HomeMy WebLinkAbout25J - AGMT - TESTING AND INSPECTION SRVS FOR CIPREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 7, 2011
TITLE:
AGREEMENT WITH AESCO, INC. FOR
TESTING AND INSPECTION SERVICES
OF VARIOUS CAPITAL IMPROVEMENT
PROJECTS
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CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 151 Reading
? Ordinance on 2°d Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the attached agreement with
AESCO, Inc. in an amount not to exceed $478,000, subject to nonsubstantive changes
approved by the City Manager and City Attorney.
DISCUSSION
Under the current Capital Improvement Program, the City will construct major projects, including
the remaining phases of the Residential Street Repair, Raitt Street Rehabilitation, West Pump
Station Upgrade, and First Street Bridge widening over the Santa Ana River. These projects
involve construction of reinforced concrete, reinforced masonry, structural steel, earth work, and
asphalt pavement. To ensure quality, a variety of tests and inspections must be performed on
the workmanship and construction materials used on the job.
The California Building Code requires that inspection of reinforced concrete, reinforced
masonry, and structural steel be performed by certified inspectors. Since none of the City's
construction inspectors has the required certificates and the City doesn't have the testing
equipment, it is recommended that quality assurance services be provided by a qualified
professional testing and inspection firm.
In December 2010, the City Council approved the release of a Request for Proposals (RFP) to
qualified consulting firms. Subsequently, RFPs were sent to nine testing and inspection firms,
including one located in Santa Ana. Five firms submitted proposals, but the Santa Ana firm was
not among them. An evaluation committee rated the proposals. Each firm was rated according to
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Agreement for Testing and Inspection Services
of Various Capital Improvement Projects
March 7, 2011
Page 2
its qualifications, experience, and capacity to perform the required work. Since the score of the
five firms was close, all fee proposals were opened. Based on the proposals submitted, the
scores and proposed fees for the firms are as follows:
Firm Ranking Score Fee
1. AESCO, Inc. 1 90.9 $478,000
2. Converse Consultants 2 88.3 $518,150
3. United Inspection & Testing, Inc. 3 87.2 $479,300
4. Leighton Consulting 4 86.4 $650,400
5. Koury Engineering & Testing, Inc. 5 85.6 $525,000
Staff recommends awarding the agreement to AESCO, Inc., the firm with the highest score and
the lowest fee. AESCO has extensive experience with testing and inspection of various types of
construction. Services will be acquired on an as-needed basis until the contract amount is
exhausted.
FISCAL IMPACT
The total obligation of this agreement shall not exceed $478,000. Costs shall be charged to the
projects requiring services.
APPROVED AS TO FUNDS AND ACCOUNTS:
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Raul Godinez II Francisco Gutierrez
Executive Direct Executive Director
Public Works Agency Finance & Management Services Agency
RG/MG
Exhibit 1: Agreement
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CONSTRUCTION INSPECTION
SERVICES AGREEMENT
THIS AGREEMENT, made and entered into this 7 h day of March, 2011 by and between
AESCO, Inc. a California corporation (hereinafter "Consultant"), and the City of Santa Ana, a charter
City and municipal corporation organized and existing under the Constitution and laws of the State of
California (hereinafter "City").
RECITALS
A. The City desires to retain a Consultant having special skill and knowledge in the field of material
testing and construction inspection services to assist in the construction of City's capital
improvement projects.
B. The City prepared and distributed a Request for Proposals (RFP) to solicit proposals from qualified
consulting firms for the required professional services.
C. In response to the RFP, Consultant submitted its proposal, dated January 4, 2011, to provide said
services.
D. Consultant represents that Consultant is able and willing to provide the required material testing and
construction inspection services to the City.
E. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in
its field and that any services performed by Consultant under this Agreement will be performed in
compliance with such standards as may reasonably be expected from a professional consulting firm
in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall provide material testing and construction inspection services on an as needed
basis on the request of the City, as set forth in Exhibits A, attached hereto, and as more particularly
described in Consultant's Proposal, attached hereto as Exhibit B. All exhibits attached to this Agreement
are incorporated by reference.
2. REPRESENTATIVES
For purposes of implementing this Agreement, the representative of the City shall be the
Executive Director of the Public Works Agency or his designated representative (the "Director") and the
representative of the Consultant shall be Adam Chamaa. Except as may be otherwise stated herein, the
representatives shall have the authority to act on behalf of their respective parties in carrying out the terms
of this Agreement.
3. DELIVERY OF WORK PRODUCT
Consultant shall deliver to City all work product which results from the services provided,
including all records, papers, drawings, specifications, programs, systems and other materials prepared by
Consultant. Said work product shall be submitted in a hard copy and produced in a form compatible with
City's computer system, as agreed between the Project Manager and Consultant.
