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Home My WebLink About25E - AGMT - COMPUTER DISPATCH SYS MAINTREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: APRIL 18, 2011 TITLE: AGREEMENT FOR A COMPUTER AIDED DISPATCH SYSTEM MAINTENANCE CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1st Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with TriTech Software Systems for maintenance support to the Fire Department's computer aided dispatch system in an amount not to exceed $120,844 for a one year period, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Fire Department's Computer Aided Dispatch (CAD) system was upgraded in September 2006. TriTech Software Systems is provider of this service, and provides maintenance to their proprietary hardware, software, and software interfaces. The system provides for the dispatching of emergency vehicles and the transfer of data to mobile data computers (MDC) located in these vehicles. Because of the proprietary nature of the equipment and software, the Fire Department is recommending entering into an agreement with TriTech to provide maintenance to the department's CAD system. FISCAL IMPACT Funds are available in the FY 2010/11 Fire Department's Information Technology, Other Contract Services - Professional account (AU/Acct no. 0111534062300) in the amount of $120,844. David Thomas Fire Chief Fire Department APPROVED AS TO FUNDS AND ACCOUNTS: -? ?SL mr a I, ? a 1 .\ ??-- " Francisco Gutierrez Executive Director Finance & Management Services Agency.. J 25E-1 25E-2 rrr=CH SOFTWARE SYSTEMS March 9, 2011 Santa Ana Fire Communications Attn. Dave Turner/Amanda Laser 120 W. Walnut Santa Ana, CA. 92701 Renewal of Software Support Agreement This letter is an important notice to renew your Software Support Agreement for your TriTech Software System, which will expire on May 31, 2011. The renewal of the Software Support Agreement will allow you to continue to take advantage of the software support and maintenance services provided by TriTech Software Systems and allow you to receive upgrades to your TriTech System. Please complete and sign this Support Renewal Agreement and return it to TriTech along with your payment to assure uninterrupted software support and maintenance services coverage. Action on this Support Renewal Agreement is time sensitive; services to support your system will not be provided if you have not paid your Support Renewal Fee by the Expiration date of your Software Support Agreement. TriTech Support Services Renewal Agreement Amendment Client agrees to renew its Software Support Agreement, the terms of which are incorporated by reference herein as though set forth in full, and according to the terms and conditions included herein. Except as modified herein, all other terms and conditions of the Software Support Agreement shall remain in full force and effect With respect to the content herein, in the event of any conflict between this Software Support Renewal Agreement Amendment and the Software Support Agreement, the terms of this Software Support Renewal Agreement Amendment shall control. This Support Renewal Agreement Amendment and applicable support fees must be signed, paid and returned by June 1, 2011 to avoid any interruptions in the software support and maintenance services provided by TriTech. Payment of $120,843.75 for this period is due by rune 1, 2011. Consumer Price Index Adjustment For support renewals that go into effect within calendar year 2011, the support renewal fee has been increased by the consumer price index (CPI) rate of 1.6%. Note: Escrow, ESRI and GDT Fees are calculated separately and added to your annual support fee. Payment For your convenience, we have enclosed an invoice for the full amount of the TriTech Support Services Renewal Fees covering period beginning June 1, 2011-May 31, 2012. If you have any questions, please contact Diana Sliwicki or your Client Account Manager at 858-799-7000. 9860 Mesa Rim Road San Diego, CA 92121 858.799.7000 FAX: 858.799.7010 25E-3 The Support Renewal Agreement for TriTech Support Services is based upon the following TriTech Software licenses: C of Santa Ana Fire g #of Cost per Total SapportTerm Product Name Z° Licenses Lieease LicenseCost 6/1/11-5/31/12 Old licenses _._ VsssiCAD FWEMS Server SoAware 47,(>E?O?(1 47 OOtS ?0 -- VisiCAD Fire/FTvIS Workstation 29,600.00 _ 148,00000 31,736.10 E911 Interface Software 1 _ 1,300_00 -- -- 1,300.00 _ . 278.76 A haNuntencP in Interface Software 4,500.00 4,500.(10 964.95 SIMMS Radio Interface Software i 14,000.00 14,000.00 3,00206 Enhancement for SIMMS ii Interface Software 1 45,000.00 45,000.00 _, CAD to Station Printer Software 6 250 1-.-340.20.21 - Pro A Interface Software 1 11,600.00 11,600.00 2,487.42 VisiCAD Fire RMS interface Software 1 20'(0.00 20,000.00 4,288.66 New Licenses from 3357 0.00 Vi?siCAD u ickesi Path Dis itch 1 25 00000 25,00000 6,072.07 GISLinkl3tility License 2 _ __.15,000.00 _ 15,000,00 3,643.24 VisiCAD Geofde Cross Reference (Fount n Polygon) Module 1 4500.00 2,500.00 607.21 Vis.CAD Dispatch Rules Module 1 --00.00 2,50000 60721 VisiCAd SOP Module 1 7500.00 7,500.00 1,821.62 VisiCADAdvanced Timers Module _ . l 5000.00 5,00000 1,214.41 - Vis,& Browser 1 25,!-z50.00 25,350.00 6,157.07 VisiCAD Test/TraininS Servers W Ucense I 10,000.00 10,000.00 2,428.83 VisrCA Test/Training User SW License D 1 3,(00.00 -"- -- 3000.00 728.65 Qnstom Station Alertin g Interface 1 2 8,000.00 28,000.00 6,800.71 W iNet Mobile to CAD interface 1 0.00 0.00 0.00 Vis?Net Mobile Server 1 1S 00000 15000.00 4 3,643.2 VoNlet Mobile Mapping Server 1 5 C00 00 5,060.00 1214.41 VrsiNet Mobile Base Client License fib] 35 50000 17,500.00 4,250.45 VisiT{et Mobile Mapping Ucense w/AVL ??]- 35 30000 10,500.00 2,550 27 _ ? _ VLsiCAD Controlling Dispatexber Module 1 5,000.00 5,00000 0.00 Archive and Reporting Server - 1 18,500.00 18,500 00 4,493.33 Standard VisiCADAdvanced CADtoCADInterface Ucense 1 38500.00 38,500.00 9,350.98 Unit Swap t 2,500.00 2,500.00 556.05 Total S upport 12eaewal Fee 119$65.75 Total Adjusted Support Renewal Fee 120,843.75 NO IES b onl 35 installed as of March 10. 45 total urohased ESRI Fees 6 User licenses and 2 G(S Link (al $16.00 each 25E-4 IN WITNESS WHEREOF, the Parties have executed this Renewal of Software Support Agreement on May 2, 2011. CITY OF SANTA ANA TRITECH SOFTWARE SYSTEMS DAVID N. REAM BLAKE CLARK City Manager CFO ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: Joseph Straka Interim City Attorney By: Melissa M. Crosthwaite Deputy City Attorney 25E-5 6 R CH `Mr--fWARE SYSTEMS Past OMW Box #671392 Dallas. TX 75287-1392 (858) 7997000 Bill To: City of Santa Ana Fire Dept Attn. Bill Watson 1439 S. Broadway Santa Ana CA 92707 INVOICE DA'?E Ship To: City of Santa Ana Fire Dept Attn. Bill Watson 1439 S. Broadway Santa Ana CA 92707 25E-6 17826 _•-..• ..... ..,....» . ? ? ? .,. w...wu? uva uu u•rue eKmur?. P mmv m VISA C