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Home My WebLink About23A - PARKING LOT AND PARKS IMPROVEMENTSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 16, 2011 CLERK OF COUNCIL USE ONLY: TITLE: APPROVED PARKING LOT AND PARKS ? As Recommended IMPROVEMENTS (PROJECT NOS. ? As Amended Reading Ist 117530, 118014, 107560, 107559, El Ordinance on El Ordinance on 2n nd Reading 112607, 117529, 117534 AND 117535) ? Implementing Resolution AND COOPERATIVE AGREEMENT ? Set Public Hearing For_ CONTINUED TO 4,4 a,?? CITY MANAGER RECOMMENDED ACTION FILE NUMBER 1. Award a contract to Ben's Asphalt, Inc., the lowest responsible bidder, in accordance with unit bid prices in the estimated amount of $879,621.50 for construction of Parking Lot and Parks Improvements, and authorize the City Manager to execute change orders in an amount up to the approved contingency amount. 2. Approve a Funding Analysis with a total estimated construction cost of $1,120,000. 3. Approve an Appropriation Adjustment recognizing $55,286 in the Parks Acquisition & Development Fund Account (31313260-66220) for Sandpointe Park Pavement Improvements. 4. Authorize the City Manager and the Clerk of the Council to execute the attached Cooperative Agreement with the Community Redevelopment Agency of the City of Santa Ana (Agency) in the amount of $262,725, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The parking lots at Campesino, El Salvador, and Rosita Parks, the Southwest Senior Center, and northeast corner of 3rd and Bush Streets in the Downtown have deteriorated due to weather, age, and usage. The same has happened to walkways at Memorial, Madison and Sandpointe Parks and to sports courts at Memorial Park (Exhibit 1). This project is to provide slurry seal, asphalt concrete overlay or reconstruction of parking lots, walkways and sports courts. In addition, the 3rd and Bush Streets parking lot lighting will be upgraded to comply with current lighting codes. Once completed, these improvements will enhance the surface quality and visual appearance of the parking lots, sports courts, and walkways. The public metered surface parking lot at 3rd and Bush Streets is owned by the Community Redevelopment Agency; therefore, the cooperative agreement provides for the Agency to fund the cost of the improvements to the public &rlyng1lot. Based on the terms of the cooperative i;A- Parking Lot and May 16, 2011 Page 2 Park Improvements agreement, the Redevelopment Agency will reimburse the City for all improvements to the parking lot, including the future landscaping and upgraded irrigation which will be contracted for separately. The public parking lot is located within the Merged Project Area. The Notice Inviting Bids was advertised on March 30, 2011, and bids were opened on April 20, 2011. A summary of the bid invitations mailed, the bids received, and the bid results follows. Santa Ana Contractors receiving notices: 13 Contractors requesting bidding documents: 20 Bids received: 5 Bids received from Santa Ana Contractors: 2 NAME OF RESPONSIVE BIDDER CITY BID AMOUNT 1. Ben's Asphalt, Inc. Santa Ana $879,621.50 2. Unique Performance Const. Inc. Costa Mesa $956,020.00 3. Fleming Environmental, Inc. Fullerton $959,722.00 4. Hardy & Harper, Inc. Santa Ana $1,111,000.00 5. Excel Paving, Co Long Beach $1,238,020.00 Notice Inviting Bids were sent to Santa Ana contractors and two of the contractors submitting bids were Santa Ana contractors. A total of five bids were received and all were responsive. The lowest bid was submitted by Ben's Asphalt, Inc., a Santa Ana Contractor, for $879,621.50, which is above the Engineer's estimate of $808,494. ENVIRONMENTAL IMPACT Environmental Review Nos. ER-2010-48, ER-2010-50, ER-2011-21 and ER-2011-33 have been completed and Notices of Exemption have been filed for the Projects pursuant to the California Environmental Quality Act. In addition, Certificates of Categorical Exclusion and Statutory Worksheets have been prepared in accordance with the National Environmental Quality Act. FISCAL IMPACT The funding analysis shows a total estimated construction cost of $1,120,000 for the project (Exhibit 2). Funds are available in the Community Development Block Grant Funds (accounting unit 13518783-66220), Capital Improvements Funds (accounting unit 57018830-66220) and Park Acquisition & Development Fees Funds (accounting unit 31313260-66220). I--, , r Raul Godinez II Gerardo Mouet Executive Directo Executive Director Public Works Agency Parks, Recreation, and Community Services 23A-2gency Parking Lot and Park Improvements May 16, 2011 Page 3 APPROVED AS TO FUNDS AND ACCOUNTS: ""h " UJ X uuj 6u-? A-?3zn 1 k a Nancy T. E?Twardls Francisco Gutierrez Interim Ex utive Director Executive Director Cf h Community Development Agency Finance & Management Services Agency RGNVA Exhibit 1: Project Location Map 2: Funding Analysis 3. Cooperative Agreement 23A-3 23A-4 CAMPESINO PARK , ROSITA -PARK - n I o r- g ao 3 McFADDEN EDINGER n Cn r PP m SN GpR IJ w su+nAGo a _ • ?? EVENTEENT m o 9 .1 InIn?0??0 O CIVIC CENTER R. u ? O? ? a?p?O C ?De.oo??00 \ SANTA D o 0 0 0000 a Eun? nn°o`?oaou IUD 0 n?? !i - o 7 N m O O C McFADDEN tlatl ? ?o 0 EDNGER m n WARNER DYER e n MacPRTH DIEG vvi ?P e "O FIESTA PLAZA LA VETA C?