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4. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its
Services, the charges identified in Exhibit C. The total sum to be expended under this Agreement shall
not exceed Four Hundred Seventy-Eight Thousand Dollars ($478,000.00) during the term of this
Agreement.
b. Payment by City shall be made within thirty (30) days, subject to City accounting procedures,
following receipt of proper invoice evidencing work performed, with copies of field tickets signed by the
City's representative attached. Payment need not be made for work which fails to meet the standards of
performance set forth in the Recitals which may reasonably be expected by City.
5. TERM
This Agreement shall commence on the date first written above and terminate upon expenditure
of all allocated funds, unless terminated sooner pursuant to Section 14, below.
6. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent
contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to
create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise
discretion or control over the professional manner in which Consultant performs the services which are
the subject matter of this Agreement; however, the services to be provided by Consultant shall be
provided in a manner consistent with all applicable standards and regulations governing such services.
Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and
similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
7. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain and
shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial general
liability insurance naming the City, its officers, agents, volunteers, and employees as additional insured(s)
and shall include, but not be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any act or occurrence arising
out of Consultant's operations in the performance of this Agreement, including, without limitation, acts
involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage
applying to bodily and personal injury, including death resulting therefrom, and property damage, in the
total amount of $1,000,000 per occurrence. Such insurance shall (a) name the City, its officers,
employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to
insurance or self-insurance programs maintained by the City; and (c) contain standard separation of
insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single limit of
not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and
non-owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the
Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for
worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work
under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with
limits not less than $1,000,000 per accident.
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d. Professional liability (errors and omissions) insurance, with a combined single limit of not
less than $1,000,000 per claim.
e. The following requirements apply to the insurance to be provided by Consultant pursuant to
this section:
(i) Consultant shall maintain all insurance required above, in full force and effect for
the entire term of this Agreement.
(ii) Certificates of insurance shall be provided to the City upon execution of this
Agreement and shall be approved as to form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty (30)
days prior written notice to the City.
f. If Consultant fails or refuses to produce or maintain the insurance required by this section or
fails or refuses to furnish the City with required proof that insurance has been procured and is in force and
paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such
termination shall not effect Consultant's right to be paid for its time and materials expended prior to
notification of termination. Consultant waives the right to receive compensation and agrees to indemnify
the CITY for any work performed prior to approval of insurance by the City.
8. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, Consultants, special counsel, and representatives from liability for personal injury, damages,
just compensation, restitution, judicial or equitable relief arising out of claims for personal injury,
including death, and claims for property damage, which may arise from the direct or indirect operations of
the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their
behalf pursuant to this Agreement. Consultant agrees to indemnify, hold harmless and pay all costs for
the defense of the City and its officers, agents, employees, Consultants, special counsel, and
representatives regarding any action for damages, just compensation, restitution, judicial or equitable
relief caused or alleged to have been caused by reason of Consultant's actions in connection with this
Agreement, any claims arising out of this Agreement, or any approval or certification by the City relating
to the services provided pursuant to this Agreement. This indemnity and hold harmless Agreement
applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or
alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms
of, or effects, arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding.
9. CONFIDENTIALITY
If either party receives from the other party information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, the receiving party agrees that
it shall not use or disclose such information except in the performance of this Agreement, and further
agrees to exercise the same degree of care it uses to protect its own information of like importance, but in
no event less than reasonable care. "Confidential Information" shall include all nonpublic information.
Confidential Information includes, without limitation, financial, marketing, research and development,
organizational, technical, merger or acquisition, and other information related to the other party,
information related to released or unreleased software or hardware products, the marketing or promotion
of either party's product, a party's business policies or practices, and information received from third
parties that a party is obligated to treat as confidential. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other party is
covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to
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any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
party receiving the information hereafter disclosed in a publicly available source; (c) is in rightful
possession of the party receiving the information without an obligation of confidentiality; (d) is required
to be disclosed by operation of law; or (e) is independently developed by the receiving party without
reference'to information disclosed by the other party hereunder.
10. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
11. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall
be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or
certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner
provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Copies to: Executive Director of Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
Santa Ana, California 92702
telefacsimile (714) 647-5069
To Consultant: AESCO
17782 Georgetown Lane
Huntington Beach, California 92647
Attn: Adam Chamaa
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by
telefacsimile, communication shall be effective or deemed to have been given twenty-four (24) hours
after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed
as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City
holidays shall be excluded.
12. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other Agreements, oral or written, between the parties. In the
event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this
Agreement shall prevail. This Agreement may not be modified except by written instrument signed by
the City and by an authorized representative of Consultant. The parties agree that any terms or conditions
of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and
conditions hereof, shall not bind or obligate Consultant nor the City. Each party to this Agreement
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acknowledges that no representations, inducements, promises or Agreements, orally or otherwise, have
been made by any party, or anyone acting on behalf of any party, which are not embodied herein.
13. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written
consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior
written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit
the City's ability to have any of the services which are the subject to this Agreement performed by City
personnel or by other Consultants retained by City.
14. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination, subject
to the following conditions:
(a) As a condition of such payment, the Executive Director may require Consultant to deliver to
the City all work product completed as of such date, and in such case such work product shall be the property
of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as
the City deems appropriate.
(b) Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
15. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual
orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the
recruitment, selection, training, utilization, promotion, termination or other employment related activities.
Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal,
state and local laws and regulations.
16. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined
and governed by the laws of the State of California. Both parties further agree that Orange County,
California, shall be the venue for any action or proceeding that may be brought or arise out of, in
connection with or by reason of this Agreement.
17. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits,
approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by
the laws and regulations of the United States, the State of California, the City of Santa Ana and all other
governmental agencies. Consultant shall notify the City immediately and in writing of its inability to
obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be
cause for termination of this Agreement.
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18. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and
right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully,
including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such
authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of
this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above
written.
ATTEST:
MARIA D, HUIZAR
Clerk of the Council
CITY OF SANTA ANA
DAVID N. REAM
City Manager
APPROVED AS TO FORM:
JOSEPH STRAKA
Interim City Attorney
By:
Laura Sheedy
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
AESCO, INC.
RAUL GODINEZ, II
Executive Director of the
Public Works Agency
ADAM CHAMAA
Engineering Manager
DEBRA PEREZ
Project Manager
Tax ID #
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EXHIBIT A
REQUEST FOR PROPOSAL
TESTING AND
INSPECTION SERVICES
FOR CITY OF SANTA ANA
CAPITAL IMPROVEMENT PROJECTS
CITY OF SANTA ANA
PUBLIC WORKS AGENCY
20 CIVIC CENTER PLAZA, M-22
ROSS ANNEX
SANTA ANA, CALIFORNIA 92702
DAVID Y. C. IP
PRINCIPAL CIVIL ENGINEER
DECEMBER 2010
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TABLE OF CONTENTS
DESCRIPTION PAGE
I. General Project Description 3
II. Proposed Scope of Services 3
III. Special Requirement 4
Certificate of Personnel 4
Acceptance Testing and Sampling 5
Reporting Test Results 5
Independent Assurance Sampling and Testing 5
IV. City's Responsibilities 5
V. Issuing Office 6
VI. Schedule 6
VII. Proposal Rejection 6
VIII. Addenda 6
IX. Proposal Content and Signature 6
X. Acceptance of Content 6
XI. Disclosure 7
XII. Rules for Proposal 7
XIII. Selection Procedure 8
XIV. Method of Payment 8
XV. Regulations 8
XVI. City's Affirmative Action Program 8
XVII. Certification of Non-Discrimination
by Consultant 8
APPENDIX A - Certification of Non-Discrimination 10
APPENDIX B - City's Standard Consulting Agreement 11
APPENDIX C - Fee Schedule 20
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I. GENERAL PROJECT DESCRIPTION
Under the City of Santa's Capital Improvement Program, a number of construction
projects will take place in the next few years. These projects include street pavement,
traffic signals, underground utilities, building, bridge and park facility improvements. The
total value of construction is estimated to exceed $100 million.
In order to maintain high quality of construction, the City intends to retain a testing and
inspection firm to provide quality assurance services for those projects. The selected
firm is expected to provide testings and inspections for construction involving grading,
soils, base material, reinforced concrete and masonry, asphalt concrete, structural
steel, painting and to provide other quality assurance services when required.
A list of some of the contemplated services is included as Appendix C in this Request
for Proposal (RFP). The quantities listed in this fee schedule are for the purpose of cost
comparison only. The City reserves the right to request the selected testing firm to
perform part, all, or none of the listed work. The selected firm shall be paid only for the
work requested by the City.
The purpose of this RFP is to solicit proposals from quality control consulting firms for
the required services. The selected consultant is expected to enter into an agreement
with the City to provide services on an as-needed basis.
The proposal shall be limited to 15 pages, excluding materials in the appendices. The
proposing firm shall submit a cover letter to guarantee that key personnel will be
committed to the project as represented in the proposal.
II. PROPOSED SCOPE OF SERVICES
The required services shall include, but not be limited to, the following:
Provide field inspections and compaction tests for grading, trench backfill and
asphalt concrete pavement construction according to the project special
provisions, the Standard Specifications for Public Works Construction ("Green
Book") and Caltrans Standard Specifications. Submit daily field reports to the City
and a final report after work is completed.
2. Provide inspections for installation of precast and cast in-place concrete, welding,
high strength bolts, structural steel, masonry, painting and other types of work in
accordance with the California Building Code (CBC) and the contract documents.
Submit field reports to the City immediately after inspections are completed. All
deputy inspectors shall register with the City's Planning and Building Agency
prior to start inspection.
