HomeMy WebLinkAbout22D - SPEC - HEATING VENTILATION AC MAINTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 7, 2011
TITLE:
CONTRACT RENEWAL WITH
CHANDLER'S AIR CONDITIONING FOR
HEATING, VENTILATION, AND AIR
CONDITIONING MAINTENANCE AND
REPAIRS. (SPEC. NO. 08-077)
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CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on Vt Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Renew the contract with Adelphia, Inc. d/b/a Chandler's Air Conditioning and Refrigeration for
heating, ventilation, and air conditioning maintenance and repairs for a one-year period in an
annual amount not to exceed $60,000.
DISCUSSION
The City maintains in excess of 50 buildings, including City Hall, the Corporate Yard, the Police
Administration and Holding Facility, fire stations, recreation and senior centers, libraries, and
park facilities. Each agency throughout the City utilizes heating, ventilation, and air conditioning
(HVAC) systems that require maintenance to ensure maximum efficiency and operational
reliability. The contract provides service, maintenance, parts and unit replacement as required.
On March 2, 2009, the City Council awarded a contract to Chandler's Air Conditioning and
Refrigeration for a two-year period, with provisions for two one-year renewals. The vendor has
performed satisfactorily during the past contract period and has agreed to renew the contract.
However, the vendor now requests an increase of 15 percent. Staff has contacted vendors from
the previous bid and determined Chandler's Air Conditioning to be below its competitor's price
structure. Staff recommends the first renewal of the contract.
FISCAL IMPACT
Funds are to be charged back to various departmental Maintenance & Repairs of Buildings &
Grounds accounts (62320).
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
KM
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