HomeMy WebLinkAboutORANGE, COUNTY OF, SHERIFF'S DEPARTMENT (3) - 2011t y
A-2011-001
AGREEMENT TO TRANSFER FUNDS
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FOR 2010 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
PROGRAM
zo(l
THIS AGREEMENT is entered into this L day of : GCkv\ 204-0, which date is
enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political
subdivision of the State of California, hereinafter referred to as "COUNTY", and
rk -L- o a municipal corporation, hereinafter referred to as
"SUBGRANTEE."
WHEREAS, COUNTY, acting through its Sheriff-Coroner Department, hereinafter referred to
as SHERIFF, in its capacity as the lead agency on behalf of nineteen units of local government,
including SHERIFF and SUBGRANTEE, has applied for, received and accepted the Edward Byrne
Memorial Justice Assistance Grant from the U.S. Department of Justice, Office of Justice Programs,
Bureau of Justice Assistance (hereinafter referred to as "the grant").
WHEREAS, the purpose of the grant is to supplement the resources available to the multi
agency Orange County Pro-Active Methamphetamine Laboratory Investigative Team (PROACT), and
to various programs designated to prevent and control crime within the County of Orange that are
operated by individual agencies included in the above-referenced nineteen units of local government, as
set forth in Attachment A hereto (Program Narrative in the grant MOU), which is attached hereto and
incorporated herein by reference.
WHEREAS, the terms of the grant require that certain grant funds be transferred to
SUBGRANTEE to be used for the grant purposes, which may include local initiatives, technical
assistance, training, personnel, equipment, supplies, contractual support, and information systems for
law enforcement, as more particularly described in Attachment A hereto.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to
reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes. In order
28
CFDA 16.738
FY2010 JAG Program
U.S. Department of Justice 10
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to obtain grant funds, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all
required information and documentation, as set forth in Attachment B hereto ("How to Apply for JAG
Grant Reimbursements" ), which is attached hereto and incorporated herein by reference. In no event'
will the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed
SUBGRANTEE's allocation, as set forth in Attachment C hereto ("JAG Program Allocation"), which is
attached hereto and incorporated herein by reference.
2. SUBGRANTEE shall be reimbursed with said grant funds only for expenditures
necessary to acquire personal property or equipment as set forth in Attachment A hereto [herinafter
called "grant property and equipment"] or to perform such other grant functions, if any, for which
Attachment A specifies that SUBGRANTEE may utilize grant funds.
3. Throughout their useful life, SUBGRANTEE shall use grant property and equipment
only for grant purposes in accordance with Attachment A hereto.
4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and
equipment from damage or destruction and shall provide regular maintenance and such repairs for grant
property and equipment as are necessary, in order to keep said grant property and equipment
continually in good working order.
5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it
only in accordance with the instructions of COUNTY or the agency from which COUNTY received the
grant funds.
6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and
information in accordance with requirements set out in Attachment D ("Edward Byrne Memorial Justice
Assistance Grant Reporting Requirements"), which is attached hereto and incorporated herein by
reference.
7. SUBGRANTEE shall comply with all applicable terms of the certification(s) that are
attached hereto as Attachment E and incorporated herein by reference.
8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully
bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto.
28
CFDA 16.738
FY2010 JAG Program
U.S. Department of Justice 10
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SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer
will abide by any applicable provision of this Agreement or Attachments A, B, C, D or E hereto.
i
9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State
Auditor General with respect to this Agreement for a period of three years after final payment
I hereunder.
10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the
agency from which COUNTY received grant funds, and their elected and appointed officials, officers,
agents and employees from any and all claims and losses accruing or resulting to any and all contractors,
subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work,
services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement,
including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or
resulting to any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in the
perfonnance of this Agreement, including Attachments A, B, C, D and E hereto.
H. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or
agreement not incorporated herein shall be binding on any of the parties hereto.
12. SUBGRANTEE may not assign this Agreement in whole or in part without the express
written consent of COUNTY.