3. Perform tests on various construction materials as required by the City.
4. Inspectors who perform work in confined areas or at elevated levels shall be
certified or trained for confined space and fall protection.
5. Recommend testing method on defective work and advise the City of acceptance
standards.
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6. Provide source inspection for concrete and asphalt concrete at mixing plants, and
inspection for other materials at their source as required by the project specifications.
7. Provide other quality control services as requested by the City.
8. Field reports shall be submitted daily to the City. Submit and distribute typed
inspection and testing reports to the City's Public Works Agency and the Planning
and Building Agency in accordance with "Green Book" and "CBC" requirements and
to other concerned parties within a week after the work is performed.
9. Submit a final report to the City within five working days upon completion of each
project.
Ill. SPECIAL REQUIREMENTS
Since some of the city projects will be funded by Federal or State grants, the selected
consulting firm must comply with requirements of Caltrans' construction manual and the
following:
Certificate of Personnel
? The personnel who will conduct the sampling and testing must be certified. They
can be certified by Caltrans' District Materials Engineer, by the National Institute
Certification of Engineering Technologies, or by other authority acceptable by the
Construction Engineer of the City to be proficient in accepting sampling and
testing.
A copy of each person's certificate must be on file in the office of the
Construction Engineer. The certificate shall list the type of work which the
individual is authorized to perform.
The testing laboratory must be under the supervision of a registered engineer
with experience in inspection and testing of construction materials. This engineer
shall certify the results of all tests performed by the lab personnel under his/her
supervision.
? The selected firm must maintain the laboratory testing equipment in accordance
with recognized national standards.
? The selected firm must have an independent assurance testing and sampling
program. This program can be performed either by their own personnel not
involved in the acceptance testing and sampling, or by another quality assurance
organization.
? Correlation Testing Program: The Materials Laboratory shall be a participant in
one or more of the following testing programs:
a. AASHTO Materials Reference Laboratory (ARML)
b. Cement and Concrete Reference Laboratory (CCRL)
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c. Caltrans' Reference Samples Program (RSP)
Acceptance Testing and Sampling
? The selected testing laboratory shall conduct acceptance testing of materials on
the first day when work is performed, and continues daily until the work is
completed.
Reporting Test Results
? When aggregate sample is taken in the material source, the testing firm shall
submit to the Resident Engineer results of sand equivalent, cleanness value and
sieve analysis within 24 hours. When soils and aggregate samples are taken at
the job site, results of these tests should be submitted within 72 hours.
? Results of compaction and density tests taken at the job site should be submitted
within 24 hours.
? When samples of soils and asphalt concrete are taken at the job site, R-value
and result of asphalt extraction test should be submitted within 96 hours.
Independent Assurance Sampling and Testing
The selected firm shall establish and maintain an Independent Sampling and Testing
(ISAT) program:
? To verify that the project's sampling and testing is performed correctly by the
testers and samplers.
? To ensure the equipment is properly calibrated.
? To provide the City with a copy of the program to ensure that the program is
carried out.
? To provide the Resident Engineer with a report indicating actions to be taken by
the selected testing firm when discrepancies are found between ISAT and
acceptance tests (AT).
IV. CITY'S RESPONSIBILITIES
1. Furnish construction plans and specifications to the consultant.
2. Coordinate with the contractor regarding work schedule and notify the
consultant 24 hours in advance for the required inspections and tests.
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EXHIBIT B
CONSULTANT'S PROPOSAL
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AESCO, 17782 Georgetown Lane
Huntington Beach, California 92647
EXHIBIT "B" Tele: (714) 375-3830
Fax: (714) 375-3831
Request for Proposal
Testing and Inspection Services
For the City of Santa Ana
Capital Improvement Projects
AESCO Proposal No. P2732
City of Santa Ana
Public Works Agency
20 civic Center Plaza
Ross Street Annex, 4fh Floor
Santa Ana, CA 92702
Attention: Mr. Raul Godinez II, Executive Director
AESCO
17782 Georgetown Lane
Huntington Beach, California 92647
Tele: (714) 375-3830
Fax: (714) 375-3831
January.4, 2011
Construction Material Testing/Inspection ? Environmental ? Geotechnical Engineering Services
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AESCO
January 4, 2011
City of Santa Ana
Public Works Agency
20 Civic Center Plaza
Ross Street Annex, 4'h Floor
Santa Ana, CA 92702
Attention: Mi. Raul Godinez II, Executive Director
Subject: Request for Proposal
Testing and Inspection Services
For the City of Santa Ana
Capital Improvement Projects
AESCO Proposal No. P2732
Dear Mr. Godinez II:
17782 Georgetown Lane
Huntington Beach, California 92647
Tele: (714) 375-3830
Fax: (714) 375-3831
AESCO is pleased to submit this proposal to perform as-needed geotechnical professional and
technical services for the above-referenced project. AESCO is a woman-owned corporation
(incorporated in California) and has been in operation since 1993. The person who will be
authorized to represent AESCO is Mr. Adam Chamaa, at 17782 Georgetown Lane, Huntington
Beach, CA 92647; his telephone number is 714-375-3830.
