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HomeMy WebLinkAbout02/09/2000ACTION MINUTES OF THE CITY OF SANTA ANA ---,........_. ................... ....~..~.m~.,.~. ACTION MINUTES OF THE CITY OF SANTA ANA HISTORIC RESOURCES COMMISSION CITY HALL COUNCIL CHAMBERS 20 CIVIC CENTER PLAZA SANTA ANA, CALIFORNIAI FEBRUARY 9, 2000 r L.~ CALLED TO ORDER Ciry Hall Ross Annex, 4:45 20 Civic Center Plaza Santa Ana, California ATTENDANCE: Rose Anne Garcia Kings, Chair Louis Brenes, Vice Chairman Archibald Berry, Pro Tem Rita Corpin Don Cribb Paul Giles ABSENT: James Gartner Philip Chinn Carlos Bustamante STAFF PRESENT: Kenneth Adams, Planning Manager Cristine Shaw, Assistant City Attorney Gary Sheatz, Assistant Ciry Attorney Joseph Edwards, Principal Planner Shazon McCain Johnson, Recording Secretary Consent Calendar Approval of the Minutes from the regular meeting of January 12~ 2000. RECOMMENDATION: Approve the minutes of the regular meeting of January 10, 2000. 2. Reconsideration of actions taken at previous meeting. *** Consent Calendar Items **!* Commissioner Cribb removed the January 12, 2000 minutes frotrJ Consent Calendar for modifications. He expressed to the Commission and staff that he believed the minutes of the meetings did not capture all of the comments made by the Commissioners at their meetings. He furtJter stated that he would like to have more detailed minutes and stated that additional details in the minutes would help preserve the Commissioners comments and provide a more comprehensive record for the inter@sted pazties. Commissioner Kings reminded the Commission that the City's policy regarding minutes from hearings were action minutes and she further stated that any specific commegt that was important to a Commissioner should be noted for the record or repeated in the comments tq ensure that it would be captured in the minutes. 0 After further discussion, Mc Adams informed the Commissioners that it was important for them to state specifically what comments they would like to be noted or modified in the minutes. Commissioners Giles, Berry, Brenes, and Cribb noted modifications to the minutes for J$rtuary 12, 2000 and Mr. Adams suggested to the Commission to allow staff to make the noted amendments and bring back the minutes to the Commission at the next scheduled meeting. Motion to continue the minutes for January 12, 2000 to March 2, 2000. MOTION: Giles SECOND: Berry AYES: Kings, Brenes, Berry, Corpin, Cribb, and Giles NOES: None ABSENT: Gaztner, Chinn, and Bustamante BUSINESS ITEMS 1. DISCUSSION OF BYLAWS/MEETING DATES AND TIMES RECOMMENDATION: Approve the amendment to the bylaws for the Historic Resources Commission. Commissioner Kings informed the Commission that due to a schedule conflict that she would like to ' entertain modifying the start time of the Commission meeting. After a brief discussion, the Commission agreed to modify the day of the Commission meeting to the first Thursday of each month. Motwn to approve the amendment to the bylaws for the Historic Resources Commission meetings to the just Thursday of each month. MOTION: Brenes SECONDT;D: Cribb AYES: Kings, Brenes, Berry, Corpin, Cribb, and Giles NOES: None ABSENT: Gartner, Chinn, and Bustamante 2. DISCUSSION -FUNDING STRATEGY FOR FISCAL YEAR 12000-2001 OB.iECTIVES To discuss funding strategy for the fiscal year of 2000-2001. RECOMMENDATION: Request that the City Council allocate funding to undertake Historic Resources Commission fiscal yeaz 2000- 2001 objectives. ' Mr. Joseph Edwazds presented the staff report and discussed wilth the Commission the proposed funding strategy for the fiscal yeaz 2000-2001. Commissioner Cribb inquired as to the timeframe of the proposal, asked if the proposal entailed additional staff, and how much funding was proposed for historic preservation. Mr. Joseph Edwazds stated that the proposal was for the fiscal yeaz 2000-2001 and that staff was not requesting funds for additional staffing or historic preservation. Motion to request that the City Council allocate funding to urrderttrke Historic Resources Commission fiscal year objectives for 2000-2001 objectives. MOTION: Giles SECONDt Berry AYES: Kings, Brenes, Berry, Corpin, Cribb, and Giles NOES: None ABSENT: Gazmer, Chinn, and Bustamante PUBLIC HEARINGS 1. HISTORIC RESOURCES COMMISSION APPLICATION N~. 00-O1 AND HISTORIC PROPERTY PRESERVATON AGREEMENT NO.00-O1 ' Filed by Mr. James B. Hazdy and Ms. Ginelle Hardy to place the structure on the Santa Ana Historical Register and to enter the structure into a historic preservation agreement (Mills Act) with the City of Santa Ana located at 822 South Van Ness in Specific Development 40. PUBLICLY NOTICED: February 1, 2000 RECOMMENDATION: 1. Receive and file the Categorical Exemption for Environmental Review No. 00-O1. 2. Adopt a resolution approving Historic Resources Commission Application No. 99-05. Ms. Irma Hernandez, Assistant Planner I, displayed a powerpoint presentation of the site, provided an overview of the staff report, and recommendation. Commissioner IGngs commented to staff that the application adopted by the Commission includes a request for a site plan. In this case, a schematic site plan which showed the location of the house, detached gazage, and the relation to the entire site would have been helpful. She also requested that staff try and refer to the neighborhoods by their name instead of the City District number (t.e. Heninger Park instead of SD 40). Commissioner Giles inquired as to the process on evaluating the taxes and asked Ms. Hardy how she perceived the process for the Mills Act application and if she Thad any recommendations regarding the process. Ms. Hernandez responded that the County Assessors Office evaluated the property taxes. Mr. Edwards further informed the Commission that it was a complept formula and explained that the County ' determined the tax benefits rather than Ciry staff. Ms. Ginelle Hardy stated that she had worked on the committee with Ms. Diane Mazsh and that she had attended workshops to obtain and acquire information and knowledge regarding the Mills