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Home My WebLink About25A - AGMT - FIELD OPERATIONS GUIDESREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MARCH 7, 2011 TITLE: SECOND AMENDMENT TO AGREEMENT WITH GTSI CORP. REGARDING FY2009 INTEROPERABLE EMERGENCY COMMUNICATIONS GRANT PROGRAM CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1s` Reading ? Ordinance on 2"d Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute a second amendment to agreement #A-2010-116 that was entered into on July 5, 2010 by and between GTSI Corp. and the City of Santa Ana, subject to non-substantive changes approved by the City Manager and City Attorney. Approval will allow for expenditure of remaining FY 2009 Interoperable Emergency Communications Grant Program (IECGP) funds. DISCUSSION The United States Department of Homeland Security has developed the Interoperable Emergency Communications Grant Program (IECGP). The IECGP provides funds to emergency first responders to improve interoperable emergency communications, including communications in collective response to natural disasters, acts of terrorism, and other man-made disasters. The grant specifically provides funding for the creation of plans, protocols and procedures and to conduct training and exercises. The SAPD Urban Area Security Initiative (UASI) grant office handles grant administrative responsibilities regarding the IECGP. The City of Santa Ana entered into Agreement #A-2010-116 with GTSI Corp. on July 5, 2010 at which time the agreed compensation amount was $2,134,762. A first amendment to agreement was entered into on December 6, 2010 that brought total compensation to this amount. An additional $48,051 remain from the total grant award of which the SAPD UASI requests be paid to GTSI Corp. for the creation of additional procedural manuals, specifically Interoperability Field Operations Guides. FISCAL IMPACT Grant funds are available in the FY 2009 IECGP expenditure account (no. 12514488-62300- 10428101182-3501). The SAPD UASI Grant Office will continue to seek draw down funds from the State prior to expenditure/disbursement. 25A-1 Amendment to Agreement With GTSI Corp. March 7, 2011 Page 2 -//?F tV^ti&k-'- Paul M. Walters Chief of Police Police Department Exhibits: Second Amendment to Agreement APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Management Services Agency 25A-2 SECOND AMENDMENT TO AGREEMENT THIS SECOND AMENDMENT TO AGREEMENT, is entered into on March 7, 2011 by and between GTSI Corp., a Virginia corporation (hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS: A. The parties entered into Agreement No. A-2010-116, dated July 5, 2010, (hereinafter "said Agreement") by which Consultant has provided administrative planning support, professional staff planning support, and technical planning support. B. Said Agreement was subsequently amended by First Amendment to Agreement No. A-2010-116, dated December 6, 2010, to amend the Scope of Services to provide additional administrative planning support, professional staff planning support, and technical planning support. C. In accordance with the terms and conditions of said Agreement, the parties wish to amend the Scope of Services to provide additional technical planning support services to be performed by Consultant, and to increase compensation to pay for such additional support services. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this Second Amendment to Agreement, the parties agree as follows: 1. Section 1, SCOPE OF SERVICES, shall be amended to have Consultant provide additional technical planning support services, as set forth in Exhibit A-2, attached hereto and incorporated by this reference. 2. Section 3, COMPENSATION, shall be amended to increase compensation to an amount not to exceed $48,051.00 to pay for additional support services performed by Consultant, as set forth in Exhibit A-2, attached hereto and incorporated by reference. 