HomeMy WebLinkAbout25D - AGMT - TELEPHONE SRVS REIMBURSEMENTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 6, 2011
TITLE:
AGREEMENT WITH THE STATE OF
CALIFORNIA FOR TELEPHONE SERVICE
REIMBURSEMENT
C? 1
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 151 Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager or his designee and the Clerk of the Council to execute the attached
agreement with the State of California, Employment Development Department, to reimburse the
City for telephone service costs, in an amount not to exceed $45,486, subject to non-substantive
changes approved by the City Manager and City Attorney.
DISCUSSION
The State of California, Employment Development Department (EDD), shares office space with
City staff at the Santa Ana W/O/R/K Center. Its staff also uses the City-owned telephone system
at the W/O/R/K Center. This agreement will reimburse the City for the monthly telephone service
charges and actual long distance and toll charges incurred by the EDD staff using the City's
telephone system.
The agreement term will be for two years from July 1, 2010 through June 30, 2012 in the amount
of $45,486.
FISCAL IMPACT
Funds will be deposited into the One Stop Program Expense Reimbursement revenue account
(no. 12318002-57000).
APPROVED AS TO FUNDS AND ACCOUNTS:
"h" LaN
Nancy T. Ad Francisco Gutierrez
Interim Ex cutive Director Executive Director
Community Development Agency Finance & Management Services Agency
Exhibit: 1. State of California Agreement /9?5?
2501-1
25D-2
STATE OF CALIFORNIA
STANDARD AGREEMENT
STD. 213 (Rev 06/03)
I AGREEMENT NUMBER
M182145
REGISTRATION NUMBER
1. This Agreement is entered into between the State Agency and the Contractor named below:
STATE AGENCY'S NAME
Employment Development Department
CONTRACTOR'S NAME
City of Santa Ana Work Center
2. The term of this
Agreement is: July 1, 2010 through June 30, 2012, or upon final approval.
3. The maximum amount $45,486.00
of this Agreement is: Forty Five Thousand Four Hundred Eighty Six Dollars and No Cents
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a
part of the Agreement.
Exhibit A Scope of Work 1 Page
Attachment A-1 Specifications 1 Page
Exhibit B Budget Detail and Payment Provisions 1 Page
Attachment B-1 Budget Detail 1 Page
Exhibit C * General Terms and Conditions GTC 610
Exhibit D Special Terms and Conditions 1 Page
Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this Agreement as if attached hereto.
These documents can be viewed at www.ols.dgs.ca.gov/Standard%20Language/defualt.htm
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
CONTRACTOR California Department of General
CONTRACTOR'S NAME (if other than an individual, state whethera corporation, partnership, etc.) Services Use Only
City of Santa Ana Work Center
BY (Authorized Signature) DATESIGNED (DOnottype)
'9
PRINTED NAME AND TITLE OF PERSON SIGNING
Nancy T. Edwards, Intrim Executive Director, Community Dev.AaM6VED
ADDRESS 11??kY' TIC
?F?R1vL
1000 E Santa Ana Blvd Suite 200, Santa Ana, CA 92701 T`
STATE OF CALIFORNIA LISA E. STORC
Assistant e;?. A..
AGENCY NAME rl@y
-m Employment Development Department
BY (Authorized Signature) DATE SIGNED (Do not type)
Fx Exempt per:
PRINTED NAME AND TITLE OF PERSON SIGNING DGS Exemption Letter No. 54.3
Rose Liu, Chief, Procurement Section
ADDRESS
800 Capitol Mall, MIC 62, Sacramento, CA 95814 EXHIBIT 1
25D-3
EDD Contract No. M182145
EDD/City of Santa Ana Work Center
Page 1 of 1
EXHIBIT A
(Standard Agreement)
SCOPE OF WORK
This Agreement is entered into by and between the Employment Development
Department, hereinafter referred to as EDD, and City of Santa Ana Work Center,
hereinafter referred to as Contractor, for the purpose of reimbursing the Contractor
for EDD's share of the telephone service cost at the Santa Ana One-Stop Career
Center located at,1000 East Santa Ana Blvd., Santa Ana, CA. EDD is co-located at
this site under the Workforce Investment Act (WIA) mandate.
2. The services shall be reimbursed in accordance with Attachment A-1, Specifications,
and Exhibit B-1, Budget Detail.