`EK F'SEV T ENTH r i z NTS ] FIRST -\n n?I ll . e ?, FR?yy 1 ? ti r ADISON PARK MEMORIAL PARK SENIOR CENTER SANDPOINTE PARK ?N ORAryQF SANTA ANA Pf 1 C 1 TY COUNCIL PARKM LOT AND Noe, PAWS WXYVE1vEM 0: l AGENDA (PFICUECT 112Q07 117529 IM, IM VV A 117534AND ; i DATE: DATIVE PUBLIC WORKS AGENCY MAY 16, 2011 n A w r EL SALVADOR PARK 23A-6 FUNDING ANALYSIS PROJECT NOS. 117530, 118014, 107560, 107559, 112607, 117529, 117534 AND 117535 PARKING LOT AND PARK IMPROVEMENTS Construction Contract Contract Administration Inspection and Testing Survey Staking Contingencies TOTAL ESTIMATED CONSTRUCTION COSTS Exhibit 2 $879,621 $21,870 $70,000 $40,000 $108,509 $1,120 000 23A-7 23A-8 COOPERATIVE AGREEMENT BETWEEN THE COMMUNITY REDEVELOPMENT AGENCY AND THE CITY OF SANTA ANA FOR CONSTRUCTION IMPROVEMENTS AT THE THIRD AND BUSH SURFACE PARKING LOT THIS COOPERATIVE AGREEMENT is entered into this 16th day of May, 2011, by and between the COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SANTA ANA, a public body corporate and politic (the "Agency"), and the CITY OF SANTA ANA, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California (the "City"). WITNESSETH A. The Agency is undertaking certain activities necessary for the execution of the City of Santa Ana redevelopment projects (the "Projects") under the provisions of the California Community Redevelopment Law (Health and Safety Code Section 33000 et seq.) and pursuant to the redevelopment plans for the Projects. B. The Agency desires to contract with the City for the City to provide for the construction of public improvement projects which, in this case, will consist of the capital improvements to the Agency-owned parking lot at Third and Bush Street ("Parking Lot") located within the Merged Project Area (Central City Project Area). Such work will be referred to hereinafter as "Publicly Owned Improvements" in connection with the Agency's redevelopment activities within the Merged Project Area C. The Agency is willing in connection with the provision of such Publicly Owned Improvements by the City, to pay for a portion of the total construction costs of such Publicly Owned Improvements. D. The City has initially paid or will initially pay for said Publicly Owned Improvements on the condition that the Agency contribute to the costs of such construction work on the Publicly Owned Improvements. E. The City and Agency by resolution have each found that the use of Agency redevelopment funding for the Publicly Owned Improvements included herein is in accordance with Section 33445 and 33445.1 of the Community Redevelopment Law ("CRL") and other applicable law. Such Council and Agency resolutions dated March 1, 2011, are each based on the authority, with the consent of the Council, to pay all or part of the cost of the installation and construction of any building, facility, structure, or other improvement which is publicly owned, either within or outside a Project Area, if the City Council makes certain determinations. NOW, THEREFORE, the parties hereto do mutually agree as follows: 1 23A-9 SCOPE OF WORK A. The City will be contracting with the lowest and best bidder to perform the Parking Lot construction improvements pursuant to plans and specifications to be prepared by the City. The work consists of capital improvements to the parking lot that includes resurfacing, new landscaping, upgrading the irrigation system, enhancing the parking equipment and upgrading the lighting to comply with current codes. The Agency is also seeking to upgrade the equipment by removing the individual parking meters and installing a single pay station that will service the entire Parking Lot. B. It is the responsibility of the City to pay all development and construction costs in connection with these Publicly Owned Improvements from funds paid to the City by the Agency under this Agreement. C. The Agency authorized the City to collect all parking revenues from said Parking Lot on behalf of the Agency and all money deposited in said parking meters/pay station shall be deposited in a special fund, to be known as the "Parking Meter Fund," and shall be used exclusively for the purchase, installation, maintenance, repair, servicing