HomeMy WebLinkAbout23B - SANTIAGO REHABILITATIONREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
JANUARY 18, 2011
TITLE: APPROVED
CONTRACT AWARD FOR SANTIAGO ? As Recommended
STREET REHABILITATION BETWEEN ? As Amended
1st
Reading
SIXTH STREET AND SANTA ANA El Ordinance on
El Ordinance on 2 n "d Reading
BOULEVARD (PROJECT NO. 116737) ? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award a contract to All American Asphalt, the lowest responsible bidder, in accordance with
unit bid prices in the estimated amount of $328,000 for construction of Santiago Street from
Sixth Street to Santa Ana Boulevard, and authorize the City Manager to execute necessary
change orders in an amount not to exceed the contract plus approved contingency.
2. Approve a funding analysis with a total estimated construction cost of $463,300.
DISCUSSION
Santiago Street from Sixth Street to Santa Ana Boulevard has been identified as a high priority by
the City's Pavement Management System (Exhibit 1). The pavement is deteriorating due to
weather, age, and heavy usage. Some of the adjacent curbs, gutters, driveway approaches, curb
ramps, and sidewalks are also in various states of disrepair and require replacement. This project
provides for construction of new street pavement, and replacement of damaged concrete curbs
and gutters. Once completed, these improvements will enhance the ride quality, surface drainage,
and appearance of the street.
The Notice Inviting Bids was advertised on November 29 and December 1, 2010, and bids were
opened on December 21, 2010. A summary of the bid invitations mailed, the bids received, and
the bid results follows.
Santa Ana contractors receiving notices: 16
Contractors requesting bidding documents: 17
Bids received: 8
Bids received from Santa Ana contractors: 2
23B-1
Contract Award For Santiago Street
Rehabilitation
January 18, 2011
Page 2
While the City made outreach efforts to Santa Ana contractors regarding the Notice Inviting Bids,
only two of the 16 Santa Ana contractors submitted a bid as a prime contractor: Hardy and Harper
and FM & Sons, Inc. The other 14 Santa Ana contractors did not submit a bid either because they
are either not capable of performing this type of work or they work as a subcontractor to certain
prime contractors.
The bids received are as follows:
NAME OF RESPONSIVE BIDDER CITY BID AMOUNT
1. All American Asphalt Corona $328,000.00
2. Excel Paving Company. Long Beach $361,976.00
3. Hardy & Harper Santa Ana $366,000.00
4. FM & Sons, Inc. Santa Ana $398,349.60
5. Bannaoun Engineers Chatsworth $404,310.00
6. Elite Bobcat Service, Inc. Corona $419,914.00
7. Terra Pave, Inc. Whittier $537,195.00
8. R.J. Noble Company Orange $529,305.00
A total of eight bids were received and all were responsive. The lowest bid was submitted by All
American Asphalt for $328,000, which is below the Engineer's estimate of $400,000.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended action is exempt
from further review. Categorical Exemption ER No. 2010-145 was filed for this project.
FISCAL IMPACT
The funding analysis shows a total estimated construction cost of $463,300 for the project
(Exhibit 2). Funds are available in the Proposition 1 B Fund (accounting unit 03017660-66220).
APPROVED AS TO FUNDS AND ACCOUNTS:
J?VY
Raul Godinez II
Executive Direct r
Public Works Agency
IL Q
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
RG/ET
Exhibit 1: Project Location Map
2: Funding Analysis 236_2
M
GOP
E
PROJECT LIMITS
EXHIBIT 1
SANTA ANA
CITY CCUNC1L
PWA AGENDA DATE
JAN. 18. 20H
PUBLIC NONKS AGENCY
TITLE:
SANTIAGO STREET REHABILITATION
SIXTH STREET TO SANTA ANA BOULEVARD
(PROJECT NO. 116737)
I? i
),J
23B-3
`/ ! ACI M MMWr
23B-4
FUNDING ANALYSIS
PROJECT NO. 116737
SANTIAGO STREET REHABILITATION FROM SIXTH STREET TO SANTA ANA BOULEVARD
Construction Contract
Contract Administration
Inspection and Testing
Survey Staking
Contingencies
TOTAL ESTIMATED CONSTRUCTION COSTS
Exhibit 2
$328,000
$13,120
$24,600
$11,480
$86,100
463 300
23B-5
23B-6