HomeMy WebLinkAbout25H - AGMT - FATS OILS AND GREASE MGMT PROGRAMREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 6, 2011
TITLE:
FIRST AMENDMENT TO AGREEMENT WITH
ENVIRONMENTAL ENGINEERING &
CONTRACTING, INC. PROGRAM
MANAGEMENT SERVICES
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 151 Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the attached first amendment to
agreement with Environmental Engineering and Contracting, Inc., subject to nonsubstantive changes
approved by the City Manager and City Attorney, to provide fats, oils, and grease control program
management services in an amount not to exceed $180,000.
DISCUSSION
In October 2004, the City adopted an ordinance amending Chapter 39 of the Santa Ana Municipal
Code to control the discharge of fats, oils and grease (FOG) from food service establishments to the
City's sewer collection system. In January 2005, the City's Public Works Agency began
implementation of a comprehensive FOG control program that includes regular inspections of all food
service establishments to insure compliance with the ordinance. The FOG ordinance and program
are required by the California State Water Quality Control Board.
In 2010 Requests for Proposals for fats oils and grease program management services were sent
and one proposal was received and evaluated by a selection committee. Environmental Engineering
and Contracting, Inc. (EEC) was highly rated based on their detailed scope of services,
understanding of the project, qualifications and experience with similar projects.
On May 3, 2010, the Council awarded an agreement to EEC for a one year term, with provision for
three-one year renewals. The services EEC provides include inspection of new food service
establishments (FSE's), training and support of City Sanitation Inspectors, support and maintenance
of the FSE database, coordination with other agencies to ensure compliance with regulatory
requirements, and technical support to City staff for all FOG related issues. EEC has performed all
contractual services satisfactorily and has agreed to renew agreement without increasing prices.
Staff recommends that the current agreement with EEC be renewed for an additional one year term.
This is the first of three possible one year renewals.
25H-1
First Amendment to Agreement with Environmental
Engineering & Contracting, Inc.
June 6, 2011
Page 2
ENVIRONMENTAL IMPACTS
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are available in the sanitary sewer service program (accounting unit 05617640-62300).
Raul Godinez I
Executive Direc r
Public Works Agency
RG/RR
Exhibits: 1. First Amendment to Agreement
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
25H-2
FIRST AMENDMENT TO AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT is entered into on June 6, 2011, by and
between Environmental Engineering and Contracting, Inc., a California corporation
("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State of California ("City").
RECITALS:
A. The parties entered into that certain Agreement A-2010-079, dated May 3, 2010, (hereinafter
.,said Agreement") by which Consultant has provided inspection services to ensure food
service establishments are in compliance with the City's Fats, Oil and Grease regulations
B. In accordance with the terms and conditions of said Agreement, the City wishes to exercise
its first option to extent the terms and conditions of said Agreement for an additional one-year
period.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this First Amendment to
Agreement, the parties agree as follows:
Section 3, TERM, shall be amended to extend the term for an additional one-year period,
through June 30, 2012. The term may be extended for up to two additional one-year periods,
upon the exercise of the option by the City.
2. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement
on the date and year first written above.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
CITY OF SANTA ANA
DAVID N. REAM
City Manager
APPROVED AS TO FORM:
JOSEPH STRAKA
Interim City Attorney
ENVIRONMENTAL ENGINEERING
AND CONTRACTING, INC.
JOHN SHAFFER
President
EXHIBIT 1
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