AESCO CORPORATION PROFILE
• AESCO is a woman-owned corporation (incorporated in California) and has been in
operation since 1993.
• AESCO is SBE, DBE/UDBE, WBE, and CBE certified.
• DSA, Caltrans and City of Los Angeles certified.
• Materials testing and inspection services including asphalt.
• Clients include OCTA, Caltrans, MTA, the City of Los Angeles Department of Water
and Power, the Cities of Riverside, Huntington Beach, Lynwood, Lakewood, and Buena
Park; the Long Beach Community College District, the Covina School District, and the
Alhambra School District,
PROJECT DESCRIPTION
A number of Capital Improvement Projects will be implemented by the City of Santa Ana in the
next few years with a total construction value to exceed $100 million.
Construction Material Testinglinspection • Environmental ? Geotechnical Engineering Services
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AESCO Proposal No. 2732
SCOPE OF WORK
The scope of work shall include, but not be limited to, the following: provide field inspections
and compaction tests for grading, trench backfill and asphalt concrete pavement in accordance
with the Standard Specifications for Public Works Construction and Caltrans Standard
Specifications, perform inspections for installation of precast and cast in-place concrete, welding,
high strength bolts, structural steel masonry, painting and other materials in accordance with the
CBC and contract documents, perform tests on various materials as required, recommend testing
on deficiencies and advise the City of acceptance standards, provide other quality control
services as requested, provide source inspection for concrete and asphalt concrete at mixing
plans and inspection for other source materials as required by project specifications. All deputy
inspectors performing work in confined spaces or elevated levels shall be trained for confined
space and fall protection. Submit daily field reports to the City. Submit reports to the City's
Public Works Agency, the Planning and Building Agency or others, in accordance with "Green
Book" and CBC requirements within a week after performing work. Submit a final report within
five working days upon completion of project.
QUALIFICATIONS
A brief summary of the background and qualifications of AESCO are presented in Section 1.
AESCO has extensive experience in performing construction materials testing and
inspection on an on-call basis for various cities and municipalities and we currently hold
the on-call contract for this same type of work for the Orange County Transportation
Authority (OCTA).
RELATED PROJECTS
A listing of related project experience is included in Section 2.
PROPOSED STAFF
We have attached a summary of key staff members proposed for this project as well as a project
organization chart here as Section 3, to provide you with an overview of their professional
credentials and experience. Resumes are provided in Appendix A. AESCO's geotechnical
personnel will be working under Mr. Adam Chamaa, P.E., G.E., the responsible person in
charge. All laboratory and field test results and reports will be certified by Mr. Chamaa.
WORK PLAN
A work plan for construction testing and inspection services is included in Section 4.
STANDARD SERVICES
A description of our Quality Control Program is included in Section 5.
REFERENCES
References are provided in Appendix B.
CERTIFICATION OF NON-DISCRIMINATION
Appendix A, Certification of Non-Discrimination is included in Appendix C.
Construction Material Testing/Inspection + Environmental ? Geotechnical Engineering Services
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AESCO
Proposal No. 2732
ADDITIONS OR EXCEPTIONS TO THE CITY'S REQUEST FOR PROPOSAL
AESCO has no exceptions to the provisions and conditions of the Sample Consulting Agreement
included within the RFP.
CERTIFICATES OF PERSONNEL
Inspectors and laboratory certificates by Caltrans and/or other authorities will be provided to the
office of the Construction Engineer upon award of the project. Our laboratory equipment is
calibrated yearly by a certified calibration firm in accordance with recognized national standards.
INDEPENDENT ASSURANCE
AESCO is a current member of the Independent Assurance Program with Caltrans,
CCRL, and AMRL.
HOURLY RATE SCHEDULE
Appendix C, Fee Schedule, is included in a separate envelope.
If you need further assistance regarding this matter, please give feel free to call either myself or
Ms. Debra Perez. We look forward to hearing from you.
Very truly yours,
AESCO
?)-ttklo'
Debra Perez ( J
Project Manager
Lf Chamaa, M.S.C G.E.