13. For a period of three years after final payment hereunder or until all claims related to
this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all
documents, papers and records relevant to the work performed or property or equipment acquired in
accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same time
period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the
agency from which COUNTY received the grant funds or their duly authorized representative(s), for
examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon
request, during usual working hours.
CFDA 16.735
FY2010 JAG Program
U.S. Department of'Justice 10
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14. SUBGRANTEE shall provide to COUNTY all records and information requested by
COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be
required to provide to the agency from which COUNTY received grant funds or other persons or
agencies.
15. COUNTY may terniinate this Agreement and be relieved of the payment of any
consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained
in this Agreement, including the applicable terms of Attachments A, B, C, D and E hereto, at the time
and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of
termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY.
16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the
performance of this Agreement, including Attachments A, B, C, D and E hereto, and shall not be
considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which
COUNTY received grant funds.
CFDA 16.738
FY2010 JAG Program
U.S. Department oflustice 10
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IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange,
State of California.
DATED: 1112-3 , 2010
APPROVED AS TO FORM:
COUNTY COUNSEL
Byl ZC? e4
Nicole Sims, Deputy
DATED: 1(-'119 , 2010
DATED: .2010
COUNTY OF ORANGE, a political
subdivision of the State of California
By
Sandra Hutchen, Sherif -Coroner
Sheriff-Coron Department
"COUNTY"
APPR ED AS TO OR*
SUBGRANTEE
wK,
BY
Name and Title
City
ATTEST:
4 C,
City Clerk
DATED:
CFDA 16.738
FY2010 JAG Program
U. S. Department of Justice 10
Page 5 of 5
r
A M. CROSTNWAITE
Deputy City AaorMey
ATTACHMENT A
Santa Ana criminal street gang population of approximately 6,900 which accounts for less
than two percent of the City's population, this criminal element constitutes a significant
impact on fear in the community and threatens the safety and stability of our
neighborhoods. It is our belief that Gangs in Santa Ana are responsible for a
disproportionate amount of the crime being committed. Through the use of grant funding
the City of Santa Ana will augment its Gang Enforcement Units, and Career Criminal Unit
with suppression units working overtime to target enforcement of gang members and
Career Criminals involved in violent behavior. The Department currently lacks the man
power and fiscal resources to address this problem, these officers will be deployed directly
into the neighborhoods being most affected by the current state of affairs and will be
funded for the three year grant period. This funding will equate to 2,565 hours of
additional law enforcement presence on our streets.
The Santa Ana Police Department is additionally providing 10% of its allocated funds to
Pro-Act Program in support of their operational needs.
Goals of the Project.
The goal of these projects is to reduce criminal activity through enhanced enforcement efforts,
increase public safety and equip frontline law enforcement with needed safety equipment.
Strategies to be used for project:
The use of selective enforcement overtime coupled with crime analysis data allows resources to
be specifically deployed in areas of increased criminal activity during time frames found to be
most beneficial to project goals.
• Contact gang members and Career Criminals to gain intelligence and investigative
information for prosecutorial purposes
• Increase the number of arrest and prosecution of gang members and Career Criminals
• Reduce the fear gang members and Career Criminals evoke in the community through
high visibility police presence and enforcement activates.
Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants/contracts, other costs, etc.
Funds will be utilized for personnel overtime and frontline law enforcement safety equipment.
No funds are allocated for travel, supplies, consultant / contracts, etc...
All funds, except those allocated to PROACT, will be utilized in support of frontline law
enforcement efforts only.
2010- DJ-BX-0324 Page 27 of 34
ATTACHMENT A
Goals of the project:
1) To increase community awareness and education in crime prevention through the
implementation of both a neighborhood and business watch program in the City of Stanton.
2) Increase interaction between law enforcement and the community during City events
and activities, through use of overtime, in effort to build a better partnership to help reduce
crime.