3. The project representative during the term of this agreement will be:
State Agency
Employment Development Department
Attn: Cindy Roy
1000 East Santa Ana Blvd.
Santa Ana, CA 92701
Phone: (714) 565-2671
Contractor
City of Santa Ana Work Center
Attn: Lydia Morgan
1000 East Santa Ana Blvd.
Santa Ana, CA 92701
Phone: (714) 647-6537
25D-4
EDD Contract No. M182145
EDD/City of Santa Ana Work Center
Page 1 of 1
ATTACHMENT A-1
(Standard Agreement)
SPECIFICATIONS
The Employment Development Department (EDD) agrees to utilize the partners
telephone services at the Santa Ana One-Stop Career Center located at 1000 East
Santa Ana Blvd., Santa Ana, California.
Telephone Service Scenarios
• The partner agrees to provide the EDD staff with proprietary telephone system
instruments attached. Telephone services shall include, instrument, installation,
cross connects, dial tone access, long distance access, programming, voicemail,
maintenance, and shared incoming trunk cost. ,
• The partner agrees to coordinate the specific line appearance and ring programming
of the EDD staff telephone instruments with the EDD Data Processing Vendor
Management Unit Analyst and the local office manager. EDD staff instruments shall
restrict 900, 976, 3'd party, caller ID, and international calls.
• The Partner agrees to perform Moves, Adds, and Changes, (MAC's) to EDD
assigned system instruments. The Partner also agrees to perform MAC's for
peripheral EDD lines and instruments not connected to the partner telephone
system. Peripheral lines are identified as fax, modem, Unemployment Insurance
direct connects, etc.
• The Partner agrees to invoice the Department, in arrears, for applicable one-time
charges.
• The Partner agrees to invoice the Department (EDD) monthly in arrears for the
agreed upon ongoing telephone service charges, and, actual long distance and toll
charges incurred by the EDD staff using the partner telephone system. Long
distance and toll charges shall be itemized by station number in a monthly cost
accounting report that will be made available to the EDD manager.
2501-5
EDD Contract No. M182145
EDD/City of Santa Ana Work Center
Page 1 of 1
EXHIBIT B
(Standard Agreement)
BUDGET DETAIL AND PAYMENT PROVISIONS
1. Invoicing and Payment
The total amount of this Agreement shall not exceed Forty Five Thousand Four Hundred
Eighty Six Dollars and No Cents ($45,486.00).
Invoices may be submitted monthly in triplicate, in arrears, and must reference the EDD
Contract Number M182145 and shall be forwarded to:
Employment Development Department
1000 East Santa Ana Blvd.
Santa Ana, CA 92701
Attn: Cindy Roy
2. Budget Contingency Clause
It is mutually understood between the parties that this Agreement may have been written
before ascertaining the availability of congressional and legislative appropriation of funds, for
the mutual benefit of both parties, in order to avoid program and fiscal delays which would
occur if the Agreement were executed after that determination was made.
This Agreement is valid and enforceable only if (1) sufficient funds are made available by the
State Budget Act of the appropriate State Fiscal Year(s) covered by this Agreement for the
purposes of this program; and (2) sufficient funds are made available to.the State by the
United States Government or by the State of California for the Fiscal Year(s) covered by this
Agreement for the purposes of this program. In addition, this Agreement is subject to any
additional restrictions, limitations or conditions established by the United States Government
and/or the State of California, or any statute enacted by the Congress and Legislature, which
may affect the provisions, terms or funding of the Agreement in any manner.
EDD has the option to terminate the agreement under the 30-day termination clause or to
amend the Agreement to reflect any reduction of funds.
3. California Prompt Payment Clause
Payment will be made in accordance with, and within the time specified in, Government Code
Chapter 4.5, commencing with Section 927.
25D-6
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25D-7
EDD Contract No. M182145
EDD/City of Santa Ana Work Center
Page 1 of 1
EXHIBIT D
(Standard Agreement)
SPECIAL TERMS AND CONDITIONS
1. Settlement of Disputes
In the event of a dispute between EDD and the Contractor over any part of this
Agreement, the dispute may be submitted to non-binding arbitration upon the
consent of both EDD and the Contractor. An election for arbitration pursuant to this
provision shall not preclude either party from pursuing any remedy for relief
otherwise available.
2. Workforce Investment Act
A. Contractor agrees to conform to nondiscrimination provisions of the Workforce
Investment Act (WIA) and other federal nondiscrimination requirement as
referenced in 29 CFR, Part 37.
B. Contractor agrees to conform to the provisions of the Workforce Investment Act
(WIA) and the contract requirements as referenced in 29 CFR Part 95, Appendix
A and 29 CFR, Part 97.36(i)(1-13).
3. Termination
This Agreement may be terminated by EDD by giving written notice to the Contractor
30 days prior to the effective date of such termination.
25D-8