HomeMy WebLinkAbout25H - AGMT - CONTRACT RENEWAL FINANCIAL SYSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
May 2, 2011
TITLE:
CONTRACT RENEWAL WITH LAWSON
SOFTWARE FOR FINANCIAL SYSTEM
MAINTENANCE (A-2008-037)
A"CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1st Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize renewal of current agreement no. A-2008-037 with Lawson Software Americas, Inc. for
maintenance, software and service for the Lawson Financial system in an amount not to exceed
$190,000 annually, for a three year period.
DISCUSSION
On March 3, 2008, the City Council approved an agreement with Lawson Software Americas, Inc. to
purchase the Lawson financial system. The system went live in September 2009 and replaced a
legacy mainframe system that was over 20 years old, no longer supported, and was not meeting the
City's financial requirements. The Lawson system is an enterprise system used by all City
departments to process, track, and report on the City's financial information and transactions. Key
functions include general ledger, grant management, projects and activities, accounts payable, cash
management, billing, accounts receivable, asset management, requisitions, purchase orders,
inventory, business intelligence and reporting.
The agreement provides for an annual software maintenance and support plan that entitles the City to
receive software updates and technical support services. In addition, staff is requesting a
contingency for additional Lawson professional services and software licenses required to maintain,
optimize, and improve the system and City processes to maximize staff efficiency.
FISCAL IMPACT
Funds are available in the Finance Management Lawson Contract Services account (accounting unit-
account no. 10910141-62300).
Francisco Gutierrez
Executive Director
Finance and Mgmt. Services Agency
25H-1
25H-2