HomeMy WebLinkAbout20A - AA - CA GRANT FUNDINGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 2, 2011
TITLE:
APPROPRIATION ADJUSTMENT
ACCEPTING CALIFORNIA
ENDOWMENT GRANT FUNDING
PROGRAM
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1st Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Approve an appropriation adjustment recognizing The California Endowment Program Funding in the
amount of $61,144 into the revenue account (no.02414002-57081) and appropriate same into the
expenditure accounts (nos. 02414410-various).
DISCUSSION
The California Endowment is a private statewide health foundation that grants funds Building Healthy
Communities projects throughout the state. This 10-year, $1 billion program is currently working with
14 communities, including the City of Santa Ana. The program aims to improve employment
opportunities, education, housing, neighborhood safety, unhealthy environmental conditions, access
to healthy foods and more. The goal is to create places where children are healthy, safe and ready to
learn.
The Santa Ana Police Department has been awarded a $61,144 grant from the California
Endowment. This funding will provide the Police Department resources to focus on Community
Outreach within the Empowerment Zone. This focused outreach will capitalize on two proven and
effective programs, The Parent Academy and Jr. COP Program. Additionally, the Department will
introduce a new program, The Teen Academy. The Department will partner with schools and
neighborhood associations to determine the locations that will best benefit from these programs.
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CALIFORNIA ENDOWMENT GRANT
FUNDING PROGRAM
MAY 2, 2011
Page 2
FISCAL IMPACT
Approval of the appropriation adjustment will increase revenue in the California Endowment Program
revenue account (no.02414002-57081) by $61,144 and increase the same into the expenditure
accounts (nos. 02414410-various).
APPROVED AS TO FUNDS AND ACCOUNTS:
Paul M. Walters
Chief of Police
Police Department
Francisco Gutierrez 4C,1
Executive Director
Finance & Mgmt. Services Agency
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THE CALIFORNIA ENDOWMENT
RESTRICTED PROJECT GRANT AGREEMENT
Santa Ana Police Department
EIN 95-6000785
Grant Number 20102189
This Restricted Project Grant Agreement ("Agreement"), upon execution on behalf of
Grantee in the spaces provided for signature, will evidence Grantee's agreement with and
commitment to The California Endowment ("The Endowment") as follows:
GRANTEE'S STATUS
This grant is specifically conditioned upon Grantee's status as an eligible grantee of The
Endowment in accordance with this section. Grantee warrants and represents that it is
one of the following: (a) a tax exempt organization under Section 501(c)(3) of the
Internal Revenue Code of 1986, as amended (the "Code"), and is not a private foundation
as defined in Section 509(a) of the Code, (b) a governmental unit referred to in Section
170(c)(1) of the Code, or (c) a college or university that is an agency or instrumentality of
a government or political subdivision of a government, or owned or operated by the
same, within the meaning of Section 511(a)(2)(B) of the Code. If grantee is a Section
501(c)(3) organization described in (a), Grantee has provided The Endowment with a
copy of IRS determination letter(s) evidencing its status as an eligible grantee and
Grantee warrants and represents that such determination letter(s) are currently in full
force and effect. Regardless of Grantee's current tax status. Grantee will notify The
Endowment immediately of any actual or proposed change in tax status.
lI. PURPOSE OF GRANT
Health and Safety Initiative: To improve neighborhood health and safety by providing
leadership and training programs to children, youth and their parents in central Santa
Ana.
This grant is made only for the specific charitable purposes described in this Agreement.
The grant funds, which includes any interest earned on the funds, may not be used for any
other purpose without prior written approval from The Endowment.
III. EXPECTED OUTCOMES OF GRANT
1. Increased youth-led advocacy for local health and public safety systems reforms in
central Santa Ana, as evidenced by provision of the Jr. COP program at 4 BHC.
community-based locations; a minimum of 120 central Santa Ana youth graduating from
the Jr. COP program; a 30% increase in trust in local law enforcement, as measured by
pre- and post-program surveys administered to participating youth and their parents; and
strengthened partnerships between the Santa Ana Police Department (SAPD) and at least
5 youth-serving civic groups and/or faith-based organizations.
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2. Increased adult resident-led advocacy for local health and public safety systems
reforms in central Santa Ana, as evidenced by provision of the Parent Academy program
at 6 BHC community-based locations; a minimum of 150 central Santa Ana adults
graduating from the Parent Academy program; a 15% increase in trust in local law
enforcement, as measured by pre- and post-program surveys administered to participants;
and strengthened partnerships between SAPD and at least 5 civic groups and/or faith-
based organizations.
3. Increased teen-led advocacy for local health and public safety systems reforms in
central Santa Ana, as evidenced by provision of the Teen Academy program at 4 BHC
community-based locations; a minimum of 100 central Santa Ana youth graduating from
the Teen Academy program; a 20% increase in trust in local law enforcement, as
measured by pre- and post-program surveys administered to participating youth and their
parents; and strengthened partnerships between SAPD and at least 5 civic groups and/or
faith-based organizations.
