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HomeMy WebLinkAbout75C - PH - 2011-2012 CITY BUDGETREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 6, 2011 TITLE: PUBLIC HEARING - FISCAL YEAR 2011-12 CITY BUDGET iCITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1St Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER 1. Adopt an ordinance appropriating monies for the fiscal year commencing July 1, 2011. 2. Adopt a resolution amending resolution numbers 82-110, 91-066 and 96-095 to effect certain changes to the City's basic classification and compensation plans. DISCUSSION The 2011-12 fiscal year budget fulfills the City's purpose of providing quality service to enhance the safety, livability and prosperity of our community. In addition, this budget emphasizes four City Council focused priorities: enhance public safety, improve transportation infrastructure, address minor deferred maintenance projects in parks, and continues established strategies to move the City to long-term financial stability. As a result of uncertainty at the State level, the global financial crisis and the current economic impact on local and state resources, developing strategies for long-term financial stability has become even more important. The proposed budget maintains core programs and services to the extent possible. The total annual proposed budget for fiscal year 2011-12 is $459,361,890 which includes a capital projects budget of $25.4 million, primarily funded through grants; refuse, sewer, water, sanitation, parking meter and regional transportation center budgets totaling $92 million; a housing assistance budget of $39.2 million; a redevelopment agency budget of $50.6 million; special revenue and grant funds amounting $42.1 million and a general fund budget of $210 million. In an effort to protect critical front-line services provided to the public, the proposed budget integrates various revenue raising and expenditure reduction strategies which include, the use of 75C-1 Public Hearing - Fiscal Year 2011-12 City Budget June 6, 2011 Page 2 one-time revenue transfers into the General Fund, elimination of vacant funded positions, continuation of the hiring freeze, and continued evaluation of all business practices to reduce organizational redundancies and improve efficiency. With regard to workforce changes, a net total of 3 positions which are currently vacant will be deleted from the budget. The elimination of these positions is part of the City's budget reduction strategy. The proposed resolution amends prior resolutions by adding classification titles and 6- step and 15-step salary rate ranges, and the designation of several new classification titles, most of which also result from departmental reorganizations. FISCAL IMPACT With approval of the proposed budget, $459,361,890 will be appropriated to the City's various funds, departments, programs and enterprise activities. Of that amount $210,013,205 will be appropriated to the various general fund operating departments, including redevelopment agency pass-throughs of $2,800,000. APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Management Services Agency 75C-2 ORDINANCE NO. NS- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES AND DEPARTMENTS OF THE CITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2011 THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: Iss05/25/11 SECTION 1: The City Council of the City of Santa Ana hereby, finds, determines and declares as follows: A. The City Manager has prepared and submitted to this Council, pursuant to the provisions of Section 605 of the City Charter, a proposed budget for expenditures for the fiscal year commencing July 1, 2011, together with his budget letter dated May 16, 2011. B. In accordance with Section 606 of the City Charter, a public hearing has been held upon the said proposed budget of expenditures after notice of such public hearing had been published in the manner prescribed in said Section 606 of the City Charter. C. The proposed budget of expenditures duly submitted and considered as hereinbefore stated, together with any supplemental revisions and amendments thereto, was approved, adopted and fixed by the Council as the annual budget of the City for the fiscal year commencing July 1, 2011, in the amounts and for the funds, purposes, functions, department activities and programs as therein set forth. Said adopted budget, including said supplemental revisions and amendments, together with a copy of this appropriation ordinance, shall be placed in the official files of the Clerk of the Council. SECTION 2: There are hereby appropriated to the several offices, agencies, and departments of the City, being the respective objects and purposes specified in that certain document entitled "City of Santa Ana Annual Budget 2011- 2012," a copy of which is on file in the Office of the Clerk of the Council, out of the various funds of the City for fiscal year 2011-2012, the several amounts stated as proposed expenditures from said funds, respectively, in those columns of said Budget that are headed "Approved Budget 11-12." Each aggregate of expenditures so specified in said Budget for said fiscal year for each program shall be deemed to be an appropriation for a single object and purpose within the meaning of Section 609 of the Charter, except that as to any office, department, or agency of the City 75C-3 for which more than one program is designated in