3) Continue to support a Stanton Police Services Bicycle Patrol Team which will participate
in community events and afford deputies the opportunity to gain legitimacy in the eyes of
the public by interacting with the community in a positive environment away from calls for
service.
Strategies to be used for project:
• Assist residents in creating neighborhood watch groups in effort to reduce crime.
• Provide materials and continued support of neighborhood watch groups through
participation in meetings and events /activities.
• Collaborate with the Stanton Business Alliance to create a business watch program
in the City of Stanton and attend monthly meetings with the business community.
• Provide materials and continued support of Stanton Business/Neighborhood Watch.
• Utilize JAG funding to cover overtime costs for neighborhood and business watch
meetings and activities.
• Purchase and maintain patrol bicycles and all related equipment and items
necessary for the continued implementation of the Stanton Bicycle Patrol Team.
• Utilize JAG funding to cover overtime costs for Bike Team members to participate in
City activities and events.
Budaet Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants/contracts, other costs, etc.
75% of allocated funds are to be used for Personnel Overtime in achieving the program
goals.
20 % of allocated funds are to be used for purchase and maintenance of equipment for the
Stanton Bicycle Patrol Team.
5% of the allocated funds are to be used for Neighborhood/Business Watch program
literature.
2010- DJ-BX-0324 Page 29 of 34
ATTACHMENT A
City: Tustin
The City of Tustin proposes to use the 2010 Justice Assistance Grant funding as
follows:
Project Objectives: Include type of programs to be funded and the need for the
programs for the four year grant period:
Digital audio and video recording of suspect interviews is now mandatory for court use in
prosecution of suspects. Tustin PD's current system is an antiquated VCR type recording
system. The stated project objective is to install a digital audio/video recording system in
two non-secure interview rooms to meet court mandates for recording compatibility.
Goals of the project:
Project goal is to be able to meet court mandates to supply suspect interviews in digital
format.
Strategies to be used Lor project:
Strategy intended for most cost-effective solution would be to utilize an extension system
of current digital media solution used for Mobile Audio/Video in police units, designed to
accomplish a "one stop shopping" storage solution for digital media.
Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants/contracts, other costs, etc.
Equipment Costs: Total $14,046.41 - requiresa Tustin match of $2,256.41 for completion.
Timeline and/or project plan: Identify when the goals and objectives will be completed
This project will proceed immediately upon approval of expenditure.
Funding:
Total Allocation: $14,559
PROACT Contribution: (10%) $1,456
Administrative Fee (9%): $1,310
Funds Retained by City/County: $11,793
2010- DJ-BX-0324 Page 31 of 34
ATTACHMENT A
Budget Narrative: Include breakdown for Personnel, travel, equipment, supplies,
consultants/contracts, other costs, etc.
Personnel
• Part-Time Property Clerk: The cost of this position per hour, including part time
benefits, is approximately $23.73 per hour. The Part-Time Property Clerk will work
no more than 960 hours (approximately one year of part time labor), for a total of
$22,780.
Equipment
• Technology Funding: The total hardware costs for this system are $6,640, plus
8.25% sales tax ($548), total $7,188. The costs of hardware installation will be
borne by the City of Westminster, Westminster Police Department. See below for
breakdown of equipment to be purchased:
CITY MFG MODEL DESCRIPTION
2 YAESU FT8900 VHF/UHF XCVR
1 YAESU FT897 HF XCVR
2 DIAMOND V2000 TRi BAND ANTENNA
3 AUNCO DM330MVF POWER SUPPLIES
1 HYGAIN AV640 HF ANTENNA
3 HEIL PRO SET PLU S HEADSET/BOOM/ADAPT
1 ICO ID-88OH-05 D-STAR VHF/UHFXCVR
1 ICOM ID-1 D-STAR 1.2 GHZ XCVR
2 ALINCO DM330MVT POWER SUPPLIES
1 M2 23CM22EZA 1.2GHZ 22 ELEMENT ANT
1 HYGAIN AR35 ROTOR
1 DIAMOND X300A 2M/440 ANTENNA
500' BELDEN 9913F COAX CABLE
100' BELDEN 8448 ROTOR CABLE
10 LANDS PL259ST PL259 CONNECTORS
TOTAL
COST SOURCE
850.00 HRO
870.00 H RO
360.00 HRO
510.00 HRO
400.00 HRO
636.00 HRO
500.00 HRO*
950.00 HRO*
340.00 HRO*
185.00 HRO*
90.00 HRO*
140.00 HRO*
695.00 HRO
89.00 HRO*
25.00 HRO
6640.00
2010- DJ-BX-0324 Page 33 of 34
ATTACHMENT B
HOW TO APPLY FOR JAG GRANT REIMBURSEMENTS
1. A letter on vour cities letterhead that includes or states the followin
A. Your agency's request for reimbursement in the amount of $
B. Against Grant Award# 2010-DJ-BX-0324;
C. Certification that you complied with all procurement procedures
outlined in your agency's procurement manual and financial and
administrative requirements set forth in the current OJP Financial
guide.
