HomeMy WebLinkAbout22B - SPEC - TONER AND CARTRIDGE SUPPLIESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 2, 2011
TITLE:
CONTRACT RENEWALS FOR
TONER & CARTRIDGE SUPPLIES
(SPEC. NO.09-012)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 15t Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Renew the contracts for toner cartridges and supplies for a one-year period in a total annual
aggregate amount not to exceed $120,000 with:
Vendor: Location:
Office Depot Signal Hill
Staples Technology Solutions Poway
DISCUSSION
The City of Santa Ana utilizes copiers and printers throughout the organization, necessitating the
purchase of a variety of toner cartridges. Currently the City purchases over 200 different cartridges
ranging in value of $22 for small ink jet printers to $365 for color laser printers. The estimated cost of
replacing toner cartridges and toner supplies for the next year is $120,000.
On April 6, 2009, the City Council awarded a contract to three vendors for toner cartridges and
supplies. Office Depot and Staples Technology Solutions have performed satisfactorily during the
past contract period and have agreed to renew the contracts at the same rate structure. The
aggregate annual amount of $120,000 is based upon past usage and staff projections for this
contract period. Staff recommends the final renewal of the contract.
FISCAL IMPACT
Funds are available in the various departmental Operating Materials and Supplies accounts (63001).
Francisco Gutierrez
Executive Director
Finance and Management Services Agency`--
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