Section 2 (General Fund Operating Budget) of the said Budget, the aggregate expenditure authorized for all programs in said Section 2 of each such office, department, or agency shall be deemed to be an appropriation for a single object and purpose within the meaning of Charter section 609. SECTION 3: The appropriations hereby made shall constitute the maximum expenditures authorized for the several offices, agencies, and departments opposite which the amounts of such appropriations are shown in such Budget. SECTION 4: No warrant shall be issued or indebtedness incurred for any purpose which exceeds the unexpended balance of the appropriations established by this ordinance, unless such appropriation shall have been amended or supplemented by the City Council in the manner set forth in Section 609 of the Charter. The City Manager is hereby authorized to make revisions between the items included within any such appropriation if, in his opinion, such revisions are necessary and proper. SECTION 5: The Executive Director of Finance and Management Services is hereby authorized to transfer monies in accordance with the Interfund Transfers listed in said Budget in such amounts and at such times during the fiscal year as he may determine necessary to the competent operation and control of City business, except that no such transfer shall be made in contravention of State law or City ordinance or exceed in total the amount stated herein or as amended by the City Council. SECTION 6: One certified copy of this appropriation ordinance together with a certified copy of each amendment thereto shall be transmitted by the Clerk of the Council to the Executive Director of Finance and Management Services. SECTION 7: Upon and from the effective date of this ordinance, expenditures of monies appropriated hereby are authorized beginning July 1, 2011. SECTION 8: The Clerk of the Council shall cause the title of this ordinance to be published as required by law. SECTION 9: All presently applicable documentation pertaining to the number, titles, qualifications, powers, duties, or compensation of officers or employees of the City, which has been previously approved by resolution or order of the City Council and which is currently on file with the Executive Director of Personnel Services is incorporated herein and is hereby approved. The City Manager is authorized to create, alter, or abolish any position of employment, or the number, title, qualifications, powers, duties, or compensation thereof, when such action is appropriate to promote the efficiency of the City administrative 75C-4 organization; provided, however, that no such action shall be effective unless and until approved by resolution or order of the City Council. ADOPTED this day of June, 2011. Miguel A. Pulido Mayor APPROVED AS TO FORM: Joseph Straka Interim City Attorney By: Laura Sheedy Assistant City Attorney AYES: NOES: ABSTAIN: NOT PRESENT Councilmembers Councilmembers Councilmembers Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Ordinance No. NS- to be the original ordinance adopted by the City Council of the City of Santa Ana on , and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date: Clerk of the Council City of Santa Ana 75C-5 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND RESOLUTION NOS. 82-110, 91-066 AND 96-095 TO EFFECT CERTAIN CHANGES TO THE CITY'S BASIC CLASSIFICATION AND COMPENSATION PLANS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council hereby finds, determines and declares as follows: A. Section 1004, Article X of the City Charter of the City of Santa Ana requires the City Manager to prepare, install and maintain a position classification and pay plan subject to civil service rules and regulations and the approval of the City Council. B. On August 2, 1982, the City Council passed and adopted Resolution No. 82-110 revising and re-establishing the Basic Classification and Compensation Plan for Officers and Employees of the City of Santa Ana; and on December 21, 1987, the City Council passed and adopted Resolution No. 87-94, amending Resolution No. 82-110, to establish a Basic Classification and Compensation Plan for classifications of employment designated as Unaffiliated Confidential (UC), and to set forth certain levels of salaries and benefits for these classifications. C. On July 1, 1991, the City Council passed and adopted Resolution No. 91-066, re-establishing the Basic Classification and Compensation Plan for classifications of employment designated as unrepresented Executive Management (EM) and Middle Management (MM). D. On November 18, 1996, the City Council passed and adopted Resolution No. 96-095, establishing a Basic Classification and Compensation Plan for classes of employment designated as unrepresented Administrative Management (AM). E. With the adoption of the Annual Budget for Fiscal Year 2011-2012, the City Council authorized certain organizational, staffing, and compensation changes which affect a number of classification titles in the City's Basic Classification and Compensation Plans. F. It is now desired to amend Council Resolution Nos. 82-110, 91-066 and 96-095 to effect these changes. 