HomeMy WebLinkAbout25F - AGMT - CASHIERING SYSTEM MAINTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 2, 2011
TITLE
AMENDMENT TO AGREEMENT WITH
SYSTEM INNOVATORS INCORPORATED
FOR COMPUTERIZED CASHIERING
SYSTEM HARDWARE AND MAINTENANCE
5"'CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1" Reading
? Ordinance on 2" Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Extend agreement with System Innovators, a division of Harris Computer Corporation, in an
annual aggregate limit not to exceed $26,000 for computerized cashiering software, hardware and
maintenance.
DISCUSSION
The Finance and Management Services Agency; Parks, Recreation and Community Services
Agency; and the Police Department use System Innovators' cashiering software and hardware to
process the receipt of City revenues. This includes payments for municipal utility services bills,
business license tax, hotel visitors' tax, parking citations and all other payments to the City.
The current system was approved by the City Council on September 15, 2001. Subsequently, the
City Council has approved annual maintenance and needed hardware for the continued
improvement of service to the community. This year, annual maintenance is $25,533.
Recommended action will provide for continued software maintenance and updates through
March, 2012.
FISCAL IMPACT
Funds are budgeted and available in the Treasury and Customer Services account (no. 01110130-
62300).
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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AMENDMENT TO AGREEMENT
THIS AMENDMENT TO AGREEMENT is entered into on May 2, 2011, by and
between System Innovators, a division of Harris Computer Corporation ("Contractor") and the
City of Santa Ana, a charter city and municipal corporation of the State of California ("City").
RECITALS
A. The parties entered into Purchase and Software License Agreement #A2001-230, dated
September 4, 2001, (hereinafter "said Agreement") for the purchase of computer equipment
and supplies, licensing of computer software and hardware and software support.
B. In accordance with the terms and conditions of said Agreement, the hardware and software
support Agreement shall continue for succeeding one-year terms unless either party notifies
the other of its intent to terminate, in writing, 30 days prior to the end of the then current
term.
C. The parties intend to provide continuous, uninterrupted service, and therefore, desire to
execute this Amendment to acknowledge that the term has been extended for an additional
one-year period and to provide additional compensation for software and hardware
maintenance and anticipated purchase of additional hardware during the extended one-year
term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Amendment to
Agreement, the parties agree as follows:
1. The parties agree that Contractor shall continue to provide maintenance and support services
for the computerized cashiering system through March 31, 2012.
2. Compensation is hereby amended to increase compensation $26,000.00, to pay for software
maintenance and updates and hardware purchase, maintenance and repair services during the
one-year extended term, from April 1, 2011 through March 31, 2012. Said additional
hardware purchase may be made upon the written direction of the Executive Director of
Finance and Management Services at Contractor's then current list price.
Except as herein amended, all terms and conditions of said Agreement shall remain in full
force and effect.
//
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IN WITNESS WHEREOF, the parties hereto have executed this Amendment to Agreement the
date and year first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH STRAKA
Interim City Attorney
By:
Laura Sheedy
Assistant City Attorney
CITY OF SANTA ANA
DAVID N. REAM
City Manager
SYSTEM INNOVATORS, a Division of
HARRIS COMPUTER CORPORATION
JIM SIMAK
CEO
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