HomeMy WebLinkAbout23D - GOLDERN CIRCLE DRIVE REHABILITATIONREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 18, 2011
TITLE:
CONTRACT AWARD FOR GOLDEN
CIRCLE DRIVE REHABILITATION
(PROJECT NO. 116747)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1St Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Award a contract to Hardy and Harper the lowest responsible bidder, in accordance with unit
bid prices in the estimated amount of $298,000 for construction of Golden Circle Drive
Rehabilitation from First Street to 650 feet north of Fourth Street, and authorize the City
Manager to execute necessary change orders in an amount not to exceed the contract plus
approved contingency.
2. Approve a Funding Analysis with a total estimated construction cost of $507,600.
DISCUSSION
The segment of Golden Circle Drive from First Street to north of Fourth Street has been identified
as a high priority by the City's Pavement Management System (Exhibit 1). The pavement is
deteriorating due to weather, age, and heavy usage. Some of the adjacent curbs and gutters are
also in various states of disrepair and require replacement. This project provides for construction
of new street pavement and replacement of damaged concrete curbs and gutters. Once
completed, these improvements will enhance the ride quality, surface drainage, and appearance of
the street.
The Notice Inviting Bids was advertised on November 29 and December 1, 2010 and bids were
opened on December 21, 2010. A summary of the bid invitations mailed, the bids received, and
the bid results follows.
Santa Ana Contractors receiving notices: 13
Contractors requesting bidding documents: 15
Bids received: 8
Bids received from Santa Ana Contractors: 2
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Contract Award For Golden Circle Drive
January 18, 2011
Page 2
While the City made outreach efforts to Santa Ana contractors regarding the Notice Inviting Bids,
only two of the 13 Santa Ana contractors submitted a bid as a prime contractor: Hardy and Harper
and FM & Sons, Inc. The other 11 Santa Ana contractors did not submit a bid either because they
are either not capable of performing this type of work, unable to obtain insurance because the
project is too large, or they work as a subcontractor to certain prime contractors.
The bids received are as follows.
NAME OF RESPONSIVE BIDDER CITY BID AMOUNT
1. Hardy & Harper Santa Ana $298,000.00
2. Excel Paving Company Long Beach $323,520.00
3. All American Asphalt Corona $331,331.00
4. R.J. Noble Company Orange $342,475.00
5. Bannaoun Engineers Chatsworth $360,230.00
6. FM & Sons, Inc. Santa Ana $378,657.40
7. Elite Bobcat Service, Inc. Corona $383,199.00
8. Silva Construction, Inc. Rancho Cucamonga $409,591.00
A total of eight bids were received and all were responsive. The lowest bid was submitted by Hardy
and Harper for $298,000, which is below the Engineer's estimate of $425,640.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended action is exempt
from further review. Categorical Exemption Environmental Review No. 2010-144 was filed for this
project.
FISCAL IMPACT
The funding analysis shows a total estimated construction cost of $507,600 for the project (Exhibit
2). Funds are available in the Proposition 1 B Fund (accounting unit 03017660-62200).
APPROVED AS TO FUNDS AND ACCOUNTS:
Raul Godinez II '
Executive Director'
Public Works Agency
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
RGMA
Exhibit 1: Project Location Map
2: Funding Analysis
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i
PROJECT LIMITS
EXHIBIT 1
SANTA ANA
P W A AGENDA MDA?'TE:
JAN. 18. 2M
PUBLIC ¦MS AGENCY
GOLDEN CIRCLE DRIVE REHABILITATION
(PROJECT NO. 116747)
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FUNDING ANALYSIS
PROJECT NO. 116747
GOLDEN CIRCLE DRIVE FROM FIRST STREET
TO 650 FEET NORTH OF FOURTH STREET
Construction Contract
$298,000
Contract Administration $9,700
Inspection and Testing $20,000
Survey Staking $15,000
Contingencies $164,900
TOTAL ESTIMATED CONSTRUCTION COSTS 507 600
Exhibit 2
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