75C-6 Section 2: That Section 3 Assignment of Classes of Employment To Salary Rate Ranges of Resolution No. 82-110, as amended, be further amended by: A. Deleting, in alphabetical sequence, the following full time, vacant and obsolete classification titles at the monthly six-step salary rate ranges indicated: Classification Title Liability Claims Coordinator (UC) Loss Control Office Specialist (UC) Outreach Program Coordinator (UC) 6-Steo Salarv Rate Ranae (AA-E) Effective 7/1/11 SRR Monthly Salary Minimum-Maximum 695 $6200-$7913 585 $3622-$4624 689 $6021-$7685 B. Adding, in alphabetical sequence, the following full time classification titles at the monthly seven-step salary rate ranges indicated: Classification Title 7-Step Salary Rate Range (AAA-E) Effective 7/1 /11 SRR Monthly Salary Minimum-Maximum Engineering Aide 595 $3803 - $5101 C. Adding, in alphabetical sequence, the following full time classification title at the monthly six-step salary rate range indicated: Classification Title 6-Step Salary Rate Range (AA-E) Effective 7/1/11 SRR Monthly Salary Minimum-Maximum Risk Management Technician (UC) 614 $4173 - $5330 D. Designating the newly created classification title of Risk Management Technician as Unaffiliated Confidential by assigning the parenthetical identifier "(UC)" after this classification title. Section 3: That Section 3.5.1 Classification Titles and Wage Rates for Unaffiliated Categories of Non-Civil Service Part Time Emplovment of Resolution No. 82-110, as amended, be further amended by deleting the following vacant and obsolete unaffiliated part time classification titles assigned to the five hourly wage rates set forth below: Classification Title Hourly Wage Rates Effective 7/1/11 Step A Step B Step C Step D Step E Animal Services Coordinator $51.56 $54.21 $56.87 $59.70 $62.66 Animal Services Outreach Coordinator $23.96 $25.16 $26.42 $27.75 $29.13 Section 4: That Section 3B Middle Management Classifications of Resolution No. 91-066, as amended, be further amended by: 75C-7 A. Deleting, in alphabetical sequence, the following full time, vacant and obsolete classification titles at the monthly seventeen-step salary rate ranges indicated: Classification Title 17-Step Salary Rate Range Effective 7/1/11 SRR Monthly Salary Minimum-Maximum Benefits and Compensation Manager (MM) MM-18 $7106 - $10598 Community Affairs Manager (MM) MM-18 $7106 - $10598 Park and Landscape Design Manager (MM) MM-17 $6932 - $10292 Personnel Operations Manager (MM) MM-22 $7844 - $11643 Recreation Superintendent (MM) MM-17 $6932 - $10292 B. Providing a salary adjustment to the following full time classification title at the monthly seventeen-step salary rate range indicated: Classification Title Accounting Manager (MM) 17-Step Salary Rate Range Effective 7/1/11 FROM TO SRR Min-Max SRR Min-Max MM-26 $8658 - $12850 MM-25 $8447 - $12539 Section 5: That Section 3 Designation of Administrative Management Classes and the Assignment of Such Classes to Salary Rate Ranges of Resolution No. 96-095, as amended, be further amended by deleting, in alphabetical sequence, the following full time, vacant and obsolete classification titles at the monthly five-step salary rate ranges indicated: Classification Title 5-Step Salary Rate Range Effective 7/1/11 SRR Monthly Salary Minimum-Maximum Assistant Library Director (AM) AM723 $7107 - $8641 Library Outreach Manager (AM) AM723 $7107 - $8641 Section 6: That except as amended by this Resolution, all other provisions of Resolution Nos. 82-110, 91-066 and 96-095, as amended, shall remain in full force and effect. Section 7: This Resolution shall be operative from and after July 1, 2011. ADOPTED this 6th day of June, 2011. Miguel A. Pulido Mayor 75C-8 APPROVED AS TO FORM: City Attorney's Office By: Joseph Straka Interim City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2011- to be the original resolution adopted by the City Council of the City of Santa Ana on June 6, 2011. Date: Clerk of the Council City of Santa Ana 75C-9 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 6, 2011 TITLE: FISCAL YEAR 2011-12 MISCELLANEOUS FEE RESOLUTION CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1" Reading ? Ordinance on 2"d Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER Adopt a resolution establishing the 2011-12 Schedule of Uniform Fees for Miscellaneous Services. DISCUSSION The Miscellaneous Fee Resolution is comprised of various fees associated with city services, building fees and enterprise fees. These fees generate revenue for the General, Internal and Enterprise Funds. Annually, the fees and services associated with the Miscellaneous Fee Resolution are reviewed and adjusted to reflect the costs of providing these services. The FY 2011-12 Miscellaneous Fee Resolution represents these adjustments. The FY 2011-2012 Miscellaneous Fee Schedule includes the establishment of two new fees which are the Fire Department paramedic standby fee for special events and the Police Jail facility inmate cash card fee. In addition, the fee schedule includes adjustments to five existing fees. FISCAL IMPACT It is estimated that the proposed fee schedule will generate an additional $1.3 million in general, internal and enterprise fund revenue. APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Management Services Agency 75C-10 Iss05/25/11 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING A UNIFORM SCHEDULE OF MISCELLANEOUS FEES FOR FISCAL YEAR 2011-2012 AND REPEALING IN PART RESOLUTION NO. 2010-023 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council hereby, finds, determines and declares as follows: A. Each year, for the convenience of the public the City Council gathers in a single document a comprehensive listing of fees and