HomeMy WebLinkAbout22C - SPEC - VEHICLE TIRESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 6, 2011
TITLE:
CONTRACT AWARD FOR VEHICLE
TIRES (SPEC. NO. 11-009)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1s` Reading
? Ordinance on 2 d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award contracts for vehicle tires for a one-year period, with provisions for two one-year renewals, in
an annual aggregate amount not to exceed $140,000 with the following vendors.
Vendor
Location
Parkhouse Tire Inc. Santa Ana
Scher Tire Inc. Santa Ana
Tarulli Tire Inc. Santa Ana
DISCUSSION
Facilities, Fleet and Central Stores (FMCS) Division of the Finance and Management Services
Agency is responsible for the repair and maintenance of the city's vehicles. To achieve efficiencies
and ensure employee safety, tires are replaced based on tread wear ratings standards. FMCS
provides a large variety of tires selected to best suit vehicle demands while continuing to meet
manufacture recommended brands and sizes. The contracts will provide tires for all vehicles within
the fleet.
The notice inviting bids was advertised on April 8, 2011, and bids were solicited. A summary of the
bid invitations and bids receives is as follows:
8 Invitations for Bid mailed
6 Invitations for Bid mailed to Santa Ana vendors
5 Bids received
4 Bids received from Santa Ana vendors
Bids were solicited and opened on April 21, 2011 and evaluated. The bids received from the
recommended vendors are responsive to the specifications and meet the City's requirements.
Maintaining three vendors under contract allows Fleet Management to purchase the recommended
tire for each vehicle to maximize safety and fuel efficiency.
22C-1
Contract Award for Vehicle Tires
June 6, 2011
Page 2
FISCAL IMPACT
Funds are available in the Equipment Maintenance - Garage Operations account (no. 07510100-
62322) and charged back to the various operating departments through monthly vehicle rental
charges.
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
KM
22C-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR VEHICLE TIRES (11-009)
IFB 11-009 VEHICLE TIRES
VENDOR
LOCATION
HIGH QUAN - TOP 12
AWARDED
LOW QUAN /25
AWARDED
TOTAL OF 37 TIRES
TOTAL AWARD
% award 100%
PARKHOUSE SCHER TARULLI D
TIRE TIRE TIRE TI
SANTA ANA SANTA ANA SANTA ANA sj
$ 94,428.77 $ 126,597.51 $ 96,857.13 ;
6.00 1.00 5.00
$ 54,730.87 $ 60,057.23 $ 56,945.24
7.00 9.00 9.00
14.00
.00
Award based on best price offer and consideration of tire brand
on the 8 tires stated as "no substitute"
AWARD ANNUAL AGGREGATE AMOUNT NOT TO EXCEED $140,000
PARKHOUSE TIRE INC SANTA ANA
SCHER TIRE INC SANTA ANA
TARULLI TIRE INC SANTA ANA
EXHIBIT 1.
5/9/2011
WIPER PACIFIC
RE FORD
\NTA ANA LONG BEACH
126,391.10 $ 159,228.69
62,622.62 $ 97,163.69
22C-3
22C-4