D. Name of payee and address of where payment is to be sent
E. Letter is to be signed by the person authorized in the JAG Program
MOU.
2. Required attachments to the letter:
A. Your agency is required to submit quarterly Financial Status
Report (FSRs) using a Standard Form 269A (SF-269A). This report
reflects the actual federal monies spent, unliquidated obligations
incurred, and the unobligated balance of federal funds. The FSR is
due at the Sheriffs Department Financial Division no later than
15 days following each calendar quarter, even if you don't have
any reimbursement claims. The reporting quarter end dates and
due dates are as follows:
Qtr. ending 03-31-YY due no later than 4/15
Qtr. ending 06-30-YY due no later than 7/15
Qtr. ending 09-30-YY due no later than 10/15
Qtr. ending 12-31-YY due no later than 01/15
A helpful hints guide for completing FSRs is available at the DOJ-OJP
website at: http://www.ojp.usdoj.gov/funding/forms.htm
B. All invoices and relevant purchase orders pertaining to federal monies
spent.
C. Time Sheets and part of payroll register showing personnel name or
other individual identifier and details of payroll costs claimed, if any.
D. Copies of signed check(s) for purchase(s);
All of the above documents must be provided to our office: otherwise your
claim will not be processed.
If you have any questions please call Karla Lazaridis at (714) 834-6675.
Send your claim to the Attention of Karla Lazaridis at 320 North Flower Street
Suite 108, Santa Ana, Calif. 92703.
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ATTACHMENT D 2010-DJ-BX-0324
FY2010 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT PROGRAM REPORTING REQUIREMENTS
Once an award is accepted, award recipients must submit quarterly financial status and annual
performance reports through the Grants Management System (GMS).
To assist in fulfilling the Department's responsibilities under the Govermuent Performance and
Results Act of 1993 (GPRA), P. L. 103-62, applicants who receive funding under this award must
provide data that measures the results of their work. Quarterly performance metrics reports must
be submitted through BJA's Performance Measurement Tool (PMT) web site:
NNww.bjaperformancetools.ori
Direct any questions regarding the grant program to Susie Cabrera.
scabrera(iitocsd.or
431 The City Drive South
Orange, CA 92868
(714) 935-6869
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ATTACHMENT D 2010-DJ-BX-0324
FY2010 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT PROGRAM REPORTING REQUIREMENTS
Once an award is accepted, award recipients must submit quarterly financial status and annual
performance reports through the Grants Management System (GMS).
To assist in fulfilling the Department's responsibilities under the Government Performance and
Results Act of 1993 (GPRA), P. L. 103-62, applicants who receive funding under this award must
provide data that measures the results of their work. Quarterly performance metrics reports must
be submitted through BJA's Performance Measurement Tool (PMT) web site:
w\Nw.l)ia)crlormancetools.ore
Direct any questions regarding the grant program to Susie Cabrera.
scabrcra(u<ocsd?