service charges imposed by the City upon that limited number of persons seeking services of value from the City. B. This document is known as the "Miscellaneous Fee Schedule" for Fiscal Year 2011- 2012 and is on file at the Clerk of the Council office, and incorporated by this reference. C. As part of approving the Miscellaneous Fee Schedule for Fiscal Year 2011- 2012, the various agencies of the City have analyzed the cost to administer the various programs, activities and applications for which the City imposes fees or service charges. D. In certain circumstances, agencies have determined that the cost to the City to process or undertake the services set forth in the Miscellaneous Fee Schedule has increased over the prior fiscal year by approximately 1.1 %, so that certain proposed fees for Fiscal Year 2011-2012 have been increased by this percentage, or by this amount rounded. This percentage reflects the change in the Consumers Price Index- Urban, All Services Component, for the Los Angeles-Riverside-Orange County area in a twelve month period ending December 31, 2010 (CPI). E. The Council finds that the cost of providing the services set forth in the Miscellaneous Fee Schedule has risen by 1.1% and that this reflects the cost of administering certain programs, activities or applications for which the City levies charges, fees or service charges. Such 1.1% increase does not exceed the City's estimated reasonable cost to provide the pertinent service, process the specified application or administer the certain program for which the charge, fee or service charge is imposed. 75C-11 Resolution No. 2011-XXX Page 1 of 4 F. Similarly, in a few limited circumstances, agencies have determined that new charges should be added or existing charges raised beyond this 1.1%. Such charges are listed in the `Proposed New Miscellaneous Fees' and `Proposal to Modify Existing Fees', attached to the staff report submitted for this matter, and made a part hereof by this reference. G. In order to have a single comprehensive document for Fiscal Year 2011 - 2012, the majority of fees which are unchanged have simply been reprinted in the Miscellaneous Fee Schedule. The Council expressly states that it is not its intention to repeal previously adopted fees and adopt new fees of exactly the same amount, but is simply repeating these fees so that the Miscellaneous Fee Schedule can continue to be a comprehensive source of City fees and service charges. H. As to the City's Special Event Paramedic Standby Fee, the Council further finds, determines and declares: 1. This fee will be recovered from those persons requesting that the Santa Ana Fire Department make a paramedic unit available for the duration of a special event held at the City's parks, Stadium or public venues and for which a Special Event Permit requirement includes the availability of medical aid and transport. 2. This fee will be applied to reimburse the City for the staff time and administrative costs to assist with paramedic standby requests. 1. As to the City's Inmate Cash Card Fee, the Council further finds, determines and declares: 1. This fee will be collected from Santa Ana Jail inmates who, upon release from jail, request that their commissary account be returned via a Cash (debit ) Card rather than a City issued check. 2. This fee will be applied to reimburse the City for the actual banking cost associated with the issuance of such a card and will be deducted from the balance remaining in the inmate's commissary account. J. In each of these cases, the Council finds, determines and declares that such new or increased charges, fees or service charges do not exceed the City's estimated reasonable cost to provide the pertinent service, process the specified application or administer the certain program for which the charge, fee or service charge is imposed. K. Based upon the testimony, reports and other evidence submitted on these matters, this City Council makes the above-specified findings. 2 Resolution No. 2011-XXX 75C-1 Page 2 of 4 Section 2: The Miscellaneous Fee Schedule for Fiscal Year 2011-2012 is hereby adopted. Each fee or service charge set forth shall be levied until further resolution of this Council. Section 3: To the extent that any fee or service charge established pursuant to City Resolution No. 2010-023 is inconsistent with the fees or service charges established pursuant to this Resolution, then said Resolution No. 2010-023 is hereby repealed. Section 4: If any charge, fee, service charge, section, subsection, sentence, clause, phrase or word of this Resolution is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have passed and adopted this Resolution, and each and all provisions hereof, irrespective of the fact that one or more provisions may be declared invalid. Section 5: This Resolution shall be operative from and after July 1, 2011. ADOPTED this day of June, 2011. Miguel A. Pulido Mayor APPROVED AS TO FORM: Joseph Straka, Interim City Attorney By: Laura Sheedy Assistant City Attorney AYES: NOES: ABSTAIN: NOT PRESENT Councilmembers Councilmembers Councilmembers Councilmembers 75C-13 Resolution No. 2011-XXX Page 3 of 4 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, Resolution No. 2011-XXX to be the original City of Santa Ana on do hereby attest to and certify the attached resolution adopted by the City Council of the Date: Clerk of the Council City of Santa Ana 75C-14 Resolution No. 2011-XXX Page 4 of 4