4. Improved capacity of SAPD to adjust Department practices and priorities according to
the interests and concerns of neighborhood residents, as evidenced by analysis of the trust
surveys administered to program participants; regular updates to the SABHC hub steering
committee on progress, challenges, and learnings of the SAPD programs; and monthly
briefings to the Police Chief and Deputy Chiefs on the youth and adult participants'
comments and suggestions regarding public safety and the role of the SAPD.
IV. AMOUNT OF GRANT
$61,144, payable as follows.
$61,144 upon The Endowment's receipt of this executed Agreement.
First payment is contingent upon receipt of this original signed Agreement.
V. PERIOD OF GRANT
Grant funds are to be applied to expenses incurred for the period from March 1, 2011 to
February 29, 2012, unless otherwise agreed upon in writing by The Endowment.
VI. TERMS AND CONDITIONS OF GRANT
Grantee agrees that the grant is subject to the following conditions:
A. Expenditure of Grant Funds
Use of Funds. Grantee must spend the grant funds only for the purposes
described above.
2. Prohibited Uses. Grantee shall not use any of the funds from this grant in
a manner inconsistent with Section 501(c)(3) of the Code, including:
Agreement Restricted Project: Santa Ana Police Department - 20102189 Page 2 of 6
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a. carrying on propaganda, or otherwise attempt to, influence
legislation,
b. influencing the outcome of any specific public election,
c. carrying on, directly or indirectly, any voter registration drive,
d. inducing or encouraging violations of law or public policy, or
e. causing any private inurement or improper private benefit to occur.
3. Payment of Funds to Related Parties of The Endowment. No part of these
grant funds shall be paid to any director, officer, or employee (or their
family members) of The Endowment for any purpose.
B. Return of Funds. Grantee shall return to The Endowment any unexpended grant
funds under the following conditions:
1. If The Endowment, in its reasonable discretion, determines that the
Grantee has not performed in accordance with this Agreement; or
2. Any portion of the funding is not used for grant purposes.
C. Records, Audits, Site Visits. Funds provided by The Endowment, together with
any interest thereon, shall be accounted for separately in the Grantee's books and
records. A systematic accounting record shall be kept by the Grantee of the
receipt and disbursement of such funds. The Grantee shall retain original
substantiating documents related to restricted grant expenditures and make these
records available for The Endowment's review upon request. Grantee shall be
responsible for maintaining adequate financial records of this grant program. The
Endowment, or a designated representative, reserves the right, upon written
notice, to audit Grantee's books and records relating to the expenditure of any
funds provided by The Endowment as a restricted grant.
D. Reports. Grantee shall make a written report to The Endowment as of the end of
Grantee's annual accounting period within which the grant or any portion thereof
is received and all such subsequent periods until the grant funds are expended in
full or the grant is otherwise terminated. Such written report shall describe in
detail the use of the granted funds, compliance with the terms of the grant, and the
progress made by the Grantee toward achieving the purposes for which the grant
was made. Such reports shall be furnished to The Endowment within thirty (30)
days after the close of the annual accounting period of the Grantee for which such
reports are made. Within thirty (30) days after the use of the grant funds is
completed, the Grantee must make a final written report with respect to all
expenditures made from the grant funds (including salaries, travel, and supplies),
and including the progress made toward the goals of the grant. All such reports
must be signed by an officer of the Grantee.
The schedule of due dates for such written reports is:
• 1st interim report: 09/30/2011;
• Final Report: 03/31/2012
E. Budgets. Expenditures of grant funds must be made substantially in accordance
with the grant budget, which is attached as Exhibit A. Any material changes from
the budget must be approved in advance by The Endowment.
Agreement Restricted Project: Santa Ana Police Department - 20102189 Page 3 of 6
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20A-5
F. Licensing and Credentials. The Grantee hereby agrees to maintain, in full force
and effect, all required governmental or professional licenses and credentials for
itself, its facilities, and for its employees and all other persons engaged in work in
conjunction with this grant.
G. Management and Organizational Changes The Grantee agrees to provide
immediate written notice to The Endowment if significant changes or events
occur during the term of this grant which could potentially impact the progress or
outcome of the grant, including, without limitation, changes in the Grantee's
management personnel or losses of funding.
H. Public Reporting, The Grantee agrees to disseminate to the public, by using
established channels of communication, pertinent information relating to the
results, findings, or methods developed through this grant.
1. Publications; License. Any information contained in publications, studies, or
research funded by this grant shall be made available to the public following such
reasonable requirements as The Endowment may establish from time to time.
Grantee grants to The Endowment an irrevocable, nonexclusive license to publish
any publications, studies, or research funded by this grant at its sole discretion.