and policing of said parking meters and pavement markings in the traffic zones wherein parking is regulated or controlled by parking meters for the proper regulation of traffic, the elimination of traffic violations upon the public streets of the city, for the elimination of traffic hazards, the realignment, improvement and widening of streets to expedite orderly traffic movement, the purchase, installation and maintenance of mechanical traffic-control devices, and the purchase or lease and operation of land for off-street parking within the City, or any of them, as the council may determine. D. The City shall perform its obligations hereunder in accordance with all applicable provisions of federal, state and local laws, including its obligation to comply with environmental laws such as CEQA, and shall timely complete the work required for the Publicly Owned Improvements referenced herein. 2. COMPENSATION AND METHOD OF PAYMENT The Agency shall contribute to the construction of the Publicly Owned Improvements in an amount not to exceed Two Hundred Sixty Two Thousand Seven Hundred Twenty Five Dollars ($262,725.00), with the breakdown of project costs as shown in Exhibit A attached hereto and incorporated herein. The Agency shall pay the City the actual cost incurred by the City for the Publicly Owned Improvement construction work set forth in Section 1. The amount to be paid by the Agency hereunder shall be paid in the same fiscal year as the year in which the debts are incurred by the City. LIABILITY AND INDEMNIFICATION In contemplation of the provisions of Section 895.2 of the Government Code of the State of 2 23A-10 California imposing certain tort liability jointly upon public entities solely by reason of such entities being parties to an agreement as defined by Section 895 of said Code, the parties hereto, as between themselves, pursuant to the authorization contained in Section 895.4 and 895.6 of said Code, will each assume the full liability imposed upon it, or any of its officers, agents or employees by law for injury caused by negligent or wrongful act or omission occurring in the performance of this Agreement to the same extent that such liability would be imposed in the absence of Section 895.2 of said Code. To achieve the above-stated purpose each party indemnifies and holds harmless the other party for any loss, costs or expense that may be imposed upon such other party solely by virtue of said Section 895.2. The provisions of Section 2778 of the California Civil Code are made a part hereof as if fully set forth herein. 4. SEVERABILITY If any term, provision, covenant or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the provisions shall continue in full force and effect unless the rights and obligations of the parties have been materially altered or abridged by such invalidation, voiding or unenforceability. TERMINATION This Agreement may be terminated by the Agency upon sixty (60) days written notice of termination. In such event, City shall be entitled to receive and the Agency shall pay City compensation for all services performed by City prior to receipt of such notice of termination. However, as a condition of such payment, the Executive Director may require City to deliver to the Agency all work product completed as of such date, and in such case such work product shall be the property of the Agency unless prohibited by law, and City consents to the Agency's use thereof for such purposes as the Agency deems appropriate. 6. EFFECTIVE DATE OF AGREEMENT This Agreement shall take effect from and after the date of adoption and approval by the City and the Agency pursuant to official action of the governing bodies thereof and shall be effective for a duration not to exceed the time necessary for the City to complete the work and for the Agency to pay the City in full, unless terminated as set forth hereinabove. This Agreement shall apply to all activities carried out by the City as set forth in Section 1 hereto. 7. BINDING ON SUCCESSORS Unless terminated pursuant to section 5, this Agreement shall be binding on and shall inure to the benefit of all successors and assigns of the parties, whether by agreement or operation of law. 3 23A-11 IN WITNESS WHEREOF, the parties hereto have executed this Cooperative Agreement the date and year first above written. ATTEST: Maria D. Huizar Clerk of the Council CITY OF SANTA ANA By David N. Ream City Manager ATTEST: Maria D. Huizar Secretary APPROVED AS TO FORM: Joseph Straka Interim City Attorney/Agency General Counsel By: Lisa E. Storck Assistant City Attorney/Assistant Counsel COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SANTA ANA By: Nancy T. Edwards Interim Executive Director 23A-12