431 The City Drive South
Orange, CA 92868
(714) 935-6869
1
AFIAUHMENl' E
Department of Justice
Office of Justice Programs
t i
i Bureau of Justice Assistance
It
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGF(S)_
13. STATUTORY AUTHORITY FOR GRANT'
This pruject is supported under FY 10 (BJA - JAG) 42 USC 3750, et seq.
BUDGETPERIOD: FROM 10/01/2009 TO 09/30/2013
6. AWARD DATE 0911012010 7 ACTION
I.A. GRANTEE IRS/VENDOR NO. j 8. SUPPLEMENT NUMBER Initial
950(9)928 1 00
9_ PREVIOUS AWARD AMOUNT $ 0
i
3 PROJECTTTTLE 10 AMOUNT OF THIS AWARD
$79(,.439
FY 2010 Justice Assistance Grant Program
--
11, TOTAL AWARD $ 796,439
I
Grant
PAGE I OF 5
1. RECIPIENT NAME: AND ADDRESS (Including Zip Code) ? 4. AWARD NUMBER. 2010-DJ-BX-0324
County of Orange I??___
10 Civic Center Plaza 5. PROJECT PERIOD: FROM 10/01/2009 TO 09/30/2013
Santa Ana, CA 92 70 1-40 1 7
15. METHOD OF PAYMEN'T' - - -
GPRS
AGENCY APPROVAL, GRANTEE ACCEPTANCE.-_
16. 1 YPED NAME AND TITLE OF APPROVING OFFICIAL 19 _ TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
James H. Burch II Janet Nguyen
Board of Supervisors Chair
Acting Director
I
17 SIGNATURE OF APPROVING OFFICIAL 19. SIGNATUREOF AUTHORIZED RECIPIENT OFFICIAL 19A_ DATE.
AGENCY USE ONLY
-- - --- -
20. ACCOUNTING CLASSIFICATION CODES 1 21 JDJUGT2831
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
i
X B DJ 80 00 00 796439
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARI- OBSOLETE.
OJP FORM 4000/2 (REV _ 4-88)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
i Bureau of Justice Assistance SHEET PAGE 2 01- 5
Grant
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PROJECI'NUMBER 2010-01-}3X-1324 AWARD DATE 09/1012010
SPECIAL CONDITIONS
I. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States,
Local Governments, and Non-Profit Organizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-133 audits (and
any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current
edition of the OJP Financial Guide, Chapter 19.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval of OJP.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor,
subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste,
abuse. or misconduct should be reported to the OIG by -
mail:
Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
e-mail: oig.hotline@usdoj.gov
hotline: (contact information in English and Spanish): (800) 869-4499
or hotline fax: (202) 616-9881
Additional information is available from the DOJ OIG website at www.usdoj.gov/oig.
6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP.
7- The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high-risk grantee. Cf. 28 C.P.R. parts 66, 70.
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OJP FORM 4000/2 (RFV. 4-88)
$ Department of Justice
i Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 3 OF s
a? I
- Grant
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PROJECT NUMBER 2010-DJ-t3X 0324 AWARD DATE 09/10/2010
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SPECIAL CONDITIONS
8. To support public safety and justice information sharing, OJP requires the grantee to use the National Information
Exchange Model (NIEM) specifications and guidelines for this particular grant. Grantee shall publish and make
available without restriction all schemers generated as a result of this grant to the component registry as specified in the
guidelines. For more information on compliance with this special condition, visit
http://www.niem.gov/implementationguide.php.
9. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
10. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice
regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith-
based organizations may, in some circumstances, consider religion as a basis for employment. See
http://www.ojp.gov/abouUocr/equal_lbo.ht.m.
11. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels.. must
conform to the grant program requirements as stated in BJA program guidance.
12. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.K. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C.
3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
13. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period. This is
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to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file
documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to
bttp: //w ww.itojp_gov/default.aspx?area=policyAndPractice&page=1046.
14. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent.