Engineering Manager
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AESCO, Inc. P2732
Statement of Qualifications
Statement of Qualifications
Table of Contents
Section 1 Credentials and Qualifications ...................................................1
Section 2 Related Projects ....................................................................6
Section 3 Staffing and Key Personnel ...................................................13
Personnel Summary ............................................................16
Organization Chart ..............................................................19
Section 4 Work Plan for Testing and Inspection ........................................20
Section 5 Standard Services ....................................................................................21
Appendices
Appendix A Resumes .........................................................................22
Appendix B Client References ............................................................... 40
Appendix C Certification of Non-Disclosure ............................................................42
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AESCO, Inc. P2732
Statement of Qualifications
Section 1
Credentials and Qualifications
It is anticipated that the following services and tests may include, but not be limited the following:
• soil inspection
• concrete inspection
• masonry inspection
• reinforcing steel inspection
• asphalt concrete inspection
• 6" concrete cylinder
• 2x4 mortar sample
• 3x3x6 grout sample
• masonry prisms
• ultrasonic testing of steel connectors
• post tension reinforcing inspection
• post tension concrete inspection
• structural steel inspection
• connection bolt torque testing
• precast concrete
• deputy inspection
• mechanical inspection
• plumbing inspection
• electrical inspection
AESCO has been retained as the civil, testing/inspection and geotechnical engineering firm for
local governmental and municipal agencies, school districts, commercial developers, and private
homeowners. Clients have included the City of Los Angeles Department of Water and Power, the
City of Costa Mesa, the City of Inglewood, the City of Long Beach Water Department, the City
of Diamond Bar, the City of Lakewood, the City of Huntington Beach, the City of Lynwood, the
City of Riverside, the City of Buena Park, Metropolitan Transit Authority (MTA), Orange County
Transportation Authority, New Century BMW dealership, Gold's Gym, Cingular Wireless, Sprint
PCS, T-Mobile, Nextel, AT&T and Verizon Wireless, Honda/Acura dealership, Alhambra School
District, Long Beach Community College District, Mountain View School District, and Covina
Unified School District. Detailed descriptions of some of these projects are included in Section 2.
AESCO has a strong financial base, and has never experienced any bankruptcy, pending
litigation, office closure, nor has any impending merger in the near future. AESCO is able to
complete projects within the established schedule, and does not add on additional work without
prior authorization.
Budget/Schedule Performance
AESCO has been successful in consistently completing its projects within the assigned budget
and schedule. We thoroughly evaluate our task and scope of work, and build an efficient budget
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AESCO, Inc. P2732
Statement of Qualifications
for our work. Therefore, we seldom exceed the budget or schedule. AESCO has a practice of
obtaining advance approval from clients prior to initiating any work which will add costs to the
originally approved budget.
Construction Materials Testing and Inspection Services
AESCO operates a construction materials engineering (CME) laboratory in Huntington Beach,
California, and is capable of performing in-house or on-site testing and inspection services. Our
laboratory produces thousands of reports annually involving concrete, aggregates, soils in-place,
and bituminous materials. AESCO also regularly tests and inspects brick, granite, stone masonry,
mortar, reinforcing steel, and manufactured elements such as pre-stressed beams and pre-cast
panels.
Engineering consultation and inspection services are available for each phase of construction
including:
• Aggregate Evaluation
• Concrete Mixtures-Design, Inspection, and Testing
• Bituminous Materials Testing
• Refractory Testing
• Roof Inspection and Testing
• Soils Compaction and Stabilization Tests and Inspection
• Structural Steel Fabrication and Erection Inspection
• Qualification of Welders and Procedures
• Welding Inspection
• Rebar Inspection
Geotechnical Engineering Capabilities
Information from geotechnical investigations are used to develop preliminary evaluations. Our
experienced field engineers and drillers assess the subsurface conditions as they are encountered
to achieve an accurate representation of the soil and bedrock materials beneath a site.
AESCO can deliver geotechnical services, from routine classifications, to triaxial shear and
consolidation tests. Our laboratory testing services include testing of soils, concrete, masonry,
fireproofing, asphalt, roofing, and aggregates. Laboratory testing is performed using ASTM,
AASHTO, and other applicable specifications and guidelines.
Special testing services and field laboratories can be provided, as necessary. In addition to
comprehensive soil testing, we are equipped to perform a variety of rock mechanics test
procedures, in accordance with standard methods specified by ASTM, ISRM, and CANMET.
AESCO's geotechnical investigations have included:
• Foundation and pavement design
• Special site investigations for vibration monitoring
• Field permeability tests
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AESCO, Inc. P2732
Statement of Qualifications
• Settlement problems
• Compaction monitoring and testing
• Slope stability problems such as earthen dam failures
• Shallow foundations and rigid mats
• Deep foundations and pressure injected footings
• Earth retaining structures and reinforced earth
• Geological reinforced fill
• Deep, dynamic ground improvement, surcharge and grouting
• Highways, airports, railroads and pavements
• Slope design, soil and rock stability
• Landslide analysis and control
• Expansive/collapsing soils
• Geologic and seismic hazard per Title 24
• Settlement and subsidence analysis
• Underpinning and special foundations
• Dams, reservoirs and dam studies
• Liners
• Hydroelectric facilities
• Dynamically loaded foundations
• Soil and rock instrumentation and blast monitoring
• Construction dewatering and drainage
• Tunnels, pipelines and utilities
• Forensics
• Creek, river and waterfront protection
• Liquefaction analyses
• Fault evaluation
AESCO provides full grading inspection services during construction. Our inspectors are
capable of performing field inspection and testing of fill materials, excavations, foundations, and
shoring. Our inspectors are trained to perform compaction testing with the sand cone or nuclear
density gauge test method and are licensed to operate nuclear density gauges. To expedite site
grading, AESCO can set up a portable laboratory on site, capable of performing most of the
essential tests that may be required by the district.
