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Home My WebLink About25D - AGMT - ENERGY EFFICIENCYREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 2, 2011 TITLE: AMENDMENT TO AGREEMENT WITH SIEMENS FOR ENERGY EFFICIENCY IMPROVEMENTS ,, Z,-CI MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on Vt Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the attached amendment to the agreement with Siemens Building Technologies, subject to nonsubstantive changes approved by the City Manager and City Attorney for a not-to-exceed amount of $155,778 to implement additional energy efficiency improvements to City buildings and parks. DISCUSSION In 2009 the City Council authorized an agreement in the amount of $3,267,000 with Siemens Building Technologies for energy efficiency improvements in the City's buildings and parks funded by the Energy Efficiency and Conservation Block Grant (EECBG) monies, through the American Recovery and Reinvestment Act of 2009. In addition to these funds, the City applied for rebates available from Southern California Edison (SCE). This project includes exterior and interior lighting retrofits, HVAC improvements, implementation of automated control systems, and ball field submetering. These improvements are designed to save energy, reduce the City's cost of electricity, and allow the City to modernize and upgrade its buildings and equipment. This project was approved by the Department of Energy (DOE) in April 2010, and at this time the installation of the energy retrofits are 95 percent completed. The only remaining item to be completed under the scope of work is installation of the HVAC upgrades at the City Yard. Late last year, the Department of Energy informed the City that any incentive money received from SCE would either need to be returned to the DOE or utilized for added energy efficiency projects. The anticipated rebates have been estimated to be between $73,300 and $83,300. It is recommended that the City utilize these rebates and authorize an additional relamping project (at the Police Department) in this amount. During implementation of the project, a number of improvements were not done as originally intended. This situation occurred because the project had been originally designed in 2008 and some of the work in the project scope had already been completed using other funding. As a 25D-1 Amendment to Agreement with Siemens for Energy Efficiency Improvements May 2, 2011 Page 2 result the City is owed a credit of $79,942. Staff is recommending Council authorization to modify the scope of the project to reflect an additional relamping project (in City Hall) that was not part of the original scope of services. These changes will not add anything to the total amount payable under the agreement. In addition, the Parks, Recreation & Community Services Agency (PRCSA) has identified $72,478 in additional funding that they are recommending be spent for energy efficiency upgrades in their parks. Specifically the projects that are proposed include installing the Musco Control Link automated lighting system at both Spurgeon Intermediate School and at Delhi Park. The Musco systems allow PRCSA reservation staff to automatically set the sport lights at these two sites to turn on and off automatically during scheduled reservations. It is recommended that the City authorize an amendment Building Technologies in the amount not to exceed $155,778 add projects utilizing the SCE rebate monies, and to add the parks. Once approved, this remaining work is expected to months. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT to the agreement with Siemens to reflect the change in scope, to energy efficiency projects in the be completed in approximately 3 This amendment will add a not-to-exceed amount of $155,778 to the agreement with Siemens. This includes a contingency of $5,000 in the parks projects and a contingency of $5,000 in anticipated incentive payments, which will be spent on new projects. Funds are available in Parks accounts (accounting units 05113263-66220, 01113260-66220, and 31313260-66220 and in Administrative Services account (accounting unit 10117601-62300). r, - 1, X -- Rau o Inez II Executive Directo Public Works Agency Gerardo Mouet Executive Director APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Management Services Agency Parks, Recreation & Community Services Agency RG:TC Exhibit 1: Amendment 25D-2 SECOND AMENDMENT TO AGREEMENT FOR THE PURCHASE AND INSTALLATION OF ENERGY CONSERVATION MEASURES This Second Amendment to Agreement is made and entered into on the 2nd day of May, 2011, by and between Siemens Industry, Inc. (herein "Contractor"), and City of Santa Ana (herein "City"), collectively, ("Parties"). RECITALS: A. The City and Siemens Building Technologies, Inc. entered into Agreement A-2009- 144, dated September 8, 2009, (hereinafter "said Agreement") by which Contractor agreed to install certain energy efficiency Facility Improvement Measures (FIM's) in City facilities. B. October 1, 2009, Siemens Building Technologies, Inc. changed its name to "Siemens Industry, Inc." All references to Siemens Building Technologies, Inc. shall mean Siemens Industry, Inc. C. Said Agreement is funded through the Department of Energy (DOE), Energy Efficiency and Conservation Block Grant (EECBG) Program. D. The original Scope of Work agreed between the parties included projects that were completed before the Agreement could be commenced, therefore, funding for those projects is available for additional energy efficiency projects in the City. E. The City has earned rebates from Southern California Edison as a result of these and other energy efficiency measures implemented by City. The EECBG funding requires that those rebate funds either be returned to the DOE or be utilized for additional energy efficiency projects. F. The City has identified additional funding to provide for energy efficiency projects in certain City Parks. G. In accordance with the terms and conditions of said Agreement, the parties wish to amend the Scope of Work, to include additional energy efficiency lighting upgrades in City facilities and Parks, and to increase compensation to pay for those additional energy efficiency measures. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this Second Amendment to Agreement, the parties agree as follows: 25D-3 Section 2.A.1, Responsibilities of the Parties - Contractor's Responsibilities, shall be amended to include in the energy efficiency FIM's set forth in Exhibit A, the following lighting upgrades: a. Contractor shall provide additional lighting upgrades at City Hall, as set forth in Section 1.1.1 of Exhibit A of said Agreement, for the basement and 2"d through Stn floor. If additional funding is not sufficient to complete lighting upgrades in City Hall, then City shall determine the sequence of floor(s) which shall receive lighting upgrades. b. Section 1.1.5 of Exhibit A shall be amended to include the provision and installation of Musco Control Link automated lighting systems at Delhi Park and Spurgeon Intermediate School as set forth in Exhibits A-2.1 (Delhi) and A-2.2 (Spurgeon), attached hereto and incorporated by this reference. c. Contractor shall provide lighting upgrades in compliance with Section 1.1.1 of Exhibit A of said Agreement, at the Police Department, including the Administration and Holding Facilities and parking lot. Said additional lighting will be commenced upon the written direction of City's Project Manager 2. Section 4. 1, Payment, shall be amended to increase the aggregate amount of compensation by $155,778. • Contractor agrees that the additional upgrades to City Hall lighting, as set forth in Section La, above, will be charged against the credit due City of $79,942, for work which was included but not provided pursuant to the original Scope of Work. • The additional Musco Control Lighting, as set forth in Section l.b., above, shall be provided and installed by Contractor for a cost not to exceed $72,478, which includes the quote of $67,478 plus a $5,000 contingency for services requested in writing by the Project Manager. • Relamping of the Police facility shall be completed at the rates and charges set forth in Exhibit B-2, attached hereto and incorporated by this reference. Contractor and City agree that City shall utilize rebate funds obtained from or through SCE, to pay for the additional lighting and that as those rebates are obtained, City will authorize additional lighting upgrades. All additional services provided pursuant to this Second Amendment to Agreement shall be paid within thirty (30) days of City's receipt of invoice evidencing work performed, subject to City accounting procedures. 25D-4 3. Except as set forth herein, all terms and conditions of said Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this Second Amendment to Agreement the date first set forth above. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: JOSEPH STRAKA Interim City Attorney CITY OF SANTA ANA DAVID N. REAM City Manager SIEMENS INDUSTRY, INC. By: Laura Sheedy Assistant City Attorney (Name) (Title) RECOMMENDED FOR APPROVAL: RAUL GODINEZ II Executive Director Public Works Agency 25D-5 25D-6 EXHIBIT A-2.1 MUSCO LIGHTING DELHIPARK 25D-7 0 000 MU S ?W' 100 11, Ave West • PO Box 808 • Oskaloosa, IA 52577 Phone: (800) 825-6020 0 Fax: (888) 397-8736 January 11, 2011 Siemens Building Technologies Inc Attn: Tim Bearman 10775 Business Center Drive Santa Ana, CA 90630 Re: Control-Link Cost Estimate - Delhi Park Dear Tim Bearman, Here is the Control-Link Estimate that you requested for Delhi Park. This quote includes the following... Equipment Note: At this site we will use the controller that was purchased for Cabrillo Tennis and was not installed due to changes at the tennis center. ? (1) Remote Equipment Controllers (RFC's) ? (7) Remote Off/On Auto Switches ? (1) Remote Switch Box ? (4) 30 Amp Contactors ? (1) 16" x 16" x 6" Junction Box ? (2) 12" Din Rail ? (1) 2' x 4' piece of '/4" plywood Zone 1: Baseball Zone 2: Basketball Zone 3: Handball Zone 4: Security Zone 5: Restroom Exterior Zone 6: Restroom Interior Zone 7: Spare ? 10 year warranty on all equipment ? All freight costs Equipment Price $7,700.00 Equipment Credit from the Cabrillo Tennis Control-Link $6,000.00 Total equipment price less credit $1,700.00 Equipment Installation ? Turnkey installation of all components by Musco Technicians ? Activation and testing of systems to ensure all units are fully functional and operational Installation Price S2,900.00 10 Years Control Link Central Service (CLC) ? 24/7 toll free access to CLC customer scheduling operators ? Access to Musco Control Link Scheduling Website REC operations and Website Training for your scheduling staff Total Equipment & Installation with 10 years of Service: $4,600.00* Price assumes contactors exist. If contactors are required, they can be purchased at an additional cost to be installed by others. *Please add applicable sales tax. Freight has been included. Please feel free to call me to discuss any questions or concerns that you may have. Sincerely, 25D-8 0000 mm EL m 100 1« Ave West • PO Box 808 • Oskaloosa, IA 52577 Phone: (800) 825-6020 0 Pax: (888) 397-8736 Troy Shilling Lighting Services Sales Representative Musco Lighting 25D-9 25D-10 EXHIBIT A-2.2 MUSCO LIGHTING SPURGEON INTERMEDIATE SCHOOL 25D-11 93- Briggs Electric, Inc. 14381 Franklin Ave Tustin CA 92780-7010 (949) 863-9901 010-207836 January 26, 2011 Siemens Industry 10775 Business Center Drive Cypress, CA 90630 Attention; Tim Bearman From; Ron Calkins Reference. Spurgeon Park Gear Replacement Change Order 03 Briggs Electric Change Order #3 is the price to remove the two existing distribution boards serving the ball fields lights at Spurgeon Park and replace them with new. The new boards will match the same items in the existing gear with the one exception of an added compartment for the Musco lighting control panels. The concrete pad will be extended to fit the size of the new switchgear. The existing wire is assumed to be in good condition for reuse. If required, short wire extensions will be added to the existing wire within the panels. Replacing of the existing wire is excluded. The installation of the Musco panels including wiring is excluded from this price. Permits and plans are excluded from this price. Total Price $32,478.00 0000 M r-rn. 100 111 Ave West • PO Box 808 0 Oskaloosa, IA 52577 Phone: (800) 825-6020 9 Fax: (888) 397-8736 January 3, 2011 Siemens Building Technologies Inc Attn: Tim Bearman 10775 Business Center Drive Cypress, CA 90630 Re: Control-Link Cost Estimate - Spurgeon Intermediate School Dear Tim Bearman, Here is the Control-Link Estimate that you requested for Spurgeon In termediate School. This quote includes the following... Equipment ? REC#1 Spurgeon Intermediate School North Switch Gear ? (9) 30 Amp Large frame Contactors ? (1) Pico Security Enclosure Zone 1: Field #1 Zone 2: Field #2 Zone 3: Field #3 Zone 4: Security Zone 5: Security Zone 6: Spare?? Zone 7: ? REC#2 Spurgeon Intermediate School West Switch Gear ? (9) 30 Amp Large frame Contactors ? (1) Pico Free Standing Security Enclosure with back panel ? (1) Concrete pad 24" X 30" for the Pico enclosure Zone 1: Field #1 Zone 2: Security Zone 3: Spare?? Zone 4: Zone 5: Zone 6: Zone 7: Equipment Price $23,650.00 ? 10 year warranty on all equipment ? All freight costs Equipment Installation ? Turnkey installation of all components by Musco Technicians ? Activation and testing of systems to ensure all units are fully functional and operational Installation Price $6.750.00 10 Years Control Link Central Service (CLC) ? 24/7 toll free access to CLC customer scheduling operators ? Access to Musco Control Link Scheduling Website REC operations and Website Training for your scheduling staff Total Equipment & Installation with 10 years of Service: $30,400.00* *Please add applicable sales tax. Freight has been included. Please feel free to call me to discuss any questions or concerns that you may have. Sincerely, e? df1 Troy Shilling Lighting Services Sales Representative Musco Lighting 25D-13 25D-14