25A-3 IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to Agreement on the date and year first written above. ATTEST: CITY OF SANTA ANA Maria D. Huizar DAVID N. REAM Clerk of the Council City Manager APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY GTSI Corp. By: Teresa L. Judd Assistant City Attorney Beverly Lester Contract General Manager Tax ID# 25A-4 EXHIBIT A-2 25A-5 • 2553 Dulles View Dr, Suite 100 ^c V? Herndon, VA 20171 v GTSI Corp, c uttomero ders@gtsi.com Sales Quotation www.gtst.com To: TERRIOKAZAKI CA - CITY OF SANTA ANA PO BOX 1988 (92702) 20 CIVIC SANTA ANA CA 92701 USA Reference No: Proposal No: 11-13207 Govt. Contract # : R009-997736-42D Ship Via: GROUND CUSTOMER #: 20067802 Quotation #: QUT5093805 Date: 11-FEB-2011 Sales Rep.: ROWENA HELGESEN Phone: 703/502-2601 FAX: 703/463-5894 GTSI P/N LINE# CLIN Manufacturer Item Description Unit Price Quantity Extended Price Mfg P/N Contract Vehicle 001 699733 GTSI NETWORK SERVICES INTEROPERABILITY COMMUNICATIONS CONSULTING $48,051.00 1 $48,051.00 ........................................................................................................................................................................................................................................... 41030 RQ09-997736-42D SUBTOTALS : $48,051.00 TAX : $0.00 TOTAL : $48,051.00 -------------------------------------------------------------------------------------------------------------------------------------------------------- ****** ATTENTION CONTRACTING ****** Unless otherwise specified within this quote or agreed to by the Seller in writing, full payment for order is due within 30 days of receipt of equipment or services. -------------------------------------------------------------------------------------------------------------------------------------------------------- ' The prices in this quote are valid for 30 calendar days following the Quotation date. This quote is only valid in its entirety and POs placed for partial items in a quote may be rejected. * All orders are subject to availability. * Any quotes containing items with Part Numbers SKU TBD or 000-000 are considered budgetary quotes with estimated prices, which are not binding. Please contact your Sales Representative for an updated and final quote before placing an order. Unless otherwise stated, pricing shown for maintenance/support requires payment in full within 30 days of the invoice date. All orders are subject to Return Policy: http://www.gtsi.com/services/returnpolicy.aspx ' Electronic and information technology (EIT) listed on this quotation shall be capable, at the time of its delivery, when used in accordance with the contractor's associated documents, and other written information provided to the government, of providing comparable access to individuals with disabilities consistent with the terms and conditions applicable to this contract at the time of award, provided that any assistive technologies used with the listed EIT properly interoperates with it and other assistive technologies. ACH or Electronic Funds Transfer (EFT) Payment by Check For questions related to ACH enrollment or EFT, please Wells Fargo Bank, N.A. GTSI Corp. contact Diane Coto San Francisco , CA P.O. Box 823435 By FAX 703/502-2877 ABA/ROUTING # 121000248 Philadelphia, PA - 19182-3435 By Email diane.coto@gtsi.com ACCOUNT # 4121915268 TO ENABLE FASTER DELIVERY,PLEASE INCLUDE THE FOLLOWING STATEMENT ON YOUR PURCHASE ORDER: "PARTIAL SHIPMENT AND PAYMENT AUTHORIZED". THIS ALLOWS US TO DROP SHIP ITEMS DIRECTLY TO THE SHIP TO LOCATION, AS WELL AS DELIVER THE ITEMS WE HAVE IN STOCK, AS SOON AS POSSIBLE, Please reference the following on your purchase order: Quote # QUT5093805 Contract # RQ09-997736.42D Payment Terms : Due in 30 Days Duns #: 10793-9357 (Pending Credit Approval) Tax ID #: 54-1246422 CAGE Code: BY261 Quote Number: QUT5093805 Page 1 of 1 us quotation is submitted in confidence and contains trade secrets or confidential commercial and financial information exempt from disclosure by exemption 3 and 4 of the Freedom of Information Act (FOIA) and the Trade Secrets Act. 5 U.S.C.A. Section 552(b)(3) and (4). 18 U.S.C.A.Section 1905. Do not copy or distribute any portion of this quotation to others without notification to the Seller pursuant to executive order 12600. 