Environmental Engineering
In many instances, especially with projects involving sediment sampling activities, geotechnical
activities can overlap with environmental aspects. AESCO's combined expertise in
environmental, geotechnical and material testing services has made AESCO a leader in
providing a package of comprehensive services. To ensure that drilling operations are performed
under the highest quality standards, either a registered professional engineer or a geotechnical
engineer always supervises the drilling operation,
AESCO provides monitoring well installation services and groundwater analyses. For
environmental drilling operations, AESCO units frequently utilize hollow stem augers. This
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AESCO, Inc. P2732
Statement of Qualifications
drilling technique provides a continuous casing as the boring advances, minimizing cross
contamination or mixing of upper zones of soil and groundwater with lower zones.
Environmental Site Assessments
The potential liabilities associated with the presence of hazardous substances on a property can
be substantially greater than the value of the property itself. Environmental laws and court
decisions have increased the risk of liability for lenders as well as for buyers, sellers and
operators of property. AESCO assists clients in making critical, timely and economically sound
decisions on property management and ownership transfers. Our Environmental Site
Assessment (ESA) services are offered in phases to provide maximum benefits in the most cost
effective manner.
Phase I
The purpose of the Phase I ESA is to identify any obvious concerns for potential environmental
impairment. The scope of work consists of the following activities:
• Determine the existing site conditions: complete a comprehensive visual walk-
through examination of the site.
• Review the site history: collect historic maps, photographs and directories; examine
aerial photographs and title abstracts, and interview persons familiar with the site
(e.g., former owners, occupants, workers, neighbors).
+ Evaluate physical setting information: topography, soil conditions, site geology,
regional ground water conditions, and floodplain and zoning information.
• Visually examine surrounding land use: research surrounding properties for present
and past activities that may affect environmental suitability.
• Regulatory review: inquire of appropriate local, state, and federal agencies to identify
environmental concerns.
• Prepare Phase I report: evaluate all data and prepare an opinion and/or conclusions
stating that either the site has minimum probability for environmental concern, or that
the assessment has led to questions regarding environmental suitability. If potential
environmental liabilities are identified, recommendations are made for additional
activities, including possible Phase II investigation.
Phase II Environmental Analysis
The Phase II environmental analysis commonly consists of subsurface exploration to obtain
samples and analysis of soil and/or groundwater samples for the presence of hazardous
substances or petroleum products. AESCO's typical approach to a Phase 11 ESA includes:
Preparation of a site-specific sampling and analysis plan to confirm the extent and
concentrations of contamination in accordance with the EPA standards and local, State,
and federal guidelines.
• Preparation of a site-specific health and safety plan.
• Sample collection of waste, waste streams, hazardous materials, surface water,
groundwater, soils, asbestos, or other material samples, and the testing of underground
storage tanks for content and structural integrity.
• Comprehensive review of the regional and local geology and hydrogeology to determine
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AESCO, Inc. P2732
Statement of Qualifications
the migration pathways of surface and subsurface contamination; and the installation, as
required, of groundwater monitor wells to determine site hydrogeology and extent of
contamination.
• Approval of design plans.
• Preparation of Chain of Custody documentation for samples collected and processed.
• Laboratory analyses of environmental samples; chemical analyses vary from site to site
and typically include parameters such as petroleum hydrocarbons, volatile organic
compounds, inorganic contaminants, and asbestos.
• Preparation of a summary report.
• Aerially Deposited Lead (ADL). AESCO is specialized in ADL surveying studies.
AESCO performed ADL studies for numerous freeways in Los Angeles, and Orange
Counties. This study involves soil sampling, testing, and statistical analyses of the lead
deposit. AESCO follows the acceptable most recent format and variance of Caltrans.
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AESCO, Inc. P2732
Statement of Qualifications
Request for Proposal
Testing and Inspection Services
For the City of Santa Ana
Capital Improvement Projects
AESCO Proposal No. P2732
Engineering Manager
Adam Chamaa, P.E., G.E.