Act. She further stated that the process was time consuming and that it would bett~fit a property owner to have information regazding the tax benefits in the contract. Several Commissioners suggested that staff include sample calculation information in the packages regarding the Mills Act tax benefits and other incentives for historic property owners. Mr. Edwards commented that staff would continue to work on the informational package and that he would revisit the package. Motion to: 1) Receive and file the Categorical Exemption for Enxironmental Review No. 00-01; 2) adopt a resolution approving Historic Resources Commission Application No. 00-01; and 3) recommend that the City Council direct the City Attorney to prepare and authorize the Mayor and the Clerk of the Council to execute an agreement with James B. Hardy and Ms. Ginelle Hardy for the structure located at 822 South Van Ness. MOTION: Corpin SI'aCOND: Giles AYES: Kings, Brenes, Berry, Corpin, Cribb, and Giles NOES: None ABSENT: Gartner, Chinn, and Bustamante Study Session 1. Discussion b Cit Attorne . a) Brown Act b) Conflicts of Interest c) Due Process Ms. Cristine Shaw, Deputy City Attorney, discussed with the Commission the Brown Act; explained procedures for developing Committees, meetings that excluded Brown Act, the Agenda Process, and Conflicts of Interest. She defined to the Commission the differences between ad hots, standing meetings, and serial meetings and at what meetings it was appropriate to take action on items and meetings where it would be inappropriate to take actions. In addition, she discussed'',Conflicts of Interest and briefly described the eight step process for determining whether a conflict of interlest exists. However, she explained that only reliance on a written opinion rendered by the Fair Political Ptlactices Commission (FPPC) could protect a Commissioner from civil or criminal prosecution. Mr. Gary Sheatz, Assistant City Attorney, explained the legal', differences between Historic Resources Commissioners and City Council members. He discussed how the differences affected the way they performed their duties; the constitutional due process requirements related to Commission functions; and the preservation of due process mandates that Commissioners abstaini from ex-pane contacts with the applicant and interested parties, prohibits site visits, and precludes the reliann on information obtained off-the-record. In addition, he further explained that if any of the aforementioned occurred in spite of his advice, the Commissioners were required to disclose both the substance and ngture of the conversations or contacts with the applicant. 2. Discussion of informational packages on historical structures a~-d issues for property owners. Mr. Joseph Edwards, Principal Planner, discussed briefly the status of the prepazations for the informational packages to be available to the public. He indicated that the informational package would include information regarding the Cotmission, the Santa Ana Register, the review process, application fees, and procedures. Commissioner Cribb requested that staff ensure that the informational package be specific and include financial incentives. Commissioner Brenes requested that the informational package be user friendly, easy to read, and include Commissioner Brenes requested that the informational package be user friendly, easy to read, and include the Commissions mission statement. Commissioner Giles requested that the package include suggestions for preserving and enhancing interiors. 3. Discussion regarding the creation of a committee to review and~evaluate salvage opportunities. Commissioner Kings discussed with the Commission the creaton of a committee to discuss salvaging opportunities with the Santa Ana Historical Preservation Society and other interested parties, asked from volunteers of the Commission. ' Commissioners Giles, Cribb, Corpin, and Kings (with Brenes ass an alternate) volunteered to be on the Committee to discuss salvaging opportunities and scheduled the Committee meeting on Friday, February 25, 2000 at 6:30 p.m. 4. Comments from the Executive Drrector. The Executive Director was not present. 5. Comments from staff. Mr. Joseph Edwards informed the Commission that Mr. Chazles View from Downtown Development was continuing to set up the tour of the Masonic Temple and he stated that a tour of adaptive re-use was tentatively scheduled for March 24, 2000. Commissioner Corpin requested that the tour be set for later in the day due to her schedule. Commissioner Cribb commented that he would like to work with staff regading adaptive re-use and the proposed tour. 6. Comments from the Historic Resources Commission. Commissioner Corpin stated that she was looking forward to the Masonic Temple tour. Commissioner Giles informed staff that at the previous Commissiqn meeting he had requested an update on 1770 North Bush and that Ms. Uptegraff was going to provide a status update. Mr. F.dwazds responded that he ' would verify information with Ms. Uptegraff. Commissioner Kings requested that at the next Commission meet~ng, staff provide a recommendation for a consultant to complete the documentation work on the remaining half of the Register buildings. She also requested that staff provide the Commission with a prototype of thr document that the consultant is to prepare for each property. The prototype should include a sample of the fogmats (printed and digital). In addition, she requested that the map displayed at the Commissioners desk, at the Council Chambers, be replaced with a new map displaying the historical districts and structures and for the same map be created as an 8 ~/z x 11 for the Commissioners. 5. Oral Communications -Comments from the uublic. (For matters not listed on the Agenda) There were no oral comments. 6. Excuse of absence. Commissioner Cribb moved to excuse the absence of Commissioters Gartner, Chinn, and Bustamante. The motion was seconded and unanimously passed. Adiournment. The meeting adjourned at 6:50 p.m. ' SMJ ~ / -- - se ne s, Chair Historic Resources Commission