15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
ON FORM 40110/2 (RF V. 4-88)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau ofJustice Assistance SHEET PACE 4 Of-
Grant
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PROJECYNUMBER 2010-D1-BX-0324 AWARD DATE 09110/2010
SPECIAL CONDITIONS j
16. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
http://www.ojp.usdoj.gov/BJA/resource/nepa.html, for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
17. The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest-bearing
account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate
and expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant funds
(including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice
Assistance no later than 90 days after the end of the grant period, along with the final submission of the Federal
Financial Report (SF-425).
18. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be
used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law
enforcement activities.
ON FORM 40(10/2 (REV. 4-88)
Department of Justice
?.
Office of Justice Programs AWARD CONTINUATION
i Bureau of Justice Assistance SHEET once s OF s
Grant
i
PROJECI NUMBER 2010-DJ-BX 0324 AWARD DATE 09/1012010
SPECIAL CONDITIONS
19. Award recipients must submit quarterly a Federal Financial Report (SF-425) and annual performance reports through
GMS (hops://grants.cjp.usdcj.gov). Consistent with the Department's responsibilities under the Government
Performance and Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must
provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed
information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
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20. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
21. The grantee agrees that within 120 days of award acceptance, each member of a law enforcement task force funded
with these funds who is a task force commander, agency executive, task force officer, or other task force member of
equivalent rank, will complete required online (internet-based) task force training. The training is provided free of
charge online through BJA's Center for Task Force Integrity and Leadership (www.ctfli.org). All current and new task
force members are required to complete this training once during the life of the award, or once every four years if
multiple awards include this requirement. This training addresses task force effectiveness as well as other key issues
including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force
oversight and accountability. Additional information is available regarding this required training and access methods
via BJA's web site and the Center for Task Force Integrity and Leadership (www.etfli.org).
22. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
OIP FORM 4000/2 (REV. 4-88)
Edward Byrne Memorial
Justice Assistance Grant (JAG)
Memorandum of Understanding
We, the Orange County Executive Officer and the city managers of the cities that are
eligible to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in
Orange County, or their designees, do hereby indicate our understanding that the County
of Orange will serve as the applicant/fiscal agent for the 2010 Edward Byrne Memorial
Justice Assistance Grant funds for which our agencies may be eligible.
Print Name and Title
Orange County - $21,240
Signature
Print Name and Title
Anaheim City - $154,633
Signature
Print Name and Title
Buena Park City - $30,970
Signature
Print Name and Title
Costa Mesa City - $33,185
Print Name and Title
Cypress City - $10,202
Signature
Signature
APPROVED AS TO FORM
OFFlGE OF THE COUNTY COUNM
ORANGE. COUNTY, CALIFORNIA
By
/G7LPlLP ??iu?-*
DAY
Date: ?-l J /,?)
Edward Byrne Memorial
Justice Assistance Grant (JAG)
Memorandum of Understanding
We, the Orange County Executive Officer and the city managers of the cities that are
eligible to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in
Orange County, or their designees, do hereby indicate our understanding that the County
of Orange will serve as the applicant/fiscal agent for the 2010 Edward Byrne Memorial
Justice Assistance Grant funds for which our agencies may be eligible.
Print Name and Title Signature
Orange County - $21,240
Print Name and Title Signature
Anaheim City - $154,633
Corey Sianez, Acting Chief of Police
Print Name and Title Signature
Buena Park City - $30,970
Print Name and Title Signature
Costa Mesa City - $33,185
Print Name and Title Signature
Cypress City - $10,202
Edward Byrne Memorial
Justice Assistance Grant (JAG)
Memorandum of Understanding
We, the Orange County Executive Officer and the city managers of the cities that are
eligible to receive the 2010 Edward Byrne Memorial Justice Assistance Grant funding in
Orange County, or their designees, do hereby indicate our understanding that the County
of Orange will serve as the applicant/fiscal agent for the 2010 Edward Byrne Memorial
Justice Assistance Grant funds for which our agencies may be eligible.