Project Manager Materials Testing and
Debra Perez Inspection
Project Engineer Ivlikhael Mikhael
Abdallah Salama, M.S.C.E. Jess Lim
Hamid Nourian
Soil and Laboratory Testing Rockland Dale
Jess Lim Salim Alakhras
Hamid Nourian John Gomez
Thomas Green Bill Fransen
John Kclenc
Omar Chamna
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AESCO, Inc. P2732
Statement of Qualifications
Section 4
Work Plan for Testing and Inspection
AESCO's commitment to quality assurance extends to field and laboratory staff that is certified
in various technical disciplines by multiple agencies such as Caltrans, ACI, NICET, and ICC.
Field technicians and inspectors provide detailed documentation of construction operations and
specification compliance. AESCO's accredited materials testing laboratory and collection of
resourceful field equipment enable our professionals to efficiently determine precise methods for
qualifying construction materials.
AESCO's method of operation is the following:
• Prior to the start of any project AESCO will meet with the CLIENT to review staffing
and project needs.
• Prior to the performance of an inspection or test, AESCO's dispatcher creates a task
number and then dispatches the appropriate inspector. AESCO utilizes unique task
numbers for each inspection and test service provided. AESCO digitally controls all
assigned tasks to our inspectors and each unit of service is closely watched by our project
manager. AESCO does not exceed the assigned budget for its services prior to
authorization by the CLIENT.
• The inspector (or inspectors) then arrives at the site to perform the required testing and
inspection.
• All breaks and laboratory testing is scheduled through our electronic dispatch system
where notification is atomically issued to the laboratory manager to perform specific
tests, such as; breaks of concrete cylinders at a schedule of 7-day, 14-day and 28-day
breaks; beam breaks; masonry block breaks; prism breaks; etc.
• Daily field reports are created digitally and emailed within 24 hours of completion of the
test or inspection to the CLIENT.
• Any test or inspection deficiencies, such as; failing compaction, concrete not reaching the
required strength, concrete with high slump, cleanness of rebar, cleanness of footings,
etc., will be discussed immediately with the CLIENT and recommendations/mitigation
will be presented for correction. Our professionals will provide practical solutions to
critical issues encountered in the field, considering both cost and technical implications.
• AESCO provides a 24-hour live answering service and one of our Project Engineers is
always available to answer any technical or scheduling issues.
• A final certification report of all inspection services performed for specific projects will
be completed within one week following completion of construction.
• All laboratory reports and inspection reports are supervised, reviewed and signed by a
California Licensed Professional Engineer.
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AESCO, Inc.
Statement of Qualifications X732
Section 5
Standard Services
AESCO maintains a strict Quality Control Program (QAP) AESCO is a member of, and
certified by several independent certification agencies, uch AMRL, CCRL, Caltrans, the City
of Los Angeles, and the City of San Diego. AESCO is also part of the yearly reference sampling
program for theses agencies. These involvements ensure a rigorous training of AESCO's
technicians and test method verifications. AESCO maintains current test manuals and standards.
All laboratory testing and field investigations are supervised by AESCO's registered
geotechnical engineer. The test results are reviewed by AESCO's project manager and principal
geotechnical engineer, each of whom has 30 years of experience.
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EXHIBIT "c"
APPENDIX C Page 1 of 2
FEE SCHEDULE
Testing and Inspection Services for the
City of Santa Ana
Capital Improvement Projects
ITV4 ESTIMATED
QUANTITY UNIT HOURLY RATH/
UNIT COST* ESTIMATED
COST
Soil Inspection 1,000 Hours 72 72000
Concrete Inspection 1,800 Hours 72 108000
Masonry Inspection 800 Hours 72 57600
Reinforcing Steel
Inspection 1,200 Hours
72
86400
Asphalt Concrete
Inspection 500 Hours
72
36000
6" Concrete Cylinder 400 Units 20 8000
2x4 Mortar Sample 200 Units 20 4000
3x3x6 Grout sample 200 unite 20 4000
Masonry Prisms 150 Units 50 7500
Ultrasonic Testing of
Steel Connectors 50 Each
40
2000
Post Tension Reinforcing
Inspection 200 Hours
72
14400
Post Tension Concrete
Inspection 200 Hours
72
14400
Structural Steel
Inspection 100 Hours
72
7200
Connection Bolt Torque
Testing 100 Each
25
2500
Precast Concrete 350 Hours 72 25200
Deputy Inspection 100 Hours 72 7200
Mechanical Inspection 100 Hours 72 7200
Plumbing inspection 100 Hours 72 7200
Electrical Inspection 100 Hours 72 7200
478,000
TOTAL ESTIMATED COST $
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S ..
Firm: AESCO, Inc
FEE SCHEDULE (CONTINUED)
Page 2 of 2
PROPOSED NOT-TO-EXCEED COST; 474,000
Address:
17782 Georgetown Lane
Huntington Beach, Ca 92647
Name Adam Chamaa PE GE Title VP
(Print)
APPENDIX C
SignatureA J- Date 2-2-2011
*All hourly rates and unit costa uhall include markups
and the cost of traveling, vehicle, equipment, clerical
service and typed reports,
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