer's estimate of $1,026,060.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the proposed project is exempt from
future review. Categorical Exemption Environmental Review No. 2010 -132 will be filed for the
project.
FISCAL IMPACT
The funding analysis shows a total estimated construction cost of $1,257,079 for the project
(Exhibit 2). Funds are available in the Proposition 1 B Fund (accounting unit 03017660 - 66220).
APPROVED AS TO FUNDS AND ACCOUNTS:
Ra odi z II Francisco Gutierrez
Executive i ector Executive Director
Public Wor Agency Finance & Management Services Agency
RG/wA
Exhibit 1: Project Location Map
2: Funding Analysis
FUNDING ANALYSIS
PROJECT NO. 116735
FIRST STREET REHABILITATION BETWEEN
GRAND AVENUE AND 1 -5
Construction Contract
$1,005,871
Contract Administration
$30,270
Inspection and Testing
$79,879
Survey Staking
$40,472
Contingencies
$100,587
TOTAL ESTIMATED CONSTRUCTION COSTS $1,257,079
Exhibit 2
23A -4