Print Name and Title
Orange County - $21,240
Signature
Print Name and Title Signature
Anaheim City - $154,633
Print Name and Title Signature
Buena Park City - $30,970
Print Name and Title
Costa Mesa City - $33,185
Print Name and Title
Cypress City - $10,202
Signature
I
ignature
JAG Memorandum of Understanding (continued)
Print Name and Title Signature
Fountain Valley City - $11,292
a
Chris Meyer, City Manager
Print Name and Title Signature
Fullerton City - $48,870
Print Name and Title Signature
Garden Grove City - $70,763
Print Name and Title Signature
Huntington Beach City - $42,516
Print Name and Title
Irvine City - $14,450
Signature
Print Name and Title Signature
La Habra City - $20,623
Print Name and Title Signature
Lake Forest City - $10,820
JAG Memorandum of Understanding (continued)
Print Name and Title
Fountain Valley City - S 11,292
Print Name and Title
Fullerton City - 548,870
Print Name and Title
Garden Grove City - 870,763
Prin and Title
Hu ngton Beach City - $42,516
Print Name and Title
Irvine City - $14,450
Print Name and Title
La Habra City - $20,623
Signature -- ?--
Signature
Signature
Signature
Signature
Signature
Print Name and Title Signature
Lake IIorest City - S 10.820
APPROVED AS TO FORM
JENNIFER Mc0 , CHyAilorney
Deputy dr \1?o
c?1
JAG Memorandum of Understanding (continued)
Print Name and Title
Fountain Valley City - $11,292
Signature
Print Name and Title Signature
Fullerton City - $48,870
Print Name and Title Signature
Garden Grove City - $70,763
Print Name and Title
Huntington Beach City - $42,516
Signature
Print Name and Title
Irvine City - $14,450
Signature
Print Name and Title
La Habra City - $20,623
obp, r? C? U
Print Name and Title
Lake Forest City - $10,820
Signature
JAG Memorandum of Understanding (continued)
ZW, a )L ?.. C?-
Print Name and Title Signature
Newport Beach City - $16,447
Print Name and Title Signature
Orange City - $28,465
Print Name and Title Signature
Placentia City - $11,001
Print Name and Title Signature
Santa Ana City - $205,899
Print Name and Title Signature
Stanton City - $17,573
Print Name and Title Signature
Tustin City - $14,559
Print Name and Title Signature
Westminster City - $32,931
JAG Memorandum of Understanding (continued)
Print Name and Title
Newport Beach City - $16,447
Signature
Print Name and Title
Orange City - $28,465
-TRX:0.4 II'-,6ahJ 0A II
Print Nate and Title 1 Si
Placentia City - $11,001
Print Name and Title Signature
Santa Ana City - $205,899
Print Name and Title Signature
Stanton City - $17,573
Print Name and Title Signature
Tustin City - $14,559
Print Name and Title Signature
Signature
Westminster City - $32,931
JAG Memorandum of Understanding (continued)
Print Name and Title
Newport Beach City - $16,447
Signature
Print Name and Title
Orange City - $28,465
Signature
Print Name and Title Signature
Placentia City - $11,001
Print Name and Title Signature
Santa Ana City - $205,899
_a CLC,0?0.3., (??, eiv
Print Name and Title Signature
Stanton City - $17,573
Print Name and Title Signature
Tustin City - $14,559
Print Name and Title Signature
Westminster City - $32,931
JAG Memorandum of Understanding (continued)
Print Name and Title Signature
Newport Beach City - $16,447
Print Name and Title Signature
Orange City - $28,465
Print Name and Title Signature
Placentia City - $11,001
Print Name and Title Signature
Santa Ana City - $205,899
Print Name and Title Signature
Stanton City - $17,573
Print Name and Title
Tustin City - $14,559
Signature
-Dohu,(d D. Lgmm , C,wiy, Y. w °
Print Name and Title Si
Westminster City - $32,931