25A-6 gtsi? One Mission. Yours. Prnnncprl Sarvicas Santa Ana Police Department Interoperability Communications Consulting, Phase 11 Change Order 2 GTSI-11-13207 0.0 Santa Ana PD Interoperability Project: Communications Consulting, Phase II Reference Quote: QUT5093805 Change Order 2 Date: February 11, 2011 Quote Total: $48,051.00 Customer POC: GTSI POC: Work Site: Sgt. Henry Esparza Roberta Kane Willdan offices or SPA member facilities (714) 245-8729 (703) 244-4894 eesparza santa-ana.or roberta.kane@gtsi.com Project Overview This change order is in reference to proposal GTSI-10-13046 Santa Ana PD Interoperability Communications Consulting and includes the update of Task #4 for Milestone #17. Task 4 An IFOG distribution medium will be determined by a "best method" process for each user section and distributed to each identified end user. Printed copies of the IFOG will be printed and delivered in accordance with the following schedule: • Large population counties (San Diego/ Imperial, Riverside, San Bernardino) will each receive 400 copies each. • Small population counties (Inyo, Mono, San Luis Obispo, Santa Barbara, Ventura) will each receive 100 copies each. • Orange County will receive 1,250 copies. • Los Angeles County will receive 1,000 copies Acceptance Criteria Acceptance will be governed by the terms in the original proposal, GTSI-10-12549, v1.0. Project Pricing The total rice of this change to Task #4 for Milestone #17 is offered at $48,051.00. Payment Services: upon completion of the tasks Project Deliverables Monthly Status Report Terms listed above (milestone #17) Estimated Period of Work will be completed by May Payments due Net 30 Performance 31, 2011 TechnlcaUPr cln4rA.ss 0tlohs, "1. , None at this time GeneraMss...._ ptionsc - 1. GTSI assumes that all information contained within this proposal to be true and correct to the best of th k l d f e now e ge o GTSI and our Partners. Based on that assumption, pricing is being provided as per the requirements. If during the performance of this contract any discrepancies are identified, GTSI may choose to accept the additional work or submit a change order proposal to the Santa Ana Police Department. If after contract award the project schedule is delayed at any point due to reason beyond GTSI's control, GTSI reserves right to submit a request for additional compensation for delay of performance. This may include additional travel dollars or professional services hours. 2. This proposal is valid for a period of 30 days from receipt of proposal and is limited to the scope of work as defined above. 3. Each deliverable shall be presumed accepted ten (10) days after receipt by the COR, unless the COR otherwise notifies GTSI of nonconformance. 4. GTSI's request for resources and/or meetings will be acknowledged by an authorized representative of Santa Ana Police Department to include an estimate of time required to make available the requested resources should resources be required. GTSI will be afforded access to appropriate resources within the Customer's facilities, including, but not limited to: related employees/vendors/ developers/consultants, appropriate work space, hardware, software, and network connections. 5. Any enhancements to, or modifications of, any software or hardware utilized in the support of the "Project" not covered in this proposal will be negotiated as a separate price. 6. In the event of termination of this proposal prior to completion of GTSI's services, for any reason whatsoever, and notwithstanding which Party terminates, Customer agrees to pay GTSI: (i) for all GTSI Services performed by GTSI or its subcontractors in accordance with the proposal invoiced and/or to be invoiced but to date unpaid (fees, expenses , milestone payments), up to the effective date of termination. Customer must provide a written Notice of Termination to GTSI. 7. Personnel Security Requirements: Upon award, if any necessary documentation is requested for security it should be forwarded to the GTSI Facility Security Office. All other clearance documentation or requests can also be forwarded to the Facility Security Office. Email:security.clearance.office@gtsi.com Address:2553 Dulles View Drive 25A-7 47) gtSL. Santa Ana Police Department f4o Interoperability Communications Consulting, Phase 11 Change Order 2 One Mission. Yours. GTSI-11-13207 0.0 Proposed Services Suite 100 Herndon, Virginia 20171-5219 Attn: Facility Security Office Telephone: 703-463-5136 8. Please be advised that only a GTSI Contract Manager has the authority to negotiate changes to price, performance, deliverables, schedules, specifications, or terms outlined in this proposal. Furthermore, the GTSI Contract Manager will finalize all proposals for signature by the Director of Contracts. 25A-8