J. Knowing Assumption of Obligations Grantee acknowledges that it understands
its obligations imposed by this Agreement, including but not limited to those
obligations imposed by reference to the Code. Grantee agrees that if Grantee has
any doubts about its obligations under this Agreement, including those
incorporated by reference to the Code, Grantee will promptly contact The
Endowment or legal counsel.
K. Terrorist Activity. The Grantee agrees that it will use the grant funds in
compliance with all applicable anti-terrorists financing and asset control laws,
regulations, rules, and executive orders, including, but not limited to the USA
Patriot Act of 2001 and Executive Order 13224.
L. Identification of The Endowment Grantee shall ensure that The Endowment is
clearly identified as a funder or supporter of Grantee in all published material
relating to the subject matter of the grant. Grantee shall list The Endowment as a
funder or supporter in its annual report (if any). All proposed Grantee external
communications regarding The Endowment shall be submitted first to The
Endowment for its review and approval.
M. The Endowment Letterhead and Loo Use of The Endowment letterhead or logo
is prohibited without prior written consent from the Communications Department
of The Endowment.
N. Subgrantees. With regard to the selection of any subgrantees to carry out the
purposes of this grant, Grantee retains full discretion and control over the
selection process, acting completely independently of The Endowment. There is
no agreement, written or oral, by which The Endowment may cause Grantee to
choose any particular subgrantee.
0. No Agency. Grantee is solely responsible for all activities supported by the grant
funds, the content of any product created with the grant funds, and the manner in
which any such product may be disseminated. This Agreement shall not create
Agreement Restricted Project: Santa Ana Police Department - 20102189 Page 4 of 6
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20A-6
any agency relationship, partnership, or joint venture between the parties, and
Grantee shall make no such representation to anyone.
P. No Waivers. The failure of The Endowment to exercise any of its rights under
this Agreement shall not be deemed to be a waiver of such rights.
Q. No Further Obligations by The Endowment This grant is made with the
understanding that The Endowment has no obligation to provide other or
additional support or grants to the Grantee.
R. Remedies. If The Endowment determines, in its reasonable discretion, that
Grantee has substantially violated or failed to carry out any provision of this
Agreement, including but not limited to failure to submit reports when due, The
Endowment may, in addition to any other legal remedies it may have, refuse to
make any further grant payments to Grantee under this or any other grant
agreement, and The Endowment may demand the return of all or part of the grant
funds not properly spent or committed to third parties, which Grantee shall
immediately repay to The Endowment. The Endowment may also avail itself of
any other remedies available by law.
S. Indemnification. Grantee irrevocably and unconditionally agrees, to the fullest
extent permitted by law, to defend, indemnify, and hold harmless The
Endowment, its officers, directors, employees, and agents, from and against any
and all claims, liabilities, losses, and expenses (including reasonable attorneys'
fees) directly, indirectly, wholly, or partially arising from or in connection with
any act or omission of Grantee, its employees, or agents, in applying for or
accepting the grant, in expending or applying the grant funds, or in carrying out
any project or program to be supported by the grant, except to the extent that such
claims, liabilities, losses, or expenses arise from or in connection with any act or
omission of The Endowment, its officers, directors, employees, or agents.
T. Captions. All captions and headings in this Agreement are for the purposes of
reference and convenience only. They shall not limit or expand the provisions of
this Agreement.
U. Entire Agreement; Amendments and Modifications This Agreement constitutes
the entire agreement of the parties with respect to its subject matter supersedes
any and all prior written or oral agreements or understandings with respect to the
subject matter hereof. This Agreement may not be amended or modified, except
in a writing signed by both parties.
V. Governing Law. This Agreement shall be governed by the laws of the State of
California.
Agreement Restricted Project: Santa Ana Police Department - 20102 189 Page 5 of 6
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20A-7
VII. ACCEPTANCE OF AGREEMENT
The Endowment reserves the right to withhold or suspend payments of grant funds if the Grantee
fails to comply strictly with any of the terms and conditions of this Agreement.
If this Agreement correctly sets forth your understanding and acceptance of the arrangements
made regarding this grant, please countersign and return to The Endowment.
Accepted on behalf of Santa Ana Police Department by:
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Authorized Signature Date
CZ?s ? iqs
Printed Name
Title
'06 -':'1CQTY C
Agreed to and Ac nowledged on behalf of The Endowment:
Authorized Signature Date
Martin Zogg
Printed Name
Director of Monitoring & Compliance
Title
ATTEST:
Maria D. Huizar
Clerk of the Council
APPROVED AS TO DORM
TER '? t.. kDD
Assistant C itN Attorney
CITY OF SANTA ANA, a municipal
Corporation of the State of California
DAVID N. REAM
City Manager
Agreement Restricted Project: Santa Ana Police Department - 20102189
Rev. 1/9/08
Page 6 of 6
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