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Home My WebLink About25I - AGMT - DIGITAL WATER MAPPINGREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 6, 2011 TITLE: AMENDMENT TO AGREEMENT WITH (WATER, INC. CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 15t Reading ? Ordinance on 2"d Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the attached second amendment to agreement with iWater, Inc. for an amount not to exceed $99,500 for a total agreement amount of $485,500. DISCUSSION The Water Resources Division continues to utilize and upgrade the digital water mapping system. This digital mapping system enables city maintenance crews and water engineering staff to respond quickly to emergencies, collect, store, and retrieve data as well as facilitate routine maintenance on water infrastructure assets. Also, all Public Works Users will have access to this water information via the Public Works Agency Geographical Information System (GIS). On June 1, 2009, City Council awarded a contract to iWater Inc. for digital water mapping services, and computer hardware configuration and installation. This agreement was for a total amount of $197,000. On June 21, 2010, City Council awarded an amendment to the agreement with iWater Inc. for a total amount of $189,000. This second amendment to the agreement expands the scope of work to include: • Digital data acquisition and processing • Global Positioning System (GPS) data collection and processing • Computerized maintenance management system (CMMS) deployment and integration • Professional on call and system maintenance services Together these services will map water production assets and features into the digital water map, and will enable the development of the CMMS program to better serve our water maintenance needs. 251-1 Amendment to Agreement With iWater, Inc. June 6, 2011 Page 2 ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds are available in the Water Administration and Engineering program (accounting unit 06017645-62300). APPROVED AS TO FUNDS AND ACCOUNTS: r Raul Godinez li Francisco Gutierrez Executive Direct v r Executive Director Public Works Agency Finance & Management Services Agency RG/AF Exhibit: Amendment 251-2 SECOND AMENDMENT TO AGREEMENT THIS SECOND AMENDMENT TO AGREEMENT is entered into on May 16, 2011, by and between iWater, Inc., a California corporation ("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS: A. The parties entered into that certain Agreement A-2009-069, dated June 1, 2010, (hereinafter "said Agreement") by which Consultant has provided GIS mapping services. B. By agreement of the parties said Agreement was amended to provide additional services and compensation. C. In accordance with the terms and conditions of said Agreement, the parties wish to amend the Scope of Services to provide additional mapping services, increase compensation to pay for additional services and another year of support and maintenance and extend the term of said Agreement for an additional one-year term. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this Second Amendment to Agreement, the parties agree as follows: 1. Section 1, SCOPE OF SERVICES, shall be amended to include the following: During fiscal year 2011-2012, Consultant shall provide water production mapping services, Global Positioning System (GPS) data collection and processing services, and computerized maintenance management system (CMMS) deployment and integration services, as set forth in Exhibit A-2, attached hereto and incorporated by this reference. Consultant shall continue to provide unlimited service, support and training of infraMAP software. All configuration files, MXD documents, batch files and document management strategies will be provided on an unlimited basis. On-site support and training is included throughout the term of said Agreement. Consultant may be asked to provide additional services which shall be authorized by a writing executed by the Executive Director of the Public Works Agency. 2. Section 2, COMPENSATION, shall be amended to increase compensation by $99,500.00 to pay for the additional mapping and development services and software support during FY 2011- 12, as set forth in Exhibit A-2, attached hereto and incorporated by this reference. Section 4, TERM, shall be amended to extend the termination date through June 30, 2012. 251-3 4. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to Agreement on the date and year first written above. ATTEST: MARIA D. HUIZAR Clerk of the Council CITY OF SANTA ANA DAVID N. REAM City Manager APPROVED AS TO FORM: JOSEPH STRAKA Interim City Attorney iWATER, INC. DONALD W. RHODES President RECOMMENDED FOR APPROVAL: RAUL GODINEZ, II Executive Director 251-4 EXHIBIT A-1 SCOPE OF SERVICES AND COMPENSATION FOR FISCAL YEAR JULY 1, 2011 THROUGH JUNE 30, 2012 Water Production Development: Continue development of water production functionality. System will support inspections and maintenance of Wells, Booster Pumps, Reservoirs, and SCADA Sensors. iWater staff will work closely with the City to identify optimal workflows and data collection standards. Asset GPS Data Collection: Includes GPS data collection of assets defined by the City. Sub-meter GPS will be performed on production sites and sewer facilities. This includes above and underground vaults in addition to and not limited to other assets. CMMS Support: iWater will assist the City of Santa Ana and their contractors with Computerized Maintenance Management System deployment. This will include consultation for work order template and design, integration with CMMS Server components, and additional training for end users. infraMAP Service and Support: Includes unlimited service support and training of infraMAP software. All configuration files, MXD documents, batch files, and document management strategies will be provided on an unlimited basis. On-site support and training is also included throughout the term of the agreement. 251-5 Additional Professional Services: Additional professional services on "as needed" basis by the City of Santa Ana. These include but not limited to: Redline cleanup and updates, and GIS linework construction. iWater will assist the implementation of the selected CMMS system. The implemented systems will be integrated for infraMAP users. Professional Services and Hourly Rates Task Unit Cost # of Total Cost Units - GPS Point - Sample Site, 7.00 4,500 31,500.00 Backflow, Production Site, Manhole, or other - Water Production 15,000.00 1 15,000.00 Development - Computerized Maintenance 20,000.00 1 20,000.00 Management System (CMMS) Support - infraMAP Service and Support 18,000 1 18,000.00 -Additional Professional Services 1 1 15,000.00 (As Needed) Basis Total: Not to Exceed $99,500 251-6 6Water www.iwater.org A Water Production Development: Continue development of water production functionality. System will support inspections and maintenance of Wells, Booster Pumps, Reservoirs, and SCADA Sensors. iWater staff will work closely with the City to identify optimal workflows and data collection standards. Asset GPS Data Collection: Includes GPS data collection of assets defined by the City. Sub-meter GPS will be performed on production sites and sewer facilities. This includes above and underground vaults in addition to and not limited to other assets. CMMS Support: iWater will assist the City of Santa Ana and their contractors with Computerized Maintenance Management System deployment. This will include consultation for work order template and design, integration with CMMS Server components, and additional training for end users. infraMAP Service and Support: Includes unlimited service support and training of infraMAP software. All configuration files, MXD documents, batch files, and document management strategies will be provided on an unlimited basis. On-site support and training is also included throughout the term of the agreement. 18 Goodyear #100 ? Irvine, CA 9261$ 5 i h .949-7684549 ? Fax: 949-768-4155 6water Exhibit A Additional Professional Services: Additional professional services on "as needed" basis by the City of Santa Ana. These include but not limited to: Redline cleanup and updates, and GIS linework construction. Water will assist the implementation of the selected CMMS system. The implemented systems will be integrated for infraMAP users. Professional Services and Hourly Rates Task Unit Cost # of Units Total Cost - GPS Point - Sample Site, Backflow, 7.00 4,500 31,500.00 Production Site, Manhole, or other - Water Production Development 15,000.00 1 15,000.00 - Computerized Maintenance 20,000.00 1 20,000.00 Management System (CMMS) Support - infraMAP Service and Support 18,000 1 18,000.00 -Additional Professional Services (As 1 1 15,000.00 Needed) Basis Total: Not to Exceed $99,500 iWater, Inc. Confidential 251-8 5/19/2011